HomeMy WebLinkAboutCouncil Agenda - 2022-04-111
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Council Meeting Agenda
Monday, April 11, 2022, 7:00 p.m.
Electronic Meeting
Beginning March 1, 2022, the City of Kitchener has aligned with provincial changes to COVID-19
restrictions and City Hall is now open for in person services, but appointments are still being
encouraged. The City remains committed to safety of our patrons and staff and continue to facilitate
electronic meeting participation for members of the public. Those people interested in participating in
this meeting can register to participate electronically by completing the online delegation registration
form at www.kitchener.ca/delegation or via email at delegation (a)kitchener.ca. For those who are
interested in accessing the meeting live -stream video it is available at www.kitchener.ca/watchnow.
Please refer to the delegations section on the agenda below for registration deadlines. Written
comments will be circulated prior to the meeting and will form part of the public record.
*Accessible formats and communication supports are available upon request. If you require
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*
Pages
1. COMMENCEMENT
The electronic meeting will begin with a Land Acknowledgement given by the
Mayor and the singing of "O Canada."
2. MINUTES FOR APPROVAL
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting
held March 21, 2022 and special meetings held March 21, 28 and April 4, 2022)
- Councillor D. Chapman.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. COMMUNICATIONS REFERRED TO FILE
4.1. Flag Request under Policy MUN-FAC-442
4.1.a. SPECTRUM - Waterloo Region's Rainbow Community Space - March
31, 2022
4.1.b. Canadian Polish Congress District Kitchener - May 5 - 13, 2022
4.1.c. Eritrean -Canadian Community of KW & Area - May 21 - 28, 2022
5. PRESENTATIONS
6. DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. Delegates must register by
5:00 p.m. on April 11, 2022 in order to participate electronically.
6.1. Compass Kitchener Annual Work Plan - CAO -2022-162, listed as Item
12.3.a.
6.1.a. Judy Stephens -Wells, Chair, Compass Kitchener
6.2. Kitchener's Contribution to Canada Target 1 Protected Areas - INS -22-
131, listed as Item 12.3.b.
6.2.a. Jackie Ho, Ontario Nature
6.3. Centre In the Square - Scheduled Performance (J. Peterson)
6.3.a. Paula Lemiux
6.3. b. David Alton
6.3.c. Craig Reynolds
7. REPORTS OF COMMITTEES
7.1. FINANCE AND CORPORATE SERVICES COMMITTEE - APRIL 4,
2022
7.1.a. Region of Waterloo Planning and Works Project TeamAppointments,
COR -2022-137
That Councillor J. Gazzola be appointed to the Schneider Creek Multi -
Use Path — Manitou Drive to Block Line Road Study Team, as
outlined in Corporate Services Department report COR -2022-137; and
further,
That Councillor S. Davey be appointed to Separated Cycling Facilities
Study (Erb Street, Bridgeport Road) including the Conversion of the
Pilot Network.
Page 2 of 25
7.1.b. Downtown Financial Incentive Program Update: Facade Grant
Program, DSD -2022-112
That the Facade Grant Program be reinstated, with the City accepting
applications until December 31, 2027, in accordance with the
Downtown Community Improvement Plan, as outlined in Development
Services Department report DSD -2022-112; and,
That Council Policy FIN -GRA -535 be repealed and replaced with the
revised Council Policy FIN -GRA -535 as attached to Report DSD -
2022 -112, to the satisfaction of the City Solicitor and Clerk; and
further,
That staff be directed to consider businesses that have made inquires
and registered interest in a facade grant, during the period of January
1, 2021 to the date of approval of this report by Council, as eligible for
the Facade Grant program in accordance with Report DSD -2022-112.
7.1.c. Love My Business Support Programs, DSD -2022-150
That the proposed programs for the Love My Business initiative, as
outlined in Development Services Department report DSD -2022-150,
be endorsed; and further,
That City staff be directed to implement additional direct assistance
programs where deemed permissible by the Ontario Municipal Act, as
generally outlined in Report DSD -2022-150.
7.1.d. Affordable Housing Development Charge (DC) Waiver Policy, FIN- 9
2022-158 and Information Report, FIN -2022-179
That financial policy F I N -P LA -XXX 'Affordable Housing Development
Charges Waiver' be approved as outlined in Attachment 'A' to
Financial Services Department report FIN -2022-158; and,
That the terms of reference for the Affordable Housing Reserve be
approved as outlined in Attachment'B' to Report FIN -2022-158; and,
That staff be directed to prepare an Issue Paper as part of the 2023
Budget process to provide a follow-up on the overall success of the
program; and further,
That staff continue to advocate with other levels of government,
including the school board to identify ways to address affordable
housing.
