HomeMy WebLinkAboutFIN-2022-097 - T22-008 Franklin Street South (Wilson Ave to Kingsway Dr) Road Reconstruction
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: February 28, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Procurement Specialist, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Ward 3
DATE OF REPORT: February 15, 2022
REPORT NO.: FIN-2022-097
SUBJECT: T22-008 Franklin Street South (Wilson Avenue to Kingsway
Drive) Road Reconstruction
RECOMMENDATION:
That Tender T22-008 Franklin Street South (Wilson Avenue to Kingsway Drive) Road
Reconstruction, be awarded to J. Weber Contracting Limited, Breslau, Ontario, at their tendered
price of $3,871,271.15, including provisional items and contingencies of $281,400.00, plus H.S.T.
of $539,847.25, for a total of $4,692,518.40.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
There were eleven (11) solicitations received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Franklin Street from Wilson
Avenue to Kingsway Drive. The total length of the work is approximately 820 metres. The
Full funding for this project has been approved by council as part of the 2022 budget process.
The project is scheduled to begin April 4, 2022, weather permitting.
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reconstructions.
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REPORT:
As per clause 170.7.1 of the Purchasing By-law 2017-106, the Director of Supply Services shall
submit a report to Council recommending award of a purchase greater than $750,000.
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by thirty-three (33) interested parties and by the closing date of Monday February 14, 2022,
eleven (11) tenders had been received.
The following tenders were received:
Bid Price
J. Weber Contracting Limited Breslau ON $4,692,518.40 *
410754 Ontario Limited o/a Sousa Concrete Cambridge ON $4,851,184.47
Sierra Infrastructure Inc Woodstock ON $5,080,000.01
Steed and Evans Limited St. Jacobs ON $5,289,936.34
Regional Sewer and Watermain Ltd. Cambridge ON $5,320,896.01
Network Sewer and Watermain Ltd Cambridge ON $5,602,536.36
E. & E. Seegmiller Limited Kitchener ON $5,785,969.51
Terracon Underground Ltd Brantford ON $5,790,596.27
Navacon Construction Inc. Brantford ON $5,824,995.87
Oxford Civil Group Inc. Woodstock ON $6,220,050.09
Bel-Air Excavating & Grading Ltd. Cambridge ON $6,299,558.75
The tenders were reviewed by K. Mick, Design and Approvals Engineer, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000.00. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements and
any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated surplus (E) will be returned to the
WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP
Road Reconstruction projects.
Tender T22-008
Franklin Street South (Wilson Avenue to KingswayDrive)Road
Reconstruction
The total budget for all phases of this project is $ 5,126,000.00
Estimated Cost for this Phase of Work
Tender T22-008 costs, including HST 4,692,518.40
less: HST rebate on tender (466,760.03)
Net Cost Being Awarded 4,225,758.37 A
Projected Costs: Staff Time/Material Testing 74,785.00
Total Estimated Cost for this Phase of Work $ 4,300,543.37 C
Budget for this Phase of Work
WIP Road Reconstruction Sanitary Utility 1,983,000.00
WIP Road Reconstruction Stormwater Utility 992,000.00
WIP Road Reconstruction Water Utility 1,336,000.00
Total Budget for this Phase of Work $ 4,311,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 10,456.63 D
Estimated Surplus/(Deficit) from previous phases 116,102.10
Total Estimated Surplus/(Deficit) $ 126,558.73 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department