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HomeMy WebLinkAboutCouncil Agenda - 2022-06-20Council Meeting Agenda Monday, June 20, 2022, 7:00 p.m. Electronic Meeting The City of Kitchener has aligned with provincial changes to COVID-19 restrictions and City Hall is now open for in person services, but appointments are still being encouraged. The City remains committed to safety of our patrons and staff and continue to facilitate electronic meeting participation for members of the public. Those people interested in participating in this meeting can register to participate electronically by completing the online delegation registration form at www.kitchener.ca/delegation or via email at dele , atq ion(a)kitchener.ca. For those who are interested in accessing the meeting live -stream video it is available at www.kitchener.ca/watchnow. Please refer to the delegations section on the agenda below for registration deadlines. Written comments will be circulated prior to the meeting and will form part of the public record. *Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.* Pages 1. COMMENCEMENT The electronic meeting will begin with a Land Acknowledgement given by the Mayor and the singing of "O Canada." 1.1. Moment of Silence - Former Councillor Christina Weylie A Moment of Silence in Memory of Former Councillor Christina Weylie. 2. MINUTES FOR APPROVAL Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held May 30, 2022 and special meetings held May 9 and 16, 2022) - Councillor J. Gazzola. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE 5. 1.1 7. PRESENTATIONS 5.1. Children and Youth Planning Table (CYPT) Alison Pearson, Manager, Community Engagement and Planning, Children and Youth Planning Table, and Barb Cardow, Director, Children's Services, Region of Waterloo, to present the Youth Impact Survey. DELEGATIONS Pursuant to Council's Procedural By-law, delegations are permitted to address Council for a maximum of five (5) minutes. Delegates must register by 5:00 p.m. on June 20, 2022, in order to participate electronically. 6.1. Notice of Motion - Free Public Transportation on Election Day, listed as item 9.2 6.1.a. Sana Banu, President, Conestoga Students Incorporated 6.2. Queen Victoria Statue - Considerations for Next Steps, COR -2022-253, listed as item 7.2.b. 6.2.a. Barb Van Dam 6.3. Official Plan Amendment OPA21/011/V/ES - Zoning By-law Amendment ZBA/21/017/V/ES - 146-162 Victoria Street South and 92-110 Park Street - Innovation Developments Kitchener Limited, DSD -2022-263, listed as item 7.5.d. 6.3.a. Kristen Barisdale, GSP Group 6.3.b. Jacqueline Brook 6.4. Heritage Permit Application HPA-2022-IV-010 & HPA-2022-IV-011 - 16- 20 Queen Street North - Construction of a New 34 -Storey Multi -unit Residential Building - DSD -2022-231, listed as Item 7.1.a. 6.4.a. Dan Currie and Rachel Redshaw, MHBC Planning 6.4.b. Karl Kessler, Architectural Conservancy Ontario, North Waterloo Region Branch 6.5. No Conversion Practices Policy Investigation Report Back, COR -2022- 210, listed as Item 7.2.c. 6.5.a. Daniel (Danny) Chirilenco REPORTS OF COMMITTEES 7.1. HERITAGE KITCHENER - June 7, 2022. 7.1.a. Heritage Permit Application HPA-2022-IV-010 & HPA-2022-IV-011 - 16-20 Queen Street North - Construction of a New 34 -Storey Multi- unit Residential Building - DSD -2022-231 Page 2 of 64 1. That pursuant to Sections 30(2) and 34 of the Ontario Heritage Act, Heritage Permit Application HPA-2022-IV-010 BE REFUSED to permit the partial demolition excluding the front fagade and portions of the returns of the subject property municipally addressed as 16-20 Queen Street North, subject to the following conditions: That the final Heritage Impact Assessment and Conservation Plan be submitted and approved by the Director of Planning prior to the issuance of a Heritage Permit; and ii. That a final Temporary Protection Plan, including a Demolition Plan and Stabilization Plan, a final Documentation and Salvage Plan, and a final Risk Management Plan be submitted to the satisfaction of the City's Manager of Development Review and the City's Heritage Planner prior to the issuance of a Heritage Permit; and iii. That a final Vibration Monitoring Plan be submitted to the satisfaction of the City's Manager of Development Review and the City's Heritage Planner prior to the issuance of a Heritage Permit; and iv. That the owner obtain heritage approval under the Ontario Heritage Act and a Building Permit under the Building Code for the 34 -storey residential tower, prior to the issuance of a demolition permit. 2. That pursuant to Sections 30(2) and 33 of the Ontario Heritage Act, Heritage Permit Application HPA-2022-IV-011 BE REFUSED to permit the new construction of a 34 -storey residential tower on the subject property municipally addressed as 16-20 Queen Street North, subject to the following conditions: i. That the final Heritage Impact Assessment and Conservation Plan be submitted and approved by the Director of Planning prior to the issuance of a Heritage Permit; and ii. That a final Temporary Protection Plan, including a Demolition Plan and Stabilization Plan, a final Documentation and Salvage Plan, and a final Risk Management Plan be submitted to the satisfaction of the City's Manager of Development Review and the City's Heritage Planner prior to the issuance of a Heritage Page 3 of 64 Permit; and iii. That a final Vibration Monitoring Plan be submitted to the satisfaction of the City's Manager of Development Review and the City's Heritage Planner prior to the issuance of a Heritage Permit; and iv. That the owner obtain heritage approval under the Ontario Heritage Act and a Building Permit under the Building Code for the 34 -storey residential tower, prior to the issuance of a demolition permit. 7.2. FINANCE AND CORPORATE SERVICES COMMITTEE - June 8, 2022. 7.2.a. Interim Nominating Committee Period Extension, COR -2022-212 That Council approve the creation of an Interim Nominating Committee to review and select applicants for the 2022 round of membership appointments to the Equity and Anti -Racism Advisory Committee, as outlined in Corporate Services Department report COR -2022-212; and further, That Council approve the revised Terms of Reference for the Equity & Anti -Racism Advisory Committee, as outlined in Appendix A of Report COR -2022-212. 7.2.b. Queen Victoria Statue - Considerations for Next Steps, COR -2022- 253 That staff be directed to launch an equity -driven community engagement process to gather ideas and feedback from the community with respect to the Queen Victoria statue located in Victoria Park, as outlined in Corporate Services Department report COR -2022-253; and, That staff be directed to launch a public education process around the history related to Queen Victoria, the statue and its impacts; and further, That staff be directed to commission new temporary public artwork that recognizes Indigenous Peoples on the site while the engagement process occurs. Page 4 of 64 7.2.c. No Conversion Practices Policy Investigation Report Back, COR - 2022 -210 That Council approve the recommended amendments to the City Facility Usage by Groups or Events Policy (MUN-FAC-2030), as outlined in Corporate Services Department report COR -2022-210; and, That Council approve the recommended amendments to the Display & Posting — Community Facilities Policy (MUN-FAC-405); and, That Council approve the recommended amendments to the Municipal Sponsorship Policy (GOV-COR-2000); and further, That Council approve the recommended criteria statement to be added to all community grants provided by the City of Kitchener, including the RISE Fund, Tier 2 Community Grants, LoveMyHood matching grants, and Facilities grants. 7.2.d. Vacant Home Tax, FIN -2022-284 20 m "That Financial Services Department report FIN -2022-284, be deferred to August 8. 2022 Finance and Corporate Services Committee meeting for consideration." 7.3. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE - June 8, 2022. 7.3.a. Noise Exemption - Bingemans - I Heart Beer Festival, CSD -2022-262 That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Bingemans on June 23, 24, 2022 for the I Heart Beer Festival being held at 425 Bingeman Centre Drive, as outlined in Community Services Department report CSD -2022-262; and further, This exemption is subject to the following conditions, which if not complied with, will render the noise exemption null and void: There shall be no offensive language, in the opinion of City staff, generated from the music events, audible in any adjacent residential neighbourhood; The event organizers will ensure that there is an on-site contact person accessible to correspond with City staff at all times during the event(s); The event organizers agree to respond accordingly to requests from City staff, during the event(s), in order to address community concerns that may arise with regard to the impact of noise heard within adjacent residential areas. Page 5 of 64 7.3.b. Growth Related Funding Tools - Cumulative Impact Assessment, DSD -2022-281 That Development Services Department report DSD -2022-281 regarding Growth Related Funding Tools — Cumulative Impact Assessment, be received. 7.3.c. Places and Spaces - Park Strategic Plan and Park Dedication Update, INS -2022-224 That Spaces be approved and recognized as the City's Parks Plan pursuant to the requirements of the Planning Act, as outlined Infrastructure Services Department staff report INS -2022-224; and, That the updated Park Dedication By -Law Chapter 273 and Park Dedication Policy be approved, as amended, in the form shown in "Proposed Park Dedication By -Law (2022)" and "Proposed Park Dedication Policy (2022)", attached to Report INS -2022-224 as Attachment "C" and Attachment "D"; and, That staff be directed to work with the school boards to explore shared use agreements that provide for a common understanding of where public use can be supported on existing school board lands, and where school board use of public parks may occur; and, That staff be directed to continue to work with agencies such as Kitchener Wilmot Hydro and Hydro One in managing areas of transmission corridors to support and link a planned park and open space system, and continue to work with partners such as Chicopee Ski Hill and the Grand River Conservation Authority to enhance the City's parks and open space system; and, That staff be directed to identify specific properties of interest for acquisition or repurpose (in the event lands are identified that are in public ownership) to address identified Critical Needs Areas and bring these forward when opportunities exist to Council; and, That staff be directed to incorporate relevant directions from Spaces into the City's Official Plan through its next review; and, That staff be directed to consider, prior to the sale of any City -owned property, that such property be considered for use as parkland in any community having a high or critical need for parkland acquisition, in equal consideration with affordable housing and economic development; and, That staff be directed to remove the downtown exemptions for parkland dedication requirements such that all development within the Page 6 of 64 downtown will be subject to parkland dedication requirements; and, That staff be directed to investigate and bring a report to Council before the 2024 budget cycle on other ways in which parkland acquisition might be advanced and funded, including exploring tools such as a special tax program that would support the Parkland Reserve fund to acquire parkland above and beyond the tools proposed in Spaces and the Parkland Dedication Bylaw; and further, That the proposed Places & Spaces report be amended so that no parkland dedication requirements be charged to any supportive or highly subsidized (rent geared to income) affordable housing projects as part of this new plan. 7.3.d. Implementation of New Consolidated Linear Infrastructure Environmental Compliance Approval (CLI -ECA) Regulations for Sanitary and Stormwater Infrastructure, INS -2022-278 That Council approve the addition of 2 Full Time Equivalent (FTE) in the Sanitary and Stormwater Utilities to support the transfer of environmental approvals from the Ministry to the City as part of the new Consolidated Linear Infrastructure Environmental Compliance Approval (CLI -ECA) regulatory change, as outlined in Infrastructure Services Department report INS -2022-278. 7.4. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE - June 13, 2022. 7.4.a. Class Environmental Assessment (EA) for Upper Hidden Valley Pumping Station and Forcemain, DSD -2022-258 That the Upper Hidden Valley Sanitary Pumping Station and Forcemain Environmental Study Report (ESR) prepared by MTE Consultants, dated May 25, 2022, which recommends Alternative 2a as the preferred sanitary pumping station, be received, as outlined in Development Services Department report DSD -2022-258; and, That the Upper Hidden Valley Sanitary Pumping Station and Forcemain Environmental Study Report (ESR) be filed with the Ministry of the Environment for the mandatory thirty (30) days review period as required by the Environmental Assessment (EA) Act. 7.4.b. Biehn Drive Traffic Calming Review - Implementation Approval, DSD - 2022 -197 That a speed cushion be installed midblock on Old Huron Drive between Battler Road and Maxwell Drive, as outlined in Development Services Department report DSD -2022-197; and, Page 7 of 64 That a speed cushion be installed midblock on Biehn Drive between Maxwell Drive and Old Huron Place; and, That a speed cushion be installed midblock on Biehn Drive between Old Huron Place and Carlyle Drive; and, That a speed cushion be installed on Biehn Drive between Marl Meadow Drive and McLeod Court; and, That a speed cushion be installed on Biehn Drive between Mitton Place and Kilkerran Crescent/Robertson Crescent; and, That a speed hump be installed on Maxwell Drive between Calvert Close and Biehn Drive; and, That improvements to the pedestrian crossing facilities at the intersection of Biehn Drive and Black Walnut Drive be implemented; and further, That the Uniform Traffic By-law be amended accordingly. 