Page 3 of 25
7.1.e. In -Person and Hybrid Council and Committee Meetings, COR -2022-
154
That the Hybrid Meeting Protocols as outlined in Attachment A to
Corporate Services Department report COR -2022-154 be approved
for a one-year pilot; and,
That staff be directed to report back to Council in 2023 with a review
of the Hybrid Meeting Protocols, as part of the Procedure By-law
Review; and further,
That beginning with the Council meeting of May 9, 2022, or as
determined by the Mayor and Chief Administrative Officer, staff be
directed to facilitate meetings in a hybrid manner with in-person and
remote Members of Council and the public.
7.2. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE -
APRIL 4, 2022
7.2.a. 2022 Community Grants Tier 2, CSD -2022-119
That 2022 community grants (Tier 2) in the amount of $172,215 be
approved as outlined in Appendix A attached to Community Services
Department report CSD -2022-119; and
That the following organizations be approved to move to the Tier 1
grant process for the 2023 grant cycle:
1. Community Coalition on Refugee and Immigrant Concerns
2. Hohner Avenue Porch Party
3. Irish Real Life Festival; and further,
That the outstanding community grants balance of $46,789 be
allocated to the three-year pilot of the `Racialized and Indigenous
Supports for Equity' (RISE) fund, a grant providing support for
community -led organizations, programs, initiatives and events meant
to decrease inequities and increase opportunities and well-being for
Black, Indigenous and racialized communities in Kitchener.
7.2.b. Neighbourhood Association Affiliation 2022, CSD -2022-144
That the list of proposed Neighbourhood Associations, as attached to
the Community Services Department report CSD -2022-144, be
approved for affiliation for the year 2022 and added to the City's third -
party liability insurance program.
Page 4 of 25
7.2.c. Huron Community Centre Full Time/Part Time Equivalent Approvals,
CSD -2022-117
That two full-time equivalent roles and one part-time equivalent role
be approved to operate the new Huron Brigadoon Community Centre,
as outlined in Community Services Department report CSD -2022-117.
7.2.d. Winter Parking Prohibitions on Heiman Street, DSD -2022-107
That the Uniform Traffic and Parking Bylaw be amended for the
prohibition of on -street parking on the west (even -numbered) side of
Heiman Street from a point 69 m south of Lorne Avenue to the cul-de-
sac, from January 1 to March 31, as outlined in Development Services
Department report DSD -2022-107.
7.2.e. Demolition Control Application DC22-004-S-TS - 289 and 295
Sheldon Avenue - Sheldon Avenue Partnership, DSD -2022-139
That Demolition Control Application DC22/004/S/TS requesting
permission to demolish two single detached dwellings located at 289
and 295 Sheldon Avenue North be approved, as outlined in
Development Services Department report DSD -2022-139.
7.2.f. Naming of a Private Street - Wallaceton Subdivision - Block 186 and
187, 58M-631 - Fusion Homes, DSD -2022-140
That the City of Kitchener acknowledge that Fusion Homes intends to
name a private street: 'Oat Lane' within a multiple residential
development located at Wallaceton Blocks 186 and 187 in Registered
Plan of Subdivision 58M-631; and further,
That the City's Legal Services division be directed to proceed with the
required advertising, preparation, and registration of the necessary
By-law for the naming of 'Oat Lane,' as outlined in Development
Services Department report DSD -2022-140.
7.2.g. Drinking Water Quality Management Standard (DWQMS):
Management Review Summary for 2021, INS -2022-038
That the City of Kitchener Drinking Water Quality Management
Standard (DWQMS): Management Review Summary for 2021 Report
be received for information, as outlined in Infrastructure Services
Department report INS -2022-038.
Page 5 of 25
7.2.h. Victoria Park Neighbourhood Seasonal Parking Restrictions, DSD -
2022 -105
That parking be prohibited on the north (even -numbered) side of
Schneider Avenue from David Street to Victoria Park from 10:00 am -
6:00 pm, June 15 to September 15; and,
That parking be prohibited on the north (even -numbered) side of Dill
Street from David Street to Victoria Park from 10:00 am - 6:OOpm,
June 15 to September 15; and,
That parking be prohibited on the east (odd -numbered) side of David
Street from Dill Street to Hilda Place from 10:00 am - 6:00 pm, June
15 to September 15; and further,
That the Traffic and Parking Bylaw be amended accordingly, as
outlined in Development Services Department report DSD -2022-105.
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1. REGIONAL COUNCIL UPDATE — MAYOR B. VRBANOVIC
9.2. Notice of Motion - S. Davey - Advisory Committee Honorariums
Councillor S. Davey has given notice to introduce the following motion
for consideration this date:
"WHEREAS the City appoints citizen members to advisory and
quasi-judicial committees to give advice and provide feedback to
city council and standing committees on a variety of issues;
WHEREAS residents that are appointed to advisory and quasi-
judicial committees are appointed based on their expertise and
experience;
WHEREAS Council values the feedback and contribution of all
Citizen Committee members and appreciate their contribution to
the public engagement process;
WHEREAS Council values the contributions and inclusion of
voices of groups who have been historically underrepresented in
Citizen Committees, as outlined by the City's equity, diversity, and
inclusion policy;
WHEREAS the current practices related to honorariums have
been applied and implemented inconsistently, and have never
been subject to a fulsome review;
Page 6 of 25
10.
