HomeMy WebLinkAboutCouncil Agenda - 2023-01-301
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Council Meeting Agenda
Monday, January 30, 2023, 7:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
People interested in participating in this meeting can register online using the delegation registration
form at www.kitchener.ca/delegation or via email at delegation(a)kitchener.ca. Please refer to the
delegation section on the agenda below for registration in-person and electronic participation
deadlines. Written comments received will be circulated prior to the meeting and will form part of the
public record.
The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow
*Accessible formats and communication supports are available upon request. If you require
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*
Pages
1. COMMENCEMENT
The electronic meeting will begin with a Land Acknowledgement given by the
Mayor and the singing of "O Canada."
2. MINUTES FOR APPROVAL
Minutes to be accepted as circulated to the Mayor and Councillors (regular
meeting held December 19, 2022, and special meetings held November 21,
November 28, December 12 and December 19, 2022; and, January 9, January
16, and January 23, 2023) - Councillor M. Johnston.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. COMMUNICATIONS REFERRED TO FILE
4.1 Flag Request Under Policy MUN-FAC-442
4.1.a Hopa-Tropa, Eh -ha - March 3, 2023 - March 7, 2023
4.1.b Irish Real Life Festival - March 11, 2023 - March 18, 2023
4.1.c Canada Vietnam Society - September 1, 2023 - September 4, 2023
5.
FA
PRESENTATIONS
5.1 World Council on City Data (WCCD) ISO 37120 - Platinum Certification
Patricia McCarney, President & CEO, World Council on City Data, will
be in attendance to present the City of Kitchener with their WCCD ISO
37120 Platinum Certification.
DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by 5: 00 p.m. on January 30, 2023, in order to participate electronically.
6.1 Strategic Plan 2023-2026 - Compass Ktchener Advisory Committee
Community Priorities, CAO -2023-047, listed as item 12.2.a.
6.1.a Judy Stephen -Wells and Troy Glover, Compass Kitchener
6.2 Notice of Motion - S. Davey - Development Proposals - Rental Housing
Tenancy Displacements, listed as item 9.2
6.2.a Nabil Kohistani
6.2.b Rob Bidden
REPORTS OF COMMITTEES
7.1 AUDIT COMMITTEE - DECEMBER 19, 2022
7.1.a External Audit Planning Report for Fiscal Year 2022, FIN -2022-520
That the Audit Planning Report for the year ended December 31,
2022 prepared by KPMG, attached as Appendix A to Financial
Services Department report FIN -2022-520 be approved.
7.1.b 4th Quarter 2022 Audit Status Report, CAO -2022-500
That report CAO -2022-500, regarding the 4th Quarter 2022 Audit
Status Report, be received for information.
7.1.c 2023 Internal Audit Work Plan, CAO -2022-494
That the 2023 Internal Audit work plan be approved as outlined in
report CAO -2022-494.
7.2 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - JANUARY
9, 2023
7.2.a Sidewalk Infill Through Roadway Reconstruction in 2023, DSD -2023-
022
Page 2 of 26
That sidewalks be installed on the north side of Delaware Avenue, as
outlined on Development Services Department report DSD -2023-022.
7.2.b 2022 Business Plan Year -End Progress Report and Recommended
2023 Business Plan Project List, CAO -2023-020
That the 2023 Business Plan Project List in Appendix 'B' to Chief
Administrative Officer's report CAO -2023-020 be approved, subject to
2023 budget approval.
7.2.c 2023 Grand River Accessibility Advisory Committee (GRAAC)
Appointments, CSD -2023-003
That the following applicants be appointed to the Grand River
Accessibility Advisory Committee (GRAAC) for a 4 -year term ending
December 31, 2026, as outlined in Community Services Department
report CSD -2023-003, pending ratification by the partnering
municipalities of the City of Waterloo, Region of Waterloo, Township
of North Dumfries, Township of Wellesley, Township of Wilmot, and
Township of Woolwich.
• Alyssa Clelland - Kitchener - New
• Tamara Cooper - Waterloo - New
• Sarah Cunneyworth - Waterloo - New
• Heather Gillespie - Waterloo - New
• Christine Nishiwaki - Township of Woolwich - New
• Farshid Sadatsharifi - Kitchener -New
• Katherine Waybrant - Kitchener - New
• Agency Representation - Brain Injury Association Waterloo
Wellington - New
7.2.d Zoning By-law Amendment ZBA22/022/N/TS, 525 New Dundee Road,
DSD -2023-015
That Zoning By-law Amendment Application ZBA22/022/N/TS
requesting to amend Zoning By-law 2019-051, for HIP New Dundee
GP Inc. be approved in the form shown in the Proposed 'Proposed
By-law', and 'Map No. 1' attached to Development Services
Department report DSD -2023-015 as Attachment 'A'.
