HomeMy WebLinkAboutCouncil Agenda - 2022-06-20Council Meeting Agenda
Monday, June 20, 2022, 7:00 p.m.
Electronic Meeting
The City of Kitchener has aligned with provincial changes to COVID-19 restrictions and City Hall is
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Pages
1. COMMENCEMENT
The electronic meeting will begin with a Land Acknowledgement given by the
Mayor and the singing of "O Canada."
1.1. Moment of Silence - Former Councillor Christina Weylie
A Moment of Silence in Memory of Former Councillor Christina Weylie.
2. MINUTES FOR APPROVAL
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting
held May 30, 2022 and special meetings held May 9 and 16, 2022) - Councillor
J. Gazzola.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. COMMUNICATIONS REFERRED TO FILE
5.
1.1
7.
PRESENTATIONS
5.1. Children and Youth Planning Table (CYPT)
Alison Pearson, Manager, Community Engagement and Planning,
Children and Youth Planning Table, and Barb Cardow, Director,
Children's Services, Region of Waterloo, to present the Youth Impact
Survey.
DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
Council for a maximum of five (5) minutes. Delegates must register by 5:00 p.m.
on June 20, 2022, in order to participate electronically.
6.1. Notice of Motion - Free Public Transportation on Election Day, listed as
item 9.2
6.1.a. Sana Banu, President, Conestoga Students Incorporated
6.2. Queen Victoria Statue - Considerations for Next Steps, COR -2022-253,
listed as item 7.2.b.
6.2.a. Barb Van Dam
6.3. Official Plan Amendment OPA21/011/V/ES - Zoning By-law Amendment
ZBA/21/017/V/ES - 146-162 Victoria Street South and 92-110 Park
Street - Innovation Developments Kitchener Limited, DSD -2022-263,
listed as item 7.5.d.
6.3.a. Kristen Barisdale, GSP Group
6.3.b. Jacqueline Brook
6.4. Heritage Permit Application HPA-2022-IV-010 & HPA-2022-IV-011 - 16-
20 Queen Street North - Construction of a New 34 -Storey Multi -unit
Residential Building - DSD -2022-231, listed as Item 7.1.a.
6.4.a. Dan Currie and Rachel Redshaw, MHBC Planning
6.4.b. Karl Kessler, Architectural Conservancy Ontario, North Waterloo
Region Branch
6.5. No Conversion Practices Policy Investigation Report Back, COR -2022-
210, listed as Item 7.2.c.
6.5.a. Daniel (Danny) Chirilenco
REPORTS OF COMMITTEES
7.1. HERITAGE KITCHENER - June 7, 2022.
7.1.a. Heritage Permit Application HPA-2022-IV-010 & HPA-2022-IV-011 -
16-20 Queen Street North - Construction of a New 34 -Storey Multi-
unit Residential Building - DSD -2022-231
Page 2 of 64
1. That pursuant to Sections 30(2) and 34 of the Ontario
Heritage Act, Heritage Permit Application HPA-2022-IV-010
BE REFUSED to permit the partial demolition excluding the
front fagade and portions of the returns of the subject
property municipally addressed as 16-20 Queen Street North,
subject to the following conditions:
That the final Heritage Impact Assessment and
Conservation Plan be submitted and approved by the
Director of Planning prior to the issuance of a Heritage
Permit; and
ii. That a final Temporary Protection Plan, including a
Demolition Plan and Stabilization Plan, a final
Documentation and Salvage Plan, and a final Risk
Management Plan be submitted to the satisfaction of the
City's Manager of Development Review and the City's
Heritage Planner prior to the issuance of a Heritage
Permit; and
iii. That a final Vibration Monitoring Plan be submitted to the
satisfaction of the City's Manager of Development
Review and the City's Heritage Planner prior to the
issuance of a Heritage Permit; and
iv. That the owner obtain heritage approval under the
Ontario Heritage Act and a Building Permit under the
Building Code for the 34 -storey residential tower, prior to
the issuance of a demolition permit.
2. That pursuant to Sections 30(2) and 33 of the Ontario
Heritage Act, Heritage Permit Application HPA-2022-IV-011
BE REFUSED to permit the new construction of a 34 -storey
residential tower on the subject property municipally
addressed as 16-20 Queen Street North, subject to the
following conditions:
i. That the final Heritage Impact Assessment and
Conservation Plan be submitted and approved by the
Director of Planning prior to the issuance of a Heritage
Permit; and
ii. That a final Temporary Protection Plan, including a
Demolition Plan and Stabilization Plan, a final
Documentation and Salvage Plan, and a final Risk
Management Plan be submitted to the satisfaction of the
City's Manager of Development Review and the City's
Heritage Planner prior to the issuance of a Heritage
Page 3 of 64
Permit; and
iii. That a final Vibration Monitoring Plan be submitted to the
satisfaction of the City's Manager of Development
Review and the City's Heritage Planner prior to the
issuance of a Heritage Permit; and
iv. That the owner obtain heritage approval under the
Ontario Heritage Act and a Building Permit under the
Building Code for the 34 -storey residential tower, prior to
the issuance of a demolition permit.
7.2. FINANCE AND CORPORATE SERVICES COMMITTEE - June 8, 2022.
7.2.a. Interim Nominating Committee Period Extension, COR -2022-212
That Council approve the creation of an Interim Nominating
Committee to review and select applicants for the 2022 round of
membership appointments to the Equity and Anti -Racism Advisory
Committee, as outlined in Corporate Services Department report
COR -2022-212; and further,
That Council approve the revised Terms of Reference for the Equity &
Anti -Racism Advisory Committee, as outlined in Appendix A of Report
COR -2022-212.
7.2.b. Queen Victoria Statue - Considerations for Next Steps, COR -2022-
253
That staff be directed to launch an equity -driven community
engagement process to gather ideas and feedback from the
community with respect to the Queen Victoria statue located in
Victoria Park, as outlined in Corporate Services Department report
COR -2022-253; and,
That staff be directed to launch a public education process around the
history related to Queen Victoria, the statue and its impacts; and
further,
That staff be directed to commission new temporary public artwork
that recognizes Indigenous Peoples on the site while the engagement
process occurs.
Page 4 of 64
7.2.c. No Conversion Practices Policy Investigation Report Back, COR -
2022 -210
That Council approve the recommended amendments to the City
Facility Usage by Groups or Events Policy (MUN-FAC-2030), as
outlined in Corporate Services Department report COR -2022-210;
and,
That Council approve the recommended amendments to the Display
& Posting — Community Facilities Policy (MUN-FAC-405); and,
That Council approve the recommended amendments to the
Municipal Sponsorship Policy (GOV-COR-2000); and further,
That Council approve the recommended criteria statement to be
added to all community grants provided by the City of Kitchener,
including the RISE Fund, Tier 2 Community Grants, LoveMyHood
matching grants, and Facilities grants.
7.2.d. Vacant Home Tax, FIN -2022-284 20 m
"That Financial Services Department report FIN -2022-284, be
deferred to August 8. 2022 Finance and Corporate Services
Committee meeting for consideration."
7.3. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE -
June 8, 2022.
7.3.a. Noise Exemption - Bingemans - I Heart Beer Festival, CSD -2022-262
That an exemption to Chapter 450 (Noise) of the City of Kitchener
Municipal Code be granted to Bingemans on June 23, 24, 2022 for
the I Heart Beer Festival being held at 425 Bingeman Centre Drive, as
outlined in Community Services Department report CSD -2022-262;
and further,
This exemption is subject to the following conditions, which if not
complied with, will render the noise exemption null and void:
There shall be no offensive language, in the opinion of City staff,
generated from the music events, audible in any adjacent residential
neighbourhood;
The event organizers will ensure that there is an on-site contact
person accessible to correspond with City staff at all times during the
event(s);
The event organizers agree to respond accordingly to requests from
City staff, during the event(s), in order to address community
concerns that may arise with regard to the impact of noise heard
within adjacent residential areas.
Page 5 of 64
7.3.b. Growth Related Funding Tools - Cumulative Impact Assessment,
DSD -2022-281
That Development Services Department report DSD -2022-281
regarding Growth Related Funding Tools — Cumulative Impact
Assessment, be received.
7.3.c. Places and Spaces - Park Strategic Plan and Park Dedication Update,
INS -2022-224
That Spaces be approved and recognized as the City's Parks Plan
pursuant to the requirements of the Planning Act, as outlined
Infrastructure Services Department staff report INS -2022-224; and,
That the updated Park Dedication By -Law Chapter 273 and Park
Dedication Policy be approved, as amended, in the form shown in
"Proposed Park Dedication By -Law (2022)" and "Proposed Park
Dedication Policy (2022)", attached to Report INS -2022-224 as
Attachment "C" and Attachment "D"; and,
That staff be directed to work with the school boards to explore
shared use agreements that provide for a common understanding of
where public use can be supported on existing school board lands,
and where school board use of public parks may occur; and,
That staff be directed to continue to work with agencies such as
Kitchener Wilmot Hydro and Hydro One in managing areas of
transmission corridors to support and link a planned park and open
space system, and continue to work with partners such as Chicopee
Ski Hill and the Grand River Conservation Authority to enhance the
City's parks and open space system; and,
That staff be directed to identify specific properties of interest for
acquisition or repurpose (in the event lands are identified that are in
public ownership) to address identified Critical Needs Areas and bring
these forward when opportunities exist to Council; and,
That staff be directed to incorporate relevant directions from Spaces
into the City's Official Plan through its next review; and,
That staff be directed to consider, prior to the sale of any City -owned
property, that such property be considered for use as parkland in any
community having a high or critical need for parkland acquisition, in
equal consideration with affordable housing and economic
development; and,
That staff be directed to remove the downtown exemptions for
parkland dedication requirements such that all development within the
Page 6 of 64
downtown will be subject to parkland dedication requirements; and,
That staff be directed to investigate and bring a report to Council
before the 2024 budget cycle on other ways in which parkland
acquisition might be advanced and funded, including exploring tools
such as a special tax program that would support the Parkland
Reserve fund to acquire parkland above and beyond the tools
proposed in Spaces and the Parkland Dedication Bylaw; and further,
That the proposed Places & Spaces report be amended so that no
parkland dedication requirements be charged to any supportive or
highly subsidized (rent geared to income) affordable housing projects
as part of this new plan.
7.3.d. Implementation of New Consolidated Linear Infrastructure
Environmental Compliance Approval (CLI -ECA) Regulations for
Sanitary and Stormwater Infrastructure, INS -2022-278
That Council approve the addition of 2 Full Time Equivalent (FTE) in
the Sanitary and Stormwater Utilities to support the transfer of
environmental approvals from the Ministry to the City as part of the
new Consolidated Linear Infrastructure Environmental Compliance
Approval (CLI -ECA) regulatory change, as outlined in Infrastructure
Services Department report INS -2022-278.
7.4. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE -
June 13, 2022.
7.4.a. Class Environmental Assessment (EA) for Upper Hidden Valley
Pumping Station and Forcemain, DSD -2022-258
That the Upper Hidden Valley Sanitary Pumping Station and
Forcemain Environmental Study Report (ESR) prepared by MTE
Consultants, dated May 25, 2022, which recommends Alternative 2a
as the preferred sanitary pumping station, be received, as outlined in
Development Services Department report DSD -2022-258; and,
That the Upper Hidden Valley Sanitary Pumping Station and
Forcemain Environmental Study Report (ESR) be filed with the
Ministry of the Environment for the mandatory thirty (30) days review
period as required by the Environmental Assessment (EA) Act.
7.4.b. Biehn Drive Traffic Calming Review - Implementation Approval, DSD -
2022 -197
That a speed cushion be installed midblock on Old Huron Drive
between Battler Road and Maxwell Drive, as outlined in Development
Services Department report DSD -2022-197; and,
Page 7 of 64
That a speed cushion be installed midblock on Biehn Drive between
Maxwell Drive and Old Huron Place; and,
That a speed cushion be installed midblock on Biehn Drive between
Old Huron Place and Carlyle Drive; and,
That a speed cushion be installed on Biehn Drive between Marl
Meadow Drive and McLeod Court; and,
That a speed cushion be installed on Biehn Drive between Mitton
Place and Kilkerran Crescent/Robertson Crescent; and,
That a speed hump be installed on Maxwell Drive between Calvert
Close and Biehn Drive; and,
That improvements to the pedestrian crossing facilities at the
intersection of Biehn Drive and Black Walnut Drive be implemented;
and further,
That the Uniform Traffic By-law be amended accordingly.