7.4.c. Pioneer Tower Road Traffic Calming Review - Implementation Approval, DSD -2022-196 That a segment of sidewalk be constructed on Pioneer Tower Road connecting Baxter Place to Grove Court, as outlined in Development Services Department report DSD -2022-196; and, That a sidewalk widening from 0.9m to 1.8m be implemented on Pioneer Tower Road between Pioneer Grove Court and Marquette Drive; and, That a roadway narrowing be installed midblock on Pioneer Tower Road between Pioneer Grove Court and Marquette Drive; and, That a speed cushion be installed midblock on Pioneer Tower Road between Marquette Drive and Maple Manor Court; and, That a roadway narrowing be installed midblock between Maple Manor Court and Pioneer Ridge Drive; and, That pavement marking and signage improvements be implemented at Pioneer Tower Road and Pioneer Ridge Drive; and further, That the Uniform Traffic By-law be amended accordingly. Page 8 of 64 7.4.d. Micromobility By-law and Shared Program Implementation Plan, DSD - 2022 -254 That the General Manager of Development Services be authorized to execute a memorandum of agreement with the Region of Waterloo, and the cities of Waterloo and Cambridge, subject to the satisfaction of the City Solicitor, to formalize their respective roles and other agreements or amendments in relation to the Shared Micromobility Program, as outlined in Development Services Department report DSD -2022-254; and, That the General Manager of Development Services be authorized to execute a licence agreement between the selected service provider, the Region of Waterloo, the City of Kitchener, the City of Waterloo, and the City of Cambridge; and, That any Multi -use Trail beyond the municipal rights-of-way excluding unsurfaced trails such as granular and dirt trails under the ownership and/or operation of the City of Kitchener be designated to permit the use of electric kick scooters; and, That the attached bylaw changes be enacted to support the use of e - scooters in the City; and further, That the Traffic and Parking By -Law be amended accordingly. 7.5. PLANNING AND STRATEGIC INITIATIVES COMMITTEE - June 13, 2022. 7.5.a. Zoning By-law Amendment ZBA22/004/B/TS - Modification to Draft Approved Plan of Subdivision 30T-08206 - 1525 Bleams Road - Mattamy (South Estates) Limited, DSD -2022-257 That Zoning By-law Amendment Application ZBA22/004/B/TS for Mattamy (South Estates) Limited, for the property municipally addressed as 1525 Bleams Road, be approved in the form shown in the "Proposed By-law", and "Map No. 1", attached to Development Services Department report DSD -2022-257 as Appendix "A"; and further, That the City of Kitchener, pursuant to Section 51 (44) of the Planning Act R.S.O. 1990, Chapter P 13 as amended, and Delegation By-law 2002-64, hereby modifies the conditions of draft approval for Plan of Subdivision Application 30T-08206, in the City of Kitchener, for Mattamy (South Estates) Limited, as attached to Report DSD 2022- 257 as Appendix `B'. Page 9 of 64 7.5.b. Draft Plan of Condominium (Vacant Land) 30CDM-22203 - 55 Franklin Street South - 55 Franklin GP Inc., DSD -2022-255 That the City of Kitchener, pursuant to Section 51(31) of the Planning Act R.S.O. 1990, c.P.13, as amended, and By-law 2002-164 of the City of Kitchener, as amended, grant draft approval to Condominium Application 30CDM-22203 for 55 Franklin Street South in the City of Kitchener, subject to the conditions shown in Appendix 'A' of Development Services Department report DSD -2022-255. 7.5.c. Official Plan Amendment OPA20/006/K/AP - Zoning By-law Amendment ZBA20/015/K/AP - 276 King Street East - 276 King Street East Inc., DSD -2022-213 That Official Plan Amendment Application OPA20/006/K/AP, for 276 King East Inc., for the property municipally addressed as 276 King Street East, requesting to add Site Specific Policy Area 5 to Map 4 — Urban Growth Centre (Downtown) of the Official Plan and to add associated Site Specific Policy 15.D.2.68 to the Official Plan, to permit a mixed use building with a maximum floor space ratio of 4.8, and a maximum building height of 28.5 metres or 7 -storeys, be adopted, in the form shown in the Official Plan Amendment attached to Development Services Department report DSD -2022-213 as Attachment A, and accordingly forwarded to the Regional Municipality of Waterloo for approval; and, That Zoning By-law Amendment Application ZBA20/015/K/AP for 276 King East Inc. be approved in the form shown in the "Proposed By- law" and "Map No. 1" attached to Report DSD -2022-213 as Attachment B; and, That in accordance with Planning Act Section 45 (1.3 & 1.4) that applications for minor variances shall be permitted for lands subject to Zoning By-law Amendment Application ZBA20/015/K/AP; and further, That the Urban Design Brief for 276 King Street East, prepared by GSP Group, dated May 2022, attached to Report DSD -2022-213 as Attachment C, be endorsed and provide general direction for future site plan development. 7.5.d. Official Plan Amendment OPA21/011/V/ES - Zoning By-law Amendment ZBA/21 /017/V/ES - 146-162 Victoria Street South and 92-110 Park Street - Innovation Developments Kitchener Limited, DSD -2022-263 That the following motion be deferred to the June 20, 2022 Council meeting to allow staff additional opportunity to work with the applicant Page 10 of 64 on a Transportation Impact Study (TIS) to address potential transportation safety concerns raised this date: "That Official Plan Amendment Application OPA/21 /01 1/V/ES, for Innovation Developments Kitchener Limited, for the property municipally addressed as 146-162 Victoria Street South and 92- 110 Park Street, requesting to add Site Specific Policy Area 6 to Map 4 — Urban Growth Centre (Downtown) of the Official Plan and to add Site Specific Policy 15.D.2.69 to facilitate a mixed use development having 1,124 residential units and 1,750 square metres of commercial space with a Floor Space Ratio (FSR) of 11.7, be adopted, in the form shown in the Official Plan Amendment attached to Development Services Department report DSD -2022-263 as Attachment `A', and accordingly forwarded to the Regional Municipality of Waterloo for approval, and, That Zoning By-law Amendment Application ZBA21/017/V/ES for Innovation Developments Kitchener Limited be approved in the form shown in the `Proposed By-law', and 'Map No. 1', attached to Development Services Department report DSD - 2022 -263 as Attachment `B'; and further, That in accordance with Planning Act Section 45 (1.3 & 1.4), applications for minor variances shall be permitted for lands subject to Zoning By-law Amendment Application ZBA21 /017/V/ES." 8. UNFINISHED BUSINESS 9. NEW BUSINESS 9.1. REGIONAL COUNCIL UPDATE — MAYOR B. VRBANOVIC 9.2. Notice of Motion - B. loannidis - Free Public Transportation on Election Day Councillor B. loannidis has given notice to introduce the following motion for consideration this date: "WHEREAS there has been an overall and consistent decline in voter turnout for municipal, provincial, and federal elections in Canada and in Waterloo Region, despite the act of voting being essential to the proper functioning of the democratic process; and, WHEREAS many residents struggle to access transportation to polling stations on election days, due to a lack of transportation available, physical mobility or accessibility issues, and/or Page 11 of 64 socioeconomic status; and, WHEREAS any initiative to boost attention and incentives to vote on election days warrants attention and exploration in order to assist the democratic process and increase voter turnout; and, WHEREAS the Region of Waterloo has a vested interest in increasing voter engagement in the municipal election; and, WHEREAS in the past the Region of Waterloo has provided free transit for events with regional significance such as Oktoberfest and New Year's Eve; THEREFORE BE IT RESOLVED THAT correspondence be sent to the Region of Waterloo on behalf of Kitchener Council to request free public transportation on election day for the Municipal and School Board Election, as well as for the Provincial, and Federal Election days, so as to generate more attention about elections and polling station locations, and to encourage and make it possible for more residents to vote, that would otherwise be unable to access their polling stations." 10. QUESTIONS AND ANSWERS 11. BY-LAWS 11.1. 1ST AND 2ND READING 11.1.a. To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. 11.1.b. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. 11.1.c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. 11.1.d. Being a By-law to designate the property municipally known as 16-20 Queen Street North in the City of Kitchener as being of historic and cultural heritage value or interest. 11.1.e. To confirm all actions and proceedings of the Council for June 20, 2022. 12. COMMITTEE OF THE WHOLE 12.1. TENDERS Page 12 of 64 12.1.x. Q2022-041 Doon Valley Golf Course Renovations, FIN -2022-307 16 That Quotation Q22-041 Doon Valley Golf Course Renovations, be awarded to North Gate Farms Ltd. Campbellville, Ontario, at their adjusted quoted price of $442,428.00, plus H.S.T. of $57,515.64, for a total of $499,943.64, provided a satisfactory contract is executed. 12.1.b. T22-033 Uniroyal Goodrich Park and Fenwick Park Improvements, 19 FIN -2022-287 That Tender T22-033 Uniroyal -Goodrich Park and Fenwick Green Improvements, be awarded to Quality Property Services. Toronto, Ontario, at their quoted price of $219,553.74., plus H.S.T. of $23,146.45, for a total of $232,700.19, provided a satisfactory contract is executed. 12.2. ADMINISTRATIVE REPORTS 12.2.a. Brownfield Financial Incentive Program Application - 152 Shanley 22 Street, DSD -2022-106 That the Brownfield Financial Incentive Program Application for 152 Shanley Street, received from 2701098 Ontario Inc. (Shannondale Developments) dated January 27, 2021, be approved subject to the Region of Waterloo's approval; and, That in exchange for a completed and filed Record of Site Condition for the subject property, the owner will be provided a tax incremental grant on the redevelopment of the property in the form of a rebate issued on a proportionate basis, annually for a period not to exceed 10 years, on City taxes in an amount equal to 100% of the City Tax Increment; and, That the City Tax Increment be defined as the difference between the City portion of real property taxes for the 2021 taxation year and the new City portion of real property taxes levied as a result of a new assessment by the Municipal Property Assessment Corporation (MPAC) following completion of the project as compensation for the remediation of the above subject lands; and, That the City property tax grant is estimated to be $781,670 based on today's estimated City tax increment; payable in equal portions over a 10 -year period following re -assessment by MPAC, but subject to adjustment at the time the City Tax Increment is actually calculated following completion of the project and the property is re- assessed by MPAC; and, That the Region of Waterloo Brownfield Coordinator be circulated a Page 13 of 64 13. copy of any decision made by Kitchener City Council regarding this Application; and further, That the Mayor and Clerk be authorized to execute an Agreement, subject to the satisfaction of the City Solicitor, with the Region of Waterloo and 2701098 Ontario Inc., to implement the provisions of the Brownfield Financial Incentive Program Application for 152 Shanley Street, as outlined in Development Services Department report DSD -2022-106. 12.2. b. 2022 Formal Traffic Calming Review - Initiation Approval, DSD -2022- 251 That a traffic calming review for Manchester Road between River Road East and Nottingham Avenue be initiated in 2022, as outlined in Development Services Department report DSD -2022-251. 12.2.c. Private Street Naming - 99, 107 & 109 North Hill Place and 29 Chicopee Terrace - 99 North Hill Place LP, DSD -2022-226 That the City of Kitchener acknowledge that 99 North Hill Place LP intends to name a private street 'North Ridge Terrace' for a residential development located at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace, as outlined in Development Services Department report DSD -2022-226; and, That the City's Legal Services division be directed to proceed with the required advertising, preparation, and registration of the necessary By-law for the naming of 'North Ridge Terrace'. 12.2.d. Natural Gas Rates - 2022, INS -2022-282 That the supply rate of natural gas be increased to 21.45 cents per cubic meter from 16 cents per cubic meter for system gas customers of Kitchener Utilities effective August 1 st, 2022; and, That the supply rate of natural gas be reviewed quarterly against market conditions and necessary changes to be brought forward for Council approval. 12.3. FOR INFORMATION 12.3.a. Disconnecting from Work Policy, COR -2022-319 12.3. b. Grant Update 2020 & 2021, FIN -2022-312 REPORT OF THE COMMITTEE OF THE WHOLE 29 34 43 .' Page 14 of 64 14. BY-LAWS 14.1. 3RD READING 14.1.a. To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. 14.1.b. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. 14.1.c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. 14.1.d. Being a By-law to designate the property municipally known as 16-20 Queen Street North in the City of Kitchener as being of historic and cultural heritage value or interest. 14.1.e. To confirm all actions and proceedings of the Council for June 20, 2022. 15. ADJOURNMENT Page 15 of 64 Staff Report l IKgc.;i' r� R Financial Services Department wwwlitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 20, 2022 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Harvey Mariera, Procurement Specialist, 519-741-2200 ext. 7217 WARD(S) INVOLVED: 4 DATE OF REPORT: June 10, 2022 REPORT NO.: FIN -2022-307 SUBJECT: Q22-041 Doon Valley Golf Course Renovations RECOMMENDATION: That Quotation Q22-041 Doon Valley Golf Course Renovations, be awarded to North Gate Farms Ltd. Campbellville, Ontario, at their adjusted quoted price of $442,428.00, plus H.S.T. of $57,515.64, for a total of $499,943.64, provided a satisfactory contract is executed. REPORT HIGHLIGHTS: • The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-law 2017-106; • The reason this report is coming forward is that the value of the bid being recommended for award is in excess of the Council approved budget; • There were five (5) solicitations received for this procurement; • This report supports the delivery of core services. BACKGROUND: The expansion of the Highway 401 corridor between King St. and Homer Watson Blvd. brings the highway closer to the Doon Valley Golf Course property line affecting holes 1 and 8 of the Classic 9 -hole course. The Ministry of Transportation (MTO) has indicated their plans to re -open the westbound lanes of the 401 in June 2022. In its current configuration, the existing tree line separating the golf course from the highway will not provide adequate protection to prevent golf balls from entering the highway, so the golf course cannot continue to operate in the same manner. Staff have been working with a consultant to redesign holes 1 and 8, and make some minor modifications to holes 2 and 7 to mitigate the risk of golf balls entering the highway. Until the work from this quotation is completed, holes 1 and 8 will be removed from play. The other seven holes of the "Classic" course will remain playable during construction. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 16 of 64 REPORT: Quotations were advertised publicly on the City of Kitchener website. Documents were downloaded by twelve (12) interested parties and by the closing date of Friday May 13, 2022, five (5) quotations had been received. The following quotations were received: 236715 Ontario Inc. submission was not considered as they did not satisfy the Proof of Contractor Ability portion of the quotation, their submission was subsequently disqualified. Due to the high initial bid price, the project scope was adjusted to reduce the amount of soil movement, the number of irrigation lines and heads and eliminated the need to expand the pond. The adjustment will not impact golf play or impact safety measures being implemented to offset the highway widening. The adjusted scope was applied equally across all bids resulting in the recommended award to the lowest compliant respondent, North Gate Farms Ltd. The recommended award is above the existing funding available for the project. Given the significant importance of this project to the playability of the Doon golf course, staff recommend using the majority of Doon's 2022 existing capital balances plus the 2023 capital funding to complete the work prior to the 2023 golf season. Failure to proceed with the work now will impact golf play in 2023 with no anticipated savings gained by requoting at a later date. Since 2019, staff have seen significant escalations on golf construction and maintenance costs, which pre -dates more general inflationary pressures from the pandemic. The quotations were reviewed by B. Cheyne, Mgr Sport Development & Golf; T. Doering, Supervisor of Golf Grounds and K. Holmes, Director of MBTW Golf, the City's Consultant on the project, who concur with the above recommendation. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The net cost for this quotation (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this quotation will be provided from existing golf capital accounts and the 2023 proposed capital funding. The estimated surplus (D) will remain within Golf to cover future capital expenses. Page 17 of 64 Bid Price Adjusted Bid Price 236715 Ontario Inc. Sutton, Ontario $752,009.37 N/A North Gate Farms Ltd. Campbellville, Ontario $874,381.01 $499,943.64 Mianco Group Inc. Stouffville, Ontario $1,064,262.26 $662,241.02 Ritchfield Inc. Guelph, Ontario $1,074,180.83 $633,086.46 Flightline Golf Inc. Waterloo, Ontario $1,291,871.37 $764,160.96 236715 Ontario Inc. submission was not considered as they did not satisfy the Proof of Contractor Ability portion of the quotation, their submission was subsequently disqualified. Due to the high initial bid price, the project scope was adjusted to reduce the amount of soil movement, the number of irrigation lines and heads and eliminated the need to expand the pond. The adjustment will not impact golf play or impact safety measures being implemented to offset the highway widening. The adjusted scope was applied equally across all bids resulting in the recommended award to the lowest compliant respondent, North Gate Farms Ltd. The recommended award is above the existing funding available for the project. Given the significant importance of this project to the playability of the Doon golf course, staff recommend using the majority of Doon's 2022 existing capital balances plus the 2023 capital funding to complete the work prior to the 2023 golf season. Failure to proceed with the work now will impact golf play in 2023 with no anticipated savings gained by requoting at a later date. Since 2019, staff have seen significant escalations on golf construction and maintenance costs, which pre -dates more general inflationary pressures from the pandemic. The quotations were reviewed by B. Cheyne, Mgr Sport Development & Golf; T. Doering, Supervisor of Golf Grounds and K. Holmes, Director of MBTW Golf, the City's Consultant on the project, who concur with the above recommendation. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The net cost for this quotation (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this quotation will be provided from existing golf capital accounts and the 2023 proposed capital funding. The estimated surplus (D) will remain within Golf to cover future capital expenses. Page 17 of 64 Q22-041 Doon Valley Golf Course Renovations Estimated Cost for this Quotation Quotation Q22-041 including HST less: HST rebate Net Cost Being Awarded Projected Costs: Staff Time/Permitting Total Estimated Cost for this Quotation Budget for this Quotation Existing Golf Capital less encumbrances 2023 Capital Funding Total Budget 499,943.64 (57,515.64) 442,428.00 A 442,428.00 C 255,000.00 195,000.00 450,000.00 B Total Estimated Surplus/(Deficit) (B -C) 7,572.00 D COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department Page 18 of 64 Staff Repott K� R Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 20, 2022 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Harvey Mariera, Procurement Specialist, 519-741-2200 ext. 7217 WARD(S) INVOLVED: 8 and 10 DATE OF REPORT: June 13, 2022 REPORT NO.: FIN -2022-287 SUBJECT: T22-033 Uniroyal -Goodrich Park and Fenwick Green Improvements RECOMMENDATION: That Tender T22-033 Uniroyal -Goodrich Park and Fenwick Green Improvements, be awarded to Quality Property Services. Toronto, Ontario, at their quoted price of $219,553.74., plus H.S.T. of $23,146.45, for a total of $232,700.19, provided a satisfactory contract is executed. REPORT HIGHLIGHTS: • The purpose of this report is to obtain approval to proceed with an award as per Purchasing By- law 2017-106; • The reason this report is coming forward is that the value of the bid being recommended for award is in excess of both, the Council approved budget, and temporary measures approved by Council through FIN -2022-149 Temporary Measures — Supply Chain and Inflationary Trends; • There were two (2) solicitations received for this procurement; and • This report supports the delivery of core services. BACKGROUND: As part of the capital improvements program, Uniroyal Goodrich Park (Ward 10) and Fenwick Green (Ward 8) are two neighbourhood parks identified for upgrades that have been in use for many years. The purpose of the upgrades is to also meet accessibility standards, replace aging park infrastructure, and address operational constraints while creating park spaces that reflect the current standards and needs of their communities. Uniroyal -Goodrich Park is a well -used and valued park and active community garden site. Community engagement was conducted between 2017 and 2019. Following engagement, a two- phase approach to site rehabilitation was proposed. The site improvements include the addition of a small play area that meets current Canadian Safety Association (CSA) standards. The Uniroyal - Goodrich Park site works (Phase 1) originally commenced in 2019 and where completed in late 2021. Phase 2 work (installation of play elements and other infrastructure and minor landscaping), are currently incomplete. Staff believe it is important to complete these enhancements to fully open the park for public use. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 19 of 64 Fenwick Green is a well -used park with drainage issues identified surrounding, and within, the existing play area. Working with the Councillor, opportunities to add inclusive play options as well as seating areas and accessible picnic tables were determined and prioritized when addressing the existing drainage issues. Both parks have been deemed a priority. The scope of the work for this tender includes: Uniroyal -Goodrich Park • Completion of the play area works initiated (Phase 2) and installation of play equipment to bring the design of the play area in line with current safety and accessibility standards, and operational needs Completion of community gathering opportunities with site furnishings including seating, picnic tables and a waste receptacle. Fenwick Green • Address existing drainage issues surrounding and within the existing play area • Updating the play space with the addition of new play amenities to bring the design of the play area in line with current accessibility standards, and operational needs • New community gathering opportunities with a seating area and accessible picnic table • New tree planting to provide shade REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by twenty-one (21) interested parties and by the closing date of Monday May 2, 2022, two (2) tenders had been received. The following tenders were received: Bid Price Quality Property Services Toronto, Ontario $232,700.19 Hardscape Concrete & Interlock. Cambridge, Ontario $297,295.94 Uniroyal -Goodrich and Fenwick Green Park budgets were established as part of the 2019 capital budget cycle. Between 2019 and 2022 staff have been seeing significant upward inflation (well above the budget applied -2%), on many elements within parks and open spaces, in particularly in regards to play equipment. Additional to this, as identified in FIN -2022-149, staff are seeing significant budgetary pressures as a result of global supply chain pressures and high demand for contractors to perform work, with labour market challenges. In addition to inflationary pressures on elements within parks, staff believe that the significant overage reflects market pressure on contractors to perform the works. Staff do not believe that deferring work and reducing the scope of work to meet a lower budget will result in a satisfactory community experience, nor will deferring work and re -tendering result in lower pricing. The tenders were reviewed by C. Bacon, Landscape Architect, and A. Visneski, Mgr Parks and Opens Space Design and Development, who concur with the above recommendation. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. Page 20 of 64 FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope however, the upset limit is over the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated deficit (D) will be funded by the surplus on the Rolling Meadows trail project. T22-033 Uniroyal -Goodrich Park and Fenwick Green Improvements Estimated Cost Tender T22-033 costs, including HST 232,700.19 less: HST rebate (23,146.45) Net Cost Being Awarded 209,553.81 A Projected Other - costs for decommissioning and repurposing equipment 10,000.00 Total Estimated Cost 219,553.74 C Budget 2022 Capital Budget 110,000.00 Parks Improvement Fund 62,500.00 Total Budget 172,500.00 B Total Estimated Surplus/(Deficit) (B - C) (47,053.74) E COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department Page 21 of 64 Staff Report l IKgc.;i' r� R Development Services Department www.kitchener.ca REPORT TO: Finance and Corporate Services Committee DATE OF MEETING: June 13, 2022 SUBMITTED BY: Danielle Sbeiti, Manager Realty Services, 519-741-2200 ext. 7357 PREPARED BY: Rob Morgan, Brownfield Coordinator, 519-741-2200 ext. 7734 WARD(S) INVOLVED: Ward 10 DATE OF REPORT: February 23, 2022 REPORT NO.: DSD -2022-106 SUBJECT: Brownfield Financial Incentive Program Application - 152 Shanley Street RECOMMENDATION: That the Brownfield Financial Incentive Program Application for 152 Shanley Street, received from 2701098 Ontario Inc. (Shannondale Developments) dated January 27, 2021, be approved subject to the Region of Waterloo's approval; and, That in exchange for a completed and filed Record of Site Condition for the subject property, the owner will be provided a tax incremental grant on the redevelopment of the property in the form of a rebate issued on a proportionate basis, annually for a period not to exceed 10 years, on City taxes in an amount equal to 100% of the City Tax Increment; and, That the City Tax Increment be defined as the difference between the City portion of real property taxes for the 2021 taxation year and the new City portion of real property taxes levied as a result of a new assessment by the Municipal Property Assessment Corporation (MPAC) following completion of the project as compensation for the remediation of the above subject lands; and, That the City property tax grant is estimated to be $781,670 based on today's estimated City tax increment; payable in equal portions over a 10 -year period following re -assessment by MPAC, but subject to adjustment at the time the City Tax Increment is actually calculated following completion of the project and the property is re -assessed by MPAC; and, That the Region of Waterloo Brownfield Coordinator be circulated a copy of any decision made by Kitchener City Council regarding this Application; and further, *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 22 of 64 That the Mayor and Clerk be authorized satisfaction of the City Solicitor, with the Inc., to implement the provisions of the Application for 152 Shanley Street, as Department Report DSD -2022-106. REPORT HIGHLIGHTS: to execute an Agreement, subject to the Region of Waterloo and 2701098 Ontario Brownfield Financial Incentive Program outlined in the Development Services • The purpose of this report is to obtain approval for the Tax Increment Grant (TIG) detailed within this report. • The financial implications relate to the obligation of the City to pay out the Tax Increment Grant over a 10 -year period estimated to be approximately $78,167 per year for 10 years for a total payout of approximately $781,670. • Community engagement included the report being posted to the City's website with the agenda in advance of the committee meeting. • This report supports the delivery of core services. BACKGROUND: The Regional Brownfield Financial Incentive Program (BFIP) went through an extensive review in 2019, resulting in the following changes to the Region's program: • Removal of Phase Two