7.2.e Official Plan Amendment OP17/003/F/GS, Zoning By-law Amendment 8
ZC17/010/F/GS, 507 Frederick Street, 40, 44, & 48 Becker
Street, Henry Walser Funeral Home Ltd., DSD -2022-478 AND Follow-
up Report DSD -2023-062
Page 3 of 26
That the following motion be referred to the January 30, 2023 Council
Meeting to allow an opportunity to discuss further options related to
on-site minimum parking rates, potential building re -design, removal
of Becker Street from the proposed rezoning and to explore options
regarding parking on Becker Street and on the land legally described
as Plan 42, Pt Lots 27 to 30, RP 58R-15854 Pt 1:
"That Official Plan Amendment Application OP17/003/F/GS for
Henry Walser Funeral Home Ltd, Leeann Marie Walser, Henry
James Walser and 2544770 Ontario Inc. for the property
municipally addressed as 507 Frederick Street, 40, 44, & 48
Becker Street, and a triangular shaped portion of land legally
described as Plan 42, Pt Lots 27 to 30, RP 58R-15854 Pt 1.,
requesting a Commercial land use designation and Specific
Policy Area 58 to permit a crematorium/cremator as an
accessory use to a funeral home, on the lands specified and
illustrated on Schedule `A' and on Schedule `B', be adopted, in
the form shown in the Official Plan Amendment attached to
Development Services Department report DSD -2022-478 as
Appendix `A', and accordingly forwarded to the Region of
Waterloo for approval; and,
That Zoning By-law Amendment Application ZC17/010/F/GS
requesting to amend Zoning By-law 85-1, for Henry Walser
Funeral Home Ltd, Leeann Marie Walser, Henry James Walser
and 2544770 Ontario Inc. be approved in the form shown in the
"Proposed By-law", and "Map No. 1", attached to Report DSD -
2022 -478 as Appendix `B'; and,
That Zoning By-law Amendment Application ZC17/010/F/GS
requesting to amend Zoning By-law 2019-051, for Henry Walser
Funeral Home Ltd, Leeann Marie Walser, Henry James Walser
and 2544770 Ontario Inc. be approved in the form shown in the
"Proposed By-law", and "Map No. 1", attached to Report DSD -
2022 -478 as Appendix `C'; and,
That the Proposed By-law to amend Zoning By-law 2019-051,
attached to Report DSD -2022-478 as Appendix `C', as amended
shall have no force and effect against the subject lands until the
date that all appeals relating to By-law 2022-040
(Comprehensive Review of the Zoning By-law (CRoZBy) Stage
2b — Applying New Residential Zones on Properties) in relation
to the subject lands have been withdrawn or decided and any
applicable appeal periods have expired; and,
Page 4 of 26
That in accordance with Planning Act Section 45 (1.3 & 1.4) that
applications for minor variances shall be permitted for lands
subject to Zoning By-law Amendment Application
ZC17/010/F/GS; and,
That Council give approval under Section 83(3) of the Funeral,
Burial and Cremation Services Act, to establish a Crematorium
proposed at 507 Frederick Street; and further,
That under Section 84(4) of the Funeral, Burial and Cremation
Services Act, staff be directed to send a copy of the Council
decision to the Provincial registrar and the owner, and that staff
also be directed to publish notice of the decision in The Record
newspaper."
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 REGIONAL COUNCIL UPDATE — MAYOR B. VRBANOVIC
9.2 Notice of Motion - S. Davey - Development Proposals - Rental Housing
Tenancy Displacements
Councillor S. Davey has given notice to introduce the following motion
for consideration this date:
"WHEREAS Ontario has a significant housing shortage
necessitating an increase in both affordable and general supply;
WHEREAS the Province has mandated the creation of 1.5M new
homes over 10 years via Bill 23, More Houses Built Faster Act with
Kitchener's share being 35,000 new dwellings;
WHEREAS infill development is generally preferred to greenfield
development, and urban sprawl, for both financial & environmental
sustainability;
WHEREAS infill development has, and will continue to displace
existing residents, often with affordable rental agreements; and,
WHEREAS Kitchener Council acknowledges housing as a basic
human right and has approved a Housing for All Strategy;
THEREFORE BE IT RESOLVED THAT where existing rental
housing cannot or will not be preserved, staff make
recommendations on how the City can support the transitioning of
displaced residents;
THEREFORE BE IT FURTHER RESOLVED THAT staff be
Page 5 of 26
10.
11.
directed to report back by the end of 2023 with recommendations
on tools and best -practices that may be implemented immediately;
tools that may require additional development, possibly as part of
Kitchener's Official Plan review; and suggested advocacy to other
orders of government where support may be outside of our
jurisdiction;
THEREFORE BE IT FURTHER RESOLVED THAT this resolution
be circulated to the Region of Waterloo and other local
municipalities, should they choose to partner, and/or provide
consistency -of -response to this growing challenge throughout our
Region."
THEREFORE BE IT FINALLY RESOLVED THAT this resolution
be circulated to the Association of Ontario Municipalities (AMO)."
QUESTIONS AND ANSWERS
BY-LAWS
11.1 1 STAND 2ND READING
11.1.a To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
11.1.b To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
11.1.c To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
11.1.d Being a by-law to amend Chapter 110 of The City of Kitchener
Municipal Code regarding By-law Enforcement.
11.1.e Being a by-law to further amend By-law 2019-113, to regulate traffic
and parking on highways under the jurisdiction of the City of
Kitchener.
11.1.f To confirm all actions and proceedings of the Council for January 30,
2023.
12. COMMITTEE OF THE WHOLE
12.1 FOR INFORMATION
12.1.a Strategic Plan 2023-2026 - Compass Kitchener Advisory Committee
Community Priorities - CAO -2023-047
12.1.b Summary of Bid Solicitations Approved by the Chief Procurement
Officer (Oct 1, 2022 — Dec 31, 2022) - FIN -2023-045
12.1.c K -W Joint Services Initiative Committee 2022 Update - CAO -2023-
052
11
HFA
PA
Page 6 of 26
13. REPORT OF THE COMMITTEE OF THE WHOLE
14. BY-LAWS
14.1
3RD READING
14.1.a
To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
14.1.b
To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
14.1.c
To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
14.1.d
Being a by-law to amend Chapter 110 of The City of Kitchener
Municipal Code regarding By-law Enforcement.
