HomeMy WebLinkAboutAudit Minutes - 2022-01-24
Audit Committee Minutes
January 24, 2022, 2:30 p.m.
Electronic Meeting
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor J. Gazzola
Councillor C. Michaud
Councillor K. Galloway-Sealock
Councillor P. Singh
Councillor B. Ioannidis
Councillor M. Johnston
Councillor D. Chapman
Councillor S. Marsh
Staff: D. Chapman, Chief Administrative Officer
M. May, General Manager, Community Services and Deputy
Chief Administrator
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
B. Rowland, Director, Corporate Communications and Marketing
C. Tasker, Internal Auditor
D. Saunderson, Manager of Council/Committee Services and
Deputy Clerk
D. Mange, Committee Administrator
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1. Commencement
The Audit Committee held an electronic meeting this date, chaired by Mayor B.
Vrbanovic, commencing at 2:33 p.m.
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2. Discussion Items
2.1 2022 Internal Audit Work Plan, CAO-2022-008
The Committee considered Chief Administrative Office report CAO-2022-008,
entitled "2022 Internal Audit Work Plan", dated November 15, 2021, regarding the
proposed assurance and consulting activities to be conducted by the Internal
Auditor in 2022. C. Tasker presented the report and responded questions from the
Committee.
On motion by Councillor C. Michaud
It was resolved:
"That the 2022 Internal Audit work plan be approved as outlined in the Chief
Administrative Office report CAO-2022-008."
Carried
2.2 City Facility Usage Policy, CAO-2022-036
The Committee considered Chief Administrative Office report CAO-2022-036,
entitled "City Facility Usage Policy", dated January 6, 2022. C. Tasker presented
the report and responded to questions from the Committee. M. May and D.
McGoldrick were in attendance and responded to questions from the Committee.
Questions were raised including but not limited to the following: the role of Public
Safety Canada in auditing City facilities; policy impact on insurance costs;
implications with the Use of Space Policy; implications with the Truth and
Reconciliation agreement; impact on the Neighborhood Associations; customer
satisfaction feedback; policy review by the end of 2022 and fee waiver reporting.
On motion by Councillor D. Schnider
It was resolved:
"That council policies MUN-FAC-380 City Hall Public - Use and MUN-FAC-
443 Groups or Events Usage - City Hall, Community Centres & Rooms in
Other Facilities be repealed and replaced with the City Facility Usage by
Administrative Office report CAO-2022-036."
Carried
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2.3 4th Quarter 2021 Audit Status Report, CAO-2022-009
The Committee considered Chief Administrative Office report CAO-2022-009,
entitled "4th Quarter 2021 Audit Status Report", dated December 14, 2021,
providing a summary of the internal audit assurance and consulting services
completed during the period of July to December 2021 including OMERS Pension
Administration; Stores Inventory; Physical Inventory Count; Overtime and On-Call
Pay; Technology Hardware Inventory and the Print Shop.
C. Tasker presented the report and answered questions from the Committee. B.
Rowland and D. Chapman were in attendance and responded to questions
regarding decommissioning of the Print Shop.
On motion by Councillor B. Ioannidis
It was resolved:
"That Chief Administrative Office report CAO-2022-009, regarding the 4th
Quarter 2021 Audit Status Report, be received for information."
Carried
3. Information Items
3.1 None
4. Adjournment
On motion, this meeting adjourned at 4:07 p.m.
Daniela Mange
Committee Administrator
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