7.4.c. Pioneer Tower Road Traffic Calming Review - Implementation
Approval, DSD -2022-196
That a segment of sidewalk be constructed on Pioneer Tower Road
connecting Baxter Place to Grove Court, as outlined in Development
Services Department report DSD -2022-196; and,
That a sidewalk widening from 0.9m to 1.8m be implemented on
Pioneer Tower Road between Pioneer Grove Court and Marquette
Drive; and,
That a roadway narrowing be installed midblock on Pioneer Tower
Road between Pioneer Grove Court and Marquette Drive; and,
That a speed cushion be installed midblock on Pioneer Tower Road
between Marquette Drive and Maple Manor Court; and,
That a roadway narrowing be installed midblock between Maple
Manor Court and Pioneer Ridge Drive; and,
That pavement marking and signage improvements be implemented
at Pioneer Tower Road and Pioneer Ridge Drive; and further,
That the Uniform Traffic By-law be amended accordingly.
Page 8 of 64
7.4.d. Micromobility By-law and Shared Program Implementation Plan, DSD -
2022 -254
That the General Manager of Development Services be authorized to
execute a memorandum of agreement with the Region of Waterloo,
and the cities of Waterloo and Cambridge, subject to the satisfaction
of the City Solicitor, to formalize their respective roles and other
agreements or amendments in relation to the Shared Micromobility
Program, as outlined in Development Services Department report
DSD -2022-254; and,
That the General Manager of Development Services be authorized to
execute a licence agreement between the selected service provider,
the Region of Waterloo, the City of Kitchener, the City of Waterloo,
and the City of Cambridge; and,
That any Multi -use Trail beyond the municipal rights-of-way excluding
unsurfaced trails such as granular and dirt trails under the ownership
and/or operation of the City of Kitchener be designated to permit the
use of electric kick scooters; and,
That the attached bylaw changes be enacted to support the use of e -
scooters in the City; and further,
That the Traffic and Parking By -Law be amended accordingly.
7.5. PLANNING AND STRATEGIC INITIATIVES COMMITTEE - June 13,
2022.
7.5.a. Zoning By-law Amendment ZBA22/004/B/TS - Modification to Draft
Approved Plan of Subdivision 30T-08206 - 1525 Bleams Road -
Mattamy (South Estates) Limited, DSD -2022-257
That Zoning By-law Amendment Application ZBA22/004/B/TS for
Mattamy (South Estates) Limited, for the property municipally
addressed as 1525 Bleams Road, be approved in the form shown in
the "Proposed By-law", and "Map No. 1", attached to Development
Services Department report DSD -2022-257 as Appendix "A"; and
further,
That the City of Kitchener, pursuant to Section 51 (44) of the Planning
Act R.S.O. 1990, Chapter P 13 as amended, and Delegation By-law
2002-64, hereby modifies the conditions of draft approval for Plan of
Subdivision Application 30T-08206, in the City of Kitchener, for
Mattamy (South Estates) Limited, as attached to Report DSD 2022-
257 as Appendix `B'.
Page 9 of 64
7.5.b. Draft Plan of Condominium (Vacant Land) 30CDM-22203 - 55
Franklin Street South - 55 Franklin GP Inc., DSD -2022-255
That the City of Kitchener, pursuant to Section 51(31) of the Planning
Act R.S.O. 1990, c.P.13, as amended, and By-law 2002-164 of the
City of Kitchener, as amended, grant draft approval to Condominium
Application 30CDM-22203 for 55 Franklin Street South in the City of
Kitchener, subject to the conditions shown in Appendix 'A' of
Development Services Department report DSD -2022-255.
7.5.c. Official Plan Amendment OPA20/006/K/AP - Zoning By-law
Amendment ZBA20/015/K/AP - 276 King Street East - 276 King Street
East Inc., DSD -2022-213
That Official Plan Amendment Application OPA20/006/K/AP, for 276
King East Inc., for the property municipally addressed as 276 King
Street East, requesting to add Site Specific Policy Area 5 to Map 4 —
Urban Growth Centre (Downtown) of the Official Plan and to add
associated Site Specific Policy 15.D.2.68 to the Official Plan, to permit
a mixed use building with a maximum floor space ratio of 4.8, and a
maximum building height of 28.5 metres or 7 -storeys, be adopted, in
the form shown in the Official Plan Amendment attached to
Development Services Department report DSD -2022-213 as
Attachment A, and accordingly forwarded to the Regional Municipality
of Waterloo for approval; and,
That Zoning By-law Amendment Application ZBA20/015/K/AP for 276
King East Inc. be approved in the form shown in the "Proposed By-
law" and "Map No. 1" attached to Report DSD -2022-213 as
Attachment B; and,
That in accordance with Planning Act Section 45 (1.3 & 1.4) that
applications for minor variances shall be permitted for lands subject to
Zoning By-law Amendment Application ZBA20/015/K/AP; and further,
That the Urban Design Brief for 276 King Street East, prepared by
GSP Group, dated May 2022, attached to Report DSD -2022-213 as
Attachment C, be endorsed and provide general direction for future
site plan development.
7.5.d. Official Plan Amendment OPA21/011/V/ES - Zoning By-law
Amendment ZBA/21 /017/V/ES - 146-162 Victoria Street South and
92-110 Park Street - Innovation Developments Kitchener Limited,
DSD -2022-263
That the following motion be deferred to the June 20, 2022 Council
meeting to allow staff additional opportunity to work with the applicant
Page 10 of 64
on a Transportation Impact Study (TIS) to address potential
transportation safety concerns raised this date:
"That Official Plan Amendment Application OPA/21 /01 1/V/ES,
for Innovation Developments Kitchener Limited, for the property
municipally addressed as 146-162 Victoria Street South and 92-
110 Park Street, requesting to add Site Specific Policy Area 6 to
Map 4 — Urban Growth Centre (Downtown) of the Official Plan
and to add Site Specific Policy 15.D.2.69 to facilitate a mixed
use development having 1,124 residential units and 1,750
square metres of commercial space with a Floor Space Ratio
(FSR) of 11.7, be adopted, in the form shown in the Official Plan
Amendment attached to Development Services Department
report DSD -2022-263 as Attachment `A', and accordingly
forwarded to the Regional Municipality of Waterloo for approval,
and,
That Zoning By-law Amendment Application ZBA21/017/V/ES
for Innovation Developments Kitchener Limited be approved in
the form shown in the `Proposed By-law', and 'Map No. 1',
attached to Development Services Department report DSD -
2022 -263 as Attachment `B'; and further,
That in accordance with Planning Act Section 45 (1.3 & 1.4),
applications for minor variances shall be permitted for lands
subject to Zoning By-law Amendment Application
ZBA21 /017/V/ES."
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1. REGIONAL COUNCIL UPDATE — MAYOR B. VRBANOVIC
9.2. Notice of Motion - B. loannidis - Free Public Transportation on Election
Day
Councillor B. loannidis has given notice to introduce the following
motion for consideration this date:
"WHEREAS there has been an overall and consistent decline in
voter turnout for municipal, provincial, and federal elections in
Canada and in Waterloo Region, despite the act of voting being
essential to the proper functioning of the democratic process; and,
WHEREAS many residents struggle to access transportation to
polling stations on election days, due to a lack of transportation
available, physical mobility or accessibility issues, and/or
Page 11 of 64
socioeconomic status; and,
WHEREAS any initiative to boost attention and incentives to vote
on election days warrants attention and exploration in order to
assist the democratic process and increase voter turnout; and,
WHEREAS the Region of Waterloo has a vested interest in
increasing voter engagement in the municipal election; and,
WHEREAS in the past the Region of Waterloo has provided free
transit for events with regional significance such as Oktoberfest
and New Year's Eve;
THEREFORE BE IT RESOLVED THAT correspondence be sent
to the Region of Waterloo on behalf of Kitchener Council to
request free public transportation on election day for the Municipal
and School Board Election, as well as for the Provincial, and
Federal Election days, so as to generate more attention about
elections and polling station locations, and to encourage and
make it possible for more residents to vote, that would otherwise
be unable to access their polling stations."
10. QUESTIONS AND ANSWERS
11. BY-LAWS
11.1. 1ST AND 2ND READING
11.1.a. To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
11.1.b. To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
11.1.c. To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
11.1.d. Being a By-law to designate the property municipally known as 16-20
Queen Street North in the City of Kitchener as being of historic and
cultural heritage value or interest.
11.1.e. To confirm all actions and proceedings of the Council for June 20,
2022.
12. COMMITTEE OF THE WHOLE
12.1. TENDERS
Page 12 of 64
12.1.x. Q2022-041 Doon Valley Golf Course Renovations, FIN -2022-307 16
That Quotation Q22-041 Doon Valley Golf Course Renovations, be
awarded to North Gate Farms Ltd. Campbellville, Ontario, at their
adjusted quoted price of $442,428.00, plus H.S.T. of $57,515.64, for
a total of $499,943.64, provided a satisfactory contract is executed.
12.1.b. T22-033 Uniroyal Goodrich Park and Fenwick Park Improvements, 19
FIN -2022-287
That Tender T22-033 Uniroyal -Goodrich Park and Fenwick Green
Improvements, be awarded to Quality Property Services. Toronto,
Ontario, at their quoted price of $219,553.74., plus H.S.T. of
$23,146.45, for a total of $232,700.19, provided a satisfactory
contract is executed.
12.2. ADMINISTRATIVE REPORTS
12.2.a. Brownfield Financial Incentive Program Application - 152 Shanley 22
Street, DSD -2022-106
That the Brownfield Financial Incentive Program Application for 152
Shanley Street, received from 2701098 Ontario Inc. (Shannondale
Developments) dated January 27, 2021, be approved subject to the
Region of Waterloo's approval; and,
That in exchange for a completed and filed Record of Site Condition
for the subject property, the owner will be provided a tax incremental
grant on the redevelopment of the property in the form of a rebate
issued on a proportionate basis, annually for a period not to exceed
10 years, on City taxes in an amount equal to 100% of the City Tax
Increment; and,
That the City Tax Increment be defined as the difference between
the City portion of real property taxes for the 2021 taxation year and
the new City portion of real property taxes levied as a result of a new
assessment by the Municipal Property Assessment Corporation
(MPAC) following completion of the project as compensation for the
remediation of the above subject lands; and,
That the City property tax grant is estimated to be $781,670 based
on today's estimated City tax increment; payable in equal portions
over a 10 -year period following re -assessment by MPAC, but subject
to adjustment at the time the City Tax Increment is actually
calculated following completion of the project and the property is re-
assessed by MPAC; and,
That the Region of Waterloo Brownfield Coordinator be circulated a
Page 13 of 64
13.
copy of any decision made by Kitchener City Council regarding this
Application; and further,
That the Mayor and Clerk be authorized to execute an Agreement,
subject to the satisfaction of the City Solicitor, with the Region of
Waterloo and 2701098 Ontario Inc., to implement the provisions of
the Brownfield Financial Incentive Program Application for 152
Shanley Street, as outlined in Development Services Department
report DSD -2022-106.
12.2. b. 2022 Formal Traffic Calming Review - Initiation Approval, DSD -2022-
251
That a traffic calming review for Manchester Road between River
Road East and Nottingham Avenue be initiated in 2022, as outlined
in Development Services Department report DSD -2022-251.
12.2.c. Private Street Naming - 99, 107 & 109 North Hill Place and 29
Chicopee Terrace - 99 North Hill Place LP, DSD -2022-226
That the City of Kitchener acknowledge that 99 North Hill Place LP
intends to name a private street 'North Ridge Terrace' for a
residential development located at 99, 107 & 109 North Hill Place
and 29 Chicopee Terrace, as outlined in Development Services
Department report DSD -2022-226; and,
That the City's Legal Services division be directed to proceed with
the required advertising, preparation, and registration of the
necessary By-law for the naming of 'North Ridge Terrace'.