14.1.e
Being a by-law to further amend By-law 2019-113, to regulate traffic
and parking on highways under the jurisdiction of the City of
Kitchener.
14.1.f
To confirm all actions and proceedings of the Council for January 30,
2023.
15. ADJOURNMENT
Page 7 of 26
Staff Report
Development Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 30, 2023
SUBMITTED BY: Garett Stevenson, Interim Director, Planning, 519-741-2200 etc.
7070
PREPARED BY: Garett Stevenson, Interim Director, Planning, 519-741-2200 etc.
7070
WARD(S) INVOLVED: Ward 1
DATE OF REPORT: January 24, 2023
REPORT NO.: DSD -2023-062
SUBJECT: Follow Up to DSD -2022-478
Official Plan Amendment OP17/003/F/GS
Zoning By-law Amendment ZC17/010/F/GS
Henry Walser Fu
RECOMMENDATION:
That Council further defer consideration of Official Plan Amendment application
OP17/003/F/GS and Zoning By-law Amendment application ZC17/010/F/GS
application to the February 27, 2023 Council meeting to allow addition time for the
Owner, the Applicant, and staff to further review matters outlined below.
REPORT:
On January 9, 2023, the Planning and Strategic Initiatives Committee referred consideration
of Official Plan Amendment application OP17/003/F/GS and Zoning By-law Amendment
application ZC17/010/F/GS to the City Council meeting scheduled for January 30, 2023 to-
- explore the use of Becker Street for parking,
- look at options for lands owned by the Ministry of Transportation addressed as 61
Becker Street,
- review reduced on-site minimum parking rates,
- explore the potential sale of Becker Street (public right-of-way) and acquisition of
dwellings addressed as 40, 44, and 48 Becker Street,
- review the potential redesign of the proposed funeral home building addition, and
- consider removing 40, 44, and/or 48 Becker Street from the redevelopment proposal.
The Applicant, the Owner, and staff have been exploring the options noted above and need
additional time to further explore these matters. The Applicant has submitted a request for
deferral, attached as Appendix "A" to this report.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 8 of 26
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council meeting. Notice of the deferral was emailed to all delegates that presented at
the Planning and Strategic Initiatives Committee on January 9, 2023.
PREVIOUS REPORTS/AUTHORITIES:
• DSD -2022-478, Official Plan Amendment OP17/003/F/GS application and Zoning
By-law Amendment ZC17/010/F/GS application
APPROVED BY: Justin Readman, General Manager Development Services Division
ATTACHMENTS:
Attachment A — Deferral Request from Applicant
Page 9 of 26
Garett Stevenson
From: Kristen Barisdale <kbarisdale@gspgroup.ca>
Sent: Monday, January 23, 2023 4:46 PM
To: Garett Stevenson
Cc: Henry Walser; Mark Vignault
Subject: 507 Frederick Street/40, 44 and 48 Becker Street - Request for Deferral
Good afternoon Garett,
Further to our conversation earlier today, we would like to request a deferral of the above -noted applications to the
scheduled February 27, 2023 Council meeting.
As discussed, we continue to review, discuss and assess the following considerations as related to the proposed
expansion plans for Walser Funeral Home:
• The relocation of the four (4) residential dwellings currently occupied dwellings that would be removed, and
associated cost estimates for construction/development
• Financial and timing implications for updating the Noise Study to reflect the retention of 40 and 44 Becker Street
(the initial noise report did not include 40 and 44 Becker Street as noise receptor locations) —this includes
subsequent review of the updated study by RWDI and the Region
• Timing considerations related to possible appeals to the Landlord and Tenant Board by current tenants
• Additional parking considerations and/or options
We will continue to keep you updated on the progress of these discussions. In the meantime, let me know if you have
any questions or would like to discuss any of this further.
Kristen Barisdale
MCIP, RPP
Vice President, Planning
office: 519.569.8883
direct: 226.243.6562
mobile: 519.212.5771
email: kbarisdale(cDaspgroup.ca
til in
GSP
group
72 Victoria Street South
Suite 201
Kitchener, ON N2G 4Y9
www.gspgroup.ca
This communication is intended solely for the named addressee(s) and may contain information that is privileged, confidential, protected or otherwise
exempt from disclosure. If you are not the intended recipient of this communication, please advise us immediately and delete this email without reading,
copying or forwarding it to anyone.
Page 10 of 26
Staff Report
Chief Administrator's Office
REPORT TO: Committee of the Whole
DATE OF MEETING: January 30, 2023
www.kitchener.ca
SUBMITTED BY: Kathryn Dever, Director Strategy & Corporate Performance,
519-741-2200 ext. 7370
PREPARED BY: Angie Fritz -Walters, Strategic Plan Engagement & Program Manager,
519-741-2200 ext. 7059
WARD(S) INVOLVED: All Ward(s)
DATE OF REPORT: January 18, 2023
REPORT NO.: CAO -2023-047
SUBJECT: Strategic Plan 2023-2026 - Compass Kitchener Community Priorities
RECOMMENDATION:
For Information.
REPORT HIGHLIGHTS:
• The purpose of this report is to present the Compass Kitchener advisory committee's
community priorities for the 2023-2026 Strategic Plan, and to outline supporting community
engagement activities and findings which led to these priorities.
