HomeMy WebLinkAboutAudit Minutes - 2022-09-26Audit Committee
Minutes
September 26, 2022, 5:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor C. Michaud
Councillor K. Galloway-Sealock
Councillor P. Singh
Councillor B. loannidis
Councillor M. Johnston
Councillor D. Chapman
Councillor S. Marsh
Absent: Councillor J. Gazzola
Staff: D. Chapman, Chief Administrative Officer
M. May, General Manager, Community Services and Deputy
Chief Administrator
V. Raab, General Manager, Corporate Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
A. Fusco, Director Legislated Services/City Clerk
C. Tasker, Internal Auditor
D. Saunderson, Deputy Clerk
1. Commencement
1
The Audit Committee held an electronic meeting this date, chaired by Acting
Mayor S. Davey, commencing at 5:04 p.m. Mayor B. Vrbanovic and Councillor M.
Johnston attended the meeting virtually.
2. Status Updates
2.1 3rd Quarter 2022 Audit Status Report, CAO -2022-418, CAO -2022-418
The Committee considered Chief Administrative Office report CAO -2022-4188,
entitled "3rd Quarter 2022 Audit Status report", dated August 25, 2022, providing
a summary of the internal audit assurance and consulting services completed
during the period of January to September 2022.
Councillor P. Singh and C. Michaud entered the meeting at this time.
C. Tasker, Internal Auditor, presented the Report advising the audits contained
within the report include: the Sign Shop, a lean process review and inventory
control, a status updated on procurement and 3 confidential investigations
related to staff and theft.
C. Tasker presented the audit on the Sign Shop, noting the Sign Shop Lean
process review examined the inventory control processes related to the
manufacture of signs. Multiple process improvements were made to improve
customer service, inventory and workorder accuracy and the section is well
positioned to continue improving their processes. C. Tasker then responded to
questions from the Committee.
C. Tasker then presented the status update related to the procurement audit,
noting the status update found that three of five recommendations have been
completed, one is in progress, and one not started. There are no high-risk
outstanding actions currently. This topic will remain in the rotation of controls
and compliance audits.
Finally, C. Tasker advised over the past year there have been three allegations
of theft brought to Internal Audit for investigation. C. Tasker stated one lacked
enough detail to substantiate, while the other two uncovered theft of City funds.
C. Tasker stated the confidential investigations resulted in termination with cause
of two employees and recovery of funds.
On motion by Councillor B. loannidis
It was resolved:
"That Chief Administrative Officer report CAO -2022-418, regarding the 3rd
Quarter 2022 Audit Status Report, be received for information."
E
Carried
Adjournment
On motion, this meeting adjourned at 5:26 p.m.
Dianna Saunderson
Manager of Council/Committee Services & Deputy Clerk