11.
12.
THEREFORE IT BE RESOLVED that staff be directed to complete
a fulsome equity -informed corporate policy for compensation for
members of all City of Kitchener advisory committees and report
back to Council prior to the commencement of the next Advisory
Committee term."
QUESTIONS AND ANSWERS
BY-LAWS
11.1. 1 STAND 2ND READING
11.1.a. To further amend By-law No. 2019-113, being a by-law to regulate
traffic and parking on highways under the jurisdiction of the
Corporation of the City of Kitchener.
11.1.b. Being a by-law to further amend By-law 2019-113, to regulate traffic
and parking on highways under the jurisdiction of the City of
Kitchener.
11.1.c. Being a by-law to close part of Strasburg Road, in the City of
Kitchener.
11.1.d. To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
11.1.e. To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
11.1.f. To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
11.1.g. Being a by-law to amend By-law 2021-015 - Procedural By-law.
11.1.h. To confirm all actions and proceedings of the Council.
COMMITTEE OF THE WHOLE
12.1. ADMINISTRATIVE REPORTS
12.1.a. Execution of Indemnifications and Releases pertaining to Bequests
to the City - COR -2022-176, COR -2022-176
That the CAO, Deputy CAO or Department Heads be authorized to
execute Indemnifications/Releases pertaining to Bequests to the City
under $250,000.00; said documentation to be to the satisfaction of
the City Solicitor.
12.2. CAUCUS RESOLUTION
This matter is arising from an electronic in -camera meeting on April 4,
2022.
16
Page 7 of 25
13.
14.
15.
12.2.a. Honorarium - Anti -racism Committee
That staff be directed to implement an honorarium for members of
the anti -racism committee for the balance of the current committee
term.
12.3. FOR INFORMATION
12.3.a. Compass Kitchener Annual Work Plan - CAO -2022-162
12.3. b. Kitchener's Contribution to Canada Target 1 Protected Areas - INS -
2022 -131
REPORT OF THE COMMITTEE OF THE WHOLE
BY-LAWS
14.1. 3RD READING
14.1.a. To further amend By-law No. 2019-113, being a by-law to regulate
traffic and parking on highways under the jurisdiction of the
Corporation of the City of Kitchener.
14.1.b. Being a by-law to further amend By-law 2019-113, to regulate traffic
and parking on highways under the jurisdiction of the City of
Kitchener.
14.1.c. Being a by-law to close part of Strasburg Road, in the City of
Kitchener.
14.1.d. To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
14.1.e. To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
14.1.f. To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
14.1.g. Being a by-law to amend By-law 2021-015 - Procedural By-law.
14.1.h. To confirm all actions and proceedings of the Council.
ADJOURNMENT
im
21
Page 8 of 25
Staff Report
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: April 11, 2022
SUBMITTED BY:
Ryan Hagey, Director of Financial Planning & Reporting, 519-741-2200
ext. 7353
PREPARED BY:
Ryan Hagey, Director of Financial Planning & Reporting, 519-741-2200
ext. 7353
Andrew Ramsaroop, Social Planning & Affordable Housing Program
Lead, 519-741-220 ext. 7242
WARD(S) INVOLVED:
All Wards
DATE OF REPORT:
April 6, 2022
REPORT NO.: FIN -2022-179
SUBJECT: Affordable Housing Development Charge (DC) Waiver Policy - REVISED
RECOMMENDATION:
That financial policy FIN -PLA -XXX "Affordable Housing Development Charges Waiver"
be approved (Attachment A to report FIN -2022-179); and
That the terms of reference for the Affordable Housing Reserve be approved (Attachment
B to report FIN -2022-179).
REPORT HIGHLIGHTS:
• The purpose of this report is to approve the revised Affordable Housing Development
Charges Waiver policy and confirm the terms of reference for the Affordable Housing
reserve.
• One-time funding of $2M was set aside during the 2022 budget process for this purpose.
Ongoing funding would need to be identified through a future budget.
• Community engagement related to the Housing for All affordable housing strategy included
multiple stakeholder groups and informed the report recommendations.
• This report supports A Caring Community by creating an Affordable Housing Strategy.
BACKGROUND:
A proposed Affordable Housing Development Charge (DC) Waiver policy was presented to the
Finance and Corporate Services Committee on April 4, 2022 as part of report FIN -2022-158
Affordable Housing Development Charge (DC) Waiver Policy.
During the Committee discussion, some feedback was provided to staff about the policy and
follow up information/amendments were requested. Additional information is provided in this
report and an updated policy has been created for Council's review and approval.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 9 of 25
REPORT:
Five items were noted for additional information or policy amendments. Each of them is
discussed below and reflected in the revised policy (where applicable). Any edits to the policy
have been highlighted in red text to make them easier to find.