• Compass Kitchener's 8 community priorities for 2023-2026 are: Housing Affordability,
Belonging, Welcoming and Inclusive Community, Support for Newcomers, Environmental
Sustainability, Urban Growth, How We Move Around the City, and Public Engagement.
• There are no financial implications associated with this report.
• Broad community engagement has been undertaken to inform the community priorities, with
details of the engagement activities outlined in the report; and the community was informed
by posting of the report to the City's website with the agenda in advance of the Council
meeting.
• This report supports the development of the 2023-2026 Strategic Plan.
BACKGROUND:
With the start of each new Council term, City of Kitchener Council is engaged in defining a
Strategic Plan to set the City's direction for the next four years that builds on the progress
made, while planning for the future to take advantage of new opportunities to respond to
emerging issues, trends and shifts in citizen priorities. The process begins with broad
community engagement on the needs, expectations and aspirations of residents, designed and
delivered by staff in partnership with the Compass Kitchener citizen advisory committee. At the
start of each term, Compass Kitchener identifies community priorities from this engagement,
which form one key consideration in the development of each Strategic Plan. This report
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 11 of 26
outlines Compass Kitchener's community priorities for 2023-2026, and Council will receive a
presentation and be engaged to reflect on and discuss these community priorities. No
decisions or approval is being sought from Council.
REPORT:
Strategic Planning Roles and Inputs
The Strategic Planning process includes a variety of inputs from a number of groups outlined
in the visual below. Compass Kitchener, Staff and the Resident Panel each contribute different
perspectives, functions and develop key deliverables for council's consideration. Key learnings
are being shared between the various groups, including with council. This report is an
opportunity for council to receive Compass Kitchener's community priorities. All of these inputs
are considered by Council in its leadership role to oversee development of the 2023-2026
Strategic Plan. Staff and Compass Kitchener note that there is a lot of alignment between
inputs and aspirations gathered from the various phases of community engagement completed
and still underway.
Approval of
Strategic Plan
public Engagement
knalysis
'ommunity Priorities
Organizational
Perspective
Analysis & Strategic
Foresight
Draft Strategic Plan
'ommunity Perspective
knalysis
=eedback and
Recommendations
Community Engagement
Together with staff, Compass Kitchener planned and implemented a number of engagement
activities that provided a variety of options for residents to participate in different ways.
Highlights of each engagement phase are included below.
Environics Survey of Kitchener Residents (April 2022)
Telephone Interviews were conducted with 1,006 residents, and for the first time, demographic
criteria were used to ensure respondent selection better reflected the diversity of the
community as a part of this statistically reliable survey. The survey revealed 6 themes to
explore further with our diverse community, to obtain deeper input, and ideas on how the City
might respond:
• Housing Affordability
• Sustainability
• Urban Growth
• Recreation and Leisure Programs and Services
• Public Engagement
• Delivering City Programs and Services
Page 12 of 26
Broad in-person and virtual community engagement highlights (July to September
2022)
• Over 4,000 Visits to the EngageKitchener online page
• 617 Ideas Shared at 4 Neighbourhood Focus Groups
• 541 Ideas Board contributions
• Over 100 interviews by the newly developed Street Team conducted in locations
across the City where people gather
• 35 Artistic Contributions to the 20 -year Vision
Compass Kitchener convened an All Advisory Committee meeting in October 2022 to review
the results of the public engagement and to obtain reaction and feedback on a draft set of
community priorities. Based on all of the community engagement, Compass Kitchener shares
with Council its community priorities for 2023-2026; each is outlined below with an aspirational
statement that describes the outcome that is desired, and sample resident quotes taken
directly from community engagement.
Housing Affordability
Kitchener is a place where everyone has a comfortable and affordable place to call
home.
• Diverse housing options at a variety of price points
• Development tools that balance the needs of the City, residents and developers
• Creative design to meet the changing needs of residents eg. adaptive re -use, multi-
family units, tiny homes etc.
• Aging in place — accessible to physical needs of older adults
Resident Quote: "The most important issue for me right now is housing. 1 live in a rented
apartment and almost all of my income goes toward rent, which is why I have to take a 40 -
minute bus ride to Stanley Park Community Centre for the Waterloo Food Bank. If the city
addresses rising housing costs, I believe our children and grandchildren will have a better life
than we did, and they will be able to pursue their interests rather than working multiple jobs to
make ends meet."
Belonging
Kitchener is a place where everyone feels a sense of belonging within vibrant and
connected communities.
• Proactive for a healthy community
• Free community spaces for cultural communities
• Free/Affordable community recreation and leisure programs
• Accessible arts and cultural activities
Resident Quotes: "More connected communities reduce isolation, stronger communities
prosper." "Recreation - affordability for all - eliminate any barriers to participation."
"Engagement in recreation and leisure programs for youth in our city would improve mental
health, reduce youth crime and encourage positive outcomes long term for youth. In order to
do this the programs need to be expanded, have proper oversight to ensure quality and be
free." "My family is really excited about the completion of the Huron Community Centre... we
Page 13 of 26
hope they can provide something different for the community... something based on culture at
the community centre would be great."
Welcoming and Inclusive Community
Kitchener is a place where everyone is valued, and our diversity is celebrated.
• Equity, Diversity and Inclusion prioritized in all our work
• Reconciliation
• Accessibility for All
• Reducing stigma (mental health, financial need etc.)
Resident Quotes: "There are not many programs that 1 can attend with my physical ability
am an older woman and not that physically capable for many of the offered programs."
"Empower immigrants with supports to start new small businesses." "Focus on building a
community as we grow."