Environmental Site Assessment Grant; • Removal of 10% allowance for indirect remediation costs from the Regional share of the Tax Increment Grant; and, • Revisions to the Regional Development Charge Exemption, with the exemption to be completely phased out by August 1, 2024. Corresponding changes to the City's Brownfield Financial Incentive Program were subsequently approved by Council on November 22, 2021. The review resulted in the removal of the 10% allowance for indirect costs. This change in the program is effective for complete applications received after the date of Council approval (November 22, 2021). In January of 2021, the City of Kitchener and Region of Waterloo received a joint Tax Increment Grant (TIG) application from 2701098 Ontario Inc. relating to the remediation and redevelopment of the property municipally known as 152 Shanley Street (Locational Map attached as Appendix A). The 0.35 ha (0.86 ac.) property is located northwest of the intersection of Shanley Street and Duke Street. A four-story vacant industrial building was recently demolished due to unsafe conditions of the building. The demolition has subsequently allowed for the remediation and redevelopment of the subject lands. The property is being redeveloped into an 8 story 166 -unit multiple dwelling with 133 parking spaces. REPORT: The Environmental Consultants for this project have completed a Remedial Action Plan dated February 2, 2021, as well as Phase One and Phase Two Environmental Site Assessments. Within the scope of the Phase Two they completed a soil and groundwater investigation which determined the extent of the contamination. Page 23 of 64 Historical Use of the Property The property was first developed in 1904 by The Dominion Table Manufacturing Company Ltd. It was used over the years by several manufacturing activities including furniture manufacturing, foam manufacturing, solvent use, and storage. Contamination and Remediation The consultant completed comprehensive testing on the property which identified multiple Contaminants of Concern (COC's) in the soil and groundwater in concentrations that exceeded the applicable Ministry of the Environment Conservation and Parks (MECP) Site Condition Standards, including the following: • Metals; • Petroleum Hydrocarbons; • Polycyclic Aromatic Hydrocarbons (PAHs); • Volatile Organic Compounds (VOCs); and, • Sodium Chloride. Site remediation activities have included a combination of Risk Assessment, which developed property specific standards, and remediation of remaining exceedances in the soil and groundwater. Various techniques including soil excavation and disposal, soil embankment and capping, and groundwater treatment are being utilized. Eligible Remediation Costs The applicant has submitted an estimated environmental remediation cost for the subject property of $6,299,700.00. This amount plus a 10% allowance for indirect costs afforded under the joint TIG program of $629,970.00 (which is eligible as the application was received prior to Council amending the policy eliminating indirect costs on November 22, 2021) results in a maximum eligible joint TIG of $6,929,670.00. Deducting assistance that will be received through the Regional Development Charge (RDC) exemption under the Brownfield Financial Incentive Program ($2,133,583.00) results in a maximum eligible joint TIG of $4,796,087.00. Based on the projected tax increment, the developer will be able to recover approximately 62% of the estimated remediation costs. This amount (TIG) would be cost -shared between the Region of Waterloo and the City of Kitchener, as shown in Table 1 on the following page. Further details regarding the Tax Increment calculation are provided in Tables 2 to 4. Page 24 of 64 Table 1: Remediation Cost Recovery Max Eligible Remediation Cost $6,929,670.00 Less Region of Waterloo DC Exemption $2,133,583.00 Max Eligible Joint TIG $4,796,087.00 Less City of Kitchener TIG $781,670.00 Less Region of Waterloo TIG $1,360,370.00 Remaining remediation costs to be paid by the Developer that cannot be recovered through the Brownfield program $2,654,047.00 As noted above, the maximum eligible TIG amount after the Regional Development Charge exemption is accounted for is $4,796,087.00. This amount, less the City and Regional Tax Incremental Grant amounts results in approximately $2,654,047.00 in remediation costs that the applicant is not eligible to recover. Specifically, the City and Regional taxes on the property are not projected to increase enough following completion of the redevelopment to cover all of the remediation costs. As a condition of final approval of eligible costs, invoices must be submitted by the applicant and must be approved for eligibility by City of Kitchener and Regional staff. Pre -remediation Assessment and Taxes vs Post Redevelopment Assessment and Taxes The anticipated joint Tax Increment Grant payments and schedule are determined for each application based on the following steps: The first step includes a calculation of the anticipated assessment increment. This is based on the pre -remediation MPAC assessment value(s) and the estimated post -remediation and redevelopment assessment value(s) for the development as provided by the Applicant (Table 2). Table 2: Potential Assessment Increment Assessment Value "Pre" Assessment Value "Post"* Assessment Increment* $405,000.00 $23,421,000 (est.) $23,016,000 (est.) *These values are based on estimates and will be confirmed by MPAC upon project completion. Secondly, the anticipated assessment increment is then used to calculate the expected annual increase in municipal taxes (Region and City) that would be generated by the remediation and redevelopment of the property, referred to as the `tax increment' (Table 3). The City's Tax Increment represents the annual TIG payment amount. Page 25 of 64 Table 3: Anticipated Tax Increment Area Municipality Municipal Taxes "Pre"* Municipal Taxes "Post"* Total Tax Increment* City $2,727.75 $80,894.96 $78,167.21 Region $4,747.21 $140,784.33 $136,037.12 Total $7,474.96 $221679.30 $214,204.33 *Tax amounts do not include the education portion of annual taxes levied as the School Boards do not participate in the program. The annual Tax Increment Grant payments of approximately $78,167.00 (City portion) would last the entire 10 years allowable under the program, as shown in Table 4, and would not start until after the property is fully remediated, redeveloped and reassessed by MPAC, likely not before 2025. The total City portion of the Tax Increment Grant (sum of 10 annual payments) is $781,670. Table 4: TIG Payment Schedule Year City Region Total TIG 1 $ 78,167 $ 136,037 $ 214,204 2 $ 78,167 $ 136,037 $ 214,204 3 $ 78,167 $ 136,037 $ 214,204 4 $ 78,167 $ 136,037 $ 214,204 5 $ 78,167 $ 136,037 $ 214,204 6 $ 78,167 $ 136,037 $ 214,204 7 $ 78,167 $ 136,037 $ 214,204 8 $ 78,167 $ 136,037 $ 214,204 9 $ 78,167 $ 136,037 $ 214,204 10 $ 78,167 $ 136,037 $ 214,204 Total TIG $ 781,670 $ 1,360,370 $ 2,142,040 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget - The recommendation has no impact on the Capital Budget. Operating Budget - The recommendation has no impact on the Operating Budget. The approval of this application will obligate The City of Kitchener to provide an annual municipal property tax rebate estimated to be $78,167 per year for 10 years upon redevelopment of the property and reassessment by MPAC. Page 26 of 64 COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. This Application has not been circulated to the public. Staff would note that this approval applies only to the City of Kitchener portion of the proposed Tax Incremental Grant. The Region of Waterloo Council will consider its portion of this application at their Planning and Works Committee. CONCLUSION: Regional Staff and The Brownfield Steering Committee (consisting of the City's Brownfield Coordinator, Director of Revenue, City Solicitor, and Director of Planning) reviewed the application and are satisfied that the application meets the eligibility and application requirements. Staff support acceptance within the terms and conditions of the Region of Waterloo — City of Kitchener Brownfield Remediation Program. PREVIOUS REPORTS/AUTHORITIES: DSD -2021-162 — Brownfield Financial Incentive Program Review APPROVED BY: Justin Readman, General Manager, Development Services ATTACHMENTS: Attachment A — Locational Map Page 27 of 64 Appendix A - Locational Map 14 I S4 B7 17 14 I S4 148 Page 28 of 64 B7 148 Page 28 of 64 Staff Reort � ) Development Services Department www.kitchener.ca REPORT TO: Community and Infrastructure Services Committee DATE OF MEETING: June 13, 2022 SUBMITTED BY: Barry Cronkite, Director, Transportation Services, 519-741-2200 ext. 7738 PREPARED BY: Anjul Chauhan, Traffic Technologist, 519-741-2200 ext. 7374 WARD(S) INVOLVED: Ward 1 DATE OF REPORT: May 11, 2022 REPORT NO.: DSD -2022-251 SUBJECT: 2022 Formal Traffic Calming Review — Initiation Approval RECOMMENDATION: That a traffic calming review for Manchester Road between River Road East and Nottingham Avenue be initiated in 2022 REPORT HIGHLIGHTS: • The purpose of this report is to consider Manchester Road between River Road East and Nottingham Avenue for 2022 Formal Traffic Calming review. • The key finding of this report is that Manchester Road — between River Road East and Nottingham Avenue be approved for formal traffic calming initiation. • The financial implications include a budget of $72,500 for the planning, design, and installation of (1) formal traffic calming project. • Community engagement includes residents located along Manchester Road, and those in the surrounding catchment areas who are directly affected will be engaged by way of a public meeting, surveys, and other forms of communication. • This report supports the delivery of core services. BACKGROUND: The existing City of Kitchener traffic calming policy was adopted by Council in March 2014 (INS -14-042). The traffic calming policy outlines evaluation criteria that provide a fair and consistent review of streets, while defining and prioritizing individual streets that are most in need of traffic calming, from a traffic safety perspective. Further, in December 2021 Council approved a Vision Zero Strategy through staff report DSD -2021-210. This strategy targets the elimination of serious injuries and fatalities resulting from vehicle collisions in the City of Kitchener. Vision Zero focuses on areas identified as most in need of safety improvements through a holistic data -driven approach and a hot spot improvement program. To fund these improvements and to strategically advance engineering improvements in problematic areas through the vision zero program, Council supported the reduction in the number of annual traffic calming reviews from three annually to one. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 29 of 64 It is also worth noting that Transportation Services manages a traffic calming priority list. This list includes all streets that have had requests for traffic calming measures, either through a request from Council or Kitchener residents. These streets are reviewed on an annual basis with respect to speed, volume, collisions, and safety factors. Attached is the current traffic calming priority list which has been filtered to display warranted roadways (Attachment `A'). REPORT: The intent of traffic calming is to reduce vehicle speeds, deter non-residential traffic from the area and reduce the incidence of collisions, thereby increasing safety for all users within the right-of-way. The types of traffic calming measures selected depend on the issues being addressed and the function of the street. Currently, there are a total of 21 locations on the priority list that are warranted for traffic calming. Manchester Road (between River Road East and Nottingham Avenue) currently ranks first on the list due to the following: • Ranked 1St on the warranted traffic calming list with 60 points; • Designated as a Minor Collector roadway with posted speed limit of 40 km/h; • 2020 recorded 85th percentile speed (speed at which 85 percent of drivers travel at or below): 61 km/h; • 2020 recorded AADT (average annual daily traffic): 1,950 vehicles. Identified concerns include speeding and traffic volumes, which can be addressed through the proposed traffic calming review. Based on the information above, Transportation Services staff recommend that Manchester Road (between River Road East and Nottingham Avenue) undergo a formal traffic calming review in 2022 with installation expected in 2023. PUBLIC ENGAGEMENT FOR FORMAL TRAFFIC CALMING In 2021 Transportation Services implemented a modified public engagement process as approved in staff report DSD -20-036, 2020 Formal Traffic Calming Reviews — Initiation Approval. The modified approach includes (1) public information centre with more focus on collaborative design of the traffic calming plan, rather than two (2) town hall style meetings. Staff are planning a similar hybrid meeting that will still include a presentation followed by a public design discussion facilitated by staff. The presentation will introduce the traffic calming process, opportunities, and challenges similar to the previous process. The design session will give residents the opportunity to participate in design earlier in the process. If the meeting is held in person small breakout groups facilitated by a transportation staff member will be utilized. Also introduced in 2021 were dedicated Engage Kitchener project webpages for each review. Project webpages include a news feed with important updates, project timelines, FAQs, project documentation, opportunity for ongoing feedback, and project lead contact information. An Engage Kitchener project page will again be utilized for the proposed Manchester Drive formal traffic calming review. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. Page 30 of 64 FINANCIAL IMPLICATIONS: Council has allocated $72,500 for the completion of one (1) formal traffic calming review in 2022. This budget will be applied to the planning, design, and installation of traffic calming measures. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: Residents located along Manchester Road, and those in the surrounding catchment areas who are affected, will be engaged by way of a minimum of one (1) public meeting, two (2) surveys, and other forms of communication. The project will be assigned to a project manager who will be a single point of contact for residents throughout the course of the traffic calming review, and a dedicated project webpage will be developed and shared with residents. INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • Report Number: INS -14-042 - Amendment to INS 13-106 - Traffic Calming Policy • Policy No: MUN-STR-1235 -Traffic Calming APPROVED BY: Justin Readman, General Manager, Development Services Department ATTACHMENTS: Attachment A — 2022 Warranted Traffic Calming Priority List Attachment B — Manchester Road Proposed Traffic Calming Study Area Page 31 of 64 Appendix A 2022 Warranted Traffic Calming Priority List 5,*ed I 14—&-d I *�d owl 854 4..d 54.1h A If -d,, b—d an P.ims Page 32 of 64 Page 33 of 64 Staff Report l IKgc.;i' r� R Development Services Department www.kitchener.ca REPORT TO: Community and Infrastructure Services Committee DATE OF MEETING: June 13, 2022 SUBMITTED BY: Rosa Bustamante, Director of Planning 519-741-2200 ext. 7319 PREPARED BY: Craig Dumart, Senior Planner, 519-741-2200 ext. 7073 and Madison Headrick, Student Planner WARD(S) INVOLVED: Ward 2 DATE OF REPORT: April 21, 2022 REPORT NO.: DSD -2022-226 SUBJECT: Private Street Naming 99, 107 & 109 North Hill Place and 29 Chicopee Terrace 99 North Hill Place LP RECOMMENDATION: That the City of Kitchener acknowledge that 99 North Hill Place LP intends to name a private street "North Ridge Terrace" for a residential development located at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace; and further, That the City's Legal Services division be directed to proceed with the required advertising, preparation, and registration of the necessary By-law for the naming of "North Ridge Terrace". REPORT HIGHLIGHTS: • The purpose of this report is seek Council approval to name a private street within the residential development located at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace. • The key finding of this report is that the applicant is proposing to name the private street as "North Ridge Terrace". Staff are satisfied that the proposed private street name is appropriate and support the street naming request. • There are no financial implications as there is no impact to the capital or operating budget. • Community engagement included the information posted to the City's website with the agenda in advance of the Council/Committee meeting. • This report supports the delivery of core services. BACKGROUND: 99 North Hill Place LP is seeking Council approval to name a private street within the residential development located at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace. The proposed development contains 14 single detached vacant land condominium units that will be served by the private road proposed to be named "North Ridge Terrace". The proposed development received Site Plan `Approval in Principle' in July 2021 and a `Notice of Decision' for draft plan approval of the Plan of Condominium was issued in September 2021. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 34 of 64 REPORT: The applicant is proposing to name the private street shown on the plan below "North Ridge Terrace". The naming of the private street will eliminate the need for a Multiple Unit Identification Sign at the entrance to the site, and offers improved site navigation for emergency services, residents, and visitors. The proposal has been circulated to a number of internal departments and no concerns were raised. The dwellings will be addressed in accordance with the City's Street Naming and Addressing Policy. The Region has approved the proposed street name. Staff are satisfied that the proposed private street name is appropriate and support the private street naming request. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the Council / Committee meeting. PREVIOUS REPORTS/AUTHORITIES: REVIEWED BY: Stevenson, Garett — Manager of Development Review, Planning Division APPROVED BY: Readman, Justin - General Manager, Development Services ATTACHMENTS: Appendix A — Site Plan — SP20/051 /N/ES Appendix B — Private Street Naming Request Appendix C — Agency Comments Page 35 of 64 C0 m -0np (7)c c) 51. -0clm 00 zN� V)�7- m? .ter-. o c0 m0 Oz� m m� OmDo v m o a0 � S._. r wpm �rAD ��SvOD�� O m zq0� D vo �zA.Z_7 (�/� m ovDi �° Zl� x- -- m 9'�m ~ cn�� (�(�-m �G�mO� m v o m� mDd aD CAU) > COtnz� ��z- �tnDAy mix Z D�� 710 cm) D�1m�� SD a�.Qm v Am coo �DD �_ T�T1 m`nz <ycO�i mA<rom �D Dc�wowq c�oE �c) O ^N^ O v C mco m A A v w 3 rn A ?ice V' m m A< z O O N C0 N C Z A m m O n c m o v c» N w v w �Cn m m M> x G z x 0 v"v ,L 7 m c D m D o D = v m a A v n D m _ �� cm �zd m M m o oN LSI 4010 34 m g d z (OV tAvl-000 �55zz "�'�pN msp C7 r 8S (11) 9 '�1�N N,OIV, 4 zgv4 N co 30d�d p ❑ C7 N49'35'45"E n ro O 21.29 v m COMMON 1.5 m ��c ELEMENT LA o z zm 0 E C7 OZZy Z� o � m m rnao �o D � m co a ❑ c un 'p Z Z 3BVbOlS MONS z P Z D o N f`n m z -4 w m o rn w o mM N N W O D m z O o r W 3 1 N 0 55 Nn50 E �� �9T N S = Z7 m — I m Z O 00 O r N Z N Z m N U1 � s U1 D N O �Gi m U�j m N pc,• p G7 D OvmM z W � O z ym� 3 > D W r Nv m c/)z m D nc A m _ Z _r, c: �c o m 41 N z z ME O r ? o N � �i > F- 77 Z o0 0 m m D � v O > � D � o z 111h 21 r Ln c ti s.a 1 o z c/) m >D� N �� 4 Z �■ Z ---1 m 0 00 r R7 0- A o " n z O �� a D D �7 m Z O0 n o 70 (yl co O 0mj J Q o cn Z 0� o z m m m U) o N Ln m pN D V C) Z to D Z T A m F: Y' m Page 36 of 64 Patterson Planning Consultants Inc. Via Email and Mail Our File: 10 March 7, 2022 Mr. Eric Schneider, BES, MCIP, RPP Planner Development Review - Planning Division City of Kitchener 200 King Street West, 6th Floor Kitchener, Ontario N2G 4G7 Dear Mr. Schneider: Re: 99, 107 & 109 North Hill Place and 29 Chicopee Terrace City of Kitchener Vacant Land Plan of Condominium and Site Plan Approval Application Private Street Name Request 99 North Hill Place LP Patterson Planning Consultants Inc. is pleased to submit this request on behalf of "99 North Hill Place LP" regarding the lands at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace in the City of Kitchener. The lands are subject to a Site Plan Approval process (receiving Approval in Principle in July 2021) and a Vacant Land Plan of Condominium process (Notice of Decision issued September 21, 2021) regarding the development of an 11 unit residential project. The owner is proposing a private street name in lieu of a Multiple Unit Identification Sign at the entrance to the site. To facilitate this, the owner must obtain Council approval for a private street name. ` The provision of a private street name will improve emergency service response and overall wayfinding. The owner believes the naming of the street is important and has embraced this approach in the interests of the overall development. The City of Kitchener has actively been implementing private street naming for many years as it eliminates the need for the large MUI sign. 6095 Line 66 Monkton, ON NOK 1 POgg;LLcllp�llairn„coin P: 519-577-9817 Page 37 of 64 2 The owner is proposing to name the private street located with the Vacant Land Condo residential development as "North Ridge Terrace". The street name has been vetted through the Region of Waterloo and has been reserved. In support of the request for the private street name, enclosed herein please find: 1. A Draft Reference Plan 2. A copy of the Approval in Principle package 3. A copy of the Notice of Decision regarding Draft Approval for Plan of Condominium 30CDM-20206. 4. Correspondence with Regional staff confirming that "North Ridge Terrace" has been reserved. 5. A cheque made payable to the City of Kitchener in the amount of $559.00 for the associated Planning Division fees. 6. A cheque made payable to the City of Kitchener in the amount of $1700.00 for the associated Legal Division fees. Should you have any questions or concerns regarding this request please do not hesitate to contact our office. In the meantime, we would ask that this request be accepted and processed at your earliest opportunity. Yours truly, Patterson Planning Consultants Inc. Scott J. Patterson, BA, CPT, MCIP, RPP Principal SJ P/s Page 38 of 64 Dave Seller Thursday, March 10'2022 11:49 AM Madison Headrick RE: Private Street Naming Request 99,107fk1O9North Hill Place and 29Chicopee Terrace Transportation Services have no concerns with the proposed name. Dave Seller, C.E.T. Traffic Planning Analyst | Transportation Services | City of Kitchener 519-741-2200 ext. 7369 1 TTY1-865-969-9994 1 From: Madison Headrick <K8adisnn.Headhck@kkchener.oa> Sent: Thursday, March 1O,2O221O:29AM To: crunniQ@re8onofw/atedon.ca; Barb Fairbairn <Qarb.Fairbairn@khzhenecca>;Tom Ruoue <Tom.Rugg|e@khzhener.ca>; Dave Seller <Dave.Se||er@kitchener.ca>;Beth Bruno <Beth.Qruno@kitchener.ca>; Christine Konopter<Chris1ine.Kompter@kiichener.ca> Subject: Private Street Naming Request 99,1O7&1O9North Hill Place and 29Chicopee Terrace Hi everyone, Please see attached the formal request from 99 North Hill Place LP seeking a private street naming request for the development (see site plans attached) at 99, 107 & 109 North Hill Place and 29 Chicopee Terrace. The letter requests: North Ridge Terrace Please advise if you have any comments by: March 24, 2022 Student Planner I Planning Division I City of Kitchener 600 "' AR 000dit"O" G ` RV Page 39 of 64 From: Chris Rurnig<[numig@regionofeatedoo.ca> Sent Monday, April 4,2O228:57PK4 To CnaigDumart Subject: [EXTEHNAL]RE: Private Street Naming Request Q9,1O7&1O9North Hill Place and 29 Chicopee Terrace Attachments: North Ridge Terrace Regiona|[ornespmndence.pdf Hi Craig, They were inanattachment sent bvMadison Headrick. Joel reserved the s1reetnameonOctober 1V',2O2lwhich indicates there were no issues with it. Khris Rumig G|SPrognammerA\na|ya - Information Technology Services, Region ofWaterloo 15OFrederick St, GmFloor, Kitchener, ONN2G4J3 226-339-3257 From: Craig Duma/t <[rai8Dumart@khzhenecca> Sent: April 4,2O228:46PIVI To: Chris Rumi8<[rumi8@re8ionofm/ater|oo.ca> Subject: Re: Private Street Naming Request - 99, 107 & 109 North Hill Place and 29 Chicopee Terrace Can you forward me joel's comments I don't think city staff received them. W. Get Outlook for iOS From: Chris Rumig Sent: Monday, April 4,2O22S:27:23PM To: Craig Dumari Subject: [EXTERNAURE: Private Street Naming Request 99,1O7&1O9North Hill Place and 29Chicopee Terrace Sorry for not responding. | read through the Regional comments supplied bvJoel Meier and | had nofurther comment so|assumed | did not need torespond. Chris Runmig G|SProgrammer/Ana|ys -|nformadonTechnology Services, Region ofWaterloo 15OFrederick St, � S Floor, Kitchener, ONN2G4J3 226-399-3257 Page 40 of 64 519-577-9817 From: Joel Meier [mailto:JMeier0regionofwaterloo.ca] Sent: Thursday, February 18, 2021 10:20 AM To: Scott Patterson Subject: RE: Private Street Naming Hello Scott, I can reserve "North Ridge Terrace". Would that work for you? Thankyou Joel Meier From: Scott Patterson <scott@lpplan.com> Sent: February 18, 20219:58 AM To: Joel Meier <JMeier@reeionofwaterloo.ca> Subject: RE: Private Street Naming Hello Joel Would "North Ridge Estates" be viable? SP Scott J. Patterson, BA, CPT, MCIP, RPP Principal Patterson Planning Consultants Inc. 519-577-9817 From: Joel Meier [ma ilto:JMeier(abregionofwaterloo.ca] Sent: Thursday, February 18, 20218:44 AM To: scoff@Ipplan.com Subject: RE: Private Street Naming Good morning Scott, I'm sorry but the road name North Hill is already in use within the region. Our street naming requirements need a unique street name not just a different suffix in order to ensure clarity for 911 dispatch. Thank you Joel Meier From: Scott Patterson <scott@lpplan.com> Sent: February 18, 20217:30 AM To: Chris Rumig <Crumie@regionofwaterloo.ca> Subject: Private Street Naming Hello Chris 2 Page 41 of 64 I received your contact information from Eric Schneider at the City of Kitchener. I am working to secure the approvals for a 14 unit vacant land plan of condominium that includes the lands at 29 Chicopee Terrace and 99-109 North Hill Place. The current plan is attached. We are considering going through the process of securing a private street name and it was noted that I should contact you to verify if the street name is available. My client is suggesting the name of "North Hill Terrace". Please advise. With thanks Scott Scott J. Patterson, BA, CPT, MCIP, RPP Principal Patterson Planning Consultants Inc. 519-577-9817 Page 42 of 64 Staff Report J IKgc.;i' r� R Infrastructure Services Department www.kitchener.ca REPORT TO: Special Council DATE OF MEETING: June 20, 2022 SUBMITTED BY: Greg St. Louis, Director, Gas & Water Utilities, 519-741-2600 ext. 4538 PREPARED BY: Khaled Abu-Eseifan, Manager, Gas Supply and Engineering, 519-741- 2600 ext. 4826 WARD(S) INVOLVED: All Ward(s) DATE OF REPORT: June 6, 2022 REPORT NO.: INS -2022-282 SUBJECT: August 2022 Gas Supply Rate Change RECOMMENDATION: That the supply rate of natural gas be increased to 21.45 cents per cubic meter from 16 cents per cubic meter for system gas customers of Kitchener Utilities effective August 1St, 2022; and, That the supply rate of natural gas be reviewed quarterly against market conditions and necessary changes to be brought forward for Council approval. REPORT HIGHLIGHTS: • The purpose of this report is to provide a mid -year review and recommendations for the natural gas supply rate of Kitchener Utilities. • The key finding of this report is that the gas supply rates are recommended to increase from 16 cents per cubic metre to 21.45 cents per cubic metre to respond to significant increase in market prices, mitigate the current year financial risks for the utility and significant rate impacts to Kitchener Utilities customers during the upcoming heating season. This rate is lower than Enbridge's projected rates for the same time period. • The financial implications to KU residential costumers will be an average of $40.51 over a period of 5 months (remainder of 2022). The rate increase is required to mitigate operating losses due to the escalation in natural gas commodity costs and to also avoid significant rate shock to customers during the upcoming heating season. • This report supports the delivery of core services. BACKGROUND: Kitchener Utilities (KU) is committed to delivering natural gas using a rate setting approach that focuses on rate stability for our customers. We follow the Council endorsed Gas Purchase Policy for the procurement of natural gas. The policy outlines how much of our natural gas portfolio can be