12.2.d. Natural Gas Rates - 2022, INS -2022-282
That the supply rate of natural gas be increased to 21.45 cents per
cubic meter from 16 cents per cubic meter for system gas customers
of Kitchener Utilities effective August 1 st, 2022; and,
That the supply rate of natural gas be reviewed quarterly against
market conditions and necessary changes to be brought forward for
Council approval.
12.3. FOR INFORMATION
12.3.a. Disconnecting from Work Policy, COR -2022-319
12.3. b. Grant Update 2020 & 2021, FIN -2022-312
REPORT OF THE COMMITTEE OF THE WHOLE
29
34
43
.'
Page 14 of 64
14. BY-LAWS
14.1. 3RD READING
14.1.a. To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
14.1.b. To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
14.1.c. To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
14.1.d. Being a By-law to designate the property municipally known as 16-20
Queen Street North in the City of Kitchener as being of historic and
cultural heritage value or interest.
14.1.e. To confirm all actions and proceedings of the Council for June 20,
2022.
15. ADJOURNMENT
Page 15 of 64
Staff Report
l
IKgc.;i' r� R
Financial Services Department wwwlitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: June 20, 2022
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Harvey Mariera, Procurement Specialist, 519-741-2200 ext. 7217
WARD(S) INVOLVED: 4
DATE OF REPORT: June 10, 2022
REPORT NO.: FIN -2022-307
SUBJECT: Q22-041 Doon Valley Golf Course Renovations
RECOMMENDATION:
That Quotation Q22-041 Doon Valley Golf Course Renovations, be awarded to North Gate Farms
Ltd. Campbellville, Ontario, at their adjusted quoted price of $442,428.00, plus H.S.T. of
$57,515.64, for a total of $499,943.64, provided a satisfactory contract is executed.
REPORT HIGHLIGHTS:
• The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-law
2017-106;
• The reason this report is coming forward is that the value of the bid being recommended for award
is in excess of the Council approved budget;
• There were five (5) solicitations received for this procurement;
• This report supports the delivery of core services.
BACKGROUND:
The expansion of the Highway 401 corridor between King St. and Homer Watson Blvd. brings the highway
closer to the Doon Valley Golf Course property line affecting holes 1 and 8 of the Classic 9 -hole course.
The Ministry of Transportation (MTO) has indicated their plans to re -open the westbound lanes of the
401 in June 2022. In its current configuration, the existing tree line separating the golf course from the
highway will not provide adequate protection to prevent golf balls from entering the highway, so the golf
course cannot continue to operate in the same manner.
Staff have been working with a consultant to redesign holes 1 and 8, and make some minor modifications
to holes 2 and 7 to mitigate the risk of golf balls entering the highway. Until the work from this quotation
is completed, holes 1 and 8 will be removed from play. The other seven holes of the "Classic" course will
remain playable during construction.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 16 of 64
REPORT:
Quotations were advertised publicly on the City of Kitchener website. Documents were downloaded by
twelve (12) interested parties and by the closing date of Friday May 13, 2022, five (5) quotations had
been received.
The following quotations were received:
236715 Ontario Inc. submission was not considered as they did not satisfy the Proof of Contractor Ability
portion of the quotation, their submission was subsequently disqualified.
Due to the high initial bid price, the project scope was adjusted to reduce the amount of soil movement,
the number of irrigation lines and heads and eliminated the need to expand the pond. The adjustment
will not impact golf play or impact safety measures being implemented to offset the highway widening.
The adjusted scope was applied equally across all bids resulting in the recommended award to the lowest
compliant respondent, North Gate Farms Ltd.
The recommended award is above the existing funding available for the project. Given the significant
importance of this project to the playability of the Doon golf course, staff recommend using the majority
of Doon's 2022 existing capital balances plus the 2023 capital funding to complete the work prior to the
2023 golf season. Failure to proceed with the work now will impact golf play in 2023 with no anticipated
savings gained by requoting at a later date. Since 2019, staff have seen significant escalations on golf
construction and maintenance costs, which pre -dates more general inflationary pressures from the
pandemic.
The quotations were reviewed by B. Cheyne, Mgr Sport Development & Golf; T. Doering, Supervisor of
Golf Grounds and K. Holmes, Director of MBTW Golf, the City's Consultant on the project, who concur
with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope and the upset limit
is within the budget allowance (B) provided within the budget. Funding for this quotation will be provided
from existing golf capital accounts and the 2023 proposed capital funding. The estimated surplus (D) will
remain within Golf to cover future capital expenses.
Page 17 of 64
Bid Price
Adjusted Bid Price
236715 Ontario Inc.
Sutton, Ontario
$752,009.37
N/A
North Gate Farms Ltd.
Campbellville, Ontario
$874,381.01
$499,943.64
Mianco Group Inc.
Stouffville, Ontario
$1,064,262.26
$662,241.02
Ritchfield Inc.
Guelph, Ontario
$1,074,180.83
$633,086.46
Flightline Golf Inc.
Waterloo, Ontario
$1,291,871.37
$764,160.96
236715 Ontario Inc. submission was not considered as they did not satisfy the Proof of Contractor Ability
portion of the quotation, their submission was subsequently disqualified.
Due to the high initial bid price, the project scope was adjusted to reduce the amount of soil movement,
the number of irrigation lines and heads and eliminated the need to expand the pond. The adjustment
will not impact golf play or impact safety measures being implemented to offset the highway widening.
The adjusted scope was applied equally across all bids resulting in the recommended award to the lowest
compliant respondent, North Gate Farms Ltd.
The recommended award is above the existing funding available for the project. Given the significant
importance of this project to the playability of the Doon golf course, staff recommend using the majority
of Doon's 2022 existing capital balances plus the 2023 capital funding to complete the work prior to the
2023 golf season. Failure to proceed with the work now will impact golf play in 2023 with no anticipated
savings gained by requoting at a later date. Since 2019, staff have seen significant escalations on golf
construction and maintenance costs, which pre -dates more general inflationary pressures from the
pandemic.
The quotations were reviewed by B. Cheyne, Mgr Sport Development & Golf; T. Doering, Supervisor of
Golf Grounds and K. Holmes, Director of MBTW Golf, the City's Consultant on the project, who concur
with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope and the upset limit
is within the budget allowance (B) provided within the budget. Funding for this quotation will be provided
from existing golf capital accounts and the 2023 proposed capital funding. The estimated surplus (D) will
remain within Golf to cover future capital expenses.
Page 17 of 64
Q22-041
Doon Valley Golf Course Renovations
Estimated Cost for this Quotation
Quotation Q22-041 including HST
less: HST rebate
Net Cost Being Awarded
Projected Costs: Staff Time/Permitting
Total Estimated Cost for this Quotation
Budget for this Quotation
Existing Golf Capital less encumbrances
2023 Capital Funding
Total Budget
499,943.64
(57,515.64)
442,428.00 A
442,428.00 C
255,000.00
195,000.00
450,000.00 B
Total Estimated Surplus/(Deficit) (B -C) 7,572.00 D
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the council /
committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department
Page 18 of 64
Staff Repott
K� R
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: June 20, 2022
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Harvey Mariera, Procurement Specialist, 519-741-2200 ext. 7217
WARD(S) INVOLVED: 8 and 10
DATE OF REPORT: June 13, 2022
REPORT NO.: FIN -2022-287
SUBJECT: T22-033 Uniroyal -Goodrich Park and Fenwick Green Improvements
RECOMMENDATION:
That Tender T22-033 Uniroyal -Goodrich Park and Fenwick Green Improvements, be awarded
to Quality Property Services. Toronto, Ontario, at their quoted price of $219,553.74., plus
H.S.T. of $23,146.45, for a total of $232,700.19, provided a satisfactory contract is executed.
REPORT HIGHLIGHTS:
• The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-
law 2017-106;
• The reason this report is coming forward is that the value of the bid being recommended for
award is in excess of both, the Council approved budget, and temporary measures approved
by Council through FIN -2022-149 Temporary Measures — Supply Chain and Inflationary Trends;
• There were two (2) solicitations received for this procurement; and
• This report supports the delivery of core services.
BACKGROUND:
As part of the capital improvements program, Uniroyal Goodrich Park (Ward 10) and Fenwick Green
(Ward 8) are two neighbourhood parks identified for upgrades that have been in use for many years.
The purpose of the upgrades is to also meet accessibility standards, replace aging park
infrastructure, and address operational constraints while creating park spaces that reflect the current
standards and needs of their communities.
Uniroyal -Goodrich Park is a well -used and valued park and active community garden site.
Community engagement was conducted between 2017 and 2019. Following engagement, a two-
phase approach to site rehabilitation was proposed. The site improvements include the addition of
a small play area that meets current Canadian Safety Association (CSA) standards. The Uniroyal -
Goodrich Park site works (Phase 1) originally commenced in 2019 and where completed in late
2021. Phase 2 work (installation of play elements and other infrastructure and minor landscaping),
are currently incomplete. Staff believe it is important to complete these enhancements to fully open
the park for public use.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 19 of 64
Fenwick Green is a well -used park with drainage issues identified surrounding, and within, the
existing play area. Working with the Councillor, opportunities to add inclusive play options as well as
seating areas and accessible picnic tables were determined and prioritized when addressing the
existing drainage issues.
Both parks have been deemed a priority.
The scope of the work for this tender includes:
Uniroyal -Goodrich Park
• Completion of the play area works initiated (Phase 2) and installation of play equipment to
bring the design of the play area in line with current safety and accessibility standards, and
operational needs
Completion of community gathering opportunities with site furnishings including seating,
picnic tables and a waste receptacle.
Fenwick Green
• Address existing drainage issues surrounding and within the existing play area
• Updating the play space with the addition of new play amenities to bring the design of the
play area in line with current accessibility standards, and operational needs
• New community gathering opportunities with a seating area and accessible picnic table
• New tree planting to provide shade
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by twenty-one (21) interested parties and by the closing date of Monday May 2, 2022, two (2)
tenders had been received.
The following tenders were received:
Bid Price
Quality Property Services Toronto, Ontario $232,700.19
Hardscape Concrete & Interlock. Cambridge, Ontario $297,295.94
Uniroyal -Goodrich and Fenwick Green Park budgets were established as part of the 2019 capital
budget cycle. Between 2019 and 2022 staff have been seeing significant upward inflation (well above
the budget applied -2%), on many elements within parks and open spaces, in particularly in regards
to play equipment. Additional to this, as identified in FIN -2022-149, staff are seeing significant
budgetary pressures as a result of global supply chain pressures and high demand for contractors
to perform work, with labour market challenges. In addition to inflationary pressures on elements
within parks, staff believe that the significant overage reflects market pressure on contractors to
perform the works.
Staff do not believe that deferring work and reducing the scope of work to meet a lower budget will
result in a satisfactory community experience, nor will deferring work and re -tendering result in lower
pricing.
The tenders were reviewed by C. Bacon, Landscape Architect, and A. Visneski, Mgr Parks and
Opens Space Design and Development, who concur with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
Page 20 of 64
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope however, the upset
limit is over the funding available (B) for this project. Funding for this project is included within the
approved capital budget. The estimated deficit (D) will be funded by the surplus on the Rolling
Meadows trail project.
