HomeMy WebLinkAboutFIN-2022-100 - T22-001 Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete Work
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: February 28, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Procurement Specialist, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Wards 1, 2, 3, 4, 6, 7, 8, 9 and 10
DATE OF REPORT: February 17, 2022
REPORT NO.: FIN-2022-100
SUBJECT: T22-001 Road Improvements, Road Surface Construction,
Miscellaneous Asphalt and Concrete Work
RECOMMENDATION:
That Tender T22-001 Road Improvements, Road Surface Construction, Miscellaneous
Asphalt and Concrete Work, be awarded to Ekum-Sekum o/a Brantco Construction,
Cambridge, Ontario, at their tendered price of $6,098,353.00, including contingencies of
$250,000.00, plus H.S.T. of $792,785.89, for a total of $6,891,138.89.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
There were four (4) solicitations received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
The main scope of work under this tender consists of various types of road rehabilitation on pre-
determined city streets. This contract also includes the placement of surface asphalt on newly
reconstructed streets coming off -year maintenance warranty, larger scale utility
cuts, City facility parking lot remediation, Traffic Calming Measures, and miscellaneous asphalt
and concrete work for other departments.
assessment. This tender includes a variety of work and projects spread across the City, but the
works are similar in nature. This approach reduces our staff time and makes the administration
more streamlined.
The work is scheduled to begin March 29, 2022, weather permitting. The anticipated completion
date is October 28, 2022. Attached is a full list of projects to be completed under this tender.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
REPORT:
As per clause 170.7.1 of the Purchasing By-law 2017-106, the Director of Supply Services shall
submit a report to Council recommending award of a purchase greater than $750,000.
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by twenty-one (21) interested parties and by the closing date of Monday January 31, 2022, four
(4) tenders had been received.
The following tenders were received:
Bid Price
Brantco Construction Cambridge ON $6,891,138.89 *
Coco Paving Inc. Petersburg ON $7,149,510.01
Steed and Evans Limited St. Jacobs ON $8,012,000.00
Capital Paving Inc. Guelph ON $8,947,022.29
The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, who
concurs with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
ofprojects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000.00. Included in this line item are staff time and expenses
for all City staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements and
any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will be closed out to the
appropriate reserves at the completion of work.
Tender T22-001
Road Improvements, Road Surface Construction, Miscellaneous Asphalt and Concrete
Work
The total budget for all phases of this project is $6,666,000.00
Estimated Cost for this Phase of Work
Tender T22-001 costs, including HST 6,891,138.89
less: HST rebate on tender (685,454.57)
Net Cost Being Awarded $6,205,684.32 A
Costs Incurred to Date -
Projected Costs: Staff Time (Manger, Project Manager,
Inspector, Contract Admin., Student) 259,939.00
Projected Costs: Geotechnical 90,000.06
Total Estimated Cost for this Phase of Work $6,555,623.38 C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 1,396,000.00
WIP - Road Reconstruction - Stormwater Utility 698,000.00
WIP - Road Reconstruction - Water Utility 941,000.00
WIP - Road Reconstruction - General Account 227,000.00
Sanitary Utility 25,000.00
Storm Water Utility 55,000.00
Water Utility 151,000.00
Gas Utility 88,000.00
Development Charges 11,000.00
Canada Community Building Fund 2,129,000.00
Parking 12,000.00
Total Budget for this Phase of Work $6,666,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 110,376.62 D
Total Estimated Surplus/(Deficit) $110,376.62 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS: Attachment A 2022 List of Streets
Attachment A 2022 List of Streets
The following is a tentative list of locations and construction timings that are to comprise the bulk
of this Tender.