purchased in advance and on the market. It provides the ability to blend our natural gas rate with fixed and market price natural gas. The blending of fixed and market price natural gas is *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 43 of 64 used to reduce volatility in prices to keep rates stable for customers. It is also used to respond to significant changes in market prices within a reasonable time frame. This is a key feature which softens spikes in market prices and provides longer range rate stability while allowing KU to respond to long term sharp market changes. Other natural gas utilities, regulated by the Ontario Energy Board, purchase natural gas on the market and adjust rates quarterly, due to the volatility of natural gas. This strategy provides rates that are more reflective of market prices, but also includes more frequent rate fluctuations. The natural gas market is impacted by the supply and demand; in the past few years, both of the factors were balanced and predictable. However, recent events have changed that balance and created uncertainty in the supply and demand trends. Events such as: • Global Pandemic that is still impacting the gas supply, while the demand is increasing as the economy is recovering, • Cold winter in North America in 2021/2022 season drove natural gas storage to very low levels and increased the demand, • Global uncertainty and demand caused by the war in Ukraine. These conditions have increased the demand for natural gas and added uncertainty to the gas supply resulting in a volatile and increasing market prices; that are forecasted to last until the end of the year and likely the end of the next heating season. Kitchener Utilities last rate increase was in January 2022 and the plan was to maintain that rate for a year; however, the recent spike in natural gas price along with the forecasts for future prices indicated that urgent action is needed now. While some of our gas requirements are secured through reasonably priced contracts, we still need to purchase a significant amount of gas at market prices to meet customer demand and provide storage for the coming heating season. Knowing that natural gas prices are rising, we are recommending a rate change now to ensure that revenues are sufficient to address the costs while also managing the impact for customers to avoid a significant rate spike in 2023. REPORT: Kitchener Utilities natural gas rates have two components: gas supply, and gas delivery. The gas supply program is responsible for the purchase of the gas commodity and transportation of natural gas to Kitchener and is a pass-through cost, non-profit program. The supply stabilization reserve is used to absorb the differences between supply revenues and expenses; and it is essential to maintain supply rate stability in mild volatility market conditions. It is important to maintain the reserve at a minimum level to ensure that future market fluctuations are absorbed. The delivery program is responsible for delivery of natural gas to customers. This includes billing, meter reading, capital, maintenance, and operating costs of the gas distribution system. Gas Supply: The natural gas market prices usually fluctuate with supply, demand, and weather factors. Figure 1 below shows historical and forecasted supply rate changes for Kitchener Utilities compared with market prices and Enbridge rates. The forward market prices are provided by KU's Page 44 of 64 consultants. These consultants are natural gas subject matter experts who are hired to provide natural gas market analysis, forecasts, gas models and assist in purchasing KU's natural gas portfolio. Their forward market prices consider supply and demand factors however, the recent pandemic, weather conditions and the global and geopolitical considerations have increased the uncertainty and volatility which made it very difficult for experts to predict future prices. The current prices have been higher than recent forecasts which indicates the volatility as well as the rising trend in market prices. With no simple solution in the horizon for the natural gas supply, the sharp increase is expected to last until the end of the coming heating season as illustrated below. KU Gas Rate - cents per m3 w Enbridge Gas rate - cents per m3 Market Figure 1: Natural gas supply rates comparison Kitchener Utilities still needs to purchase significant quantities of natural gas to meet the forecasted requirements for 2022 and 2023. These quantities will be purchased at market prices which are currently nearly double our budget rates and are expected to increase further. This will put additional strain on the stabilization reserve and could drive it into the negative by the end of 2022. This is very risky due to the volatility in the market and the uncertainty in price forecasts. If prices continue to be higher than budget, the financial risks to KU will be significant and a substantial rate increase in 2023 would be required to recover the losses in 2022 and return the stabilization reserve to its minimum balance as well as compensate for the natural gas market prices at that time. That type of rate increase has the potential for rate Page 45 of 64 NG Market Price vs KU Gas Rate vs Enbridge Gas Rate 50.0 6 B Market B Forward 45.0 B responsive { market B/ { policy ,1 { price 0 {{ 40.0 0 1 { {{ 1 35.0 1 {{ 1 L { 6 B { 30.0 �{ 1 1 0 w B_ it M £ {{ 1 / w25.0 CL 1,4 { { ami 20.0 d { IB {1 { 1 { X15.0 { 1 { p 6 1 B 9 B{ t 6 � B B 10.0 B a B B 5.0 B B B 6 6 6 6 0.0 B B 6 00 M O -1 N M LO lD 6l 6l O O O O O O O r- 00 Ol O O O O r -I -1 N M V1 lD r" 00 Ol O r -I c -I c -I c -I r -I c -I r -I r -I r -I rl N N N M -;t V1 N N N N KU Gas Rate - cents per m3 w Enbridge Gas rate - cents per m3 Market Figure 1: Natural gas supply rates comparison Kitchener Utilities still needs to purchase significant quantities of natural gas to meet the forecasted requirements for 2022 and 2023. These quantities will be purchased at market prices which are currently nearly double our budget rates and are expected to increase further. This will put additional strain on the stabilization reserve and could drive it into the negative by the end of 2022. This is very risky due to the volatility in the market and the uncertainty in price forecasts. If prices continue to be higher than budget, the financial risks to KU will be significant and a substantial rate increase in 2023 would be required to recover the losses in 2022 and return the stabilization reserve to its minimum balance as well as compensate for the natural gas market prices at that time. That type of rate increase has the potential for rate Page 45 of 64 shock, would burden our customers during the heating season and is not aligned with our program goal of rate stability. Gas Supply rate increase August 1, 2022, by 5.45 cents/m3 KU staff used forward market prices to analyse different scenarios to evaluate and recommend plans to mitigate the financial risks to the utility and its customers. The best option to reduce the financial risk and rate spike is to increase the gas supply rate on August 1St, 2022, from 16 cents/m3 to 21.45 cents/m3 with a plan to review the rate quarterly or as required. This scenario maintains the stabilization reserve at a recommended minimum approved level to mitigate the risks caused by forecasts uncertainty. It also eliminates the risk of significant rate shock to customers during the heating season. The budget projection for this scenario is provided in Attachment A. Comparison with Enbridge Supply Rates Enbridge's current gas supply rate is 20.15 cents/m3 and they are requesting to increase it in July 2022 to either 31.375 cents/m3 (Enbridge preferred option) or 27.338 cents/m3 (alternate option) in their latest Quarterly Rate Adjustment Mechanism (ARAM) application to Ontario Energy Board (OEB). The OEB decision will be announced on June 16th. The proposed new KU gas supply rate will be lower than Enbridge's gas supply rate and the total gas cost (supply and delivery) for KU customers will also remain below the cost of Enbridge for 2022. Recommendations The August rate increase for 2022 is recommended as it will help mitigate the current year financial risks for the utility and reduce the future financial impact to KU customers. It is recommended to: • Increase the supply rate to 21.45 cents/m3 starting from August 1St, 2022. • Review the supply rate quarterly and propose changes (either rate reductions or increases) in the future if market conditions change. Gas Delivery: There are no proposed changes to delivery rates at this time. Changes to delivery rates will be considered during the 2023 budget process. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The financial implications to Kitchener Utilities in the current market without a rate increase would increase the risk of the stabilization reserve going into a deficit which would result in a rate increase spike in 2023. The recommendation to increase the gas supply rate to 21.45 cents/m3 effective August 1St, 2022, is required to maintain a positive balance in the reserve. With the rate increase, the forecasted reserve balance in 2023 to 2027 will be below the reserve policy Page 46 of 64 minimum balance but is anticipated to remain in a positive balance (Attachment A). This forecast assumes moderation in commodity pricing in 2023, however should commodity prices continue at the current rate, this will necessitate a further supply rate increase in 2023. For an average system gas residential customer consuming 2,100 cubic meters annually, the proposed natural gas supply rates result in an increase to the bill by approx. $40.51 in 2022. Kitchener Utilities supports the Waterloo Region Energy Assistance Program. This program offers support to customers facing challenges paying their utility bills. The program is administered by the Region of Waterloo and offers support for both electricity and natural gas bills. COMMUNITY ENGAGEMENT: Kitchener Utilities will work with the Corporate Communications and Marketing Division to ensure that media outlets are provided with a press release to inform customers. An insert will be distributed with utility bills along with information will be posted on the Kitchener Utilities' and City website. An on -bill message will also appear in July and August 2022 natural gas bills. INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • INS -2021-13 2022 Natural Gas Rates APPROVED BY: Denise McGoldrick, General Manager Infrastructure Services ATTACHMENTS: Attachment A — 2022 August supply rate increase projection Page 47 of 64 V W 00 c I 111 6 N O O O Ul if1 3 = N 8A N O p N N 7 N lfl L(1 m V V cn to O W LO 3 N lD lrl �0 00 W 80 N a p M O 3 N 00 lD m ^ r, V V M bbn NO O O 6 N M lD Oa Lr) lD 7 � � rrJ p 00 N N m rl Q1 00 o mm a` N tA c rn m 7 N r` lrl c0 m In M M Y N r, N p 1;t M U N lfl N a 00 0; N N Z o 0 00 00 F tD tD U M � W_ V c 0 O a H LU M m (D 0 m inW J LUZ O 0E H W " m Y ac 0 0 v v LL 0 ac 0 2aa 7 a > CA W _ a > O p a Q K W U Q of vii (7 w tD o .—I lD lD M 00 00 O C tD tD M � Ln co V c O N r 0 M m Ln r` O lz " m O M M �* r n N r 0 N N �t N M O lD O 0 C N N o0 M ni n O M M rl N r a m o\' -1 c -I lD lD l!1 u M M m ro M 00 <D u N N rl N N N r O N rr V r, N r �p lD o N lD Ln N O lD In u tD %D M M N O O lD 7 00 M M ?1 M a> V c N rl M fq N r Ln wm wM O lD O M0 O c O � w lD lD lD M m m lD c ci cri rr In r 0 OO 00 a s V1 � m (n 00 r"� r' C c lD U ci N Lf1 (Yj c -I ci M Ln -i c u1 u 00 00 00 IT O Int W tD lD N lD !D 00 N M n aJ N N 7 7 C O a) i aJ > > aJ iJ � Q) i N o ° n v w to m C O N aj o a+ j C_ W O O Ln S 10 toil N y fj p C C v Ev _y E Ec LU• O. o °' c u lu a fo 7 dj o v a 'A m y m v a) c r 7 7 N CO CO C di ca v E E W > > = on co i+ C 00 7 v al A a 0CM F E 6 f O C _6 C fu N > N m CL ° N fo Z O Z (D O a Q 2i (7 L It CD 4- 0 00 a� c� Staff Report J IKgc.;i' r� R Corporate Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 20, 2022 SUBMITTED BY: Victoria Raab, General Manager, Corporate Services 519-741-2200 ext. 7935 PREPARED BY: 519-741-2200 ext. 7935 WARD(S) INVOLVED: n/a DATE OF REPORT: June 1, 2022 REPORT NO.: COR -2022-319 SUBJECT: Disconnecting From Work Policy RECOMMENDATION: That Council Receive the following report for information. REPORT HIGHLIGHTS: • The purpose of this report is to provide Kitchener City Council with an update on the implementation of the organization's Disconnecting From Work Policy. • The key finding of this report is that, compliant with Bill 27, the City of Kitchener established a Disconnecting From Work policy by June 2, 2022. • There are no financial implications to this report. • Community engagement was not required for this report. • This report supports the delivery of core services. EXECUTIVE SUMMARY: Through Bill 27, the Province of Ontario amended the Employment Standards Act, 2000, (ESA) to require employers with 25 or more employees to establish a "disconnecting from work" policy by June 2, 2022. Per the provincial legislation, the new policy must apply to all employees, but it does not require that the same policy terms are uniformly applied to all employee groups. The term "disconnecting from work" means not engaging in work-related communications, including emails, telephone calls, video calls or sending or reviewing other messages so as to be free from the performance of work during non -work hours. Some exceptions to engaging in work-related communications outside on non -work hours exist in the policy, including (but not limited to): • During unforeseeable circumstances and/or emergency situations • Notifying employees about their shift/scheduling of work • Employees that are on call Other existing ESA rights where not applicable to certain classes of employees *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 49 of 64 BACKGROUND: In the midst of the global COVID-19 pandemic and the essential shift to working from home, many workers and workplaces saw a dramatic increase in connectivity and extended workdays. As the pandemic waned on, numerous articles, research studies and reports on the impacts of the social, behavioural and physical well-being of this constant connectivity were published, many finding that employees were seeking better protection of work -life balance. In response, on October 25, 2021, the Ontario government passed Bill 27, the Working for Workers Act, 2021. The Bill contains an amendment to the Employment Standards Act, 2000, requiring Ontario