HomeMy WebLinkAboutBelmont BIA Minutes - 2023-02-28BELMONT IMPROVEMENT AREA
BOARD OF MANAGEMENT MEETING- MINUTES February 28, 2023
Present: Linda Nelson, Margaret Tofflemire, Daren Becks, George Broughton, J D Zehr,
Margaret Johnston , Valeria Rigler, Amanda Fusco ( city clerk ).
1. George called meeting to order
George motioned to approve the agenda, Linda seconded, and all board members were in
favour.
Conflict of interest declaration - none
2. Amanda (Governance Practices)
BIA — must have constitution, must be open and accessible, must be transparent- Post
agenda and minutes online. Board must be accountable; meetings must be open and
transparent to the public.
Private in Caucus — content meet exception
Closed meeting — where a lawyer may be involved, have to have a vote on it, also must
be listed on agenda why you are going into caucus.
Agenda — dates, times and location of meetings must be publicly posted (website)
Minutes must be documented by secretary, create equal opportunity for all board
members to have a say.
Motion — must be brought forward, moved and seconded and all in favour, all decisions
must be voted on,
Code of Conduct - regulates behavior and relations inside and outside of meetings with
all members.
Conflict of Interest — where family of board members be affected by a decision which
would benefit a related person. You can recuse yourself. If you are in caucus, you must
leave the room, also conflict of interest must be in writing.
Meetings — must be on agenda if someone wishes to present something, also let board
know if you plan to attend.
3. Daren Becks — (operations city of Kitchener), not closure of slip lane this year, no
extra dollars operation for (litter, watering, weeding, extras).We are back to pre -
pandemic level of maintance. We will place on agenda next month to talk about.
City will water the beds.
Businesses can have a private patio and encroach on parking area for an extra fee to the
city. All rules, insurance, fences, etc. would be payable by that business wishing to have
this. They would know the slip lane will not be closed this year (voted on by the BIA).
George will relay this message to Janet Lynns, Casa Rugantino and Lady Glaze.
4. Finances — next meeting we need to discuss dollar value to target for budget, need
to show what money will cover,. Daren will help us to figure spread sheet.to be
responsible
5. George motioned to approve January 31, 2023 minutes, Linda seconded and all
boards were in favour
6. Margaret presented financial report, George motioned to approve, Valeria
seconded, and all board members were in favour.
7. George motioned to adjourn meeting, Margaret seconded, and all board members
were in favour.
Meeting adjourned 7:10