HomeMy WebLinkAboutFIN-2022-276 - Q22-014 Brubacher Green Park and Westwood Park Improvements
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: May 30, 2022
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Ian Fischer, Procurement Specialist, 519-741-2200 ext. 7416
WARD(S) INVOLVED: 8 and 10
DATE OF REPORT: May 19, 2022
REPORT NO.: FIN-2022-276
SUBJECT: Q22-014 Brubacher Green Park and Westwood Park Improvements
RECOMMENDATION:
That Quotation Q22-014 Brubacher Green Park and Westwood Park Improvements, be awarded
to Onyx General Contracting. Oakville, Ontario, at their quoted price of $627,295., plus provisional
items of $92,862. plus H.S.T. of $93,620.42, for a total of $813,777.42, provided a satisfactory
contract is executed.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-law
2017-106;
The reason this report is coming forward is that the value of the bid being recommended for award
is in excess of both, the Council approved budget, and temporary measures approved by Council
through FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends;
There were three (3) solicitations received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
As part of the capital improvements program, Brubacher Green, located in ward 10, and Westwood Park
located in ward 8 are two neighborhood parks identified for upgrades. The purpose of the upgrades is to
meet current accessibility standards, replace aging park infrastructure, and address operational
constraints while creating park spaces that reflect the current needs of their communities (community
engagement conducted in 2021).
These projects are deemed to be a priority; Brubacher Park has an older play area which does not meet
current Canadian Safety Association (CSA) standards due to the lack of a suitable resilient play surface
material. In addition, the site lacks accessibility due to grades and lack of site infrastructure. As an
extremely well used park space, embedded within a community that is deficient in park space, staff
believe it is important to complete these enhancements. Westwood Park faces acute community
pressures; the neighbouring school site which had shared greenspace with the park is subject to an
ongoing redevelopment, which has reduced the community perception of park size and space. In
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addition, the redevelopment of the school has increased the local population and eliminated some
amenities that were present on the school site and not in the park.
The scope of the work within this contract includes:
Brubacher Green
Replacement of the existing play equipment to bring the design of the play area in line with
current safety and accessibility standards, and operational needs
New sand play area with dedicated small toy storage in support of community-bring-your-
activities
Formalized community gathering with site furnishings including seating and in-ground waste
receptacle.
Westwood Park
Consolidated play space with new play amenities to bring the design of the play area in line with
current accessibility standards, and operational needs
Formalized and accessible paved circulation through the park
Upgraded recreational facilities including a half-court basketball area and area for cricket
New community gathering and seating area with shade
Naturalization and new tree planting
REPORT:
Quotations were advertised publicly on the City of Kitchener website. Documents were downloaded by
fourteen (14) interested parties and by the closing date of Monday May 16, 2022, three (3) quotations
had been received.
The following quotations were received:
Bid Price
Onyx General Contracting Oakville, Ontario $735,723.23
GMR Landscaping Inc. Toronto, Ontario $794,222.56
Buildscapes Construction Ltd. Toronto, Ontario $961,382.08
Upon review, an error in quantity was noticed on two line items, the bid prices have been adjusted:
Adjusted Adjusted Bid Price
Bid Price With Provisionals
Onyx General Contracting Oakville, Ontario $708,843.36 $813,777.42 *
GMR Landscaping Inc. Toronto, Ontario $768,995.31 $864,611.39
Buildscapes Construction Ltd. Toronto, Ontario $932,023.26 $1,087,313.67
Brubacher Green and Westwood Park budgets were established as part of the 2019 capital budget cycle.
Between 2019 and 2022 staff have been seeing significant upward inflation (well above the budget
applied ~2%), on many elements within parks and open spaces, in particularly in regards to play
equipment. Additional to this, as identified in FIN-2022-149, staff are seeing significant budgetary
pressures as a result of global supply chain pressures and high demand for contractors to perform work,
with labour market challenges. In addition to inflationary pressures on elements within parks, staff believe
that the significant overage reflects market pressure on contractors to perform the works. Lastly, there
have been additional costs incurred associated with site investigations and engagement that were not
foreseen.
Staff do not believe that deferring work and reducing the scope of work to meet a lower budget will result
in a satisfactory community experience, nor will deferring work and re-tendering result in lower pricing.
Additional funds will be required to award this scope of work. Surplus funds of approximately $200,000
from a recent trail project (Rolling Meadows) will be used to fund the majority of the forecasted deficit.
To fund the remainder, staff recommend cancelling a lower priority project (Woodside building) which will
then be prioritized against other capital needs in the future.
The quotations were reviewed by R. Roy, Landscape Architect, Parks and Cemeteries, M. Barker and M.
Fantini, Shift Landscape Architecture Co. Inc.
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a project of this scope however, the upset
limit is over the funding available (B) for this project. Funding for this project is included within the
approved capital budget. The estimated deficit (E) will be funded using surpluses from project T22-036
Rolling Meadows & Timberlane Park Trail Upgrades as well as cancelling the Woodside Park building
project.
Q22-014
Brubacher Green Park & Westwood Park Improvements
Estimated Cost
Quotation Q22-014 costs, including HST 813,777.42
less: HST rebate (80,945.61)
Net Cost Being Awarded 732,831.81 A
Costs incurred to date - Shift Landscape Architecture, Geotechnical 90,262.59
Projected Costs: Consulting fees, staff times, signage 30,000.00
Contingency regarding Brubacher foundation 50,000.00
Total Estimated Cost 903,094.40 C
Budget
Budget - Westwood 400,000.00
Budget - Brubacher 200,000.00
Parks Improvement Fund 60,000.00
Total Budget 660,000.00 B
Total Estimated Surplus/(Deficit) (243,094.40) E
COMMUNITY ENGAGEMENT:
INFORM
committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department