T22-033
Uniroyal -Goodrich Park and Fenwick Green Improvements
Estimated Cost
Tender T22-033 costs, including HST
232,700.19
less: HST rebate
(23,146.45)
Net Cost Being Awarded
209,553.81 A
Projected Other - costs for decommissioning and
repurposing equipment
10,000.00
Total Estimated Cost
219,553.74 C
Budget
2022 Capital Budget 110,000.00
Parks Improvement Fund 62,500.00
Total Budget 172,500.00 B
Total Estimated Surplus/(Deficit) (B - C) (47,053.74) E
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department
Page 21 of 64
Staff Report
l
IKgc.;i' r� R
Development Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: June 13, 2022
SUBMITTED BY: Danielle Sbeiti, Manager Realty Services, 519-741-2200 ext. 7357
PREPARED BY: Rob Morgan, Brownfield Coordinator, 519-741-2200 ext. 7734
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: February 23, 2022
REPORT NO.: DSD -2022-106
SUBJECT: Brownfield Financial Incentive Program Application - 152 Shanley
Street
RECOMMENDATION:
That the Brownfield Financial Incentive Program Application for 152 Shanley Street,
received from 2701098 Ontario Inc. (Shannondale Developments) dated January 27,
2021, be approved subject to the Region of Waterloo's approval; and,
That in exchange for a completed and filed Record of Site Condition for the subject
property, the owner will be provided a tax incremental grant on the redevelopment of
the property in the form of a rebate issued on a proportionate basis, annually for a
period not to exceed 10 years, on City taxes in an amount equal to 100% of the City
Tax Increment; and,
That the City Tax Increment be defined as the difference between the City portion of
real property taxes for the 2021 taxation year and the new City portion of real property
taxes levied as a result of a new assessment by the Municipal Property Assessment
Corporation (MPAC) following completion of the project as compensation for the
remediation of the above subject lands; and,
That the City property tax grant is estimated to be $781,670 based on today's
estimated City tax increment; payable in equal portions over a 10 -year period
following re -assessment by MPAC, but subject to adjustment at the time the City Tax
Increment is actually calculated following completion of the project and the property
is re -assessed by MPAC; and,
That the Region of Waterloo Brownfield Coordinator be circulated a copy of any
decision made by Kitchener City Council regarding this Application; and further,
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 22 of 64
That the Mayor and Clerk be authorized
satisfaction of the City Solicitor, with the
Inc., to implement the provisions of the
Application for 152 Shanley Street, as
Department Report DSD -2022-106.
REPORT HIGHLIGHTS:
to execute an Agreement, subject to the
Region of Waterloo and 2701098 Ontario
Brownfield Financial Incentive Program
outlined in the Development Services
• The purpose of this report is to obtain approval for the Tax Increment Grant (TIG)
detailed within this report.
• The financial implications relate to the obligation of the City to pay out the Tax Increment
Grant over a 10 -year period estimated to be approximately $78,167 per year for 10
years for a total payout of approximately $781,670.
• Community engagement included the report being posted to the City's website with the
agenda in advance of the committee meeting.
• This report supports the delivery of core services.
BACKGROUND:
The Regional Brownfield Financial Incentive Program (BFIP) went through an extensive
review in 2019, resulting in the following changes to the Region's program:
• Removal of Phase Two Environmental Site Assessment Grant;
• Removal of 10% allowance for indirect remediation costs from the Regional share of
the Tax Increment Grant; and,
• Revisions to the Regional Development Charge Exemption, with the exemption to be
completely phased out by August 1, 2024.
Corresponding changes to the City's Brownfield Financial Incentive Program were
subsequently approved by Council on November 22, 2021. The review resulted in the
removal of the 10% allowance for indirect costs. This change in the program is effective for
complete applications received after the date of Council approval (November 22, 2021).
In January of 2021, the City of Kitchener and Region of Waterloo received a joint Tax
Increment Grant (TIG) application from 2701098 Ontario Inc. relating to the remediation and
redevelopment of the property municipally known as 152 Shanley Street (Locational Map
attached as Appendix A). The 0.35 ha (0.86 ac.) property is located northwest of the
intersection of Shanley Street and Duke Street. A four-story vacant industrial building was
recently demolished due to unsafe conditions of the building. The demolition has
subsequently allowed for the remediation and redevelopment of the subject lands. The
property is being redeveloped into an 8 story 166 -unit multiple dwelling with 133 parking
spaces.
REPORT:
The Environmental Consultants for this project have completed a Remedial Action Plan
dated February 2, 2021, as well as Phase One and Phase Two Environmental Site
Assessments. Within the scope of the Phase Two they completed a soil and groundwater
investigation which determined the extent of the contamination.
Page 23 of 64
Historical Use of the Property
The property was first developed in 1904 by The Dominion Table Manufacturing Company
Ltd. It was used over the years by several manufacturing activities including furniture
manufacturing, foam manufacturing, solvent use, and storage.
Contamination and Remediation
The consultant completed comprehensive testing on the property which identified multiple
Contaminants of Concern (COC's) in the soil and groundwater in concentrations that
exceeded the applicable Ministry of the Environment Conservation and Parks (MECP) Site
Condition Standards, including the following:
• Metals;
• Petroleum Hydrocarbons;
• Polycyclic Aromatic Hydrocarbons (PAHs);
• Volatile Organic Compounds (VOCs); and,
• Sodium Chloride.
Site remediation activities have included a combination of Risk Assessment, which
developed property specific standards, and remediation of remaining exceedances in the
soil and groundwater. Various techniques including soil excavation and disposal, soil
embankment and capping, and groundwater treatment are being utilized.
Eligible Remediation Costs
The applicant has submitted an estimated environmental remediation cost for the subject
property of $6,299,700.00. This amount plus a 10% allowance for indirect costs afforded
under the joint TIG program of $629,970.00 (which is eligible as the application was received
prior to Council amending the policy eliminating indirect costs on November 22, 2021)
results in a maximum eligible joint TIG of $6,929,670.00. Deducting assistance that will be
received through the Regional Development Charge (RDC) exemption under the Brownfield
Financial Incentive Program ($2,133,583.00) results in a maximum eligible joint TIG of
$4,796,087.00.
Based on the projected tax increment, the developer will be able to recover approximately
62% of the estimated remediation costs. This amount (TIG) would be cost -shared between
the Region of Waterloo and the City of Kitchener, as shown in Table 1 on the following page.
Further details regarding the Tax Increment calculation are provided in Tables 2 to 4.
Page 24 of 64
Table 1: Remediation Cost Recovery
Max Eligible Remediation Cost
$6,929,670.00
Less Region of Waterloo DC Exemption
$2,133,583.00
Max Eligible Joint TIG
$4,796,087.00
Less City of Kitchener TIG
$781,670.00
Less Region of Waterloo TIG
$1,360,370.00
Remaining remediation costs to be
paid by the Developer that cannot be recovered
through the Brownfield program
$2,654,047.00
As noted above, the maximum eligible TIG amount after the Regional Development Charge
exemption is accounted for is $4,796,087.00. This amount, less the City and Regional Tax
Incremental Grant amounts results in approximately $2,654,047.00 in remediation costs that
the applicant is not eligible to recover. Specifically, the City and Regional taxes on the
property are not projected to increase enough following completion of the redevelopment to
cover all of the remediation costs.
As a condition of final approval of eligible costs, invoices must be submitted by the applicant
and must be approved for eligibility by City of Kitchener and Regional staff.
Pre -remediation Assessment and Taxes vs Post Redevelopment Assessment and Taxes
The anticipated joint Tax Increment Grant payments and schedule are determined for each
application based on the following steps:
The first step includes a calculation of the anticipated assessment increment. This is based
on the pre -remediation MPAC assessment value(s) and the estimated post -remediation and
redevelopment assessment value(s) for the development as provided by the Applicant
(Table 2).
Table 2: Potential Assessment Increment
Assessment
Value "Pre"
Assessment
Value "Post"*
Assessment
Increment*
$405,000.00
$23,421,000 (est.)
$23,016,000 (est.)
*These values are based on estimates and will be confirmed by MPAC upon project
completion.
Secondly, the anticipated assessment increment is then used to calculate the expected
annual increase in municipal taxes (Region and City) that would be generated by the
remediation and redevelopment of the property, referred to as the `tax increment' (Table 3).
The City's Tax Increment represents the annual TIG payment amount.
Page 25 of 64
Table 3: Anticipated Tax Increment
Area Municipality
Municipal
Taxes "Pre"*
Municipal
Taxes "Post"*
Total
Tax Increment*
City
$2,727.75
$80,894.96
$78,167.21
Region
$4,747.21
$140,784.33
$136,037.12
Total
$7,474.96
$221679.30
$214,204.33
*Tax amounts do not include the education portion of annual taxes levied as the School
Boards do not participate in the program.
The annual Tax Increment Grant payments of approximately $78,167.00 (City portion) would
last the entire 10 years allowable under the program, as shown in Table 4, and would not
start until after the property is fully remediated, redeveloped and reassessed by MPAC, likely
not before 2025.
The total City portion of the Tax Increment Grant (sum of 10 annual payments) is $781,670.
Table 4: TIG Payment Schedule
Year
City
Region
Total TIG
1
$
78,167
$
136,037
$
214,204
2
$
78,167
$
136,037
$
214,204
3
$
78,167
$
136,037
$
214,204
4
$
78,167
$
136,037
$
214,204
5
$
78,167
$
136,037
$
214,204
6
$
78,167
$
136,037
$
214,204
7
$
78,167
$
136,037
$
214,204
8
$
78,167
$
136,037
$
214,204
9
$
78,167
$
136,037
$
214,204
10
$
78,167
$
136,037
$
214,204
Total TIG
$
781,670
$
1,360,370
$
2,142,040
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget - The recommendation has no impact on the Capital Budget.
Operating Budget - The recommendation has no impact on the Operating Budget.
The approval of this application will obligate The City of Kitchener to provide an annual
municipal property tax rebate estimated to be $78,167 per year for 10 years upon
redevelopment of the property and reassessment by MPAC.
Page 26 of 64
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
This Application has not been circulated to the public. Staff would note that this approval
applies only to the City of Kitchener portion of the proposed Tax Incremental Grant. The
Region of Waterloo Council will consider its portion of this application at their Planning and
Works Committee.
CONCLUSION:
Regional Staff and The Brownfield Steering Committee (consisting of the City's Brownfield
Coordinator, Director of Revenue, City Solicitor, and Director of Planning) reviewed the
application and are satisfied that the application meets the eligibility and application
requirements. Staff support acceptance within the terms and conditions of the Region of
Waterloo — City of Kitchener Brownfield Remediation Program.
PREVIOUS REPORTS/AUTHORITIES:
DSD -2021-162 — Brownfield Financial Incentive Program Review
APPROVED BY: Justin Readman, General Manager, Development Services
ATTACHMENTS:
Attachment A — Locational Map
Page 27 of 64
Appendix A - Locational Map
14
I S4
B7
17
14
I S4
148
Page 28 of 64
B7
148
Page 28 of 64
Staff Reort � )
Development Services Department www.kitchener.ca
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 13, 2022
SUBMITTED BY: Barry Cronkite, Director, Transportation Services,
519-741-2200 ext. 7738
PREPARED BY: Anjul Chauhan, Traffic Technologist, 519-741-2200 ext. 7374
WARD(S) INVOLVED: Ward 1
DATE OF REPORT: May 11, 2022
REPORT NO.: DSD -2022-251
SUBJECT: 2022 Formal Traffic Calming Review — Initiation Approval
RECOMMENDATION:
That a traffic calming review for Manchester Road between River Road East and
Nottingham Avenue be initiated in 2022
REPORT HIGHLIGHTS:
• The purpose of this report is to consider Manchester Road between River Road East
and Nottingham Avenue for 2022 Formal Traffic Calming review.
• The key finding of this report is that Manchester Road — between River Road East and
Nottingham Avenue be approved for formal traffic calming initiation.
• The financial implications include a budget of $72,500 for the planning, design, and
installation of (1) formal traffic calming project.
• Community engagement includes residents located along Manchester Road, and those
in the surrounding catchment areas who are directly affected will be engaged by way of
a public meeting, surveys, and other forms of communication.
• This report supports the delivery of core services.
BACKGROUND:
The existing City of Kitchener traffic calming policy was adopted by Council in March 2014
(INS -14-042). The traffic calming policy outlines evaluation criteria that provide a fair and
consistent review of streets, while defining and prioritizing individual streets that are most in
need of traffic calming, from a traffic safety perspective. Further, in December 2021 Council
approved a Vision Zero Strategy through staff report DSD -2021-210. This strategy targets
the elimination of serious injuries and fatalities resulting from vehicle collisions in the City of
Kitchener.
