HomeMy WebLinkAboutFIN-2022-287 - T22-033 Uniroyal-Goodrich Park and Fenwick Park ImprovementsFinancial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: June 20, 2022
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Harvey Mariera, Procurement Specialist, 519-741-2200 ext. 7217
WARD(S) INVOLVED: 8 and 10
DATE OF REPORT: June 13, 2022
REPORT NO.: FIN-2022-287
SUBJECT: T22-033 Uniroyal-Goodrich Park and Fenwick Green Improvements
RECOMMENDATION:
That Tender T22-033 Uniroyal-Goodrich Park and Fenwick Green Improvements, be awarded
to Quality Property Services. Toronto, Ontario, at their quoted price of $219,553.74., plus
H.S.T. of $23,146.45, for a total of $232,700.19, provided a satisfactory contract is executed.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-
law 2017-106;
The reason this report is coming forward is that the value of the bid being recommended for
award is in excess of both, the Council approved budget, and temporary measures approved
by Council through FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends;
There were two (2) solicitations received for this procurement; and
This report supports the delivery of core services.
BACKGROUND:
As part of the capital improvements program, Uniroyal Goodrich Park (Ward 10) and Fenwick Green
(Ward 8) are two neighbourhood parks identified for upgrades that have been in use for many years.
The purpose of the upgrades is to also meet accessibility standards, replace aging park
infrastructure, and address operational constraints while creating park spaces that reflect the current
standards and needs of their communities.
Uniroyal-Goodrich Park is a well-used and valued park and active community garden site.
Community engagement was conducted between 2017 and 2019. Following engagement, a two-
phase approach to site rehabilitation was proposed. The site improvements include the addition of
a small play area that meets current Canadian Safety Association (CSA) standards. The Uniroyal-
Goodrich Park site works (Phase 1) originally commenced in 2019 and where completed in late
2021. Phase 2 work (installation of play elements and other infrastructure and minor landscaping),
are currently incomplete. Staff believe it is important to complete these enhancements to fully open
the park for public use.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Fenwick Green is a well-used park with drainage issues identified surrounding, and within, the
existing play area. Working with the Councillor, opportunities to add inclusive play options as well as
seating areas and accessible picnic tables were determined and prioritized when addressing the
existing drainage issues.
Both parks have been deemed a priority.
The scope of the work for this tender includes:
Uniroyal-Goodrich Park
Completion of the play area works initiated (Phase 2) and installation of play equipment to
bring the design of the play area in line with current safety and accessibility standards, and
operational needs
Completion of community gathering opportunities with site furnishings including seating,
picnic tables and a waste receptacle.
Fenwick Green
Address existing drainage issues surrounding and within the existing play area
Updating the play space with the addition of new play amenities to bring the design of the
play area in line with current accessibility standards, and operational needs
New community gathering opportunities with a seating area and accessible picnic table
New tree planting to provide shade
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by twenty-one (21) interested parties and by the closing date of Monday May 2, 2022, two (2)
tenders had been received.
The following tenders were received:
Bid Price
Quality Property Services Toronto, Ontario $232,700.19 *
Hardscape Concrete & Interlock. Cambridge, Ontario $297,295.94
Uniroyal-Goodrich and Fenwick Green Park budgets were established as part of the 2019 capital
budget cycle. Between 2019 and 2022 staff have been seeing significant upward inflation (well above
the budget applied ~2%), on many elements within parks and open spaces, in particularly in regards
to play equipment. Additional to this, as identified in FIN-2022-149, staff are seeing significant
budgetary pressures as a result of global supply chain pressures and high demand for contractors
to perform work, with labour market challenges. In addition to inflationary pressures on elements
within parks, staff believe that the significant overage reflects market pressure on contractors to
perform the works.
Staff do not believe that deferring work and reducing the scope of work to meet a lower budget will
result in a satisfactory community experience, nor will deferring work and re-tendering result in lower
pricing.
The tenders were reviewed by C. Bacon, Landscape Architect, and A. Visneski, Mgr Parks and
Opens Space Design and Development, who concur with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope however, the upset
limit is over the funding available (B) for this project. Funding for this project is included within the
approved capital budget. The estimated deficit (D) will be funded by the surplus on the Rolling
Meadows trail project.
T22-033
Uniroyal-Goodrich Park and Fenwick Green Improvements
Estimated Cost
Tender T22-033 costs, including HST 232,700.19
less: HST rebate (23,146.45)
Net Cost Being Awarded 209,553.81 A
Projected Other - costs for decommissioning and
repurposing equipment 10,000.00
Total Estimated Cost 219,553.74 C
Budget
2022 Capital Budget 110,000.00
Parks Improvement Fund 62,500.00
Total Budget 172,500.00 B
Total Estimated Surplus/(Deficit) (B - C) (47,053.74) E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department