HomeMy WebLinkAboutFIN-2022-507 - Summary of Bid Solicitations Approved by the Chief Procurement Officer (July 1, 2022 - September 30, 2022)
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: December 19, 2022
SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: November 28, 2022
REPORT NO.: FIN-2022-507
SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement
Officer (July 1, 2022 September 30, 2022)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Procurement By-law
2022-109.
There were twenty-four (24) bid solicitations approved in this quarter.
There were six (6) bid solicitations approved in accordance with FIN-2022-149
Temporary Measures Supply Chain and Inflationary Trends.
This report supports the delivery of core services.
BACKGROUND:
In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code),
section 27.1. The CPO must submit quarterly procurement information reports to Council
a) The circumstances and details of approved procurements exceeding $120,000 in value,
under delegated authority of the CPO; and
b) the circumstances and details of any emergency purchase(s) with a procurement value
exceeding $120,000.
In March 2022, Council approved FIN-2022-149 Temporary Measures Supply Chain and
Inflationary Trends. The temporary measures expire December 31, 2022.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
REPORT:
Attachment1 is a listing of the twenty-four (24)
information.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All bid solicitations awarded by the Chief Procurement Officer, were within approved
budgets, or were approved in accordance with FIN-2022-149 Temporary Measures Supply
Chain and Inflationary Trends.
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 Listing of Approved Bid Solicitations (July 1, 2022 September 30, 2022)
*
)
00.00*
Spend
0
,
128$94,701.95*
)
$$165,800.00*
$391,219.00**$188,500.00**$633,696.25**
$1,007,924.24**
Estimated Annual
Exclusive of HST
Award Amount
(
operatingoperatingoperating
September 30, 2022
$481,800.00$200,000.00
Funded from Funded from Funded from
$1,145,000.00$1,083,000.00
Budget Amount
July 1, 2022
BC
,
N
N
NN
N
Solicitations (
N
Waterloo Ltd.,
-
ON
Inc.,
Awarded Vendor
2ISOLUTIONS IncNorth York, ON Beyond Technologies Consulting Inc.,Montreal, QC ContaxFergus, Invenio Business Solutions (Canada)West VancouverQuestica Inc, Oakville, ORegional Sewer
and Watermain Ltd, Cambridge, OSQM Janitorial Services Inc. Mississauga, OOverhead Door Co. of KitchenerKitchener, OEverest Signs Ltd., Toronto, OWalterFedy Inc., Kitchener, O
of
SAP
-
Listing of Approved Bid
and Name
1
Number
ttachment
A
Street (Weber Street East to
Professional Services
Maintenance & Repair Service
016
-
034 Event Cleaning at Kitchener 035 Overhead Doors, Man Doors, Docks 068 Design, Supply, and Installation 071 Professional Services for Admiral
025 Budget Software Solution
Bid Solicitation026 Scott
----
-
-
RFSQ22PartnersP22T22Duke Street East) Road ReconstructionQ22Memorial Auditorium ComplexQ22& EquipmentQ22Digital Signage at the Kitchener Memorial AuditoriumQ22Road, Marlborough Avenue,
and Roxborough Avenue Reconstruction
**
**
Spend
,424.00
421
$133,980.00
$$203,600.00*
$294,398.50**$618,328.70**$124,624.75**$389,070.00**
$120,636.48***
$2,337,370.02***$1,450,311.50
Estimated Annual
operating
$310,000.00$110,000.00$761,000.00$137,000.00$160,000.00$448,000.00$759,794.33
Funded from
1,728,000.00
$1,959,000.00$
NNN
N
N
ON
N
N
c.,
Sona Constructor Inc., Hamilton, OParcel Economics Inc., Toronto, OJohn MacDonald Architect. Kitchener, OMTE Consultants Inc., Kitchener, OFVB Energy Inc., Vaughan, OAndrews and Associates
Limited, Etobicoke, Clean Water Works Inc., Ottawa, OKitchener, ON Conestoga Contracting Group InElmira ON Terry Hewitson Enterprises, Ariss, ON Steed and Evans Limited, St. Jacobs,
ONMatrix Solutions Inc., Kitchener, OTecvalco Ltd.,
-
Centreville East Avenue Ottawa
---
Enabling
-
Place Pipe Rehabilitation
-
To Krug Street)
Management Facilities
Street Sweeping, Snow
s
In
-
-
101 Operator and Equipment Rental
-
080 Consultant Services 088 Professional Services 092 Professional Services 096 Professional Services for Downtown 097 Professional Services 098 Cured104 Professional Services for Disaster
105 Natural Gas Meter Bars
073 Carson Drive Sewage Pumping
--------
-
T22Station UpgradeQ22Missing Middle and Affordable HousingQ22Chicopee Community Centre Site ImprovementQ22(Frederick Street ReconstructionQ22Kitchener District Energy System Technical
and Financial AnalysisQ22Street Trunk Sanitary Sewer Condition Survey and Recommend SolutionQ22of Sanitary SewersRFSQ22Standing Offer Clearing and Removal Services for City StreetsQ22Mitigation
and Adaptation Fund Bundle B New Stormwater Q22
**
Spend
$38,273.47*$64,800.00*
$110,000.00*
$252,373.75**$224,045.00**
$154,450.00*$446,438.78***
Estimated Annual
operatingoperatingoperating
, or returned where appropriate.
$158,000.00$285,000.00$235,000.00$446,438.78
Funded from Funded from Funded from
on future phases
Supply Chain and Inflationary Trends
N
NN
ONON
ONON
N
Niagara Falls, O C.R. Wall & CO Ltd, Cambridge, C.R. Wall & CO Ltd, Cambridge, Napa Auto Parts, Kitchener, O2515579 Ontario Inc., Kitchener, OInnovative Surface Solutions Canada, Ajax,
OErsman Const. Inc., Waterloo, Parkway Ford Sales LTD, Waterloo, C.R. Wall Inc.Waterloo, ON
149 Temporary Measures
-
2022
-
will remain within the capital account and will be used
-
Reconstruction
Honeywell Electronic Gas Volume
158
-
112 Domestic Natural Gas Meters121 Equipment and Vehicle Filters123 Snow Clearing City Parking Lots124 Liquid Snow and Ice Control Organic 135 Supply and Delivery of Three (3)
125 Laneway 50008 (King St West to end
-----
-
urplus funds
Approved in accordance with FIN
S
Q22Q22Q22Q22Based Performance EnhancerT22of Laneway) Q22G.V.W. High Roof Cargo VansNSP22Correctors, Pressure Recorders andRelated Equipment & Software
Initial contract term, additional renewals available
******