HomeMy WebLinkAboutBelmont BIA Minutes - 2022-11-29BELMONT IMPROVEMENT AREA MINUTES I ANNUAL GENERAL MEETING
November 29`h 6pm — 7:30pm I Forest Heights Community Centre, Kitchener
Attendees: Jean Costelec, Margaret Tofflemire, Linda Nelson, George Broughton, Susan Parks, Valeria
Rigler, Jay Brown, Rebecca Rose, Councillor Margaret Johnston
Regrets: 1D Zehr
1. CALL TO ORDER AND APPROVAL OF AGENDA
• Susan Parks called meeting to order
• Margaret T. motioned to approve agenda, George B. seconded, all in favour
2. CONFLICT OF INTEREST DECLARATION
• No conflicts of interest claimed
3. WELCOME I SERVICE RECOGNITION
• Susan introduced AGM and welcomed those in attendance
• Jean Costelec, stepping away from the Board, was recognized for her many years of service to the
Board and Belmont Village
4. CONSTITUTION
• Constitution written by BIA, reviewed by City Clerk, and approved by BIA Board in previous meeting
• Constitution is the foundation of governance
• Constitution voted upon by membership at AGM; approved
• Constitution to be provided to City Council
5. 2023 BUDGET
• Marg T. provided the proposed 2023 BIA budget
• Susan P. motioned to approve, Jean C. seconded, all Board members in favour
6. 2023 BOARD
• Nominations were held in lead up to AGM
• New Board:
o Margaret Tofflemire
o George Broughton
o Linda Nelson
o Valeria Rigler
o Susan Parks
o JD Zehr
o Councillor Margaret Johnston
7. BIA —A YEAR IN REVIEW —CELEBRATING THE WINS
• The past year has seen several challenges: COVID (and the removal of COVID relief funds), inflation,
modest budget, modest manpower
• BIA has spent a year with a "future -focused" lens and has achieved important things:
A. GOVERNANCE:
o Governance Critical Path developed;
o Vision — Belmont Village is the best place to do business
o Constitution
o Code of Conduct
o Held Board nominations in this election year
0 3rd party governance training
o Best practice consulting with other comparable BIAS and OB1AA and City
o Installed Directors and Officers insurance for the Board of Directors
B. EVENTS
o Holiday Market (Winter 2021)
o Moto Social Popup
o Return of original -format Bestival — we provided some sponsorship and look forward to further
strengthening our ability to partner with this event
C. PLACEMAKING
0 6 new memorial benches (more to come)
o KW Little Free Diverse Library
o New banners
o Holiday and seasonal planters
o Holiday Window Painting (supporting local artists)
o Patio
o Lights (in progress)
D. FUNDRAISING
0 35K for shared space patio
0 6 benches —sold as memorial opportunities to public
0 2 grant applications submitted
E. CITY -DRIVEN URBAN PLANNING STUDY FOR BELMONT VILLAGE
o Different stakeholder perspectives about intensification in the village
F. DIGITAL MAIN STREET GRANTS (10K per applicable business)
S. LOOKING AHEAD: BIA BOUNDARY EXPANSION
• Expansion targets being explored:
o Catalyst 137
o Remainder of Belmont Corridor (Union to Victoria)
o Gage Avenue
• Next steps
o Create messaging to deliver to internal and external audiences — we have met on this
o Consultation: face to face meetings, focus groups
o Create the plan and present in a Public meeting — must be Council approved
Meeting Adjourned: 7:40pm
Belmont Business Improvement Area
(Belmont BIA)
REVENUE
City of Kitchener BIA Levy
Governance Training
Other Revenue - Streetscape
Other Revenue - Donations for Patio
Total Revenue
EXPENSES
Administration and General
Improvement Projects
Marketing
Total Expenses
Net Revenue (Expenses)
Accumulated Surplus, beginning of year
Accumulated Surplus, end of year
Budget Projected Budget
2022 2022 2023
$41,890 $41,890 $44,822
$800
$14,100 $14,100
$35,000 $34,000
$76,890 $90,790 $58,922
$39,400
$40,300
$8,150
$43,768
$38,600
$10,640
$39,688
$1,900
$17,334
$87,850 $90,086 $58,922
-$10,960 $704 $0
$63,130 $52,170 $52,874
$52,170 $52,874 $52,874