HomeMy WebLinkAboutFIN-2022-372 - T22-085 Doon Village Road Bridge Rehabilitation
REPORT TO: Committee of the Whole
DATE OF MEETING: August 8, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Procurement Specialist, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Ward 4
DATE OF REPORT: July 14, 2022
REPORT NO.: FIN-2022-372
SUBJECT: T22-085 Doon Village Road (25m West of Doon South Drive to 250m
West of Doon South Drive) Bridge Rehabilitation
RECOMMENDATION:
That T22-085 Doon Village Road (25m West of Doon South Drive to 250m West of Doon
South Drive) Bridge Rehabilitation, be awarded Clearwater Structures Inc., Ajax, Ontario,
at their tendered price of $ $1,475,366.22, including provisional items and contingencies
of $137,780., plus H.S.T. of $191,797.61, for a total of $1,667,163.83.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
The reason this report is coming forward is that the value of the bid being recommended for
award is in excess of both, the Council approved budget, and temporary measures approved
by Council through FIN-2022-149 Temporary Measures Supply Chain and Inflationary
Trends;
There were two (2) solicitations received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Engineering Services is proceeding with the Rehabilitation of Doon Village Road Bridges #1
(802) & Bridge #2 (803) located West of Doon South Drive in Kitchener. These bridges were
constructed in 1924 and 1929 respectively and both the structures were widened in 1986 to
include a sidewalk. These structures are well past their expected service life and require
rehabilitation to avoid further escalated deterioration and to maintain these bridge structures in
safe operating condition.
The project is scheduled to begin on August 15, 2022, weather permitting.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by twenty-two (22) interested parties and by the closing date of Thursday June 2, 2022, two (2)
tenders had been received.
The following tenders were received:
Bid Price
Enscon Ltd. North York ON $1,625,160.35
Clearwater Structures Inc. Ajax ON $1,667,163.83 *
Enscon Ltd. submission was not considered as they did not satisfy the Proof of Contractor Ability
portion of the tender, their submission was subsequently disqualified.
The tenders were reviewed by M. Galloway, Wood Environment & Infrastructure Solutions, the
who concurs with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves City Staff and resources from across the corporation. These costs
are included in the line item "Proje
itemized when they exceed $125,000.00. Included in this line item are staff time and expenses
for all City Staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements and
any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is above the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated deficit (D) will be funded by sources
shown below.
Tender T22-085
Doon Village Road (25m West of Doon South Drive to 250m West of Doon South Drive)
Bridge Rehabilitation
The total budget for all phases of this project is $1,340,000.00
Estimated Cost for this Phase of Work
Tender T22-085 costs, including HST 1,667,163.83
less: HST rebate on tender (165,831.09)
Net Cost Being Awarded 1,501,332.74 A
Projected Costs: Staff Time 21,802.33
Total Estimated Cost for this Phase of Work $1,523,135.07 C
Budget for this Phase of Work
Doon Village Road Bridge #802 and #803 1,100,000.00
Total Budget for this Phase of Work $1,100,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B C) (423,135.07) D
Transfers from Other Sources
Transfer from Road Bridge Repairs Account (2023) 175,000.00
Transfer from Road Resurfacing Account 100,000.00
Transfer from Legislated Bridge Inspection Closeout 15,000.00
Transfer from Balzer Road Closeout 38,000.00
Transfer from Canada Community Building Reserve 105,000.00
Total Transfer from Other Sources $433,000.00
Estimated Surplus/(Deficit) from previous phases (8,444.43)
Total Estimated Surplus/(Deficit) 1,420.50 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department