METHODS OF CONSTRUCTION, STREETS AND STREET LIMITS
A. Full Depth Milling + Binder Asphalt + Surface Asphalt
STREET FROM TO WARD TIMING
1) Highview Place Highview Drive End 8 April-July
2) Kingswood Drive Alpine Road Blockline Road 6 April-July
3) Maple Hill Drive Silvercrest Crescent End 8 April-July
4) Maplewood Place Union Street End 10 April-July
5) River Road East Manchester Road Gibson Drive 1 July-September
B. Full Depth Pulverizing + Binder Asphalt + Surface Asphalt
STREET FROM TO WARD TIMING
1) Balzer Road Courtland Avenue East Balzer Trail 3 April-July
2) Brunswick Avenue Hartwood Avenue Guelph Street 10 April-July
3) Forfar Avenue Victoria Street North Rothsay Avenue 1 April-July
4) Union Street Westview Drive End 7 July-September
C. Surface Asphalt
STREET FROM TO WARD TIMING
Earl / Rock
1) Earl Street Union Boulevard Glasgow Street 8 April July
2) Rock Avenue Earl Street Belmont Avenue West 8 April July
Sandra / Third
3) Sandra Avenue Belmont Avenue Patricia Avenue 9 April July
4) Third Avenue Kingsway Drive Connaught Street 9 April July
Adelaide / Patricia / Talbot
5) Adelaide Street Lawrence Avenue Belmont Avenue 8 April July
6) Adelaide Street Belmont Avenue Patricia Avenue 9 April July
7) Patricia Avenue Victoria Street South End 9 April July
8) Talbot Street Lawrence Street Belmont Avenue 8 April July
9) Talbot Street Belmont Avenue Patricia Avenue 9 April July
C.Surface Asphalt
Stirling / Mausser
10) Stirling Avenue South Russel Street Mausser Avenue 9 April July
11) Mausser Avenue Lorne Avenue Stirling Avenue South 9 April July
12) Mausser Avenue Stirling Avenue South End 9 April July
13) Vanier Drive Drive Walton Avenue Shelley Drive 3 July-September
Hebel / Peter
14) Hebel Place Courtland Avenue East St. George Street 9 July-September
15) Peter Street Church Street Bruder Avenue 9 July-September
16) Edwin Street Blucher Boulevard Louisa Street 10 July-September
Ephraim / Ethel
17) Ephraim Street Ann Street Ethel Street 1 July-September
18) Ethel Street Frederick Street #54 Ethel Street 1 July-September
19) Fairmont Road Sheldon Avenue North Montgomery Road 10 July-September
Centerville Neighborhood
20) Guerin Avenue Jansen Avenue Kinzie Avenue 2 April July
21) Jansen Avenue Huber Street Guerin Avenue 2 April July
22) Florence Avenue Guerin Avenue Weber Street East 2 April July
23) Huber Street Jansen Avenue Kinzie Avenue 2 April July
24) Walker Street Jansen Avenue Florence Avenue 2 April July
25) Centerville Street Morgan Avenue Huber Street 2 April July
26) Stirling Avenue South Greenbrook Drive Homer Watson Boulevard 9 July-September
27) Mill Street Ottawa Street South Courtland Avenue East 9 July-September
28) Hoffman Street Ottawa Street South End 9 July-September
Norfolk / Rex / St. Claire
29) Norfolk Crescent St. Claire Avenue St. Claire Avenue 9 July-September
30) Rex Drive Queens Boulevard Glen Road 9 July-September
31) St. Claire Avenue Stirling Avenue South Glen Road 9 July-September
Coral / Perth
32) Coral Crescent Pleasant Avenue End 9 July-September
33) Perth Road South Drive Pleasant Avenue 9 July-September
D. Miscellaneous Asphalt / Concrete work
STREET FROM TO WARD TIMING
1) Water Utility Cuts (TBD) TBD TBD TBD TBD
2) Sanitary Utility Cuts (TBD) TBD TBD TBD TBD
3) Storm Utility Cuts (TBD) TBD TBD TBD TBD
4) Storm Water Drainage Issues TBD TBD TBD TBD
5) Kiwanis Park New Trail New Trail by Pool 1 April - May
6) Kiwanis Park Accessible Parking Area outside of Park Gates 1 April - May
7) Woodlawn Cemetery Re-Paving over Existing Asphalt within Cemetery 10 April - June
8) COK Maintenance Facility 6-Loacations to be infilled with asphalt 3 April - June
9) Miscellaneous Parks Work Curb, sidewalk, and asphalt work in Park 9 April- May
10) Storm Sewer Extension and Service Installation #16 Thorncliff Street 7 August-September
11) Storm Sewer Extension and Service Installation #291 Misty Court 1 August-September
12) Doon Village Road Fire Station #6 Remove and Replace Driveway Entrance 4 April June
13) Strasburg Road Fire Station #1 Strasburg Road behind Firehall 6 April - June
14) Traffic Spot Road Improvements- Locations TBD TBD June-September
15) Traffic Calming Locations - TBD TBD June-September
16) City Parking Lot #3 Water Street- 10 April June
17) City Parking Lot @ 201 King St King St Halls Lane 10 April- June
E. Provisional Streets (Not Included in the tendered Quantities)
STREET FROM TO WARD TIMING
1) Champlain Crescent Confederation Drive Carson Drive 1
2) Doon Village Road Homer Watson Blvd. Farrier Drive 4
3) The Country Way Erinbrook Drive #219 The Country Way 6
4) Thistledown Drive Erinbrook Drive Bleams Road 6