HomeMy WebLinkAboutFCS Minutes - 2022-05-16
Finance and Corporate Services
Committee Minutes
May 16, 2022, 2:00 p.m.
Electronic Meeting
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor J. Gazzola
Councillor C. Michaud
Councillor K. Galloway-Sealock
Councillor P. Singh
Councillor B. Ioannidis
Councillor M. Johnston
Councillor D. Chapman
Councillor S. Marsh
Staff: D. Chapman, Chief Administrative Officer
M. May, General Manager, Community Services and Deputy
Chief Administrator
V. Raab, General Manager, Corporate Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
A. Fusco, Director Legislated Services / City Clerk
R. Hagey, Director, Financial Planning
D. Saunderson, Deputy Clerk
D. Andrade, Manager, Budgets
H. Fylactou, Manager, Licensing
S. Goldrup, Committee Administrator
C. Bluhm, Executive Director, Economic Development
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1. Commencement
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The Finance and Corporate Services Committee held an electronic meeting this
date commencing at 2:30 p.m.
2. Consent Items
2.1 Municipal Election Compliance Audit Committee (MECAC), COR-2022-208
The Committee considered Corporate Services Department report COR-2022-
208, dated April 28, 2022, regarding the establishment of the Municipal Election
Compliance Audit Committee (MECAC) for the 2022-2026 term of Council as
outlined in the report.
On motion by Councillor B. Ioannidis
it was resolved:
"That a joint Municipal Election Compliance Audit Committee be
established for the 2022-2026 term of Council in accordance with the
Terms of Reference in Attachment 'A'; and,
That the City Clerk be delegated authority to review and revise the
Terms of Reference throughout the term of the Committee in
accordance and in consultation with other participating municipalities;
and,
That the City Clerk be delegated authority to select and appoint
members of the Municipal Election Compliance Audit Committee, in
consultation with the other participating municipalities; and further,
That remuneration of $200 per diem plus the applicable mileage rate be
approved for members of the Municipal Election Compliance Audit
Committee, as outlined in Corporate Services Department report COR-
2022-208."
Carried
2.2 Delegated Authority - "Restricted Acts" Provisions, COR-2022-209
The Committee considered Corporate Services Department report COR-2022-
209, dated April 28, 2022, regarding authorization of delegated authority to the
CAO for approval of expenditures or other liabilities which are currently
unbudgeted and with a value in excess of $50,000., and the authorization of the
Mayor and Clerk to execute agreements approved by the CAO during this period.
On motion by Councillor B. Ioannidis
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it was resolved:
"That in the event the provisions of Section 275 of the Municipal Act, as
amended, come into force and effect between Nomination Day and the
granted authority to approve expenditures or other liabilities which are
currently unbudgeted and with a value in excess of $50,000, as outlined
in Corporate Services Department report COR-2022-209; and,
That the Mayor and Clerk be authorized to execute agreements that
have been approved by the Chief Administrative Officer during this
period, subject to the satisfaction of the City Solicitor; and further,
That any approvals granted by the Chief Administrative Officer during
this period be reported to council for information at the earliest
opportunity following the Inaugural Meeting of the new City Council."
Carried
3. Discussion Items
3.1 Business Licensing 3-year Review and Housekeeping Amendments, COR-
2022-203
The Committee considered Corporate Services Department report COR-2022-
203, dated April 1, 2022, regarding the business licensing 3-year review and
housekeeping amendments, as outlined in the report.
H. Fylactou presented to the Committee noting the previous licensing review and
the public consultation undertaken. H. Fylactou highlighted survey results,
regulation changes, process improvements, and new tools such as online
business licensing. In response to questions from the Committee, H. Fylactou
described the short-term licensing for farmer's market vendors, refreshment
vehicles, and fees in comparison to area municipalities. H. Fylactou further
discussed licensing of short-term rentals, inspections, and enforcement.
On motion by Councillor B. Ioannidis
it was resolved:
"That the Business Licensing By-law 2017-139 of the City of Kitchener
Municipal Code be amended to include the proposed changes as
outlined in Corporate Services Department report COR-2022-203 and
Attachment 'C'; and,
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That the fees set out in Attachment 'A' effective June 1, 2022, be
approved; and further,
That the 2022 User Fee Schedule be amended to include the fees set
out in Attachment 'A'."
Carried
3.2 Capital Financing and Debt Policy, FIN-2022-207
The Committee considered Financial Services Department report FIN-2022-007,
dated April 28, 2022, recommending approval of financial policy FIN-PLA-xxx
'Capital Financing and Debit Policy' outlined in Appendix 'A' as attached to FIN-
2022-007.
In response to questions from the Committee, staff confirmed debt could be
utilized to acquire strategic assets, debt would continue to be addressed through
the annual budget process, and the policy formalizes the City's practices.
On motion by Councillor D. Chapman
"That financial policy FIN-PLA-xxx 'Capital Financing and Debt Policy'
be approved, as outlined in Attachment A to Financial Services
Department report FIN-2022-207."
Carried
4. Information Items
4.1 None.
5. Adjournment
On motion, this meeting adjourned at 3:00 p.m.
Sarah Goldrup
Committee Administrator
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