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HomeMy WebLinkAboutFIN-2022-031 - Summary of Bid Solicitations Approved by the Manager of Procurement (October 1, 2021 to December 31, 2021) Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: 2022-01-24 SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214 WARD(S) INVOLVED: N/A DATE OF REPORT: 2022-01-06 REPORT NO.: FIN-2022-031 SUBJECT: Summary of Bid Solicitations Approved by the Manager of Procurement (October 1, 2021 December 31, 2021) RECOMMENDATION: For Information REPORT HIGHLIGHTS: The purpose of this report is to provide a quarterly update on Procurements that have been approved through delegated authority in accordance with the Purchasing By-law 2017-106 There were nine (9) approved bid solicitations in this quarter. This report supports the delivery of core services. BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award recommendations awarded by the Director of Supply Services were within approved budgets, capital projects were specifically identified within the Council approved budget, approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the nine (9) *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: All bid solicitations awarded by the Manager, Procurement, were within approved budgets. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ATTACHMENTS: Attachment 1 Listing of Approved Bid Solicitations (October 1, 2021 December 31, 2021) Attachment 1 Listing of Approved Bid Solicitations (October 1, 2021 December 31, 2021) Awarded Vendor Budget Amount Award Amount Bid Solicitation Number and Name (Exclusive of HST) Q21-078 Tree Clearance Block Pruning Davey Tree Expert Co. of Funded from $40,470.19* Services Canada Ltd., operating Ancaster, ON Q21-104 Professional Services for Bridge Wood Environment & $298,000.00 $186,674.95** Structures Rehabilitation Stirling Avenue Culvert Infrastructure Solutions, (City Bridge ID# 812) and Courtland Avenue Burlington, ON East Culvert (Region of Waterloo Str ID# 5353) Q21-127 Professional Services for Westwood IBI Group Professional $505,000.00 $250,540.40** Crescent (Westwood Drive to Westwood Drive) Services (Canada) Inc., Reconstruction Waterloo, ON Q21-132 Inter-Facility Mail Delivery Services Crown Courier, Funded from $43,269.70* Kitchener, ON operating Q21-135 Fire - Station Wear Clothing Program Talbot Marketing Inc., Funded from $70,208.75* London, ON operating Q21-140 Safety, Spills, and Traffic Supplies Weber Supply Company Inc. Funded from $58,510.07* Kitchener, ON operating Q21-142 Meraki Network Switches and Licenses Powerland Computers Ltd., $500,000.00 $480,888.71 Winnipeg, MB Q21-156 Four (4) Dual Rear Wheel Crew Cab Mohawk Ford Sales (1996) $200,000.00 $179,448.00 and Chassis Limited, Hamilton, ON Q21-157 One (1) Industrial Tractor with Front Brandt Tractor Ltd., $450,000.00 $345,000.00 End Loader and Extendable Backhoe Regina, SK *Initial contract term, additional renewals available **Surplus funds will remain within the capital account and will be used towards a future phase of the project