HomeMy WebLinkAboutCompass Kitchener - 2023-01-11COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
JANUARY 11, 2023 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:05 p.m.
Present: K. Brabazon, T. Glover, A. Fortmanis, W. Rahimi, J. Stephens -Wells, L. Terry, L. Thompson,
and J. Young.
Staff: A. Fritz -Walters, Engagement Program Manager—Strategic Planning
L. Korabo, Committee Administrator
M. Mills, Committee Administrator
1. WELCOME AND INTRODUCTIONS
A. Fritz -Walters convened the inaugural meeting of the new Compass Kitchener Advisory
Committee and welcomed all in attendance. A roundtable of introductions was held.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - NIL
3. ADVISORY COMMITTEE TRAINING AND ORIENTATION
M. Mills, Committee Administrator, provided advisory committee training and orientation via a
PowerPoint presentation. Topics covered were advisory committee roles/reporting structure;
roles and responsibilities of citizen members, staff liaisons and committee administrators;
meeting procedures; Code of Conduct; and conflict of interest.
J. Stephens -Wells requested the presentation be made available to membership via ShareFile.
4. ELECTION OF CHAIR AND VICE -CHAIR POSITIONS
M. Mills opened the floor for nominations for the position of Chair. J. Stephens -Wells indicated
an interest in continuing as the Compass Kitchener Chair and shared additional information
regarding her expertise and thoughts regarding the role. There were no other nominations.
On motion by A. Fortmanis
It was resolved:
"That J. Stephens -Wells be appointed as Chair of the Compass Kitchener Advisory
Committee for the 2022-2024 term."
M. Mills then opened the floor for nominations for the position of Vice -Chair. T. Glover indicated
an interest in the position. There were no other nominations.
On motion by L. Terry
It was resolved:
"That T. Glover be appointed as Vice -Chair of the Compass Kitchener Advisory
Committee for the 2022-2024 term."
5. 2023 PROPOSED WORK PLAN
Members had previously been circulated with a copy of the draft 2023 work plan for Compass
Kitchener. A. Fritz -Walters reviewed each of the identified items under the Committee's five
main areas of responsibility: administration; work plan; advisory committee collaboration; citizen
report card; and Strategic Plan.
During the course of the overview, staff responded to questions of clarification from members.
It was noted that historically both the Chair and Vice -chair attend the Council meeting to present
the recommended community priorities for the new Strategic Plan; the presentation is scheduled
for January 30, 2023. A. Fritz -Walters spoke regarding the newly established Resident Panel
who will be integral to evaluating the proposed 2023-2026 Strategic Plan. A request was also
made to share the Engage Page link to allow members to review the community's feedback
more fully.
5. 2023 PROPOSED WORK PLAN (CONT'D)
COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
JANUARY 11. 2023 - 2 - CITY OF KITCHENER
The Committee supported the proposed 2023 Work Plan as discussed and were advised it will
be presented to Council as information at an upcoming meeting. A. Fritz -Walters will speak with
both the Chair and Vice Chair regarding timing to move the work plan report forward.
6. CITIZEN REPORT CARD(S)
A. Fritz -Walters advised of the Committee's responsibility to conduct an annual review of the
City's progress against the Strategic Plan — a Citizen Report Card. Members had been provided
with a package of information providing the 2022 year-end update report on completed projects.
She advised that 2022 saw five Strategic Plan Actions completed that were contained in the
outgoing Plan. These five actions will need to be evaluated by Compass Kitchener and a report
presented to Council. The five completed actions are:
• Leverage the Energy Efficiency Reserve Fund;
• Tree Canopy Target;
• Waste Diversion Strategy;
• Huron Brigadoon Area School / Community Centre; and,
• Set / Communicate Service Levels.
Members will serve on subgroups to evaluate each of the five actions. A. Fritz -Walters will
schedule virtual subgroup meetings to allow for evaluation and discussion in the coming weeks.
Members were advised the previous Committee had already approved evaluation criteria to be
used during this review. The summary of all five reviews will be compiled into a staff report and
presented to Council as a means to relay the Committee's views on how the City faired in
achieving its 2022 goals. J. Stephens -Wells commented on the different forms of evaluation
that have been used in the past to compile the Citizen Report Card. She noted it would be up
to this Committee to determine how measurement/compliance will be shown in future Report
Cards. J. Stephens -Wells requested that the 2021 Citizen Report Card be shared with the
Committee (Note: the 2021 Citizen Report Card report can be found in ShareFile under
Resource Materials > Report Cards > 2021).
In addition to the 2022 Citizen Report Card, and as the 2019-2022 Strategic Plan has concluded,
the Committee may also wish to conduct a review of all four years of progress. The format of
that report is still to be determined.
Members in attendance were requested to volunteer to evaluate one/more of the five completed
Strategic Plan actions. Members who were not in attendance will also be asked to select an
area to evaluate. A. Fritz -Walters will connect with members regarding potential dates/times to
meet via Zoom and will also provide information packages of background materials for each of
the five areas.
7. MARCH METING — DATE CHANGE
A. Fritz -Walters noted the regular March meeting date on the first Wednesday of the month
conflicts with the next meeting of the Resident Panel. She requested the Committee's support
to move the monthly meeting to Wednesday, March 8t", 2023.
Compass Kitchener members agreed to meet on Wednesday, March 8, 2023. L. Korabo will
send out a revised meeting invitation to each member.
B. OTHER BUSINESS - NIL
9. ADJOURNMENT
The meeting adjourned at 5:30 pm.
L. Korabo
Committee Administrator