HomeMy WebLinkAboutFIN-2021-67 - Q21-126 Excess Soils Management Services - Co-operative
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-12-13
SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Procurement Specialist, 519-741-2200 ext. 7213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2021-11-30
REPORT NO.: FIN-2021-67
SUBJECT: Q21-126 Excess Soils Management Services Co-operative
RECOMMENDATION:
That Quotation Q21-126 Excess Soils Management Services Co-operative, be
awarded to Kieswetter Excavating Inc., St. Clements, Ontario, at their quoted price
of $605,076.00, plus H.S.T. of $78,659.88, for a total of $683,735.88, for a one (1) year
term, with an option to renew for two (2) additional twelve (12) month terms.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
There were five (5) quotations received for this procurement; and
This report supports the delivery of core services.
BACKGROUND:
The City generates excess materials as a result of infrastructure digs within the right of way
and includes aggregate accumulated from catch-basin and sanitary works and street
sweepings and cemetery works. The materials collected are trucked and sorted at the
Kitchener Operations Facility for future processing.
In 2020 the Ministry of Environment introduced new legislation that requires the generator
of excess soils to minimize impact from materials accepted as waste at the landfill. This
legislation ensures all excess materials are appropriately measured, tested, reused, and/or
transferred to approved receiving facilities based on test result classification.
This quotation is based on fixed unit prices on an estimated representative sampling of
services required under this contract and includes the associated pricing and quantities
required to meet new legislation.
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Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
The average annual spend over the past two (2) years was $374,669.50. The actual spend
will depend on the level of activity throughout the term of the contract.
REPORT:
Quotations were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-one (31) interested parties and by the closing date of Monday
November 15, 2021, five (5) quotations had been received.
The following quotations were received: Bid Price
Kieswetter Excavating Inc. St. Clements, On $683,735.88 *
Peritus Environmental Consultants Inc. Breslau, On $908,529.37
Ground Force Environmental Corp. Kitchener, On $1,091,167.55
Vertex Professional Services Ltd. Sherwood Park, Al $1,311,774.59
DJ Jackson Haulage Limited St. Pauls, On $1,363,224.09
The average price to manage excess soils generated from various City works has increased
22% from the 2019 contract.
The quotation was reviewed by T. Gaber, Manager Operations (Gas & Water) and M.
Engel, Project Manager (Operations) who concur with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts, which have sufficient funds to
cover the anticipated expenses associated with this contract.
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department