1) For developments that receive a DC waiver under the policy, should there be a
requirement to remain "affordable" for a certain amount of time (staff to decide the
appropriate timeframe)?
The policy has been updated to include a clause to this effect (clause 1d). The wording and
the timeframe in the clause 1 d is based off of wording in the DC Act section 26.1(9) that also
deals with a change in use. Under the revised policy, non-profit developments need to
remain that way for 20 years from the time of occupancy or repay any waiver that was
provided.
2) How would the policy apply to organizations like Habitat for Humanity?
Any development that meets the policy definition (which is consistent with the Provincial
definition of a non-profit housing development) would qualify for the waiver. It is staff's
understanding that Habitat for Humanity meets this definition and would be eligible for the
waiver. As long as the property remained a non-profit housing development for at least 20
years, the waiver would not need to be paid back.
3) Should there be some sort of appeal process for developments that are not provided
the DC waiver because they have received some other financial consideration (e.g.
provided land by the City)?
As mentioned during the Committee meeting, staff would not recommend an appeal process
for properties who are disqualified from the waiver because they have received some other
financial consideration from the City. Staff's intent is to use City resources to help incent as
many "affordable" units as possible, and stacking up multiple significant benefits on a single
project does not achieve that goal. This approach is consistent with several other policies
when considering multiple avenues of attaining municipal financial support.
To provide further clarity to the Committee discussion, staff have adjusted the wording of
clause 1a in the policy to allow a DC waiver if a development has only received another
incentive that is less than the waiver. That means a small loan or grant would not disqualify
a development from getting a DC waiver, but something more significant (like a large loan,
grant, or land donation) would be seen as the City's contribution to the project and the
development would not qualify for the DC waiver.
4) If an apartment building was being built where most of the units would not qualify, but
a portion of them would, could the qualifying units be provided the DC waiver?
Yes, as long as the non-profit housing developer was a partner in the project at the time of
occupancy (i.e. when DC payments would be due), their units would qualify for the DC waiver.
The non-profit housing provider would need to have a signed agreement with the for-profit
developer that clearly outlines the terms of the agreement and that those units would meet
the Provincial definition and will be owned by the not-for-profit for a duration of at least 20
years. Wording regarding this has been added to the policy as clause 1e.
Page 10 of 25
5) Can staff include an ongoing funding allocation to the Affordable Housing reserve as
part of the 2023 budget discussion?
Yes. This will either be built into the budget for 2023 or an issue paper for Council's direction.
STRATEGIC PLAN ALIGNMENT:
This report supports A Caring Community by creating an Affordable Housing Strategy.
FINANCIAL IMPLICATIONS:
As noted in the original Committee report, Council earmarked $2M of one-time seed funding for
the Affordable Housing reserve. At current DC rates, this funding would provide a waiver for
190 to 280 qualifying units (depending on where they are built). None of the amendments in the
revised policy impact the amount of funding available or how many units could benefit from the
proposed waiver.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
CONSULT — It is estimated that City staff engaged with close to 500 people in developing the
Housing forA/l strategy by methods including:
• Advisory Committee workshops and sub -committee meetings
• Engage Kitchener surveys
• One-on-one stakeholder interviews
• Meetings with community groups
• Kitchener Market
• Social media posts
PREVIOUS REPORTS/AUTHORITIES:
DSD -20-214 Housing for All — City of Kitchener Housing Strategy
FIN -2021-62 2022 Final Budget Day
FIN -2022-158 Affordable Housing Development Charge (DC) Waiver Policy
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services.
Justin Readman, General Manager, Development Services
ATTACHMENTS:
Attachment A — Affordable Housing Development Charges Waiver Policy
Attachment B —Affordable Housing Reserve Information Sheet
Page 11 of 25
1
Ki R
POLICY
Policy No: FIN -PLA -XXX
Policy Title:
AFFORDABLE HOUSING
Approval Date: April 11, 2022
DEVELOPMENT CHARGES
WAIVER POLICY
Reviewed Date: April 2022
Next Review Date: April 2027
Policy Type:
COUNCIL
Category:
Finance
Amended: Click here to enter a date.
Sub -Category: Financial Planning
Author:
Ryan Hagey, Director of
Replaces: Click here to enter text.
Financial Planning & Reporting
Repealed: Click here to enter a date.
Dept/Div:
Financial Services Department
Replaced by: Click here to enter text.
/Financial Planning &
Reporting
Related Policies, Procedures and/or Guidelines:
Development Charges Act &Related Regulations
POLICY PURPOSE:
The primary purpose of this policy is to help incent or remove barriers related to
the development of non-profit housing development. The policy does this by
establishing the parameters by which a waiver for development charges (DCs)
would be provided to a qualifying development.
2. DEFINITIONS:
City — City of Kitchener.
DC/DCA — Development Charges/Development Charges Act.
