HomeMy WebLinkAboutFIN-2022-152 - Q22-018 Roof Replacement - KMA - Cooling Tower
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: March 21, 2022
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Harvey Mariera, Procurement Specialist, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: March 14, 2022
REPORT NO.: FIN-2022-152
SUBJECT: Q22-018 Roof Replacement KMA - Cooling Tower
RECOMMENDATION:
That Quotation Q22-018 Roof Replacement - Kitchener Memorial Auditorium - Cooling
Tower be awarded to Atlantic Roofers Ontario Ltd., Hamilton, Ontario, at their quoted
price of $133,900., plus H.S.T. of $17,602., for a total of $153,002.00
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
The reason this report is coming forward is that the value of the bid being recommended for
award is in excess of the Council approved budget;
There were five (5) bid submissions received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
IRC Building Sciences Group conducted a roof condition assessment of the Kitchener Memorial
Auditorium Cooling Tower. The roofing consultant concluded roof sections at the Cooling
Tower are at the end of their useful service lives. The roofing consultant recommend
replacement of the roof sections according to the specifications.
The work is scheduled to proceed the first week of May 2022, weather permitting.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Manager of Procurement shall submit a report to Council recommending award of a
purchase greater than $100,000 if any one or more of the following conditions apply:
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a. the value of the Bid being recommended for award including any contingency
allowance are in excess of the Council approved budget.
The bid was advertised publicly on the City of Kitchener website. Documents were downloaded
by five (5) pre-qualified parties and by the closing date of February 15, 2022, five (5) quotations
had been received.
The following quotes were received;
Bid Price
Atlantic Roofers Ontario Ltd. Hamilton ON $153,002.00 *
Atlas-Apex Roofing Inc. Toronto ON $170,042.40
Viana Roofing & Sheet Metal Ltd. Toronto ON $178,562.60
Semple Gooder Roofing Corporation Toronto ON $188,664.80
Bothwell-Accurate Co. Inc Mississauga ON $197,800.85
The bid submission was reviewed by J. Cietwierkowsk
Roofing Consultant,
Projects & Energy Management, who concur with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope, but the
upset limit is beyond the allowance provided within the budget (B). Funding for this project is
included within the approved capital budget. The estimated deficit (D) will be funded from the
existing capital balance in the Aud Roof Account. There are sufficient funds in the account to
fund the deficit.
Quotation Q22-018
Roof Replacement -Roof Replacement -KitchenerMemorial Auditorium -
Cooling Tower
Estimated Cost for this Quotation
Quotation Q22-018 costs, including HST $ 153,002.00
less: HST rebate on quote (17,602.00)
Net Cost Being Awarded 135,400.00 A
Costs Incurred to Date -
Estimated Cost $135,400.00 C
Roof Aud (Section 1.4 and Entrance Canopy) budget 90,000.00
$90,000.00
Total Budget: B
Estimated Surplus/(Deficit) (B - C) (45,400.00) D
COMMUNITY ENGAGEMENT:
INFORM This
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department.