Support for Newcomers
Kitchener is a place where newcomers feel welcome and thrive.
• Settlement experience is smooth, connecting with services, ensuring basic needs are
met, learning to navigate our systems
• In-person service and alternate languages are promoted
• Newcomers can connect with their communities through arts and culture and recreation
Resident Quote: "Kitchener should develop more diverse programs for youths who face
language barriers. Newcomers are frequently excluded from city or neighborhood association
programs because they believe they will struggle to fit in."
Environmental Sustainability
Kitchener is a place where the environment is protected and enhanced
• More Trees and Green Spaces — Maintain old growth trees
• Natural gardens and fruit trees (food security)
• Ensure access to clean water for future generations
• Infrastructure is improved to adapt to a changing environment
• Climate action and mitigation — reduce carbon emissions
• Helping the community learn about and implement healthy environmental initiatives on
residential and business properties
Resident Quote: "Kitchener should facilitate a program that includes door-to-door canvassing
of existing houses without front -yard trees to provide free new trees. It's well established that
the reductions in storm water runoff and heat island effects would pay for this program in the
long run. "
Urban Growth
Kitchener is a place where growth is thoughtfully planned, innovative and sustainable
• Growing with a vibrant community in mind (growing community, not just buildings and
roads)
• Continuing to add amenities to support growing population — keep accessibility in mind
• Work with developers to ensure residential building options are not limited to high rises
Page 14 of 26
• Economic development - support businesses, retain talent
• Infrastructure and emergency preparedness — proactive to mitigate major weather
events
Resident Quotes: "Need proper infrastructure and amenities to support growth." "The city has
very good urban design guidelines which should result in good development but are too often
ignored ...don't let the developers shape our city. When we do we get poor urban design. All
developments should have units and amenities that are family friendly."
How We Move Around the City
Kitchener is a place where walking, cycling and public transportation are convenient,
safe and accessible in every neighbourhood
• Trails and cycling connections expand throughout the City and keep up with growth
• Winter maintenance of trails and cycling for transportation and recreation
• Affordable, efficient public transportation — connected to suburbs/newer neighbourhoods
and other Cities
• Less reliance on cars for transportation
• 15 minute neighbourhoods (walkability, close to work, shopping and amenities)
Resident Quote: "You shouldn't only prioritize transit and cycling expansions in the downtown
core, while leaving the suburbs to be as dead and car dependent as they already are. I live in a
newer suburban development near the city border... We need to stop focusing solely on cars
when it comes to the suburbs, prioritize transit and cycling as well. This will improve the quality
of life of people living in the suburbs who won't have to drive as much and people in the city
core who won't have to deal with suburbanites polluting downtown with their cars.
Transit/cycling routes also have more capacity than car lanes, which will make it easier to
intensify and bring much needed middle -to -high density development into the lowest density
areas of the city."
Public Engagement
Kitchener is a place where residents are engaged, feel heard and contribute
meaningfully to decision making
• Better promotion of the City's campaigns and engagement opportunities using new
approaches, plain language, public education
• Closing the loop — reporting back on results and how input made a difference
• Engagement initiatives integrated into places where people are already gathered
• Youth Engagement — incorporate communication channels that youth use
• Strategy to reach and build relationships with equity -seeking groups
Resident Quotes: "This street team interview is a great way to get the public engaged. 1 was
informed by the street interviewer that the city conducted phone interviews earlier to narrow
down the public interest into a few topics. Now if I was phoned about this interview I would
have denied to participate as 1 feel it isn't as big of an impact as this person-to-person street
interview is. It was clear that my thoughts and points were getting heard and being written
down and made sure to get to where it is intended to go. I feel more comfortable doing person
to person interviews as/ feel my thoughts actually get through." "Anonymous is key for public
engagement. I really appreciate the anonymity of this project (street interviews) as it keeps
topics of interest with little to no influence on who it is coming from. The street team project is a
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great step in getting the ideas of the residents and really appreciated the team putting
themselves out there to get input for the city.!"
Compass Kitchener offers the following as foundational to success in the 8 community
priorities:
• An image of the future of Kitchener as a place where equity, diversity and inclusion is
woven into everything we do. It is at the heart of our planning, and a core principle of all
of our projects.
The importance of continuing to enhance the effectiveness of collaborative relationships
to address cross -jurisdictional issues that are of the greatest importance to residents.
All of this important city -building work is enhanced and accelerated when all levels of
government, community organizations and residents work together toward a shared
vision for Kitchener, and stresses the importance of bringing stakeholders together to
enhance the effectiveness of working relationships and collaborative plans.
STRATEGIC PLAN ALIGNMENT:
This report supports the development of the 2023-2026 Strategic Plan.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
CONSULT — Over 4,000 citizens participated in the community engagement process, including
the Environics survey, in-person focus groups and virtually through the online
EngageKitchener platform.
COLLABORATE — The community priorities included in this report are the result of
collaboration between members of Compass Kitchener and City staff to execute a process to
gather community input for the city's next strategic plan.
PREVIOUS REPORTS/AUTHORITIES:
CAO -2022-162 Compass Kitchener Citizen Advisory Committee Work Plan
APPROVED BY: Dan Chapman, Chief Administrative Officer
Page 16 of 26
Staff Report
Financia( Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 30, 2023
SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: January 9, 2023
REPORT NO.: FIN -2023-045
SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement
Officer (October 1, 2022 — December 31, 2022)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
• The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Procurement By-law
2022-109.
• There were twenty-four (24) bid solicitations approved in this quarter.
