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HomeMy WebLinkAboutCouncil Minutes - 2023-02-02 SSpecial Council Meeting Minutes February 2, 2023, 3:30 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 Present: Mayor B. Vrbanovic Councillor S. Davey Councillor D. Schnider Councillor J. Deneault Councillor C. Michaud Councillor A. Owodunni Councillor P. Singh Councillor B. loannidis Councillor M. Johnston Councillor D. Chapman Councillor A. Clancy Staff: D. Chapman, Chief Administrative Officer M. May, General Manager, Community Services and Deputy Chief Administrator V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services R. Hagey, Director, Financial Planning B. Rowland, Director, Corporate Communications and Marketing A. Fusco, Director Legislated Services / City Clerk D. Andrade, Manager, Budgets D. Saunderson, Deputy Clerk M. Blake, Committee Administrator 1 1. Commencement A meeting of City Council was held at 3:49 p.m. this date, chaired by Mayor B. Vrbanovic. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. The meeting began with a Land Acknowledgement given by the Mayor. 2. Disclosure of Pecuniary Interest and the General Nature Thereof Councillor P. Singh declared conflict regarding Connaught St, Mill St, 620304006 Mill/Courtland community centre, due to family members owning property in the vicinity of the subject projects and accordingly did not participate in any voting or discussion with these matters. 3. 2023 Operating and Capital Budget Approval 3.1 FINANCE AND CORPORATE SERVICES COMMITTEE REPORT - FEBRUARY 2, 2023 Moved by Councillor S. Davey Seconded by Councillor B. loannidis "That the Finance and Corporate Services Committee report dated February 2, 2023 listed as items 3.1.a. to 3.1.u. related to the 2023 Capital and Operating Budget be approved." 3.1.a Capital Budget & Forecast 2023 - Tax Supported Operations "That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises." Carried 3.1.b General Tax Levy "That the general levy of $146,507,227 which results in approximately a 4.84% tax increase, excluding tax policy changes, be approved including assessment growth of 1.89%." Carried E 3.1.c Municipal Enterprise Budgets "That the following budgets for municipal enterprises be approved: Carried 3.1.d Net Revenues/(Expenditures) Reserve Funds "That the following net revenues/(expenditures) be approved for reserve funds: Revenue Expense Transfer Arbitration (89) Insurance to/(from) Reserve Building $ 3,381,720 $ 6,784,056 $ (3,402,336) Enterprise Golf $ 2,517,463 $ 3,004,567 $ (487,104) Enterprise Parking $ 5,402,245 $ 6,933,439 $ (1,531,194) Enterprise Gasworks $ 102,785,810 $ 103,044,210 $ (258,400) Utility Water Utility $ 51,053,977 $ 51,903,942 $ (849,965) Sanitary Utility $ 63,872,278 $ 67,324,760 $ (3,452,482) Storm Water $ 26,402,226 $ 27,607,737 $ (1,205,511) Utility $ 255,415,719 $ 266,602,711 $ (11,186,992) Carried 3.1.d Net Revenues/(Expenditures) Reserve Funds "That the following net revenues/(expenditures) be approved for reserve funds: 3 Net Change ($000's) CORPORATE: Arbitration (89) Insurance 243 3 Mediation 1 Sick Leave (550) WSIB (1,343) Learning & Development 18 DEVELOPMENT: Development Charges (12,295) PROGRAM SPECIFIC: Activa Group Sportsplex 3 Economic Development (167) EDIF 2.0 (1,687) Election 142 Oktoberfest (22) Public Art (4) Municipal Accommodation Tax 13 Energy Retrofit 683 Affordable Housing (70) STABILIZATION: Building Enterprise Stabilization (3,029) Gas Utility (Delivery) Stabilization (367) Gas Utility (Supply) Stabilization 317 Golf Enterprise Stabilization (538) Parking Enterprise Stabilization (1,486) Sanitary Sewer Utility Stabilization (3,181) Storm Water Utility Stabilization (1,161) Water Utility Stabilization (635) Investment Stabilization 57 Tax Stabilization 303 Weather Events 35 CAPITAL: Building Enterprise Capital - Gas Utility Capital (98) Golf Enterprise Capital (172) Parking Enterprise Capital 16 Sanitary Sewer Utility Capital (2,597) Storm Water Utility Capital (6,777) Water Utility Capital (59) Tax Capital (2,459) DC Recovery (274) Auditorium Ticket Sales 52 Technology Infrastructure 312 Equipment (814) Facility Infrastructure 23 Canada Community Building (3,517) Gas Utility Investment (1,811) Hydro Investment (2,302) Business Parks 333 Land Inventory (158) Recreational Land 1,272 Total Reserves: $ (43,839)" Carried 3.1.e Kitchener Public Library (KPL) Budget "That operating funding for Kitchener Public Library (KPL) in the amount of $12,132,850 be approved." Carried 3.1.f Centre in the Square (CITS) Budget "That operating funding for Centre in the Square (CITS) in the amount of $2,011,601 be approved; and, That for this term of Council, any year-end operating surplus be retained by CITS and be restricted to help fund its capital projects, and any yearend operating deficit be split 50/50 between CITS and the City." Carried 3.1.g Per Diem Rates "That the per diem rates remain at $70/day ($15 for breakfast, $20 for lunch, $35 for dinner). " Carried n. 3.1.h Tier 1 Community Grants "That Tier 1 Grants be approved in the amount of $1,625,523 as outlined below: 2023 Tier 1 Grants - Community Groups 0 80 KW Spitfire Royal Canadian Air Cadet Squadron - $1,691. o African Women's Alliance of Waterloo Region (Afro Festival) - $4,188. o Age of Majority Singers - $6,177. (in kind) o Ahmadiyya Muslim Jama'at Canada (World Religions Conference) - $218. o Arts Awards Waterloo Region - $14, 023. o Association des Francophones de Kitchener -Waterloo (Franco -Fete) - $2,248. o Bring on the Sunshine - $4,543. ($3,395 cash, $1,148 in kind) o Button Factory Arts (Waterloo Community Arts Centre) - $3,172. o CAFKA-Contemporary Art Forum Kitchener & Area - $43,313 ($38,313 cash, $5,000 in kind) o Central Ontario Developmental Riding Program - $8,208. o Coalition of Muslim Women of Kitchener -Waterloo - $9,302. o Community Coalition on Refugee and Immigrant Concerns - $3,665 ($2,775 cash, $890 in kind) o Community Music School of Waterloo Region (Lyrical Lines Education Network) - $8,630. o Community Support Connections - $13,219. o Cycle Waterloo Group - $0. (in kind) o DaCapo Chamber Choir - $6,761. o Flush Ink Productions - $4,264. o GLA Theatre Company (o/a Green Light Arts) - $11,517. o Grand Philharmonic Choir - $12,621. o Homer Watson House and Gallery - $244,634. o House of Friendship - $158,621. o India Canada Association of Waterloo Region (Mels Festival) - $6,695. ($3,459 cash, $3,236 in kind) 7 o Inter Arts Matrix - $10,680. o Kitchener Blues Community Inc. - $72,547. o Kitchener Chess Festival - $7,754. o Kitchener Horticultural Society - $277,550. o Kitchener Musical Society Band - $22,517. o Kitchener's Festival of Neighbourhoods - $24,453. o Kitchener -Waterloo Chamber Orchestra - $1,804. o Kitchener -Waterloo Chess Club - $12,902. (in kind) o Kitchener -Waterloo Community Orchestra Inc. - $2,615. o Kitchener -Waterloo Drum Corps Association - $33,161. o Kitchener -Waterloo Little Theatre - $1,602. o Kitchener -Waterloo Multicultural Centre (Multicultural Festival) - $45,815. ($8,460 cash, $37,355 in kind) o Kitchener -Waterloo Weavers' and Spinners' Guild - $1,561. o Kitchener -Waterloo Woodworking & Craft Club - $55,403. o Kiwanis Club of Kitchener -Waterloo (Kiwanis Festival) - $6,136. o Kulture Musings (Summer Lights Festival) - $9,169. (in kind) o KW Children's Drama Workshop (actOUT) - $2,151. o KW Oktoberfest Inc. - $31,372. o LINK Picnic Festival - $0. o MT Space - $26,271. o Neruda Arts - $19,000. o New Hamburg Mennonite Relief Sale - $392. (in kind) o NUMUS - $4,272. o Open Ears Festival of Music and Sound - $13,310. o Our World Festival of Music - $6,260. o Pat The Dog Theatre Creation - $8,970. o Ray of Hope - Youth Addiction Services - $5,000. (in kind) o Royal Medieval Faire - $2,094. o Schneider Male Chorus - $3,347. o Social Development Centre Waterloo Region - $12,068. o SPECTRUM - Waterloo Region's Rainbow Community Space - $10,470. o Spiritus Ensemble - $4,230. o Steckle Heritage Farm - $2,799. (in kind) o Strong Start Charitable Organization - $2,209. o Tamil Cultural Association of Waterloo Region - $1,741. o Tara Arts Inc. (Irish Real Life Festival) - $11,200. ($10,000 cash, $1,200 in kind) o The New Quarterly Literary Society (Wild Writers Festival) - $2,136. o The Working Centre - $23,147. o tri -Pride Community Association Inc. - $4,721. ($1,313 cash, $3,408 in kind) o Volunteer Action Centre Waterloo Region - $26,429. ($24,429 cash, $2,000 in kind) o Waterloo Chamber Players - $1,937. ($900 cash, $1,037 in kind) o Waterloo Regional REACT - $1,557. o Wellington Winds Inc. - $2,500. o WMB Church (Learn English, Make Friends Program) - $7,853. • TOTAL (Community Groups) _ $1,390,813; and further, 2023 Tier 1 Grants - Minor Sports Groups o Asahi Judo Club - $7,156. o Conestoga Sailing School -$1,707. o Excelsior Fencing Club - $4,078. o Kitchener Minor Baseball Association - $30,658. o Kitchener Minor Girls Softball Association - $9,500. o Kitchener Soccer Club - $21,043. o K -W Minor Boys Softball Association - $10,149. o K -W District Special Olympics - $3,005. o K -W Diving Club - $4,148. o K -W Gymnastics Club - $33,829. o K -W In-line Hockey Association - $3,518. o K -W Minor Lacrosse Association - $20,674. o K -W Olympic Hockey - $1,703. o K -W Sertoma Speed Skating - $3,141. 