HomeMy WebLinkAboutCouncil Minutes - 2022-03-28 SSpecial Council Meeting
Minutes
March 28, 2022, 9:00 a.m.
Electronic Meeting
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor J. Gazzola
Councillor C. Michaud
Councillor K. Galloway-Sealock
Councillor P. Singh
Councillor B. loannidis
Councillor M. Johnston
Councillor D. Chapman
Councillor S. Marsh
Staff: D. Chapman, Chief Administrative Officer
M. May, General Manager, Community Services and Deputy
Chief Administrator
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
L. MacDonald, City Solicitor
B. Rowland, Director, Corporate Communications and Marketing
K. Dever, Director Strategic & Corporate Performance
A. Fusco, Director Legislated Services / City Clerk
K. Cooper, Manager Strategic & Business Planning
Angie Fritz -Walters
S. Goldrup, Committee Administrator
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1. Commencement
A special electronic meeting of City Council was held at 9 a.m. this date, chaired
by Mayor B. Vrbanovic. Notice of this meeting had been previously given to all
members of Council by the City Clerk pursuant to Chapter 25 (Council
Procedure) of the Municipal Code.
The electronic meeting began with a Land Acknowledgement given by the
Mayor.
2. Preparing for the 2023-2026 Strategic Plan, CAO -2022-160
Dan Chapman, Chief Administrative Officer, provided opening remarks regarding
CAO -2022-160 and provided a presentation outlining objectives, and the evolving
municipal government context. D. Chapman introduced the consultant on the
project, REFOCUS. Tactics to engage council and the community were provided
by Angie Fritz -Walters, Engagement and Program Manager.
Judy Stephens -Wells, Chair of Compass Kitchener Advisory Committee gave a
presentation to Council outlining the purpose of a strategic plan and highlighted
Compass Kitchener's responsibilities including providing opportunities for the
public and stakeholders to have a meaningful role in decisions that impact the
quality of their lives. J. Stephens -Wells reported that Compass Kitchener will
receive the strategic plan public survey results in April, meet with advisory
committees, conduct public engagement on survey results and then report to
Council in August.
Randy Sa'd, Tim Posselt and Stephen Davies, REFOCUS were in attendance to
present their report. Randy Sa'd, Executive Director, REFOCUS gave a
presentation to Council outlining the enterprise evolution approach to strategic
planning being taken by the City that will address factors like climate change,
indigenous rights, social justice and anti -racism movements, housing and
homelessness, and equity. Enterprise evolution enables system changes and
focus on longer term impacts on service delivery. He outlined outcomes expected
to be produced pre-election and post-election and the six stages of the strategic
plan process.
A. Fritz -Walters, addressed the equitable approach to public consultation
focusing on diversity and equity deserving groups. D. Chapman addressed
Council's leadership role in the strategic plan and outlined that a report back will
occur from Compass Kitchener with community priorities and articulated
feedback from Council on the strategic plan process.
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Members of Council highlighted the importance of developing a strategic plan
with staff and the public to guide the community going forward, ranking priorities
without the bias of the pandemic applied and using newly established multi -
language services to get broader input. Setting budgets and service levels to
support the plan was noted as well as ensuring the scope of the strategic plan
clearly articulates matters outside the periphery of the lower tier municipality.
The need for equitable engagement approaches beyond direct contact with
agencies and stakeholders was highlighted by Council. Participation with the
newly elected Council post-election was discussed.
D. Chapman summarized next steps.
3. By-laws
3.1 Three Readings
Moved by Councillor D. Schnider
Seconded by Councillor S. Marsh
"That the by-laws be given third reading, namely:
3.1.a To confirm all actions and proceedings of the Council.
4. Adjournment
On motion the meeting adjourned at 10:34 am.
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