Vision Zero focuses on areas identified as most in need of safety improvements through a
holistic data -driven approach and a hot spot improvement program. To fund these
improvements and to strategically advance engineering improvements in problematic areas
through the vision zero program, Council supported the reduction in the number of annual
traffic calming reviews from three annually to one.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 29 of 64
It is also worth noting that Transportation Services manages a traffic calming priority list.
This list includes all streets that have had requests for traffic calming measures, either
through a request from Council or Kitchener residents. These streets are reviewed on an
annual basis with respect to speed, volume, collisions, and safety factors. Attached is the
current traffic calming priority list which has been filtered to display warranted roadways
(Attachment `A').
REPORT:
The intent of traffic calming is to reduce vehicle speeds, deter non-residential traffic from the
area and reduce the incidence of collisions, thereby increasing safety for all users within the
right-of-way. The types of traffic calming measures selected depend on the issues being
addressed and the function of the street. Currently, there are a total of 21 locations on the
priority list that are warranted for traffic calming.
Manchester Road (between River Road East and Nottingham Avenue) currently ranks first
on the list due to the following:
• Ranked 1St on the warranted traffic calming list with 60 points;
• Designated as a Minor Collector roadway with posted speed limit of 40 km/h;
• 2020 recorded 85th percentile speed (speed at which 85 percent of drivers travel at
or below): 61 km/h;
• 2020 recorded AADT (average annual daily traffic): 1,950 vehicles.
Identified concerns include speeding and traffic volumes, which can be addressed
through the proposed traffic calming review.
Based on the information above, Transportation Services staff recommend that Manchester
Road (between River Road East and Nottingham Avenue) undergo a formal traffic calming
review in 2022 with installation expected in 2023.
PUBLIC ENGAGEMENT FOR FORMAL TRAFFIC CALMING
In 2021 Transportation Services implemented a modified public engagement process as
approved in staff report DSD -20-036, 2020 Formal Traffic Calming Reviews — Initiation
Approval. The modified approach includes (1) public information centre with more focus on
collaborative design of the traffic calming plan, rather than two (2) town hall style meetings.
Staff are planning a similar hybrid meeting that will still include a presentation followed by a
public design discussion facilitated by staff. The presentation will introduce the traffic
calming process, opportunities, and challenges similar to the previous process. The design
session will give residents the opportunity to participate in design earlier in the process. If
the meeting is held in person small breakout groups facilitated by a transportation staff
member will be utilized. Also introduced in 2021 were dedicated Engage Kitchener project
webpages for each review. Project webpages include a news feed with important updates,
project timelines, FAQs, project documentation, opportunity for ongoing feedback, and
project lead contact information. An Engage Kitchener project page will again be utilized for
the proposed Manchester Drive formal traffic calming review.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
Page 30 of 64
FINANCIAL IMPLICATIONS:
Council has allocated $72,500 for the completion of one (1) formal traffic calming review in
2022. This budget will be applied to the planning, design, and installation of traffic calming
measures.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
Residents located along Manchester Road, and those in the surrounding catchment areas
who are affected, will be engaged by way of a minimum of one (1) public meeting, two (2)
surveys, and other forms of communication. The project will be assigned to a project
manager who will be a single point of contact for residents throughout the course of the
traffic calming review, and a dedicated project webpage will be developed and shared with
residents.
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
• Report Number: INS -14-042 - Amendment to INS 13-106 - Traffic Calming Policy
• Policy No: MUN-STR-1235 -Traffic Calming
APPROVED BY: Justin Readman, General Manager, Development Services Department
ATTACHMENTS:
Attachment A — 2022 Warranted Traffic Calming Priority List
Attachment B — Manchester Road Proposed Traffic Calming Study Area
Page 31 of 64
Appendix A
2022 Warranted Traffic Calming Priority List
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Page 32 of 64
Page 33 of 64
Staff Report
l
IKgc.;i' r� R
Development Services Department www.kitchener.ca
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: June 13, 2022
SUBMITTED BY: Rosa Bustamante, Director of Planning 519-741-2200 ext. 7319
PREPARED BY: Craig Dumart, Senior Planner, 519-741-2200 ext. 7073 and Madison
Headrick, Student Planner
WARD(S) INVOLVED: Ward 2
DATE OF REPORT: April 21, 2022
REPORT NO.: DSD -2022-226
SUBJECT: Private Street Naming
99, 107 & 109 North Hill Place and 29 Chicopee Terrace
99 North Hill Place LP
RECOMMENDATION:
That the City of Kitchener acknowledge that 99 North Hill Place LP intends to name a private
street "North Ridge Terrace" for a residential development located at 99, 107 & 109 North Hill
Place and 29 Chicopee Terrace; and further,
That the City's Legal Services division be directed to proceed with the required advertising,
preparation, and registration of the necessary By-law for the naming of "North Ridge
Terrace".
REPORT HIGHLIGHTS:
• The purpose of this report is seek Council approval to name a private street within the residential
development located at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace.
• The key finding of this report is that the applicant is proposing to name the private street as
"North Ridge Terrace". Staff are satisfied that the proposed private street name is appropriate
and support the street naming request.
• There are no financial implications as there is no impact to the capital or operating budget.
• Community engagement included the information posted to the City's website with the agenda
in advance of the Council/Committee meeting.
• This report supports the delivery of core services.
BACKGROUND:
99 North Hill Place LP is seeking Council approval to name a private street within the residential
development located at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace. The proposed
development contains 14 single detached vacant land condominium units that will be served by the
private road proposed to be named "North Ridge Terrace". The proposed development received Site
Plan `Approval in Principle' in July 2021 and a `Notice of Decision' for draft plan approval of the Plan
of Condominium was issued in September 2021.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 34 of 64
REPORT:
The applicant is proposing to name the private street shown on the plan below "North Ridge Terrace".
The naming of the private street will eliminate the need for a Multiple Unit Identification Sign at the
entrance to the site, and offers improved site navigation for emergency services, residents, and
visitors.
The proposal has been circulated to a number of internal departments and no concerns were raised.
The dwellings will be addressed in accordance with the City's Street Naming and Addressing Policy.
The Region has approved the proposed street name. Staff are satisfied that the proposed private
street name is appropriate and support the private street naming request.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
Council / Committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
REVIEWED BY: Stevenson, Garett — Manager of Development Review, Planning Division
APPROVED BY: Readman, Justin - General Manager, Development Services
ATTACHMENTS:
Appendix A — Site Plan — SP20/051 /N/ES
Appendix B — Private Street Naming Request
Appendix C — Agency Comments
Page 35 of 64
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Page 36 of 64
Patterson Planning Consultants Inc.
Via Email and Mail
Our File: 10
March 7, 2022
Mr. Eric Schneider, BES, MCIP, RPP
Planner
Development Review - Planning Division
City of Kitchener
200 King Street West, 6th Floor
Kitchener, Ontario
N2G 4G7
Dear Mr. Schneider:
Re: 99, 107 & 109 North Hill Place and 29 Chicopee Terrace
City of Kitchener
Vacant Land Plan of Condominium and Site Plan Approval Application
Private Street Name Request
99 North Hill Place LP
Patterson Planning Consultants Inc. is pleased to submit this request on behalf of "99 North Hill
Place LP" regarding the lands at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace in the
City of Kitchener.
The lands are subject to a Site Plan Approval process (receiving Approval in Principle in July
2021) and a Vacant Land Plan of Condominium process (Notice of Decision issued September
21, 2021) regarding the development of an 11 unit residential project.
The owner is proposing a private street name in lieu of a Multiple Unit Identification Sign at the
entrance to the site. To facilitate this, the owner must obtain Council approval for a private
street name. `
The provision of a private street name will improve emergency service response and overall
wayfinding. The owner believes the naming of the street is important and has embraced this
approach in the interests of the overall development.
The City of Kitchener has actively been implementing private street naming for many years as it
eliminates the need for the large MUI sign.
6095 Line 66 Monkton, ON NOK 1 POgg;LLcllp�llairn„coin P: 519-577-9817
Page 37 of 64
2
The owner is proposing to name the private street located with the Vacant Land Condo
residential development as "North Ridge Terrace". The street name has been vetted through
the Region of Waterloo and has been reserved.
In support of the request for the private street name, enclosed herein please find:
1. A Draft Reference Plan
2. A copy of the Approval in Principle package
3. A copy of the Notice of Decision regarding Draft Approval for Plan of Condominium
30CDM-20206.
4. Correspondence with Regional staff confirming that "North Ridge Terrace" has been
reserved.
5. A cheque made payable to the City of Kitchener in the amount of $559.00 for the
associated Planning Division fees.
6. A cheque made payable to the City of Kitchener in the amount of $1700.00 for the
associated Legal Division fees.
Should you have any questions or concerns regarding this request please do not hesitate to
contact our office.
In the meantime, we would ask that this request be accepted and processed at your earliest
opportunity.
Yours truly,
Patterson Planning Consultants Inc.
Scott J. Patterson, BA, CPT, MCIP, RPP
Principal
SJ P/s
Page 38 of 64
Dave Seller
Thursday, March 10'2022 11:49 AM
Madison Headrick
RE: Private Street Naming Request 99,107fk1O9North Hill Place and 29Chicopee
Terrace
Transportation Services have no concerns with the proposed name.
Dave Seller, C.E.T.
Traffic Planning Analyst | Transportation Services | City of Kitchener
519-741-2200 ext. 7369 1 TTY1-865-969-9994 1
From: Madison Headrick <K8adisnn.Headhck@kkchener.oa>
Sent: Thursday, March 1O,2O221O:29AM
To: crunniQ@re8onofw/atedon.ca; Barb Fairbairn <Qarb.Fairbairn@khzhenecca>;Tom Ruoue
<Tom.Rugg|e@khzhener.ca>; Dave Seller <Dave.Se||er@kitchener.ca>;Beth Bruno <Beth.Qruno@kitchener.ca>;
Christine Konopter<Chris1ine.Kompter@kiichener.ca>
Subject: Private Street Naming Request 99,1O7&1O9North Hill Place and 29Chicopee Terrace
Hi everyone,
Please see attached the formal request from 99 North Hill Place LP seeking a private street naming request for the
development (see site plans attached) at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace.
The letter requests:
North Ridge Terrace
Please advise if you have any comments by: March 24, 2022
Student Planner I Planning Division I City of Kitchener
600 "' AR 000dit"O" G
` RV
Page 39 of 64
From: Chris Rurnig<[numig@regionofeatedoo.ca>
Sent Monday, April 4,2O228:57PK4
To CnaigDumart
Subject: [EXTEHNAL]RE: Private Street Naming Request Q9,1O7&1O9North Hill Place and 29
Chicopee Terrace
Attachments: North Ridge Terrace Regiona|[ornespmndence.pdf
Hi Craig,
They were inanattachment sent bvMadison Headrick. Joel reserved the s1reetnameonOctober 1V',2O2lwhich
indicates there were no issues with it.
Khris Rumig
G|SPrognammerA\na|ya - Information Technology Services, Region ofWaterloo
15OFrederick St, GmFloor, Kitchener, ONN2G4J3
226-339-3257
From: Craig Duma/t <[rai8Dumart@khzhenecca>
Sent: April 4,2O228:46PIVI
To: Chris Rumi8<[rumi8@re8ionofm/ater|oo.ca>
Subject: Re: Private Street Naming Request - 99, 107 & 109 North Hill Place and 29 Chicopee Terrace
Can you forward me joel's comments I don't think city staff received them.
W.
Get Outlook for iOS
From: Chris Rumig
Sent: Monday, April 4,2O22S:27:23PM
To: Craig Dumari
Subject: [EXTERNAURE: Private Street Naming Request 99,1O7&1O9North Hill Place and 29Chicopee Terrace
Sorry for not responding. | read through the Regional comments supplied bvJoel Meier and | had nofurther comment
so|assumed | did not need torespond.
