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Home My WebLink AboutCAO-2022-162 - Compass Kitchener Citizen Advisory Committee Work Plan Chief www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: April 11, 2022 SUBMITTED BY: Kathryn Dever, Director, Strategy & Corporate Performance, 519 741-2200 ext. 7370 PREPARED BY: Karen Cooper, Manager, Strategic & Business Planning, 519 741-2200 ext. 7817 WARD(S) INVOLVED: All Wards DATE OF REPORT: March 31, 2022 REPORT NO.: CAO-2022-162 SUBJECT: Compass Kitchener Citizen Advisory Committee Work Plan RECOMMENDATION: For Information. REPORT HIGHLIGHTS: This report provides Council and Co Per the terms of reference for Compass Kitchener, this workplan is being presented to Council to receive feedback from members of Council; no Council motions are required There are no financial implications associated with the report. Community engagement included informing the public by posting the report on the City website with the agenda in advance of the Council meeting. This report supports BACKGROUND: Council Policy GOV-BOA-077 (Compass Kitchener Terms of Reference) identifies the goals, objectives and mandate of Compass Kitchener. In summary responsibilities include: Designing and implementing public engagement processes in collaboration with staff to community priorities before each municipal election. Reporting to Council on critical community priorities to assist in the establishment of, and updating of, -year Strategic Plan and annual Business Plans. Developing evaluation criteria in collaboration with staff priorities for the City of Kitchener. Reporting on performance to Council and the Community on an annual (Report Card) basis. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Ensuring communication and collaboration among Advisory Committees of Council by convening two yearly meetings, one for Chairs and Vice Chairs and the second for the full membership of all Advisory Committees. Developing a yearly workplan and submitting it to Council for feedback. REPORT: Compass Kitchener 2021 Accomplishments Accomplishments Include: Finalizing and Presenting the Strategic Plan Evaluation to Council (Dec 2021). Virtual All Advisory Committees Meeting (May 2021) Onboarded and welcomed 8 new Committee members Compass Kitchener 2022 Work Plan Compass Kitchener has requested that its 2022 Work Plan be submitted to Council for feedback. The Compass Kitchener 2022 Work Program is included as Attachment A to this report. Priorities include: : Evaluation of the 2019-2022 Strategic Plan implementation Communication/Collaboration among Advisory Committees: continue to build connection by hosting two meetings including introducing the new Equity Advisory Committee to all of the other Advisory Committees. New 2023-2026 Strategic Plan Development: Collaborate with staff on developing ideas for public engagement and on implementing the public engagement activities, as well as monitoring the 2022 Environics Survey of Kitchener residents, and recommending community priorities to Council to inform development of the new Strategic Plan Judy Stephens-Wells, Chair of Compass Kitchener, will make a brief presentation at the Council meeting and will be available to discuss the work program with Council. STRATEGIC PLAN ALIGNMENT: This report supports FINANCIAL IMPLICATIONS: Capital Budget The recommendation has no impact on the Capital Budget. Operating Budget The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Dan Chapman, CAO ATTACHMENTS: Attachment A: Compass Kitchener 2022 Work Plan Attachment A: Compass Kitchener 2022 Work Plan Compass Kitchener gains community input and participation in order to provide advice to Council on . The Committee reports directly to Council and develops a yearly work plan to submit to Council for feedback. Responsibility Item Compass Kitchener Meeting Dates Administration 1. Conflict of Interest Ongoing 2. Code of Conduct Ongoing Comply with City policies for Committees Work Plan February 2, 2022 1. 2022 Work Plan November 2, 2022 Develop a yearly work plan and submit it to Council 2. 2023 Work Plan for feedback Advisory Committee Collaboration 1. All Advisory Committees Meeting May 4, 2022 Ensure communication and collaboration among 2. All Advisory Committees Meeting October 5, 2022 Advisory Committees of Council by convening two yearly meetings, one for Chairs and Vice Chairs Citizen Report Card 1. Review Business Plan Updates Develop evaluation criteria in collaboration with a) 2022 April Status Update April 6, 2022 b) 2022 August Status Update September 7, 2022 in the Strategic Plan 2. Citizen Report Card September 7, 2022 a) Review Evaluation Process Report on progress made toward achieving November, 2022 b) Draft Evaluation strategic priorities to Council and the community on an annual (Report Card) basis. New 2023-2026 Strategic Plan 1. Public Engagement Plan Design and implement public engagement a) Begin planning January 13, 2022 processes in collaboration with staff to validate the b) Draft Engagement Plan February 2, 2022 c) Implement Engagement Plan March - August 2022 recommending critical community priorities before 2. Citizen Survey each municipal election. January 13, 2022 a) Begin planning February 2, 2022 b) Draft survey questions April and June 2022 c) Analysis Report to Council on critical community priorities to 3. Community Priorities assist in the establishment of, and updating of, July 6, 2022 a) Draft Community Priorities Aug 3, 2022 b) Draft Report for Council Business Plans.