employers to implement a policy with respect to "disconnecting from work" by June 2, 2022. The ESA defines "disconnecting from work" as "not engaging in work-related communications, including emails, telephone calls, video calls, or the sending or reviewing of other messages, so as to be from the performance of work." REPORT: During the COVID-19 Pandemic, the City of Kitchener conducted two employee 'pulse surveys'. These surveys provided staff the opportunity to share anonymously how they were feeling during the pandemic. The results of the surveys demonstrated a need to focus on organizational connections and culture, employee well-being, and resilience. As a result, the organization developed an action plan to address these themes, including the development of resources and programs to build resilience, support psychological safety, and manage work -life balance. This work helped to lay the foundation for the development of a Disconnecting From Work Policy that meets the needs of the City's diverse business units and workforce, while also meeting the requirements of the amendments to the Employment Standards Act, 2000. Disconnecting from work is important for an individual's well-being and helps employees achieve a healthy and sustainable work -life balance. The City of Kitchener supports employee well-being through a number of internal programs; the implementation of the Disconnecting From Work Policy furthers these efforts while also meeting the requirements set out by the Province. As a municipality that provides services 24/7, "normal' hours of work vary by work area and role, so the City's policy has been developed in consideration of these business requirements. That said, universally, regardless of job function, team, division or department, employees receiving non -urgent communications outside of their own regular working hours are not expected to respond until their next working day. This term of the policy affirms existing rights of employees to disconnect under the ESA and their employment contract/collective agreement, which stipulate hours of work, eating periods and vacation. The Policy also recognizes that some employees will still need to communicate outside of their work hours for administrative, emergency or business/operational purposes. This includes staff who are on-call or are required to attend meetings outside of the normal workday. This also applies when an employee may be called upon to respond to an unforeseen event or emergency. Page 50 of 64 Leadership at all levels with the City of Kitchener will play a key role in the implementation and normalization of this policy. Tools and resources will be provided to support management and staff with implementing effective personal and productivity changes to support their well-being. Leading by example to follow the guidelines within the policy (such as sending and checking work-related communications only during normal working hours) will be crucial in demonstrating organizational commitment to the policy. It is recognized that some management and other leaders may choose to work additional hours outside a standard workday on occasion to advance the business of the organization, and that this may include communication to employees and/or peers or others. While employees would not be required to respond to communication that occurs outside of their own normal working hours, organizational hierarchy can lead to an unintended but perceived expectation that staff respond to emails/phone calls after hours from management staff. For this reason, leaders at all levels are encouraged to exercise restraint in issuing communication on non -urgent matters outside of the recipient employee's normal hours of work. A communication and implementation plan has been developed to inform all employees about the Policy and will be rolled out in compliance with the ESA. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES • Employment Standards Act, 2000 APPROVED BY: Dan Chapman, Chief Administrative Officer ATTACHMENTS: Attachment A — HUM -WOR -2032 Disconnecting From Work Policy Page 51 of 64 KITC;I1 POLICY Policy No: HUM -WOR -2032 I-IF,NFR Policy Title: Disconnecting From Work I Approval Date: June 2, 2022 Policy Type: ADMINISTRATIVE Reviewed Date: (:;Aick Ihiere to enter text. Category: Human Resources Next Review Date: March 2023 Reviewed Date: �;::; kA IIhere to eriter° text. Sub -Category: Workplace Practices Author: Human Resources Amended: Ci c�, Ihii,Dre to exit r a date Dept/Div: Corporate Services Replaces: iiV Ihere tt :t. Repealed: Ch k here to r r .,m i.ir:lte Replaced by. Aick Ilh re to r:ant r t :,;:t. Related Policies. Procedures and/or Guidelines: HUM -VAC -135 Hours of Work and Rest Periods HUM -VAC -225 Specified Holidays HUM -VAC -165 Leaves of Absence HUM -VAC -245 Vacation HUM -BEN -185 Overtime and Premium Payments HUM -WOR -085 Employee Complaint Resolution HUM -WOR -010 Alternative Working Arrangements HUM -WOR -2009 Modified Hours Program Work From Home Administrative Procedure Employment Standards Act, 2000 Occupational Health and Safety Act, 1990 All collective agreements between the City of Kitchener and bargaining units representing City of Kitchener employees City of Kitchener Smartphone Guidelines City of Kitchener Customer Service Standards 1 of 10 Page 52 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work 1. POLICY PURPOSE: Disconnecting from work is important for an individual's wellbeing, and helps employees achieve a healthy and sustainable work -life balance. The health and wellness of our employees is of the utmost importance, and we, the Corporation of the City of Kitchener (the "City"), encourage and support our employees in prioritizing their own wellbeing. This Disconnecting -from -Work Policy (the "Policy") provides guidance to assist employees in disconnecting from work outside of their normal working hours in accordance with and subject to this Policy. Disconnecting from work means to not engage in work-related communications, including emails, telephone calls, video calls or the sending or reviewing of other messages, so as to be free from the performance of work. City of Kitchener employees serve Kitchener residents around-the-clock to fulfill the City's operational requirements, which means that there are some circumstances where employees will need to communicate regarding work-related matters outside their normal working hours. The intent of this policy is to ensure that employees are aware of circumstances and expectations for essential after-hours communication and to otherwise establish supportive practices to encourage employees to disconnect from work. This Policy should be read alongside the City's associated policies, any relevant and applicable legislation, and any other policy that may become applicable and/or relevant. 2. DEFINITIONS: The City: refers to Corporation of The City of Kitchener Co-workers: employees who are not involved in a supervisor -subordinate relationship. Disconnecting from work: means not engaging in work-related communications, including emails, telephone calls, video calls or the sending or reviewing of other messages, so as to be free from the performance of work. This is considered to be an inclusive, but not exhaustive list. Employee: refers to any employee of the City considered an employee under the Employment Standards Act, 2000. ESA: The Ontario Employment Standards Act, 2000 Normal workday/hours: the employee's typical hours of work based on their employment contract or the terms of their collective agreement, if applicable, and reflecting modified hours should the employee be approved to participate in any applicable modified hours or alternative working arrangements program. Senior leaders/leadership: supervisors employed as directors, department heads, deputy fire chiefs, fire chief, CAO, and other equivalents. 2of10 Page 53 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work Supervisor: an employee who has charge of a workplace or authority over a worker. Supervisors may have job titles including but not limited to supervisor, manager, director, department head, CAO, Fire Chief, Deputy Fire Chiefs, or other equivalents. 3. SCOPE: ❑ Council I ❑ Local Boards & Advisory Committees Application a. This Policy applies to all employees, as defined by the Ontario Employment Standards Act, 2000 ("ESA"), whether they are working remotely, in the workplace, or are mobile. For clarity, "employee" under this Policy means only those employees of the City which are considered employees under the ESA. b. Some employees may be eligible to receive overtime pay, lieu time or participate in on-call or standby programs. During periods for which employees are compensated under an applicable collective agreement or policy, the terms of this Policy does not apply. c. The Policy does not apply to parties outside the employment of the City of Kitchener and therefore, outside parties may communicate with employees outside of employees' hours of work. Employees are not obligated to respond outside of their normal hours of work except as specified in this Policy, the City's Smartphone Guidelines if applicable, and the City's Customer Service Standards. 4. POLICY CONTENT: 4.1 Disconnecting from work a. An employee's ability to disconnect from work depends on the City's operational needs and the duties and obligations of the employee's position, subject to an 3of10 Page 54 of 64 POLICY APPLIES TO THE FOLLOWING: ❑x All Employees ❑ Management ❑ Permanent Full -Time Employees ❑ Permanent Full -Time Non Union ❑ Permanent Full -Time C.U.P.E. 791 ❑ Temporary ❑ Part -Time Non -Union ❑ Student ❑ Permanent Full -Time Union ❑ Continuous Part -Time Employees ❑ Part -Time Employees ❑ Continuous Part -Time Non -Union ❑ Continuous Part -Time Union ❑ Specified Positions only: ❑ Other: ❑ Council I ❑ Local Boards & Advisory Committees Application a. This Policy applies to all employees, as defined by the Ontario Employment Standards Act, 2000 ("ESA"), whether they are working remotely, in the workplace, or are mobile. For clarity, "employee" under this Policy means only those employees of the City which are considered employees under the ESA. b. Some employees may be eligible to receive overtime pay, lieu time or participate in on-call or standby programs. During periods for which employees are compensated under an applicable collective agreement or policy, the terms of this Policy does not apply. c. The Policy does not apply to parties outside the employment of the City of Kitchener and therefore, outside parties may communicate with employees outside of employees' hours of work. Employees are not obligated to respond outside of their normal hours of work except as specified in this Policy, the City's Smartphone Guidelines if applicable, and the City's Customer Service Standards. 4. POLICY CONTENT: 4.1 Disconnecting from work a. An employee's ability to disconnect from work depends on the City's operational needs and the duties and obligations of the employee's position, subject to an 3of10 Page 54 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work employee's employment contract, applicable collective agreement and/or their minimum statutory entitlements under the ESA. b. Nothing in this Policy precludes the City or other employees of the City from contacting colleagues outside of what may be considered normal working hours or standard business hours, subject to any rights or entitlements the receiving colleague or employee may have under their employment contract, applicable collective agreement and/or their minimum statutory entitlements under the ESA. c. This Policy does not afford employees a "right to disconnect" beyond what is within their individual employment contract, applicable collective agreement and/or their minimum statutory entitlements under the ESA, which may include rights or entitlements speaking to: normal hours of work and hours free from work, overtime pay, meal and/or rest periods, public holidays and public holiday pay, and vacation. d. Nothing in this Policy is intended to amend or supersede any grievance procedure or other aspect of any applicable collective agreement. 4.2 Exceptions a. In the ordinary course of business there will be situations when it is necessary to contact colleagues outside of an employee's normal working hours, including but not limited to: checking availability for scheduling; ii. to call in sick or arrange for another form of leave; iii. to arrange for an employee to fill in on short notice for a colleague who has called in sick or is unavailable for work; iv. where an employee is on call or stand-by; V. for legitimate employment-related reasons where Human Resources or management may need to contact an employee who is not actively at work; vi. where unforeseeable circumstances may arise (e.g., a facility closure); vii. where an emergency may arise (e.g., a fire emergency, infrastructure failure, workplace injury, weather event, or where there is a risk to public safety); viii. other business or operational reasons that require contact outside of an employee's normal working hours including but not limited to: attending advisory, public, standing committee or council meetings; responding to a time sensitive media inquiry; responding to a time -sensitive customer service request; in response to a legislative/inspection issue; or to respond to a time - sensitive unplanned Council report requirement. 4of10 Page 55 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work b. Employees/teams who may need to be available after hours to respond to time - sensitive communication should have in place an established protocol to determine the appropriate communication method (e.g., a cell phone call, an email with the subject "URGENT") to reach employees where an operational requirement justifies after-hours communication. There is otherwise no expectation that emails or other unspecified communications channels are being actively monitored after hours. c. Where co-workers voluntarily wish to communicate with one another for work-related purposes outside of their normal working hours, these occasions must be communicated, negotiated and agreed upon ahead of time with the understanding that this is not to become a regular practice or expectation for the staff involved. 