Chris Runmig
G|SProgrammer/Ana|ys -|nformadonTechnology Services, Region ofWaterloo
15OFrederick St, � S Floor, Kitchener, ONN2G4J3
226-399-3257
Page 40 of 64
519-577-9817
From: Joel Meier [mailto:JMeier0regionofwaterloo.ca]
Sent: Thursday, February 18, 2021 10:20 AM
To: Scott Patterson
Subject: RE: Private Street Naming
Hello Scott,
I can reserve "North Ridge Terrace". Would that work for you?
Thankyou
Joel Meier
From: Scott Patterson <scott@lpplan.com>
Sent: February 18, 20219:58 AM
To: Joel Meier <JMeier@reeionofwaterloo.ca>
Subject: RE: Private Street Naming
Hello Joel
Would "North Ridge Estates" be viable?
SP
Scott J. Patterson, BA, CPT, MCIP, RPP
Principal
Patterson Planning Consultants Inc.
519-577-9817
From: Joel Meier [ma ilto:JMeier(abregionofwaterloo.ca]
Sent: Thursday, February 18, 20218:44 AM
To: scoff@Ipplan.com
Subject: RE: Private Street Naming
Good morning Scott,
I'm sorry but the road name North Hill is already in use within the region. Our street naming requirements need a
unique street name not just a different suffix in order to ensure clarity for 911 dispatch.
Thank you
Joel Meier
From: Scott Patterson <scott@lpplan.com>
Sent: February 18, 20217:30 AM
To: Chris Rumig <Crumie@regionofwaterloo.ca>
Subject: Private Street Naming
Hello Chris
2
Page 41 of 64
I received your contact information from Eric Schneider at the City of Kitchener.
I am working to secure the approvals for a 14 unit vacant land plan of condominium that includes the lands at 29
Chicopee Terrace and 99-109 North Hill Place. The current plan is attached.
We are considering going through the process of securing a private street name and it was noted that I should contact
you to verify if the street name is available.
My client is suggesting the name of "North Hill Terrace".
Please advise.
With thanks
Scott
Scott J. Patterson, BA, CPT, MCIP, RPP
Principal
Patterson Planning Consultants Inc.
519-577-9817
Page 42 of 64
Staff Report
J
IKgc.;i' r� R
Infrastructure Services Department www.kitchener.ca
REPORT TO: Special Council
DATE OF MEETING: June 20, 2022
SUBMITTED BY: Greg St. Louis, Director, Gas & Water Utilities, 519-741-2600 ext. 4538
PREPARED BY: Khaled Abu-Eseifan, Manager, Gas Supply and Engineering, 519-741-
2600 ext. 4826
WARD(S) INVOLVED: All Ward(s)
DATE OF REPORT: June 6, 2022
REPORT NO.: INS -2022-282
SUBJECT: August 2022 Gas Supply Rate Change
RECOMMENDATION:
That the supply rate of natural gas be increased to 21.45 cents per cubic meter from 16
cents per cubic meter for system gas customers of Kitchener Utilities effective August
1St, 2022; and,
That the supply rate of natural gas be reviewed quarterly against market conditions and
necessary changes to be brought forward for Council approval.
REPORT HIGHLIGHTS:
• The purpose of this report is to provide a mid -year review and recommendations for the
natural gas supply rate of Kitchener Utilities.
• The key finding of this report is that the gas supply rates are recommended to increase from
16 cents per cubic metre to 21.45 cents per cubic metre to respond to significant increase
in market prices, mitigate the current year financial risks for the utility and significant rate
impacts to Kitchener Utilities customers during the upcoming heating season. This rate is
lower than Enbridge's projected rates for the same time period.
• The financial implications to KU residential costumers will be an average of $40.51 over a
period of 5 months (remainder of 2022). The rate increase is required to mitigate operating
losses due to the escalation in natural gas commodity costs and to also avoid significant
rate shock to customers during the upcoming heating season.
• This report supports the delivery of core services.
BACKGROUND:
Kitchener Utilities (KU) is committed to delivering natural gas using a rate setting approach that
focuses on rate stability for our customers. We follow the Council endorsed Gas Purchase Policy
for the procurement of natural gas. The policy outlines how much of our natural gas portfolio can
be purchased in advance and on the market. It provides the ability to blend our natural gas rate
with fixed and market price natural gas. The blending of fixed and market price natural gas is
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 43 of 64
used to reduce volatility in prices to keep rates stable for customers. It is also used to respond
to significant changes in market prices within a reasonable time frame. This is a key feature
which softens spikes in market prices and provides longer range rate stability while allowing KU
to respond to long term sharp market changes.
Other natural gas utilities, regulated by the Ontario Energy Board, purchase natural gas on the
market and adjust rates quarterly, due to the volatility of natural gas. This strategy provides rates
that are more reflective of market prices, but also includes more frequent rate fluctuations.
The natural gas market is impacted by the supply and demand; in the past few years, both of
the factors were balanced and predictable. However, recent events have changed that balance
and created uncertainty in the supply and demand trends. Events such as:
• Global Pandemic that is still impacting the gas supply, while the demand is increasing as
the economy is recovering,
• Cold winter in North America in 2021/2022 season drove natural gas storage to very low
levels and increased the demand,
• Global uncertainty and demand caused by the war in Ukraine.
These conditions have increased the demand for natural gas and added uncertainty to the gas
supply resulting in a volatile and increasing market prices; that are forecasted to last until the
end of the year and likely the end of the next heating season.
Kitchener Utilities last rate increase was in January 2022 and the plan was to maintain that rate
for a year; however, the recent spike in natural gas price along with the forecasts for future prices
indicated that urgent action is needed now. While some of our gas requirements are secured
through reasonably priced contracts, we still need to purchase a significant amount of gas at
market prices to meet customer demand and provide storage for the coming heating season.
Knowing that natural gas prices are rising, we are recommending a rate change now to ensure
that revenues are sufficient to address the costs while also managing the impact for customers
to avoid a significant rate spike in 2023.
REPORT:
Kitchener Utilities natural gas rates have two components: gas supply, and gas delivery. The
gas supply program is responsible for the purchase of the gas commodity and transportation of
natural gas to Kitchener and is a pass-through cost, non-profit program. The supply stabilization
reserve is used to absorb the differences between supply revenues and expenses; and it is
essential to maintain supply rate stability in mild volatility market conditions. It is important to
maintain the reserve at a minimum level to ensure that future market fluctuations are absorbed.
The delivery program is responsible for delivery of natural gas to customers. This includes billing,
meter reading, capital, maintenance, and operating costs of the gas distribution system.
Gas Supply:
The natural gas market prices usually fluctuate with supply, demand, and weather factors. Figure
1 below shows historical and forecasted supply rate changes for Kitchener Utilities compared
with market prices and Enbridge rates. The forward market prices are provided by KU's
Page 44 of 64
consultants. These consultants are natural gas subject matter experts who are hired to provide
natural gas market analysis, forecasts, gas models and assist in purchasing KU's natural gas
portfolio. Their forward market prices consider supply and demand factors however, the recent
pandemic, weather conditions and the global and geopolitical considerations have increased the
uncertainty and volatility which made it very difficult for experts to predict future prices. The
current prices have been higher than recent forecasts which indicates the volatility as well as the
rising trend in market prices. With no simple solution in the horizon for the natural gas supply,
the sharp increase is expected to last until the end of the coming heating season as illustrated
below.
KU Gas Rate - cents per m3 w Enbridge Gas rate - cents per m3 Market
Figure 1: Natural gas supply rates comparison
Kitchener Utilities still needs to purchase significant quantities of natural gas to meet the
forecasted requirements for 2022 and 2023. These quantities will be purchased at market
prices which are currently nearly double our budget rates and are expected to increase
further. This will put additional strain on the stabilization reserve and could drive it into the
negative by the end of 2022. This is very risky due to the volatility in the market and the
uncertainty in price forecasts. If prices continue to be higher than budget, the financial risks to
KU will be significant and a substantial rate increase in 2023 would be required to recover the
losses in 2022 and return the stabilization reserve to its minimum balance as well as compensate
for the natural gas market prices at that time. That type of rate increase has the potential for rate
Page 45 of 64
NG Market Price vs KU Gas Rate vs Enbridge Gas Rate
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Figure 1: Natural gas supply rates comparison
Kitchener Utilities still needs to purchase significant quantities of natural gas to meet the
forecasted requirements for 2022 and 2023. These quantities will be purchased at market
prices which are currently nearly double our budget rates and are expected to increase
further. This will put additional strain on the stabilization reserve and could drive it into the
negative by the end of 2022. This is very risky due to the volatility in the market and the
uncertainty in price forecasts. If prices continue to be higher than budget, the financial risks to
KU will be significant and a substantial rate increase in 2023 would be required to recover the
losses in 2022 and return the stabilization reserve to its minimum balance as well as compensate
for the natural gas market prices at that time. That type of rate increase has the potential for rate
Page 45 of 64
shock, would burden our customers during the heating season and is not aligned with our
program goal of rate stability.
Gas Supply rate increase August 1, 2022, by 5.45 cents/m3
KU staff used forward market prices to analyse different scenarios to evaluate and recommend
plans to mitigate the financial risks to the utility and its customers. The best option to reduce the
financial risk and rate spike is to increase the gas supply rate on August 1St, 2022, from 16
cents/m3 to 21.45 cents/m3 with a plan to review the rate quarterly or as required. This scenario
maintains the stabilization reserve at a recommended minimum approved level to mitigate the
risks caused by forecasts uncertainty. It also eliminates the risk of significant rate shock to
customers during the heating season. The budget projection for this scenario is provided in
Attachment A.
Comparison with Enbridge Supply Rates
Enbridge's current gas supply rate is 20.15 cents/m3 and they are requesting to increase it in
July 2022 to either 31.375 cents/m3 (Enbridge preferred option) or 27.338 cents/m3 (alternate
option) in their latest Quarterly Rate Adjustment Mechanism (ARAM) application to Ontario
Energy Board (OEB). The OEB decision will be announced on June 16th. The proposed new KU
gas supply rate will be lower than Enbridge's gas supply rate and the total gas cost (supply and
delivery) for KU customers will also remain below the cost of Enbridge for 2022.
Recommendations
The August rate increase for 2022 is recommended as it will help mitigate the current year
financial risks for the utility and reduce the future financial impact to KU customers. It is
recommended to:
• Increase the supply rate to 21.45 cents/m3 starting from August 1St, 2022.
• Review the supply rate quarterly and propose changes (either rate reductions or
increases) in the future if market conditions change.
Gas Delivery:
There are no proposed changes to delivery rates at this time. Changes to delivery rates will be
considered during the 2023 budget process.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The financial implications to Kitchener Utilities in the current market without a rate increase would
increase the risk of the stabilization reserve going into a deficit which would result in a rate
increase spike in 2023. The recommendation to increase the gas supply rate to 21.45 cents/m3
effective August 1St, 2022, is required to maintain a positive balance in the reserve. With the
rate increase, the forecasted reserve balance in 2023 to 2027 will be below the reserve policy
Page 46 of 64
minimum balance but is anticipated to remain in a positive balance (Attachment A). This forecast
assumes moderation in commodity pricing in 2023, however should commodity prices continue
at the current rate, this will necessitate a further supply rate increase in 2023.
For an average system gas residential customer consuming 2,100 cubic meters annually, the
proposed natural gas supply rates result in an increase to the bill by approx. $40.51 in 2022.
Kitchener Utilities supports the Waterloo Region Energy Assistance Program. This program
offers support to customers facing challenges paying their utility bills. The program is
administered by the Region of Waterloo and offers support for both electricity and natural gas
bills.
COMMUNITY ENGAGEMENT:
Kitchener Utilities will work with the Corporate Communications and Marketing Division to ensure
that media outlets are provided with a press release to inform customers. An insert will be
distributed with utility bills along with information will be posted on the Kitchener Utilities' and
City website. An on -bill message will also appear in July and August 2022 natural gas bills.