Non -Profit Housing Development — is defined by O. Reg. 454/19, s. 3 (1) and means
development of a building or structure intended for use as residential premises by,
(a) a corporation to which the Not -for -Profit Corporations Act, 2010 applies, that
is in good standing under that Act and whose primary object is to provide
housing;
1 of
3
Page 12 of 25
Policy No: FIN -PLA -XXX
Policy Title: AFFORDABLE HOUSING DEVELOPMENT CHARGES WAIVER
(b) a corporation without share capital to which the Canada Not-for-profit
Corporations Act applies, that is in good standing under that Act and whose
primary object is to provide housing; or
(c) a non-profit housing co-operative that is in good standing under the Co-
operative Corporations Act.
3. SCOPE:
POLICY APPLIES TO THE FOLLOWING:
❑x All
Employees
❑Management
❑Permanent Full -Time Employees
❑Permanent Full -Time Non Union
❑Permanent Full -Time C.U.P.E. 791
❑Temporary
❑Part -Time Non -Union
❑Student
El Permanent Full -Time
Union
❑Continuous Part -Time Employees
❑Part -Time Employees
❑Continuous Part -Time Non -Union
❑Continuous Part -Time
Union
❑Council
E] Local Boards & Advisory Committees
❑Specified Positions Only:
This policy applies to external customers who meet the definition of non-profit housing
development included in this policy. The DC waivers mentioned in this policy do not apply
to for-profit housing development.
4. POLICY CONTENT:
The City's DC waiver policy provides the specifics of the City's policy without
reiterating most aspects of the DCA itself. The City's policy is meant to be
interpreted in accordance and in conjunction with the DCA and the Municipal Act.
1. Policy Application
a) DC waivers will be available to non-profit housing development units that
have not received significant financial considerations (where the
considerations are larger than the amount of the DC waiver) from the City,
for other site development costs, whether in-kind or cash (e.g. capital
grants, outstanding loans, donations of property either by title transfer or
long term leases at rates below market value). This will extend the benefit
of limited City resources to more developments.
2 of
3
Page 13 of 25
Policy No: FIN -PLA -XXX
Policy Title: AFFORDABLE HOUSING DEVELOPMENT CHARGES WAIVER
b) The amount of the waiver will be equal to 100% of the City portion of DCs
payable, as long as funds are available in the Affordable Housing reserve
fund.
c) DC waivers will be funded at the point of occupancy which is when the first
instalment of DCs is to be made for non-profit housing developments under
current Provincial legislation. This will result in a transfer from the
Affordable Housing reserve fund to the Development Charges reserve fund.
d) If any part of a development to which this policy applies is changed so that
it no longer consists of a non-profit housing development within 20 years of
initial occupancy, the waived development charge of the entire development
is payable immediately.
e) For developments that are a mixture of for-profit and non-profit housing,
DC waivers will be available to non-profit housing development units
where the non-profit housing provider is a partner in the project at the time
of occupancy. The non-profit housing provider would need to have a
signed agreement with the for-profit developer that clearly outlines the
terms of the agreement and that those units would meet the Provincial
definition and will be owned by the not-for-profit for a duration of at least
20 years.
2. Retroactivity
a) Upon approval by Council, this policy shall take effect retroactive to January
1, 2020. Any qualifying developments from this timeframe will have their
DCs waived (if they haven't paid) or refunded (if they have already paid).
5. HISTORY OF POLICY CHANGES
Administrative Updates
Formal Amendments
3 of
3
Page 14 of 25
Reserve Fund Information Sheet
Name of Reserve/Reserve Fund
Affordable Housing
Category
Reserve Fund
Type
Discretionary
Classification
Program Specific
Purpose
Provide funding to support affordable housing development
Funding Source
- One-time contribution when reserve was created.
-Annual contributions approved by Council.
- Interest income
Appropriation of Funds
- Grants to qualifying properties in the amount of City's portion of development charges
Target Level
Minimum:
Closing balance should not drop below zero
Rationale: All reserves should maintain a positive balance.
Maximum:
Closing balance should not exceed $2 million
Rationale: closing balance should not exceed initial seed funding.
Excess:
Excess funding greater than the maximum transfers to the
Tax Capital Reserve Fund
Next Review: 2027
Reporting
-annual report to FCSC
Accountability
Cost Centre 7022015
Divisional Ownership Equity, Anti -Racism & Indigenous Initiatives
Ownership Lead Director of Equity, Anti -Racism & Indigenous Initiatives
Interest Allocation
Yes
Other
Previous Policy New
Previous Title Not applicable
Resolution Date
Amendment Date(s):
Repeal Date:
Proposed start date
End Date (if applicable) Not applicable
Page 15 of 25
Staff Report
Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: April 11, 2022
SUBMITTED BY: Lesley MacDonald, Director Legal Services & City Solicitor
519-741- 2200 ext. 7267
PREPARED BY: Lesley MacDonald, Director Legal Services & City Solicitor
519-741- 2200 ext. 7267
WARD(S) INVOLVED: All
DATE OF REPORT: April 5, 2022
REPORT NO.: COR -2022-176
SUBJECT: Execution of Indemnifications/Releases pertaining to Bequests to the
City
RECOMMENDATION:
That the CAO, Deputy CAO or Department Heads be authorized to execute
Indemnifications/Releases pertaining to Bequests to the City under $250,000.00; said
documentation to be to the satisfaction of the City Solicitor.