• There were four (4) bid solicitations approved in accordance with FIN -2022-149
Temporary Measures — Supply Chain and Inflationary Trends.
• This report supports the delivery of core services.
BACKGROUND:
In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code),
section 27.1. "The CPO must submit quarterly procurement information reports to Council
to provide the following information about the City's procurement activities:
a) The circumstances and details of approved procurements exceeding $120,000 in value,
under delegated authority of the CPO; and
b) the circumstances and details of any emergency purchase(s) with a procurement value
exceeding $120,000."
In March 2022, Council approved FIN -2022-149 Temporary Measures — Supply Chain and
Inflationary Trends. The temporary measures expire December 31, 2022.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 17 of 26
REPORT:
Attachment 1 is a listing of the twenty-four (24) approved bid solicitations for Council's
information.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All bid solicitations awarded by the Chief Procurement Officer, were within approved
budgets, or were approved in accordance with FIN -2022-149 Temporary Measures—Supply
Chain and Inflationary Trends.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 — Listing of Approved Bid Solicitations (October 1, 2022 — December 31, 2022)
Page 18 of 26
Attachment 1 — Listing of Approved Bid Solicitations (October 1, 2022 — December 31, 2022)
Bid Solicitation Number and Name
Awarded Vendor
Budget Amount
Award Amount
(Exclusive of HST)
Q22-083 Grand River Recreation Complex
IHC General Contracting Inc.
$350,000.00
$316,900.00**
Renovations
Scarborough, ON
Q22-090 Kitchener Fire Department HQ
Direct Construction Company
$405,000.00
$369,806.02**
Bathroom and Dorm Renovations
Limited,
Scarborough, ON
P22-099 Teams Telephony and Compatible
Telus Communications Inc,
Funded from
$599,593.67*
Cloud Contract Center Solution (Part B)
Toronto, ON
operating
Q22-122 G.V.W. Tandem Snowplows and
Altruck,
$1,868,451.14
$1,868,451.14***
Plow Equipment
Burlington, ON
Q22-127 Contract Security Services
Tone -Gar Security
Funded from
$104,897.65*
Kitchener, ON
operating
Q22-128 Supply and Delivery of Pool
Acapulco Pools Limited.
Funded from
$78,184.43*
Supplies and Bulk Chlorine (Co-operative)
Kitchener, ON
operating
Q22-134 Professional Services for Frederick
IBI Group Professional
$1,317,000.00
$714,114.50**
Street (Bruce Street to Victoria Street)
Services (Canada) Inc.
Reconstruction
Waterloo, ON
Q22-136 Professional Services - Disaster
Stantec Consulting Ltd.,
$1,250,000.00
$888,327.63**
Mitigation and Adaptation Fund - PARTS —
Waterloo, ON
Schneider Creek Naturalization
Q22-146 Professional Services - Disaster
Aquafor Beech,
$2,130,000.00
$788,213.79**
Mitigation and Adaptation Fund — Creek
Mississauga ON
Improvements and Realignment
Q22-149 Professional Services - Wilson
IBI Group Professional
$1,432,000.00
$680,258.71**
Avenue (North End to Fairlawn Road)
Services (Canada) Inc.
Reconstruction
Waterloo, ON
Q22-150 Graber Natural Gas Regulator
Lakeside Process Controls,
$1,000,000.00
$725,612.00**
Station
Mississauga, ON
Q22-151 Print, Production, and Delivery of the
Kitchener Citizen,
Funded from
$62,411.80*
Kitchener Life Magazine
Kitchener, ON
operating
Page 19 of 26
Q22-152 - Shipping Container Conversion
BigSteelBox Corporation,
Funded in full from
$124,550.00
and Delivery
Paris, ON
grant
Q22-153 Supply of Vehicle Rentals (Co-
Enterprise Rent-A-Car
Funded from
$664,552.00*
operative)
Canada Company,
operating
Estimated Annual
London, ON
Spend
Somerville National Leasing &
Rentals Ltd.,
Toronto, ON
Q22-157 Courier Services — Same Day and
JLI Transportation Inc,
Funded from
$32,200.00*
Rush
Cambridge, ON
operating
Estimated Annual
Spend
Q22-162 Interior Renovations - 2 King Street
Bestco Construction (2005)
$400,000.00
$298,299.00**
West
Ltd,
Ancaster, ON
RFSQ22-163 Tree and Limb Removal
1216517 Ontario Inc., o/a
Funded from
$100,000.00*
Services Standing Offer
Pinnacle Tree and Shrub
operating
Estimated Annual
Care,
Spend
Kitchener, ON
Tree Tech, Tree and Property
Maintenance Specialists Inc.,
Mitchell, ON
1877980 Ontario Inc. o/a
Kodiak Tree Services,
Caledonia, ON
Q22-165 Sediment Removal at Battler
Musselman Excavating,
Funded from
$139,400.00**
Petersburg, ON
operating
Q22-166 Margaret Avenue and Otto Street
Steed and Evans Limited,
$1,978,000.00
$1,531,858.41 **
(Wellington Street North to Frederick Street)
St. Jacobs, ON
Surface Reconstruction
Q22-174 Second Avenue (Connaught Street
J. Weber Contracting Limited,
$4,258,000.00
$2,943,768.74**
to Kingsway Drive) Road Reconstruction
Breslau ON
Page 20 of 26
Q22-175 Single Axle Snowplows (19,504 kg)
Premier Truck Group of
$716,000.00
$716,000.00***
with Plow Equipment
London,
London, ON
Q22-184 Single Axle Forestry Truck
Commercial Truck Equipment
$418,700.00
$418,700.00***
Corp.