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
• INS -2021-13 2022 Natural Gas Rates
APPROVED BY: Denise McGoldrick, General Manager Infrastructure Services
ATTACHMENTS:
Attachment A — 2022 August supply rate increase projection
Page 47 of 64
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Staff Report
J
IKgc.;i' r� R
Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: June 20, 2022
SUBMITTED BY: Victoria Raab, General Manager, Corporate Services
519-741-2200 ext. 7935
PREPARED BY: 519-741-2200 ext. 7935
WARD(S) INVOLVED: n/a
DATE OF REPORT: June 1, 2022
REPORT NO.: COR -2022-319
SUBJECT: Disconnecting From Work Policy
RECOMMENDATION:
That Council Receive the following report for information.
REPORT HIGHLIGHTS:
• The purpose of this report is to provide Kitchener City Council with an update on the
implementation of the organization's Disconnecting From Work Policy.
• The key finding of this report is that, compliant with Bill 27, the City of Kitchener established
a Disconnecting From Work policy by June 2, 2022.
• There are no financial implications to this report.
• Community engagement was not required for this report.
• This report supports the delivery of core services.
EXECUTIVE SUMMARY:
Through Bill 27, the Province of Ontario amended the Employment Standards Act, 2000, (ESA)
to require employers with 25 or more employees to establish a "disconnecting from work" policy
by June 2, 2022. Per the provincial legislation, the new policy must apply to all employees, but
it does not require that the same policy terms are uniformly applied to all employee groups.
The term "disconnecting from work" means not engaging in work-related communications,
including emails, telephone calls, video calls or sending or reviewing other messages so as to
be free from the performance of work during non -work hours.
Some exceptions to engaging in work-related communications outside on non -work hours exist
in the policy, including (but not limited to):
• During unforeseeable circumstances and/or emergency situations
• Notifying employees about their shift/scheduling of work
• Employees that are on call
Other existing ESA rights where not applicable to certain classes of employees
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 49 of 64
BACKGROUND:
In the midst of the global COVID-19 pandemic and the essential shift to working from home,
many workers and workplaces saw a dramatic increase in connectivity and extended workdays.
As the pandemic waned on, numerous articles, research studies and reports on the impacts of
the social, behavioural and physical well-being of this constant connectivity were published,
many finding that employees were seeking better protection of work -life balance.
In response, on October 25, 2021, the Ontario government passed Bill 27, the Working for
Workers Act, 2021. The Bill contains an amendment to the Employment Standards Act, 2000,
requiring Ontario employers to implement a policy with respect to "disconnecting from work" by
June 2, 2022.
The ESA defines "disconnecting from work" as "not engaging in work-related communications,
including emails, telephone calls, video calls, or the sending or reviewing of other messages, so
as to be from the performance of work."
REPORT:
During the COVID-19 Pandemic, the City of Kitchener conducted two employee 'pulse surveys'.
These surveys provided staff the opportunity to share anonymously how they were feeling during
the pandemic. The results of the surveys demonstrated a need to focus on organizational
connections and culture, employee well-being, and resilience.
As a result, the organization developed an action plan to address these themes, including the
development of resources and programs to build resilience, support psychological safety, and
manage work -life balance. This work helped to lay the foundation for the development of a
Disconnecting From Work Policy that meets the needs of the City's diverse business units and
workforce, while also meeting the requirements of the amendments to the Employment
Standards Act, 2000.
Disconnecting from work is important for an individual's well-being and helps employees achieve
a healthy and sustainable work -life balance. The City of Kitchener supports employee well-being
through a number of internal programs; the implementation of the Disconnecting From Work
Policy furthers these efforts while also meeting the requirements set out by the Province.
As a municipality that provides services 24/7, "normal' hours of work vary by work area and role,
so the City's policy has been developed in consideration of these business requirements. That
said, universally, regardless of job function, team, division or department, employees receiving
non -urgent communications outside of their own regular working hours are not expected to
respond until their next working day. This term of the policy affirms existing rights of employees
to disconnect under the ESA and their employment contract/collective agreement, which
stipulate hours of work, eating periods and vacation.
The Policy also recognizes that some employees will still need to communicate outside of their
work hours for administrative, emergency or business/operational purposes. This includes staff
who are on-call or are required to attend meetings outside of the normal workday. This also
applies when an employee may be called upon to respond to an unforeseen event or emergency.
Page 50 of 64
Leadership at all levels with the City of Kitchener will play a key role in the implementation and
normalization of this policy. Tools and resources will be provided to support management and
staff with implementing effective personal and productivity changes to support their well-being.
Leading by example to follow the guidelines within the policy (such as sending and checking
work-related communications only during normal working hours) will be crucial in demonstrating
organizational commitment to the policy. It is recognized that some management and other
leaders may choose to work additional hours outside a standard workday on occasion to
advance the business of the organization, and that this may include communication to
employees and/or peers or others. While employees would not be required to respond to
communication that occurs outside of their own normal working hours, organizational hierarchy
can lead to an unintended but perceived expectation that staff respond to emails/phone calls
after hours from management staff. For this reason, leaders at all levels are encouraged to
exercise restraint in issuing communication on non -urgent matters outside of the recipient
employee's normal hours of work.
A communication and implementation plan has been developed to inform all employees about
the Policy and will be rolled out in compliance with the ESA.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES
• Employment Standards Act, 2000
APPROVED BY: Dan Chapman, Chief Administrative Officer
ATTACHMENTS:
Attachment A — HUM -WOR -2032 Disconnecting From Work Policy
Page 51 of 64
KITC;I1
POLICY Policy No: HUM -WOR -2032
I-IF,NFR
Policy Title: Disconnecting From Work I Approval Date: June 2, 2022
Policy Type: ADMINISTRATIVE Reviewed Date: (:;Aick Ihiere to enter text.
Category: Human Resources Next Review Date: March 2023
Reviewed Date: �;::; kA IIhere to eriter° text.
Sub -Category: Workplace Practices
Author: Human Resources Amended: Ci c�, Ihii,Dre to exit r a date
Dept/Div: Corporate Services
Replaces: iiV Ihere tt :t.
Repealed: Ch k here to r r .,m i.ir:lte
Replaced by. Aick Ilh re to r:ant r t :,;:t.
Related Policies. Procedures and/or Guidelines:
HUM -VAC -135 Hours of Work and Rest Periods
HUM -VAC -225 Specified Holidays
HUM -VAC -165 Leaves of Absence
HUM -VAC -245 Vacation
HUM -BEN -185 Overtime and Premium Payments
HUM -WOR -085 Employee Complaint Resolution
HUM -WOR -010 Alternative Working Arrangements
HUM -WOR -2009 Modified Hours Program
Work From Home Administrative Procedure
Employment Standards Act, 2000
Occupational Health and Safety Act, 1990
All collective agreements between the City of Kitchener and bargaining units representing
City of Kitchener employees
City of Kitchener Smartphone Guidelines
City of Kitchener Customer Service Standards
1 of 10
Page 52 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
1. POLICY PURPOSE:
Disconnecting from work is important for an individual's wellbeing, and helps employees
achieve a healthy and sustainable work -life balance. The health and wellness of our employees
is of the utmost importance, and we, the Corporation of the City of Kitchener (the "City"),
encourage and support our employees in prioritizing their own wellbeing.
This Disconnecting -from -Work Policy (the "Policy") provides guidance to assist employees in
disconnecting from work outside of their normal working hours in accordance with and subject to
this Policy. Disconnecting from work means to not engage in work-related communications,
including emails, telephone calls, video calls or the sending or reviewing of other messages, so
as to be free from the performance of work.
City of Kitchener employees serve Kitchener residents around-the-clock to fulfill the City's
operational requirements, which means that there are some circumstances where employees
will need to communicate regarding work-related matters outside their normal working hours.
The intent of this policy is to ensure that employees are aware of circumstances and
expectations for essential after-hours communication and to otherwise establish supportive
practices to encourage employees to disconnect from work.
This Policy should be read alongside the City's associated policies, any relevant and applicable
legislation, and any other policy that may become applicable and/or relevant.
2. DEFINITIONS:
The City: refers to Corporation of The City of Kitchener
Co-workers: employees who are not involved in a supervisor -subordinate relationship.
Disconnecting from work: means not engaging in work-related communications, including
emails, telephone calls, video calls or the sending or reviewing of other messages, so as to be
free from the performance of work. This is considered to be an inclusive, but not exhaustive list.
Employee: refers to any employee of the City considered an employee under the Employment
Standards Act, 2000.
ESA: The Ontario Employment Standards Act, 2000
Normal workday/hours: the employee's typical hours of work based on their employment
contract or the terms of their collective agreement, if applicable, and reflecting modified hours
should the employee be approved to participate in any applicable modified hours or alternative
working arrangements program.
Senior leaders/leadership: supervisors employed as directors, department heads, deputy fire
chiefs, fire chief, CAO, and other equivalents.
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Page 53 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
Supervisor: an employee who has charge of a workplace or authority over a worker.
Supervisors may have job titles including but not limited to supervisor, manager, director,
department head, CAO, Fire Chief, Deputy Fire Chiefs, or other equivalents.
3. SCOPE:
❑ Council I ❑ Local Boards & Advisory Committees
Application
a. This Policy applies to all employees, as defined by the Ontario Employment
Standards Act, 2000 ("ESA"), whether they are working remotely, in the workplace,
or are mobile. For clarity, "employee" under this Policy means only those employees
of the City which are considered employees under the ESA.
b. Some employees may be eligible to receive overtime pay, lieu time or participate in
on-call or standby programs. During periods for which employees are compensated
under an applicable collective agreement or policy, the terms of this Policy does not
apply.
c. The Policy does not apply to parties outside the employment of the City of Kitchener
and therefore, outside parties may communicate with employees outside of
employees' hours of work. Employees are not obligated to respond outside of their
normal hours of work except as specified in this Policy, the City's Smartphone
Guidelines if applicable, and the City's Customer Service Standards.
4. POLICY CONTENT:
4.1 Disconnecting from work
a. An employee's ability to disconnect from work depends on the City's operational
needs and the duties and obligations of the employee's position, subject to an
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Page 54 of 64
POLICY APPLIES TO THE FOLLOWING:
❑x
All Employees
❑
Management
❑
Permanent Full -Time Employees
❑
Permanent Full -Time Non Union
❑
Permanent Full -Time C.U.P.E. 791
❑
Temporary
❑
Part -Time Non -Union
❑
Student
❑
Permanent Full -Time Union
❑
Continuous Part -Time Employees
❑
Part -Time Employees
❑
Continuous Part -Time Non -Union
❑
Continuous Part -Time Union
❑
Specified Positions only:
❑
Other:
❑ Council I ❑ Local Boards & Advisory Committees
Application
a. This Policy applies to all employees, as defined by the Ontario Employment
Standards Act, 2000 ("ESA"), whether they are working remotely, in the workplace,
or are mobile. For clarity, "employee" under this Policy means only those employees
of the City which are considered employees under the ESA.
b. Some employees may be eligible to receive overtime pay, lieu time or participate in
on-call or standby programs. During periods for which employees are compensated
under an applicable collective agreement or policy, the terms of this Policy does not
apply.
c. The Policy does not apply to parties outside the employment of the City of Kitchener
and therefore, outside parties may communicate with employees outside of
employees' hours of work. Employees are not obligated to respond outside of their
normal hours of work except as specified in this Policy, the City's Smartphone
Guidelines if applicable, and the City's Customer Service Standards.
4. POLICY CONTENT:
4.1 Disconnecting from work
a. An employee's ability to disconnect from work depends on the City's operational
needs and the duties and obligations of the employee's position, subject to an
3of10
Page 54 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
employee's employment contract, applicable collective agreement and/or their
minimum statutory entitlements under the ESA.
b. Nothing in this Policy precludes the City or other employees of the City from
contacting colleagues outside of what may be considered normal working hours or
standard business hours, subject to any rights or entitlements the receiving
colleague or employee may have under their employment contract, applicable
collective agreement and/or their minimum statutory entitlements under the ESA.
c. This Policy does not afford employees a "right to disconnect" beyond what is within
their individual employment contract, applicable collective agreement and/or their
minimum statutory entitlements under the ESA, which may include rights or
entitlements speaking to: normal hours of work and hours free from work, overtime
pay, meal and/or rest periods, public holidays and public holiday pay, and vacation.
d. Nothing in this Policy is intended to amend or supersede any grievance procedure or
other aspect of any applicable collective agreement.
