HomeMy WebLinkAboutFIN-2022-217 - Summary of Bid Solicitations Approved by the Manager of Procurement (January 1, 2022 - March 31, 2022)
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: May 9, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: May 2, 2022
REPORT NO.: FIN-2022-217
SUBJECT: Summary of Bid Solicitations Approved by the Manager of
Procurement (January 1, 2022 March 31, 2022)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Purchasing By-law
2017-106
There were ten (10) approved bid solicitations in this quarter.
There was one (1) bid solicitation that was approved in accordance with FIN-2022-149
Temporary Measures Supply Chain and Inflationary Trends
This report supports the delivery of core services.
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only
report to Council on Solicitations awarded where the Procurement Value is between
$100,000 and $750,000 and the Director of Supply Services approved the award
In March 2022, Council approved FIN-2022-149 Temporary Measures Supply Chain and
Inflationary Trends. By removing the need to bring projects already approved by Council
through the budget process back to Council for award, this has reduced overall timing of
award of projects from 20-60 days down to under 7 days.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
REPORT:
Appendix 1 is a listing of the ten(10)approved
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All bid solicitations awarded by the Manager, Procurement, were within approved budgets.
COMMUNITY ENGAGEMENT:
INFORM This report has been posted
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 Listing of Approved Bid Solicitations (January 1, 2022 March 31, 2022)
)
113,971.00*$44,242.10*
$154.549.34$239,320.00
)
$$133,000.00*
$652,700.00**$241,754.15**$161,245.43**$239,899.00**
Exclusive of HST
Award Amount
(
$3,733,628.32***
00
.
need
capital
000
.
5
operatingoperating
March 31, 2022
164,000.00
$$665,000.00$914,000.00$15$395,000.00$512,000.00
Funded from Funded from Funded from
$3,911,000.00various
Budget Amount
accounts based on
N
January 1, 2022
A
N
N
N
Software USA
Lite,
NNN
, ON
-
N
Solicitations (
Municipal Inc.,
Awarded Vendor
RecordPointLLC, Bellevue, WSierra Infrastructure Inc., Woodstock, OSemple Gooder Roofing Corporation., Toronto, OM & T Printing Group, Kitchener, OFairway Electrical Services Inc., Ancaster,
ONexgenBurlington, OWood Environment & Infrastructure Solutions, a division of Wood Canada Limited, Dartmouth, Nova ScotiaArmstrong Paving and Materials Group Ltd, St. Marys, OGraybar
Canada., Kitchener, OStinson Equipment Limited O/A Stinson OwlConcord, O
Listing of Approved Bid
and Name
Conrad Centre for
1
-
Number
Reconstruction
ttachment
A
Bid Solicitation
017 Roof Replacement 020 Corporate Printing Services022 Decorative Ornamental LED Luminaire 030 One (1) Dual Rear Wheel Cab and 031 Construction Material Testing044 Supply and Delivery
of Electric Vehicle 054 Sign Blanks and Related Materials
136 Records Management System
002 Cambridge Avenue (Bruce Street to 036 Rolling Meadows & Timberlane Park
-------
-
--
P21T22Sherwood Avenue) Q22the Performing Arts Project 1 Q22Q22Installation ServicesQ22Chassis Fitted with a Rear Loading PackerQ22T22Trail UpgradesQ22Charge StationsQ22
phase of the project
future
a
Supply Chain and Inflationary Trends
149 Temporary Measures
-
2022
-
the capital account and will be used towards
will remain within
urplus funds
Approved in accordance with FIN
S
Initial contract term, additional renewals available
******