REPORT HIGHLIGHTS:
• This report supports the delivery of core services.
BACKGROUND:
Upon occasion the City is the benefactor under a Will to receive a bequest. The lawyer for the
Estate may seek an indemnification/release from liability for the protection of the Estate
Trustee/Executor. This is typically done in advance of any portion of the Estate being distributed,
the details of which are not public.
REPORT:
In order to facilitate these requests in a timely manner so the Estate Trustee can advance the
distribution of any bequest to the City, delegation of the execution of the documentation to the
CAO, Deputy CAO and Department Heads, subject to review by Legal, is appropriate.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 16 of 25
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Victoria Raab, General Manager, Corporate Services
Page 17 of 25
Staff Report
Chief Administrator's Office
REPORT TO: Committee of the Whole
DATE OF MEETING: April 11, 2022
r
NJ :R
www.kitchener.ca
SUBMITTED BY: Kathryn Dever, Director, Strategy & Corporate Performance,
519 741-2200 ext. 7370
PREPARED BY: Karen Cooper, Manager, Strategic & Business Planning,
519 741-2200 ext. 7817
WARD(S) INVOLVED: All Wards
DATE OF REPORT: March 31, 2022
REPORT NO.: CAO -2022-162
SUBJECT: Compass Kitchener Citizen Advisory Committee Work Plan
RECOMMENDATION:
For Information.
REPORT HIGHLIGHTS:
• This report provides Council with an overview of Compass Kitchener's 2022 work plan and
Compass Kitchener's accomplishments in 2021.
• Per the terms of reference for Compass Kitchener, this workplan is being presented to
Council to receive feedback from members of Council; no Council motions are required
• There are no financial implications associated with the report.
• Community engagement included informing the public by posting the report on the City's
website with the agenda in advance of the Council meeting.
• This report supports the achievement of the City's vision.
BACKGROUND:
Council Policy GOV-BOA-077 (Compass Kitchener Terms of Reference) identifies the goals,
objectives and mandate of Compass Kitchener. In summary responsibilities include:
• Designing and implementing public engagement processes in collaboration with staff to
validate the community's vision and major strategic priorities and recommending critical
community priorities before each municipal election.
• Reporting to Council on critical community priorities to assist in the establishment of, and
updating of, Council's four-year Strategic Plan and annual Business Plans.
• Developing evaluation criteria in collaboration with staff reflective of the community's
priorities and monitoring the City's performance against goals included in the Strategic Plan
for the City of Kitchener.
• Reporting on performance to Council and the Community on an annual (Report Card) basis.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 18 of 25
Ensuring communication and collaboration among Advisory Committees of Council by
convening two yearly meetings, one for Chairs and Vice Chairs and the second for the full
membership of all Advisory Committees.
Developing a yearly workplan and submitting it to Council for feedback.
REPORT:
Compass Kitchener 2021 Accomplishments
Accomplishments Include:
• Finalizing and Presenting the Strategic Plan Evaluation to Council (Dec 2021).
• Virtual All Advisory Committees Meeting (May 2021)
• Onboarded and welcomed 8 new Committee members
Compass Kitchener 2022 Work Plan
Compass Kitchener has requested that its 2022 Work Plan be submitted to Council for feedback.
The Compass Kitchener 2022 Work Program is included as Attachment A to this report. Priorities
include:
• Citizen's Report Card: Evaluation of the 2019-2022 Strategic Plan implementation
• Communication/Collaboration among Advisory Committees: continue to build connection
between all of the City's citizen advisory committees by hosting two meetings including
introducing the new Equity Advisory Committee to all of the other Advisory Committees.
• New 2023-2026 Strategic Plan Development: Collaborate with staff on developing ideas for
public engagement and on implementing the public engagement activities, as well as
monitoring the 2022 Environics Survey of Kitchener residents, and recommending
community priorities to Council to inform development of the new Strategic Plan
Judy Stephens -Wells, Chair of Compass Kitchener, will make a brief presentation at the Council
meeting and will be available to discuss the work program with Council.
STRATEGIC PLAN ALIGNMENT:
This report supports the achievement of the City's vision.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Dan Chapman, CAO
ATTACHMENTS: Attachment A: Compass Kitchener 2022 Work Plan
Page 19 of 25
Attachment A: Compass Kitchener 2022 Work Plan
compass ki!Shener
community .vision . values . pricrities
Compass Kitchener gains community input and participation in order to provide advice to Council on
Kitchener's strategic plan preparation and on evaluation of the implementation of Kitchener's strategic plan.
