HomeMy WebLinkAboutFIN-2022-059 - T21-117 Highland Road West (Glasgow Street to Ira Needles Boulevard) Sanitary Sewer Construction
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 24, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Polina Semenov, Supervisor, Procurement, 519-741-2200 ext. 7037
WARD(S) INVOLVED: Ward 7
DATE OF REPORT: January 14, 2022
REPORT NO.: FIN-2022-059
SUBJECT: T21-117 Highland Road West (Glasgow Street to Ira Needles Boulevard)
Sanitary Sewer Construction
RECOMMENDATION:
That Tender T21-117 Highland Road West (Glasgow Street to Ira Needles Boulevard)
Sanitary Sewer Construction, be awarded to Steed and Evans Limited, St. Jacobs,
Ontario, at their tendered price of $1,192,433.70, including provisional items and
contingencies of $259,470.00, plus H.S.T. of $155,016.38, for a total of $1,347,450.08.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
There were nine (9) tenders received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Currently, all properties along Glasgow Street between Highland Road W and the CN Railway
are on septic. These lands are zoned EMP and in order to promote future development in the
area a municipal sanitary sewer should be provided but would be privately funded through
development.
The proposed sanitary sewer along Highland Road W is required to fill in a gap between Glasgow
Street and Ira Needles Boulevard which is the outlet location. A Sanitary Sewer Functional
Assessment was completed by Associate Engineering in 2019 and found this to be to optimal
route to service these lands.
The new sanitary sewer will extend over an approximate project distance of 450 metres. The
work includes the installation of a new sanitary sewer and applicable restoration. The work also
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includes provisional storm sewer replacement, provisional watermain services to the property
line, roadway, curb & gutter and sidewalkrestoration.
The project is scheduled to begin April 4, 2022, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-four (34) interested parties and by the closing date of Thursday January 6,
2022, nine (9) tenders had been received.
The following tenders were received:
Bid Price
Steed and Evans Limited St. Jacobs ON $1,347,450.08 *
Sierra Infrastructure Inc Woodstock ON $1,423,000.00
E. & E. Seegmiller Limited Kitchener ON $1,509,484.51
J-AAR Excavating Limited London ON $1,567,928.25
Navacon Construction Inc. Brantford ON $1,578,834.81
Gedco Excavating Ltd. Brantford ON $1,592,243.14
Network Sewer and Watermain Ltd Cambridge ON $1,671,396.63
Elgin Construction St. Thomas ON $1,924,007.84
Seawaves Development Services Inc Hamilton ON $1,977,147.44
The tenders were reviewed by N. Melanson, Engineering Technologist, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated surplus (E) will be returned to the
City Share Subdivisions account upon completion of work.
Tender T21-117
Highland Road West Sanitary Sewer Construction
The total budget for all phases of this project is $ 1,401,000.00
Estimated Cost for this Phase of Work
Tender T21-117 costs, including HST 1,347,450.08
less: HST rebate on tender (134,029.49)
Net Cost Being Awarded 1,213,420.59 A
Projected Costs: Staff Time/Material Testing 152,921.56
Total Estimated Cost for this Phase of Work $ 1,366,342.15 C
Budget for this Phase of Work
Development Charges 1,350,000.00
Total Budget for this Phase of Work $ 1,350,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (16,342.15) D
Estimated Surplus/(Deficit) from previous phases 44,299.95
Total Estimated Surplus/(Deficit) $ 27,957.80 E
COMMUNITY ENGAGEMENT:
INFORM website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department