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Home My WebLink AboutFIN-2022-380 - Summary of Bid Solicitations Approved by the Manager of Procurement (April 1, 2022 - June 30, 2022) Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: August 22, 2022 SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214 WARD(S) INVOLVED: N/A DATE OF REPORT: June 30, 2022 REPORT NO.: FIN-2022-380 SUBJECT: Summary of Bid Solicitations Approved by the Manager of Procurement (April 1, 2022 June 30, 2022) RECOMMENDATION: For Information REPORT HIGHLIGHTS: The purpose of this report is to provide a quarterly update on Procurements that have been approved through delegated authority in accordance with the Purchasing By-law 2017-106 There were thirty-three (33) approved bid solicitations in this quarter. There were fifteen (15) approved bid solicitations in accordance with FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends This report supports the delivery of core services. BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award In March 2022, Council approved FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends. By removing the need to bring projects already approved by Council through the budget process back to Council for award, the overall timing of award of projects has been reduced from 20-60 days to under 7 days. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. REPORT: Appendix 1 is a listing of the thirty-three(33) information. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: All bid solicitations awarded by the Manager, Procurement, were within approved budgets. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ATTACHMENTS: Attachment 1 Listing of Approved Bid Solicitations (April 1, 2022 June 30, 2022) * **** *** ) $48,090.00* $465,408.50$613,442.00 $360,400.00**$413,835.00$211,670.00**$339,865.00 ,777,384.50*** $903,400.00**$399,750.00*** ) 4,659,322.64*** $2,202,017.51$$2 Exclusive of HST Award Amount ( June 30, 2022 operating $477,000.00$440,000.00$300,000.00$400,000.00$354,000.00 Funded from $1,957,000.00$4,504,000.00$2,635,000.00$1,024,493.47 Budget Amount ICIP Grant FundedICIP Grant Funded April 1, 2022 Consulting, Sheet Metal ONON Solicitations ( N N N N N N ON Excavating Ltd., Awarded Vendor AAR Excavating Limited, - JLondon, OGedcoBrantford, OJ. Weber Contracting Limited, Breslau, OSteed and Evans Limited, St. Jacobs, OSemple Gooder Roofing Corporation., Toronto, ONViana Roofing & Sheet Metal Ltd., Toronto, Land Use Research Associates Inc., Hamilton, OLyncon Construction Inc., Paris, ONBrantco Construction, Cambridge, ONViana Roofing &Ltd., Toronto, Stirling RothesayToronto, OCFS Canada, Dundas, Registry Listing of Approved Bid 1 The Downtown and Name The Museum Breithaupt - Number Park Bridge ttachment A North) Road Resurfacing Roof Replacement - 017 Roof Replacement 019 024 Consulting Services 032 Roof Replacement 040 Master Space Planning Program043 Automatic Pedestrian Doors Bid Solicitation147 Southdale Avenue (Kehl Street to 011 Rossford Crescent (Markwood Drive 012 Stewart Street and Joseph Street 013 Bell Lane (Francis Street North to 028 Lynn Valley029 Multiple Trail Improvements ------ ------ T21Hoffman Street) Road ReconstructionT22to Markwood Drive) Road ReconstructionT22Road ReconstructionT22Water Street Q22Project 2Q22TheatreQ22Kitchener Vision and PrinciplesT22ReplacementT22Q22Centre Q22Q22Preventative Maintenance and Service Program *** ********* $45,015.00*$58,088.50* $200,000.00*$113,990.00* $232,059.00**$304,000.00 $203,720.00**$209,660.58*$137,400.00*$348,815.00*$114,950.00***$770,455.00* $1,866,495.40** operatingoperatingoperatingoperatingoperating $585,000.00$282,000.00$365,000.00$316,000.00$100,000.00$100,000.00 Funded from Funded from Funded from Funded from Funded from $1,997,000.00$1,387,000.00 NS N ONON NN L N NN N O N O Aquafor Beech Limited, Mississauga, Colliers Project Leaders Inc., Burlington, OKUBRA Data Transfer, Ltd., Mississauga, Northern Business Intelligence, Dartmouth, Conestogo Electric Inc., Kitchener, OFST Canada Inc. o/a Joe Johnson Equipment, Innisfil, OBulldog Sanitation, Puslinch The Gordon Company, Caledonia, OGrower's Choice Landscape Products Inc., Kitchener, Work Equipment Ltd., Courtland, OMDS Technologies Inc., Park Ridge, IMartinSimmons Architects Inc., Kitchener, OMatrix Solutions Inc., Calgary, AB - - Disaster Disaster -- McLennan - Renovations Sewer Cleaner - Organization and - Tree Planting Along City Professional Services for City Hall -Road Condition Inspection & - 051 Professional Services 059 Consulting Services 060 Corporate Printing of Property Tax, 063 Geotab GPS Equipment and 064 Installation of Electric Vehicle 065 Supply Rental Tandem Axle 067 Portable Toilets and Wash Station 070 074 Supply Soils, Conditioners and 075 Two (2) Rubber Tire Four Wheel 076 078 079 Professional Services ------------- Q22Mitigation and Adaptation Fund Bundle A New Stormwater Management FacilitiesQ22ParkQ22Utility and Miscellaneous BillsQ22Related ServicesQ22Charge StationsQ22Combination VacuumQ22RentalsQ22Boulevar ds, Medians, Parks and Other City LandsQ22MulchQ22Drive Diesel Powered Articulated Utility TractorQ22Pavement Management System Update (Cooperative)Q22Counter Service ReSecurity Operations Centre Q22Mitigation and Adaptation Fund Bundle C Creek Improvements and Realignment * **** *** 188,709.71$65,025.00* $ $140,800.00**$240,692.00**$100,400.00** $133,973.28$395,000.00*$312,101.15* operatingoperatingoperating , or returned where appropriate. $200,000.00$275,000.00$133,973.28$192,000.00$322,000.00 Funded from Funded from Funded from on future phases Supply Chain and Inflationary Trends N N N ON N ON N N O Can Wall Systems Inc, - PreMississauga, OHardscape Concrete & Interlock, Cambridge, Weber Supply Company, Kitchener, OPremier Equipment Ltd., Elmira, ORead Jones Christoffersen Ltd. Toronto, Tri City Materials LimitedPetersburg ONCoco Paving Inc., Petersburg, O Kitchener Asphalt Limited, St. Jacobs, O Innovative Surface Solutions Canada, Ajax,KTI Limited, Aurora, ON - 149 Temporary Measures - Led Kitchener 2022 - - Spandrel Region- Delivery of Aggregates Propelled Front - Cooperative will remain within the capital account and will be used - 084 Janitorial Paper Products and - 081 Elastomeric Wall Coating 082 Barrier Free Access Renovations 086 Supply and Delivery of Three (3) 087 Professional Services 094 Supply and 095 Supply of Asphalt Products112 Domestic Natural Gas Meters ------- urplus funds Approved in accordance with FIN S Q22Memorial AuditoriumQ22Harry Class PoolFPO22Garbage BagsQ22Diesel Powered SelfMounted Rotary MowersQ22Panel and Exterior Cladding ReplacementQ22Q22Q22 Initial contract term, additional renewals available ******