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Home My WebLink AboutFIN-2023-045 - Summary of Bid Solicitations Approbed by the Chief Procurement Officer (October 1, 2022 - December 31, 2022) Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: January 30, 2023 SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214 WARD(S) INVOLVED: N/A DATE OF REPORT: January 9, 2023 REPORT NO.: FIN-2023-045 SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement Officer (October 1, 2022 December 31, 2022) RECOMMENDATION: For Information REPORT HIGHLIGHTS: The purpose of this report is to provide a quarterly update on Procurements that have been approved through delegated authority in accordance with the Procurement By-law 2022-109. There were twenty-four (24) bid solicitations approved in this quarter. There were four (4) bid solicitations approved in accordance with FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends. This report supports the delivery of core services. BACKGROUND: In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code), section 27.1. The CPO must submit quarterly procurement information reports to Council a) The circumstances and details of approved procurements exceeding $120,000 in value, under delegated authority of the CPO; and b) the circumstances and details of any emergency purchase(s) with a procurement value exceeding $120,000. In March 2022, Council approved FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends. The temporary measures expire December 31, 2022. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. REPORT: Attachment1 is a listing of the twenty-four(24)approved information. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: All bid solicitations awarded by the Chief Procurement Officer, were within approved budgets, or were approved in accordance with FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ATTACHMENTS: Attachment 1 Listing of Approved Bid Solicitations (October 1, 2022 December 31, 2022) Attachment 1 Listing of Approved Bid Solicitations (October 1, 2022 December 31, 2022) Awarded Vendor Budget Amount Award Amount Bid Solicitation Number and Name (Exclusive of HST) Q22-083 Grand River Recreation Complex IHC General Contracting Inc. $350,000.00 $316,900.00** Renovations Scarborough, ON Q22-090 Kitchener Fire Department HQ Direct Construction Company $405,000.00 $369,806.02** Bathroom and Dorm Renovations Limited, Scarborough, ON P22-099 Teams Telephony and Compatible Telus Communications Inc, Funded from $599,593.67* Cloud Contract Center Solution (Part B) Toronto, ON operating Q22-122 G.V.W. Tandem Snowplows and Altruck, $1,868,451.14 $1,868,451.14*** Plow Equipment Burlington, ON Q22-127 Contract Security Services Tone-Gar Security Funded from $104,897.65* Kitchener, ON operating Q22-128 Supply and Delivery of Pool Acapulco Pools Limited. Funded from $78,184.43* Supplies and Bulk Chlorine (Co-operative) Kitchener, ON operating Q22-134 Professional Services for Frederick IBI Group Professional $1,317,000.00 $714,114.50** Street (Bruce Street to Victoria Street) Services (Canada) Inc. Reconstruction Waterloo, ON Q22-136 Professional Services - Disaster Stantec Consulting Ltd., $1,250,000.00 $888,327.63** Mitigation and Adaptation Fund - PARTS Waterloo, ON Schneider Creek Naturalization Q22-146 Professional Services - Disaster Aquafor Beech, $2,130,000.00 $788,213.79** Mitigation and Adaptation Fund Creek Mississauga ON Improvements and Realignment Q22-149 Professional Services - Wilson IBI Group Professional $1,432,000.00 $680,258.71** Avenue (North End to Fairlawn Road) Services (Canada) Inc. Reconstruction Waterloo, ON Q22-150 Graber Natural Gas Regulator Lakeside Process Controls, $1,000,000.00 $725,612.00** Station Mississauga, ON Q22-151 Print, Production, and Delivery of the Kitchener Citizen, Funded from $62,411.80* Kitchener Life Magazine Kitchener, ON operating Q22-152 - Shipping Container Conversion BigSteelBox Corporation, Funded in full from $124,550.00 and Delivery Paris, ON grant Q22-153 Supply of Vehicle Rentals (Co-Enterprise Rent-A-Car Funded from $664,552.00* operative) Canada Company, operating Estimated Annual London, ON Spend Somerville National Leasing & Rentals Ltd., Toronto, ON Q22-157 Courier Services Same Day and JLI Transportation Inc, Funded from $32,200.00* Rush Cambridge, ON operating Estimated Annual Spend Q22-162 Interior Renovations - 2 King Street Bestco Construction (2005) $400,000.00 $298,299.00** West Ltd, Ancaster, ON RFSQ22-163 Tree and Limb Removal 1216517 Ontario Inc., o/a Funded from $100,000.00* Services Standing Offer Pinnacle Tree and Shrub operating Estimated Annual Care, Spend Kitchener, ON Tree Tech, Tree and Property Maintenance Specialists Inc., Mitchell, ON 1877980 Ontario Inc. o/a Kodiak Tree Services, Caledonia, ON Q22-165 Sediment Removal at Battler Musselman Excavating, Funded from $139,400.00** Petersburg, ON operating Q22-166 Margaret Avenue and Otto Street Steed and Evans Limited, $1,978,000.00 $1,531,858.41** (Wellington Street North to Frederick Street) St. Jacobs, ON Surface Reconstruction Q22-174 Second Avenue (Connaught Street J. Weber Contracting Limited, $4,258,000.00 $2,943,768.74** to Kingsway Drive) Road Reconstruction Breslau ON Q22-175 Single Axle Snowplows (19,504 kg) Premier Truck Group of $716,000.00 $716,000.00*** with Plow Equipment London, London, ON Q22-184 Single Axle Forestry Truck Commercial Truck Equipment $418,700.00 $418,700.00*** Corp. Woodstock, ON Q22-186 Steel Pipe for Natural Gas Energy PSP, $400,000.00 $417,178.35* Distribution Toronto, ON Q22-192 Patricia Avenue (Henry Sturm Regional Sewer and $4,557,117.39 $4,557,117.39*** Watermain Ltd, Reconstruction Cambridge, ON *Initial contract term, additional renewals available **Surplus funds - will remain within the capital account and will be used on future phases, or returned where appropriate. *** Approved in accordance with FIN-2022-149 Temporary Measures Supply Chain and Inflationary Trends