HomeMy WebLinkAboutFIN-2022-101 - T22-007 Downtown Cycling Network Construction (Cedar Street, Ontario Street South)
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: February 28, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Procurement Specialist, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Wards 9, 10
DATE OF REPORT: February 18, 2022
REPORT NO.: FIN-2022-101
SUBJECT: T22-007 Downtown Cycling Network Construction (Cedar Street, Ontario
Street South)
RECOMMENDATION:
That Tender T22-007 Downtown Cycling Network Construction (Cedar Street, Ontario
Street South), be awarded to Steed and Evans Limited, St. Jacobs, Ontario, at their
tendered price of $1,195,828.34, including provisional items and contingencies of
$117,446., plus H.S.T. of $170,725.67, for a total of $1,484,000.02.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
The reason this report is coming forward is that the value of the bid being recommended for
award is in excess of the Council approved budget;
There were two (2) solicitations received for this procurement;
This report supports People-friendly Transportation by installing a continuous and protected
cycling network.
BACKGROUND:
Transportation Planning in collaboration with Engineering Services is proceeding with the
construction of the next phase of the Downtown Cycling Network. Funds for construction have
previously been approved by Council as part of the 2021 budget.
The installation of a Protected Downtown Cycling Grid (the grid) delivers on the Strategic Plan
goal of providing more People-Friendly Transportation options and addresses the immediate
priorities identified in the approved Cycling and Trails Master Plan.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Work for this tender is scheduled for Cedar Street from Church street to Weber Street East and
Krug Street from Weber Street East to Lancaster Street East as well as on Ontario Street South
from Joseph Street to King Street West.
The project is scheduled to begin April 4th, 2022, weather permitting.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply:
a. the value of the Bid being recommended for award including any contingency
allowance are in excess of th
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by twenty-four (24) interested parties and by the closing date of Thursday February 12, 2022,
two (2) tenders had been received.
The following tenders were received:
Bid Price
Steed and Evans Limited St. Jacobs ON $1,484,000.02 *
Capital Paving Inc Guelph ON $2,160,559.99
The tenders were reviewed by J. Seip, Engineering Technologist, who concurs with the above
recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports People-friendly Transportation by installing a continuous and protected
cycling network.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000.00. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements and
any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated deficit (E) will be funded by future
phases of work.
Tender T22-007
Downtown Cycling Construction
The total budget for all phases of this project is $ 5,276,000.00
Estimated Cost for this Phase of Work
Tender T22-007 costs, including HST 1,484,000.02
less: HST rebate on tender (147,611.97)
Net Cost Being Awarded 1,336,388.05 A
Costs Incurred to Date -
Projected Costs: Regional Traffic Signal Adjustments 86,900.00
Projected Costs: Utility Relocation 100,000.00
Projected Costs: Staff Time 119,340.00
Project Costs: Sign Shop 30,000.00
Total Estimated Cost for this Phase of Work 1,672,628.05 C
Budget for this Phase of Work
Revenue Fund 71,000.00
Parking 331,000.00
Canada Community Benefit
Fund 686,000.00
Development Charges 314,000.00
Ontario St. Transfer 105,000.00
Total Budget for this Phase of Work 1,507,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (165,628.05) D
Estimated Surplus/(Deficit) from previous phases (15,884.16)
Total Estimated Surplus/(Deficit) (181,512.21) E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVEDBY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department