Woodstock, ON
Q22-186 Steel Pipe for Natural Gas
Energy PSP,
$400,000.00
$417,178.35*
Distribution
Toronto, ON
Q22-192 Patricia Avenue (Henry Sturm
Regional Sewer and
$4,557,117.39
$4,557,117.39***
Greenway to Queen's Boulevard) Road
Watermain Ltd,
Reconstruction
Cambridge, ON
*Initial contract term, additional renewals available
** Surplus funds - will remain within the capital account and will be used on future phases, or returned where appropriate.
*** Approved in accordance with FIN -2022-149 Temporary Measures — Supply Chain and Inflationary Trends
Page 21 of 26
Staff Report
Chief Administrator's Office
REPORT TO: Committee of the Whole
DATE OF MEETING: January 30, 2023
www.kitchener.ca
SUBMITTED BY: Kathryn Dever, Director Strategy & Corporate Performance,
519-741-2200 ext. 7370
PREPARED BY: Kathryn Dever, Director Strategy & Corporate Performance,
519-741-2200 ext. 7370
WARD(S) INVOLVED: All Wards
DATE OF REPORT: January 11, 2023
REPORT NO.: Lrwport Number]
SUBJECT: K -W Joint Services Initiative Committee 2022 Update
RECOMMENDATION:
For information.
REPORT HIGHLIGHTS:
• The report provides Council with an update on recent and active Joint Services Initiatives
between Kitchener and Waterloo.
• Of 6 joint initiatives undertaken over the last year, 2 were successfully completed and 3 will
continue in 2023; no new initiatives were added to the program for 2023.
• There are no financial implications associated with this report.
• The community was informed by posting of the report to the City's website with the agenda
in advance of the Council meeting, and current information on the joint services page of the
City's website.
• This report supports the delivery of core services.
BACKGROUND:
This report provides Council an update on Joint Services Initiatives between Kitchener and
Waterloo. The two Cities have an established history of collaboration, and a formalized
approach through the Kitchener -Waterloo Joint Services Initiatives Committee (JSIC) for over
15 years. The initiative seeks to maximize effectiveness and efficiency of resources and
service delivery, complete joint strategic initiatives, and transfer knowledge/build capacity from
best practices — all to benefit residents in both cities. Over 75 joint initiatives have been
undertaken, with some formally completed and others continuing as part of ongoing operations
and service delivery. Staff track progress of the initiatives including service improvements,
efficiencies and cost savings achieved, which are reported to Council in this annual report.
REPORT:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 22 of 26
Annual joint initiative opportunities are generally identified in the fall for the upcoming year, with
suggestions scoped prior to review by the JSIC, which includes the CAOs and senior leadership
teams of each municipality. At JSIC's annual meeting, the committee reviews opportunities and
considers the following criteria in setting annual joint initiatives:
• Enhances the ability of either city to deliver or develop a service or program outside of its
resources,
• Creates service -level improvements, while maintaining costs or producing future savings,
• Provides operational and/or capital opportunities, and/or
• Features best practices of one or both organizations.
Given the complexity and momentum underway with continuing joint initiatives and while both
Cities are undergoing strategic planning processes which may identify future areas of
collaboration, the committee did not meet to identify new initiatives for 2023.
2022 Joint Services Initiative Accomplishments
Two initiatives were successfully completed and 4 will continue into 2023; key accomplishments
and progress updates are highlighted below.
Investigation of New Stormwater Incentives Program — Private Stormwater Enhancement.
Completed, with collaboration to continue as part of ongoing operations and core service
delivery.
• This joint initiative investigated the potential for new stormwater incentives for private
property owners to enhance stormwater management on their properties, reducing runoff
to municipal systems; the Cities collaborated while taking slightly different approaches to
the work.
• Kitchener received a consultant's report outlining potential program benefits and priority
sub -watersheds, as well as opportunities to increase the MIP budget and set protocols to
ensure objectives are met and impact demonstrated; work on Kitchener's program has
been paused as funding was reallocated to higher priority projects until 2030.
• Waterloo undertook a SWM model calibration initiative that will identify priority sub -
watershed areas to factor in any MIP opportunities that are granted, with a program
contemplated for future implementation.
• Both Cities continue to partner with Reep Green Solutions who are assessing their role
to improve ICI uptake of Low Impact Design, e.g., bioswales, pervious pavers, rain
gardens, while sustaining their focus on residential sites.
`Getting Around' App: Completed, with collaboration to continue as part of ongoing
operations and core service delivery.
• This joint initiative explored design and implementation of an app providing residents real-
time access to information on the Cities' progress on winter maintenance progress during
a full plow snow event.
Kitchener led this project and used the Automatic Vehicle Locator service contract
renewal with GeoTab to implement a solution that meets operational considerations and
provides information to residents; the Getting Around online map was launched in
December to help residents plan their routes during a declared snow event.
Page 23 of 26
• Through collaboration, Kitchener's solution is being assessed by Waterloo as well as
Cambridge, with the goal to deliver similar information to residents within each city.
• Cost savings have been achieved through use of a single solution for all three Cities;
while not quantifiable, savings will continue to be achieved as GeoTab further develops
the product to provide to other Ontario municipalities, i.e., costs of added features
available to all will be shared broadly and not borne solely by Kitchener.
Inclusionary Zoning — Affordable Housing: Continuing into 2023.