4.2 Exceptions
a. In the ordinary course of business there will be situations when it is necessary to
contact colleagues outside of an employee's normal working hours, including but not
limited to:
checking availability for scheduling;
ii. to call in sick or arrange for another form of leave;
iii. to arrange for an employee to fill in on short notice for a colleague who has
called in sick or is unavailable for work;
iv. where an employee is on call or stand-by;
V. for legitimate employment-related reasons where Human Resources or
management may need to contact an employee who is not actively at work;
vi. where unforeseeable circumstances may arise (e.g., a facility closure);
vii. where an emergency may arise (e.g., a fire emergency, infrastructure failure,
workplace injury, weather event, or where there is a risk to public safety);
viii. other business or operational reasons that require contact outside of an
employee's normal working hours including but not limited to: attending
advisory, public, standing committee or council meetings; responding to a
time sensitive media inquiry; responding to a time -sensitive customer service
request; in response to a legislative/inspection issue; or to respond to a time -
sensitive unplanned Council report requirement.
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Page 55 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
b. Employees/teams who may need to be available after hours to respond to time -
sensitive communication should have in place an established protocol to determine
the appropriate communication method (e.g., a cell phone call, an email with the
subject "URGENT") to reach employees where an operational requirement justifies
after-hours communication. There is otherwise no expectation that emails or other
unspecified communications channels are being actively monitored after hours.
c. Where co-workers voluntarily wish to communicate with one another for work-related
purposes outside of their normal working hours, these occasions must be
communicated, negotiated and agreed upon ahead of time with the understanding
that this is not to become a regular practice or expectation for the staff involved.
4.3 Guidelines to support disconnecting from work
a. Working Hours
An employee's normal working hours are as set out in their employment
contract and/or applicable collective agreement, and may be subject to HUM -
VAC -135 Hours of Work and Rest Periods as well as modification based on
HUM -WOR -2009 Modified Hours Program and/or HUM -WOR -010 Alternative
Working Arrangements.
ii. Normal working hours for employees may vary. It is important to remember
that all employees' ability to disconnect from work is within the context of their
own individual work schedules.
iii. Despite the establishment of normal working hours, all employees recognize
that there may be circumstances where work must be completed outside of
normal working hours.
iv. Employees with a corporate email account should indicate their normal
working hours in their online calendar (e.g., Outlook) and are encouraged to
block their lunch and/or breaks where applicable.
b. Communications
Where possible, employees should send and/or check work-related
communications during normal working hours. Due to differing/non-standard
work schedules within the City, some employees may send communications
outside of the normal working hours of recipients. The recipient should
understand that they are not expected to respond until their working time
recommences unless otherwise required and stipulated per the
circumstances as outlined in Section 4.2.
ii. Employees should be mindful that responding to communications after hours
can create an expectation for some employees that they will always respond
after hours. By the same token, management should recognize that sending
communications after hours can create a perceived expectation for their staff
5 of 10
Page 56 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
to respond and should therefore not create an environment that pressures
their staff to respond to messages after hours. Electronic tools are available
to delay delivery of non -urgent communications sent outside of normal
working hours.
iii. Employees should be mindful of the communication channel that they select
to use and reserve real-time communication methods such as instant
messages (e.g., Teams chat), text messages, cell phone and video calls for
use during the normal working hours of the affected employees, or for urgent
after-hours communication only (per the circumstances as outlined in Section
4.2) with the aim to minimize disturbance when non -urgent after-hours
communications are sent.
iv. If an employee is not online or available during their normal working hours, it
is expected that they will update their communication tools (e.g., Microsoft
Teams) status and calendar (e.g., Outlook).
V. Work-related communications should not be sent to or from employees'
personal mobile phones, e-mail addresses, social media accounts, telephone
numbers or other devices except where the employee's personal contact
information is designated as the primary communication channel (i.e., the
employee does not have a corporate email account or City -issued
smartphone) or there is agreement to communicate in this manner as
stipulated in Section 4.2.
vi. Some employees, depending on their role, may be provided with mobile
devices such as smartphones. Employees with a City -issued smartphone
should follow the City's Smartphone Guidelines which establish protocols for
after-hours communication.
c. Meetings
Where possible, meetings should be scheduled during the normal working
hours of attendees, and organizers should be mindful of the agenda to
ensure that the meeting concludes on time.
ii. When scheduling meetings, employees should note the availability of
attendees by making use of digital tools (e.g., their Outlook calendar) to
select appropriate meeting times that avoid meal and/or rest periods where
indicated.
iii. Meeting invitations/changes should be sent during normal working hours
where possible except where prompt after-hours notification benefits the
recipient in arranging their schedule, and senders should be mindful of the
potential impact on the recipient of receiving an after-hours meeting
invitation/change that may be cause for concern.
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Page 57 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
d. Vacation
Vacation is important to support employee health and wellbeing. All
employees should seek to take their allotted vacation entitlements as set out
in their applicable collective agreement, employment contract and/or the
HUM -VAC -245 Vacation Policy.
ii. Employees should work with their supervisor or designated backup
employees to ensure a plan is in place to address job -specific duties that
must be completed to maintain service levels and fulfil operational
requirements while the employee is on vacation.
iii. Employees taking vacation are expected to use all applicable tools (e.g.,
Outlook calendar, automatic email replies, voicemail greeting) to update their
status and to ensure that impacted colleagues and/or customers are informed
of their status, and in accordance with the City's Customer Service
Standards, provide an alternate employee who can be contacted regarding
urgent matters.
4.4 Employer responsibilities
a. The City will take steps to ensure that all employees, regardless of their place of
work, are:
informed of what their normal working hours are reasonably expected to be
and are informed of the circumstances in which they will be expected to
engage in work-related communications outside their normal working hours;
ii. able to take applicable meal, rest periods and hours free from work as
required by law, applicable collective agreement or contract;
iii. able to take vacation or other leave entitlements as required by law,
applicable collective agreement or contract and not be asked to perform work
during this time;
iv. able to work in a safe and healthy working environment.
4.5 Employee Responsibilities
a. All employees are responsible for understanding the contents of this Policy and
following the guidelines it contains.
b. The City expects all employees to comply with the following in the course of their
work. Employees must:
ensure that they manage their own working time and consider their obligation
as an employee, while working, to take reasonable care to protect their health
and safety and that of their colleagues;
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Page 58 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
ii. co-operate fully with any appropriate and/or reasonable mechanism utilized
by the City to record working time or update their working status (e.g. out -of -
office messages), including when working remotely, flexibly or when mobile;
iii. be mindful of colleagues' working hours (e.g., by not routinely emailing or
calling outside of normal working hours or expecting answers or responses
outside of normal working hours) except per the circumstances outlined in
Section 4.2;
iv. abide by the City's Customer Service Standards;
V. comply with the City's overtime, lieu time and hours of work policies,
procedures, and/or applicable collective agreement(s), including any
requirements to obtain prior approval before performing overtime work;
vi. advise their supervisor or manager if they feel their workload or other factors
are preventing them from being able to take meal, rest, break or hours -free -
from -work periods that they are entitled to;
vii. work with their supervisor and/or a designated alternate employee to ensure
arrangements are in place to enable the employee to disconnect while on
vacation or leave.
4.6 Supervisor responsibilities
a. The City expects all supervisors to comply with the following in the course of their
work. Supervisors must:
work with their team to establish work practices that support this Policy;
ii. be mindful of times that communications are sent by their team members and
work with team members who may be struggling to disconnect to identify
solutions;
iii. enforce this Policy including responding to any complaints associated with
the implementation of the Policy within their area of responsibility;
iv. ensure employees are able to take applicable meal, rest and break periods,
and have the appropriate hours -free -from -work as required by law, their
employment contract and/or applicable collective agreement language;
V. ensure employees are able to take vacation or other leave entitlements as
required by law, contract and/or applicable collective agreement language.
4.7 Senior leadership responsibilities
a. The City expects all supervisors to comply with the following in the course of their
work. Senior leaders must:
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Page 59 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
fulfill supervisory responsibilities listed in Section 4.6;
ii. ensure that their divisional/departmental staff are aware of and understand
the policy;
iii. enforce this Policy including responding to any complaints associated with
the implementation of the Policy within their area of responsibility.
4.8 Right to be free from reprisal
a. Employees can disconnect from work, except per the circumstances as outlined in
Section 4.2, outside of their normal workday without fear of reprisal. This means that
employees:
are not expected to respond to work-related communication outside of their
regular working hours, while on break, or during any paid or unpaid time off;
ii. will not face repercussions or be penalized for not communicating outside of
their regular working hours.
b. If an employee believes they are being subject to reprisal for disconnecting from
work in accordance with this Policy, they should report such concerns per Section
4.9 Reporting concerns.
4.9 Reporting concerns
a. All employees are expected and required to report any concerns or issues they may
have which they feel is impacting their ability to disconnect from work.
b. Employees should report such concerns or issues, in writing, to their immediate
supervisor. If that is not appropriate or the matter cannot be resolved by doing so,
employees should direct their concerns or issues to their senior leadership or Human
Resources for support or resolution.
c. Employees will not be subject to reprisal for reporting such concerns as outlined
above.
4.10 Posting, Notice and Retention
a. The City shall provide a copy of this Policy to each employee within 30 calendar days
of implementation. Should any changes be made to the Policy after its
implementation, the City shall provide each employee a copy of the revised Policy
within 30 days of the changes being made.
b. The City shall provide a copy of this Policy to all new employees upon onboarding
and within 30 calendar days of the employee commencing employment with the City.
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Page 60 of 64
Policy No:
HUM -WOR -2032
Policy Title:
Disconnecting From Work
c. The City shall retain a copy of this and any revised version of this Policy for three
years after it ceases to be in effect.
5. HISTORY OF POLICY CHANGES
Administrative Updates
Formal Amendments
10 of 10
Page 61 of 64
Staff Report
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: June 20, 2022
SUBMITTED BY: Ryan Hagey, Director of Financial Planning & Reporting, 519-741-2200
ext. 7353
PREPARED BY: Ryan Hagey, Director of Financial Planning & Reporting, 519-741-2200
ext. 7353
WARD(S) INVOLVED: All Wards
DATE OF REPORT: June 9, 2022
REPORT NO.: FIN -2022-312
SUBJECT: Grant Update - 2020 & 2021
RECOMMENDATION:
For information
REPORT HIGHLIGHTS:
• The purpose of this report is to provide Council with requested information regarding grants
for the past two years.
• During 2020 & 2021 the City of Kitchener received or was approved for $117M of external
grant funding
• This report supports the delivery of core services.
BACKGROUND:
During a previous meeting, Council asked staff for information related to the City's grant
applications. This report includes information regarding grants for 2020 & 2021, and is
anticipated to be an annual report to Council going forward.
REPORT:
Due to the diligence and efforts of staff across the organization to identify and apply for grants,
during 2020 & 2021 the City of Kitchener received or was approved for $117M of external grant
funding. Nearly half of this funding ($50M) relates to a single grant, the Disaster Mitigation and
Adaptation Fund (DMAF) which will be received over a number of years to help the City improve
its resiliency to climate change. Other large grant amounts include:
• $21.6M in Canada Community Building Funding (formerly Federal Gas Tax) towards City
capital projects
• $20.4M in Safe Restart & COVID-19 Recovery funding to offset the impacts of the
pandemic
• $17.9M in Community, Culture, and Recreation funding for the Aquatics Centre at RBJ
Schlegel Park
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 62 of 64
In addition to the funding highlighted above and in the attached schedule, the City also supports
grant applications for related organizations such as Centre in the Square and THEMUSEUM.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Grant funding received from other levels of government or other third party organizations help
reduce the cost to the City to provide valued programs and services to its citizens. Without these
grants, the City would have to consider other options such as:
• Increasing tax/user rates
• Reducing project scope
• Cancelling projects
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer
ATTACHMENTS:
Attachment A — Grant Applications Approved or Funding Received 2020 & 2021
Page 63 of 64
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