4.3 Guidelines to support disconnecting from work a. Working Hours An employee's normal working hours are as set out in their employment contract and/or applicable collective agreement, and may be subject to HUM - VAC -135 Hours of Work and Rest Periods as well as modification based on HUM -WOR -2009 Modified Hours Program and/or HUM -WOR -010 Alternative Working Arrangements. ii. Normal working hours for employees may vary. It is important to remember that all employees' ability to disconnect from work is within the context of their own individual work schedules. iii. Despite the establishment of normal working hours, all employees recognize that there may be circumstances where work must be completed outside of normal working hours. iv. Employees with a corporate email account should indicate their normal working hours in their online calendar (e.g., Outlook) and are encouraged to block their lunch and/or breaks where applicable. b. Communications Where possible, employees should send and/or check work-related communications during normal working hours. Due to differing/non-standard work schedules within the City, some employees may send communications outside of the normal working hours of recipients. The recipient should understand that they are not expected to respond until their working time recommences unless otherwise required and stipulated per the circumstances as outlined in Section 4.2. ii. Employees should be mindful that responding to communications after hours can create an expectation for some employees that they will always respond after hours. By the same token, management should recognize that sending communications after hours can create a perceived expectation for their staff 5 of 10 Page 56 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work to respond and should therefore not create an environment that pressures their staff to respond to messages after hours. Electronic tools are available to delay delivery of non -urgent communications sent outside of normal working hours. iii. Employees should be mindful of the communication channel that they select to use and reserve real-time communication methods such as instant messages (e.g., Teams chat), text messages, cell phone and video calls for use during the normal working hours of the affected employees, or for urgent after-hours communication only (per the circumstances as outlined in Section 4.2) with the aim to minimize disturbance when non -urgent after-hours communications are sent. iv. If an employee is not online or available during their normal working hours, it is expected that they will update their communication tools (e.g., Microsoft Teams) status and calendar (e.g., Outlook). V. Work-related communications should not be sent to or from employees' personal mobile phones, e-mail addresses, social media accounts, telephone numbers or other devices except where the employee's personal contact information is designated as the primary communication channel (i.e., the employee does not have a corporate email account or City -issued smartphone) or there is agreement to communicate in this manner as stipulated in Section 4.2. vi. Some employees, depending on their role, may be provided with mobile devices such as smartphones. Employees with a City -issued smartphone should follow the City's Smartphone Guidelines which establish protocols for after-hours communication. c. Meetings Where possible, meetings should be scheduled during the normal working hours of attendees, and organizers should be mindful of the agenda to ensure that the meeting concludes on time. ii. When scheduling meetings, employees should note the availability of attendees by making use of digital tools (e.g., their Outlook calendar) to select appropriate meeting times that avoid meal and/or rest periods where indicated. iii. Meeting invitations/changes should be sent during normal working hours where possible except where prompt after-hours notification benefits the recipient in arranging their schedule, and senders should be mindful of the potential impact on the recipient of receiving an after-hours meeting invitation/change that may be cause for concern. 6of10 Page 57 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work d. Vacation Vacation is important to support employee health and wellbeing. All employees should seek to take their allotted vacation entitlements as set out in their applicable collective agreement, employment contract and/or the HUM -VAC -245 Vacation Policy. ii. Employees should work with their supervisor or designated backup employees to ensure a plan is in place to address job -specific duties that must be completed to maintain service levels and fulfil operational requirements while the employee is on vacation. iii. Employees taking vacation are expected to use all applicable tools (e.g., Outlook calendar, automatic email replies, voicemail greeting) to update their status and to ensure that impacted colleagues and/or customers are informed of their status, and in accordance with the City's Customer Service Standards, provide an alternate employee who can be contacted regarding urgent matters. 4.4 Employer responsibilities a. The City will take steps to ensure that all employees, regardless of their place of work, are: informed of what their normal working hours are reasonably expected to be and are informed of the circumstances in which they will be expected to engage in work-related communications outside their normal working hours; ii. able to take applicable meal, rest periods and hours free from work as required by law, applicable collective agreement or contract; iii. able to take vacation or other leave entitlements as required by law, applicable collective agreement or contract and not be asked to perform work during this time; iv. able to work in a safe and healthy working environment. 4.5 Employee Responsibilities a. All employees are responsible for understanding the contents of this Policy and following the guidelines it contains. b. The City expects all employees to comply with the following in the course of their work. Employees must: ensure that they manage their own working time and consider their obligation as an employee, while working, to take reasonable care to protect their health and safety and that of their colleagues; 7of10 Page 58 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work ii. co-operate fully with any appropriate and/or reasonable mechanism utilized by the City to record working time or update their working status (e.g. out -of - office messages), including when working remotely, flexibly or when mobile; iii. be mindful of colleagues' working hours (e.g., by not routinely emailing or calling outside of normal working hours or expecting answers or responses outside of normal working hours) except per the circumstances outlined in Section 4.2; iv. abide by the City's Customer Service Standards; V. comply with the City's overtime, lieu time and hours of work policies, procedures, and/or applicable collective agreement(s), including any requirements to obtain prior approval before performing overtime work; vi. advise their supervisor or manager if they feel their workload or other factors are preventing them from being able to take meal, rest, break or hours -free - from -work periods that they are entitled to; vii. work with their supervisor and/or a designated alternate employee to ensure arrangements are in place to enable the employee to disconnect while on vacation or leave. 4.6 Supervisor responsibilities a. The City expects all supervisors to comply with the following in the course of their work. Supervisors must: work with their team to establish work practices that support this Policy; ii. be mindful of times that communications are sent by their team members and work with team members who may be struggling to disconnect to identify solutions; iii. enforce this Policy including responding to any complaints associated with the implementation of the Policy within their area of responsibility; iv. ensure employees are able to take applicable meal, rest and break periods, and have the appropriate hours -free -from -work as required by law, their employment contract and/or applicable collective agreement language; V. ensure employees are able to take vacation or other leave entitlements as required by law, contract and/or applicable collective agreement language. 4.7 Senior leadership responsibilities a. The City expects all supervisors to comply with the following in the course of their work. Senior leaders must: 8of10 Page 59 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work fulfill supervisory responsibilities listed in Section 4.6; ii. ensure that their divisional/departmental staff are aware of and understand the policy; iii. enforce this Policy including responding to any complaints associated with the implementation of the Policy within their area of responsibility. 4.8 Right to be free from reprisal a. Employees can disconnect from work, except per the circumstances as outlined in Section 4.2, outside of their normal workday without fear of reprisal. This means that employees: are not expected to respond to work-related communication outside of their regular working hours, while on break, or during any paid or unpaid time off; ii. will not face repercussions or be penalized for not communicating outside of their regular working hours. b. If an employee believes they are being subject to reprisal for disconnecting from work in accordance with this Policy, they should report such concerns per Section 4.9 Reporting concerns. 4.9 Reporting concerns a. All employees are expected and required to report any concerns or issues they may have which they feel is impacting their ability to disconnect from work. b. Employees should report such concerns or issues, in writing, to their immediate supervisor. If that is not appropriate or the matter cannot be resolved by doing so, employees should direct their concerns or issues to their senior leadership or Human Resources for support or resolution. c. Employees will not be subject to reprisal for reporting such concerns as outlined above. 4.10 Posting, Notice and Retention a. The City shall provide a copy of this Policy to each employee within 30 calendar days of implementation. Should any changes be made to the Policy after its implementation, the City shall provide each employee a copy of the revised Policy within 30 days of the changes being made. b. The City shall provide a copy of this Policy to all new employees upon onboarding and within 30 calendar days of the employee commencing employment with the City. 9of10 Page 60 of 64 Policy No: HUM -WOR -2032 Policy Title: Disconnecting From Work c. The City shall retain a copy of this and any revised version of this Policy for three years after it ceases to be in effect. 5. HISTORY OF POLICY CHANGES Administrative Updates Formal Amendments 10 of 10 Page 61 of 64 Staff Report Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: June 20, 2022 SUBMITTED BY: Ryan Hagey, Director of Financial Planning & Reporting, 519-741-2200 ext. 7353 PREPARED BY: Ryan Hagey, Director of Financial Planning & Reporting, 519-741-2200 ext. 7353 WARD(S) INVOLVED: All Wards DATE OF REPORT: June 9, 2022 REPORT NO.: FIN -2022-312 SUBJECT: Grant Update - 2020 & 2021 RECOMMENDATION: For information REPORT HIGHLIGHTS: • The purpose of this report is to provide Council with requested information regarding grants for the past two years. • During 2020 & 2021 the City of Kitchener received or was approved for $117M of external grant funding • This report supports the delivery of core services. BACKGROUND: During a previous meeting, Council asked staff for information related to the City's grant applications. This report includes information regarding grants for 2020 & 2021, and is anticipated to be an annual report to Council going forward. REPORT: Due to the diligence and efforts of staff across the organization to identify and apply for grants, during 2020 & 2021 the City of Kitchener received or was approved for $117M of external grant funding. Nearly half of this funding ($50M) relates to a single grant, the Disaster Mitigation and Adaptation Fund (DMAF) which will be received over a number of years to help the City improve its resiliency to climate change. Other large grant amounts include: • $21.6M in Canada Community Building Funding (formerly Federal Gas Tax) towards City capital projects • $20.4M in Safe Restart & COVID-19 Recovery funding to offset the impacts of the pandemic • $17.9M in Community, Culture, and Recreation funding for the Aquatics Centre at RBJ Schlegel Park *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 62 of 64 In addition to the funding highlighted above and in the attached schedule, the City also supports grant applications for related organizations such as Centre in the Square and THEMUSEUM. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Grant funding received from other levels of government or other third party organizations help reduce the cost to the City to provide valued programs and services to its citizens. Without these grants, the City would have to consider other options such as: • Increasing tax/user rates • Reducing project scope • Cancelling projects COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer ATTACHMENTS: Attachment A — Grant Applications Approved or Funding Received 2020 & 2021 Page 63 of 64 Al N N p 0 N N o> I� O N O N N (V O N O N O> N M N °o.'E° O N O N O N r O O N N O O N N O O of O O N O N � V O N O N Op V O O N N O O N N Op Op V 01 0 N N N p N N N O O Lfl O Ol V M M N O N N N O N N [O O h I a O N O N OO O N O N O N O NI� N 16 O O N N O O N N O O V O V O N O O N N 00 N N O M O M O O� h N N O N W O c0 N O N N 19 N N O O N N N O mh V N O N Op c0 N O N Ol c0 p N O N O O O N O N O V O N O N E N O N O O M N R N N N N N N N V of i(J N V N WN N N N O N N O O O O M I� O N N O O N N I� n O p r W O M N N O O N N 0 M c0 V N S N O N O N O M A m V a' 5 05 R ° a` a` m a U) R E .� co o 0 y o .E o 0 — o E U R o y m o_ u m T ?, m E W o~ a w 0 n— m m° ° Y m m z m o U x E n -• C7 C7 -oo° ._ c c V _- m U° U t E m °� K N °== ._ T 47 "c0 > .> R " c o J J U E 2 _«� o 3= m C o li E N > N O LL _ 6 .a "30 � m `° m m `m N N o o 0 L; a U T> > E. - ° n m ° N u) o m R = `>° o s 0 `o a o ¢ ¢ N m❑❑ a o6 t` 'o` m E, ° U i ❑ Sp ¢ c N R O. m o •- N o V= R N N ° v E m E E2 E2 Y O O m E o_ a — o o N _ E nom.. _ T m oa ° o ° am LL ... c— U U m— N 6� mU N o N O O E _ m m li c° N p .'�... cRi O_. 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