The Committee reports directly to Council and develops a yearly work plan to submit to Council for feedback.
Responsibility
Item
Compass Kitchener
Meeting Dates
Administration
1. Conflict of Interest
Ongoing
Comply with City policies for Committees
2. Code of Conduct
Ongoing
Work Plan
1. 2022 Work Plan
February 2, 2022
Y
Develop a yearly work plan and submit it to Council
2. 2023 Work Plan
November 2, 2022
for feedback
Advisory Committee Collaboration
1. All Advisory Committees Meeting
May 4, 2022
Ensure communication and collaboration among
2. All Advisory Committees Meeting
October 5, 2022
Advisory Committees of Council by convening two
yearly meetings, one for Chairs and Vice Chairs
and the second for all Committees' full membership
Citizen Report Card
Develop evaluation criteria in collaboration with
1. Review Business Plan Updates
staff reflective of the community's priorities and
a) 2022 April Status Update
April 6, 2022
monitor City's performance against goals included
b) 2022 August Status Update
September 7, 2022
in the Strategic Plan
2. Citizen Report Card
Report on progress made toward achieving
a) Review Evaluation Process
September 7, 2022
strategic priorities to Council and the community on
b) Draft Evaluation
November, 2022
an annual (Report Card) basis.
New 2023-2026 Strategic Plan
1. Public Engagement Plan
Design and implement public engagement
a) Begin planning
January 13, 2022
processes in collaboration with staff to validate the
b) Draft Engagement Plan
February 2, 2022
community's vision and major strategic priorities and
c) Implement Engagement Plan
March - August 2022
recommending critical community priorities before
each municipal election.
2. Citizen Survey
a) Begin planning
January 13, 2022
b) Draft survey questions
February 2, 2022
c) Analysis
April and June 2022
Report to Council on critical community priorities to
3. Community Priorities
assist in the establishment of, and updating of,
a) Draft Community Priorities
July 6, 2022
Council's four year Strategic Plan and annual
b) Draft Report for Council
Aug 3, 2022
Business Plans.
Page 20 of 25
Staff Report
Infrastructure Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: April 11, 2022
SUBMITTED BY: Niall Lobley, Director, Parks & Cemeteries, 519-741-2600 ext. 4518
Rosa Bustamante, Director of Planning, 519-741-2200 ext. 7319
PREPARED BY: Carrie Musselman, Sr. Environmental Planner, 519-741-2200 ext. 7068
Josh Shea, Mgr. Forestry & Natural Areas Mgmt. 519-741-2600 ext. 4177
WARD(S) INVOLVED: All
DATE OF REPORT: March 17, 2022
REPORT NO.: INS -2022-131
SUBJECT: Kitchener's Contribution to Canada Target 1 Protected Areas
RECOMMENDATION:
For Information.
REPORT HIGHLIGHTS:
• Twenty properties, comprising 585 hectares of land held and stewarded by the City of
Kitchener, that are part of Kitchener's NHS (Natural Heritage System) have been
recognized as contributing to Canada's target to protect 25% of lands and waters by 2025.
These sites are among the first municipal conservation lands confirmed to be managed
to the national standards for protected and conserved areas.
• Kitchener was one of five municipalities (Kitchener, Toronto, Town of Ajax, Lambton
County, Northumberland County) that responded to an invitation to submit properties for
consideration as part of Canada's Target 1 Protected Areas and saw the highest number
of properties confirmed as meeting the OECM standard out of participating municipalities.
• Staff submitted spatial data (property boundary) and associated information (e.g., year of
establishment, ownership, legislative mechanisms) to Canadian Protected and
Conserved Areas Database (CPCAD) in December 2021 and these lands now count
towards the 10.7% of Ontario lands that are protected.
• This report supports the Strategic Plan theme of Environmental Leadership.
BACKGROUND:
In 2021, the City collaborated with Ontario Nature with the support of Environment and Climate
Change Canada on a project related to the Pathway to Canada Target 1 initiative. This work
involved assessing several City of Kitchener properties using a Decision Support Tool to
determine if they meet the pan -Canadian standards for protected areas or "other effective area -
based conservation measures" (OECMs, or conserved areas). Sites that meet these standards
were submitted to the Canadian Protected and Conserved Areas Database (CPCAD) and
counted towards the total percentage area of protected and conserved areas in Ontario and
Canada. Ontario Parks in the Ministry of the Environment, Conservation and Parks is
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 21 of 25
responsible for confirming these assessments and submitting areas that meet these standards
to CPCAD.
Twenty properties that are part of Kitchener's NHS (see list below) were found to meet the criteria
for protected areas and were submitted to CPCAD in December 2021. All properties are held for
community benefit by the City of Kitchener.