• This joint initiative is assessing the impact and opportunity of legislation requiring
inclusion of affordable housing units in new residential developments, and the option for
municipalities to implement such zoning.
• Kitchener, Waterloo, Cambridge and Region of Waterloo (`the Region') staff as partners
in this initiative retained consultants to update a financial model to reflect current market
conditions and provide a dashboard tool to test policy, and to deliver stakeholder
engagement and facilitation regarding policy and program options.
• An internal policy, program and implementation discussion paper was developed, and
videos explaining the need for affordable housing and how inclusionary zoning can be
part of the solution were launched; communication updates were provided to all local
Planning directors to confirm approach and consider proposed legislative changes.
• Continued collaboration in 2023 will include detailed policy and program development,
engagement, and reports to Councils on the recommended approach, with expected
adoption of inclusionary zoning amendments early in the year (depending on Planning
Act changes).
• Up to $100,000 cost savings are estimated (based on each City's share) through joint
funding of consultants, peer review work and video production.
Administrative Monetary Penalty System (AMPS) Expansion: Continuing into 2023.
• Kitchener and Waterloo already share a common AMPS to move adjudication of parking
tickets out of the provincial court system; this joint initiative is looking at expanding the
program to include provincial offence notices for other offences including noise, backyard
fires, dumping, and dogs off leash.
• The scope was expanded to include Cambridge in the collaboration, and work was
outsourced to an external consultant with local knowledge for a cost-effective and
consistent approach between the municipalities.
• Progress has been made on drafting a procedural bylaw, review of policies and
identification of required, initial work on the escalation process and suggested penalty
fees and potential collections process.
• Continued collaboration in 2023 will see the Cities finalize these program elements and
other logistics, as well as assessing software to track fines and costs.
Vision Zero: Continuing into 2023.
• Vision Zero refers to a strategy to eliminate traffic fatalities and severe injuries, while
increasing safe, healthy, equitable mobility for all; having collaborated on speed limit
reductions in residential neighbourhoods, this joint initiative is about adopting the
philosophy of Vision Zero and implementing strategies, specifically around engineering,
evaluation and education.
Page 24 of 26
• Kitchener developed its Vision Zero strategy through engagement with key stakeholders
including Waterloo and is developing a `hot spot' improvement program that will be shared
with Kitchener Council in Q1 2023 and with Waterloo, with an eye to developing a similar
program.
• A two-part educational campaign is being developed, with an initial focus on speeding
and aggressive driving to be launched Q1 2023 and second phase on active
transportation planned for Q3 2023.
• Continued collaboration in 2023 will see aligning future `hot spot' safety programs and
educational campaigns so that applications are consistent through Kitchener and
Waterloo, as well as work on other road safety initiatives.
• Over $100,000 in savings over the life of the initiative is anticipated through cost sharing
on research and educational campaigns, and grant contributions.
Affordable Housing Strategy: Continuing into 2023.
• This initiative focuses on collaboration on program development and implementation to
address housing challenges in the community, building on work underway to implement
Kitchener's Housing For All Strategy, and develop Waterloo's first Affordable Housing
Strategy.
• The Cities shared information through a number of regular forums including housing and
homelessness municipal leads, refugee housing working group, and municipal affordable
housing incentives working group sessions.
• Fact sheets were developed in partnership with the Region and consultant and staff
reports related to housing incentives and other initiatives were shared, resulting in
reduced workloads, consulting costs and efficiencies through sharing data and
information.
• Continued collaboration in 2023 will see developing strategic approaches to respond to
housing issues; work on a lodging house review (with the Region); incorporating new
census data into housing needs and demand assessments; collecting data on
immigration and housing needs (with the Immigration Partnership working group);
exploring coordinated approaches to address renovictions and housing incentive
programs; and support to the Region in developing approaches to support individuals
facing homelessness.
Broader Collaboration
Outside of the formal JSIC program, both municipalities collaborate informally with one another
and with other area municipalities and the Region of Waterloo as project partners. Recent
examples of local municipal collaboration outside the formal annual JSIC program include:
• Collaboration on green development standards through WRCommunity Energy and
across upper and lower tier municipalities in the region.
• Micromobility By-law enabling people -friendly transportation options including use of e -
scooters on area trails, and shared implementation program for Kitchener, Waterloo,
Cambridge and the Region.
• Collaboration on housing and homelessness to address challenges and identify
locations for service providers to keep members of our vulnerable population safe.
• Completion of the local hydro merger of Kitchener -Wilmot Hydro and Waterloo North
Hydro as Enova Power Corp. to provide reliable service, invest in new technologies,
generate cost savings through operational efficiencies and keep local jobs in our
community.
Page 25 of 26
• Facility space planning collaboration with Waterloo, Cambridge and the Region on
approaches to office space needs assessment, redesign and maximizing space use for
major municipal facilities.
• Coordinated services recovery and rescinding of emergency declarations
associated with the Covid-19 pandemic, and consistent approaches to planning,
processes, and communications.
• Government relations and advocacy on a number of projects including delegation
meetings at the Association of Municipalities of Ontario Annual Conference and continued
advocacy to the Province on legislative priorities.
• Area municipal CAOs continue to identify broader collaboration opportunities to improve
service effectiveness and efficiency for citizens, with an emphasis on enhanced
collaboration between the Region and local municipalities.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting. Both Cities maintain current information about active joint service
initiatives and upcoming projects at: www.kitchener.ca/iointservices and
www.waterloo.ca/iointservices.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Dan Chapman, Chief Administrative Officer
Page 26 of 26