1. Borden Wetland
2. Briarfield Park
3. Homer Watson Park
4. Huron Natural Area
5. Idlewood Park
6. Lackner Woods
7. Lakeside Park
8. Laurentian Wetland
9. Springmount Park-Idlewood Creek
10. Steckle Woods
11. Tilt's Bush
REPORT:
What is Canada's Target?
12. Topper Woods
13. Brigadoon Woods
14. Carisbrook Drive Natural Area
15. Doon South Creek
16. Grand River Natural Area - Sims Estate
17. Grand River - Pioneer Tower Natural
Area
18. Kolb Park
19. Natchez Woods
20. Pinnacle Hill Natural Area
Under the United Nations Convention on Biological Diversity, Canada is committed to protecting
at least 17 percent of our lands and inland waters by 2020, with new targets set for 2025 (25
percent) and 2030 (30 percent).
In collaboration with many partners, Environment and Climate Change Canada (ECCC) is
supporting the collection of information nationwide on places that meet the national standards
for protecting biodiversity but are not currently being counted towards the target, known as
Canada Target 1.
One aspect of this initiative is to ensure that municipal governments are appropriately recognized
for the role they are playing in protecting and conserving nature. ECCC has contracted Ontario
Nature to work with interested municipalities in Ontario to assess and screen their municipal
natural areas.
Why and how does Kitchener protect important natural lands?
Kitchener's Natural Heritage System is comprised of wetlands, woodlands and valley lands that
maintain biophysical diversity and ecological functions, support viable populations of native
species, and sustain local ecosystems.
The City of Kitchener, as part of the Regional Municipality of Waterloo, has a long history of
planning communities around significant natural areas:
• 1970's - Regionally significant Environmentally Sensitive Policy Areas (ESPAs) were
originally designated.
Page 22 of 25
• 1980s/90s — Kitchener's initial designation, zoning, and planning to conserve natural
features of provincial and regional significance in accordance with Regional policies (e.g.,
Regional Official Plans) and Provincial policies (Provincial Policy Statement). Current
Regional and Kitchener Official Plans and zoning by-laws continue to protect such
features and their functions, including locally significant natural features.
• 1980s — Kitchener's initial tree management policies were put in place and are
implemented through the review of development applications to preserve the best of
Kitchener's woodlands and trees. This continues today with Kitchener's Council adopted
Tree Management Policy.
• 1980s -2000s — Large portions of the Huron Natural Area was purchased by the City and
subsequently rezoned from Industrial uses to protect the natural value of the lands.
Today, the Huron Natural Area is Kitchener's largest Natural Area.
• In 2010 the Parks Strategic Plan identified more than 100 sites held and managed by the
City as `Natural Areas' and today, of the more than 1,700 hectares held as parks and
open space by the City, 52 percent is held as Natural Areas, more than 895 hectares or
almost 1,300 soccer fields.
• 2020s — Kitchener adopted the first Sustainable Urban Forest Strategy and in early 2022,
adopted an ambitious Tree Canopy Target of 30 percent per ward by 2050.
Land use designations and zoning followed by conveyance of land at no cost to the City through
development applications has been the most commonly used mechanism to secure lands in
public ownership. Having natural lands in public ownership provides the most certainty that such
lands will be appropriately managed to conserve the lands' valuable features and functions. To
date this approach is how the City has secured much of its NHS at no cost to the City.
Kitchener is committed to preserving, conserving, restoring, and enhancing its NHS that
contributes to the character of the city and the quality of life of its citizens. This work is reflected
through Kitchener Official Plan policies, and the work of various divisions and teams across the
City as well as the vital input of communities and volunteers that support this work. It is because
of the City of Kitchener's long-standing history of preserving, conserving, restoring, and
enhancing Kitchener's NHS that portions of it are now being recognized as contributing to
Canada's goals of protecting at least 17 to 30 percent of Canada's lands and inland waters by
2020-2025.
STRATEGIC PLAN ALIGNMENT:
This report supports the Strategic Plan theme of Environmental Leadership.
FINANCIAL IMPLICATIONS:
This report is for information only and therefore has no budget impacts.
COMMUNITY ENGAGEMENT:
Staff presented to Environmental Committee on March 24, 2022 to share information pertaining
to Canada Target 1 Protected Areas and the connection to Kitchener's longstanding and strong
planning and policy commitments contributing to protection of Kitchener's natural heritage
system. On that same date, Ontario Nature also presented to Environmental Committee
highlighting the significance of the achievement and how this benchmark is being used to
engage other municipalities and Conservation Authorities in Southern Ontario.
Page 23 of 25
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
REVIEWED BY: Natalie Goss, Manager, Policy and Research
APPROVED BY: Denise McGoldrick, General Manager, Infrastructure Services
Justin Readman, General Manager, Development Services
ATTACHMENTS:
Attachment A - Target 1 Protection Areas
Page 24 of 25
Kitchener's contribution to Canada Target 1 Protected Areas
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Page 25 of 25