9 o K -W Track & Field Association - $6,913. o K -W Waterpolo Club - $6,509. o K -W Youth Basketball Association - $6,097. o Region of Waterloo Swim Club - $20,295. o Track 3 Ski School - $4,091. o Tsuruoka Kai Karate - $0. o Waterloo Region Artistic Swim Club - $12,850. o Waterloo Region Minor Football Association - $3,764. o Waterloo Region Nordic Sports Club - $3,000. o Waterloo Regional Boxing Academy - $6,000. o Minor Sport Provision - $10,883. • TOTAL (Minor Sport Groups)_ $234,710. • 2023 TIER 1 GRAND TOTAL (Community + Minor Sport Groups) _ $1,625,523." Carried 3.1.i Economic Development Grants "That the following Economic Development Grants be approved: Kitchener -Waterloo Art Gallery $ 353,645 Waterloo Region Economic Development Corporation $ 320,000 THEMUSEUM $ 295,598 Kitchener -Waterloo Symphony $ 372,626 Waterloo Region Small Business Centre $ 122,337 Waterloo Regional Tourism Marketing Corporation $ 90,000 Communitech Technology Association $ 30,000 Physician & Specialist Recruitment $ 20,000 Business and Education Partnership $ 6,683 10 Junior Achievement $ 6,552 General Provision $ 5,000 $ 1,622,441 Carried 3.1.j Economic Development Reserve "That the following items be financed from the Economic Development Reserve: A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS None $ - B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION 44 Gaukel - Accelerator $ 242,000 Communications, Events and Studies $ 100,000 Placemaking Initiatives $ 10,000 Aud Replacement Studies $ 150,000 Artist in Residence Program $ 5,000 Future Partnership -Music, Film and Interactive Media $ 60,000 One-time funding for Events $ 85,000 C) ITEMS TO BE APPROVED BASED ON PURCHASING BY-LAW 11 None $ - Communitech Partnership DSD -21-43 $ 500,000 Grand Total $ 652,000 Carried 3.1.k Economic Development Investment Reserve Fund (EDIF) 2.0 Reserve "That the following items be financed from the Economic Development Reserve: A) ITEMS PREVIOUSLY APPROVED THROUGH STAFF REPORTS Communitech Partnership DSD -21-43 $ 500,000 My Main Street Ambassadors DSD -21-230 $ 15,000 UW Innovation Arena DSD -20-178 $ 1,700,000 SDG DSD -22-058 $ 100,000 CPA Grant Program DSD -21-167 $ 42,000 B) ITEMS APPROVED THROUGH THE BUDGET RESOLUTION None C) ITEMS EARMARKED BASED ON MIK 2.0 (SUBJECT TO FUTURE STAFF REPORT) Supporting Business Recovery $ 1,153,000 City -Wide Start Up Network $ 1,500,000 12 Affordable Housing $ 6,000,000 Vibrant City $ 458,000 D) ITEMS TO BE APPROVED BASED ON THE PURCHASING BY-LAW Master plan processes $ 100,000 Grand Total $ 11,568,000 Carried 3.1.1 Full Time Equivalent (FTE) Additions "That the Full Time Equivalent (FTE) additions as outlined in budget issue papers Op 02, Op 03, Op 04, Op 05, and Op 06 (2023 Budget Appendix C19 -C34) be approved in core complement." Carried 3.1.m 2023 Capital Budget and 10 -Year Capital Budget & Forecast "That the Capital Budget & Forecast (2023-2032) be approved, with expenditures for all years totalling $1,613,535,000." Carried 3.1.n Capital out of Current funding -Capital Budget & Forecast "That capital out of current funding be included in the Capital Budget & Forecast for the year 2023 totalling $20,358,000 for Tax Supported Operations and $71,721,000 for City Enterprises." Carried 13 3.1.o Debenture Financing "That a total of $1,446,000 of debenture financing be approved for 2023 as follows, for a term not to exceed 10 years: Capital Pool Debt Amount City Hall Spandrel Glass Replacement $ 1,446,000 Required Total Capital Pool Debt $ 1,446,000 Carried 3.1.p Debenture financing - Economic Development Investment Fund (EDIF) 2.0 projects "That a total of $2,928,000 of debenture financing be approved for 2023 related to EDIF 2.0 projects, for a term not to exceed 10 years." Carried 3.1.q Equipment Additions and Replacements -Equipment Reserve Fund "That the following Equipment Additions and Replacements be financed from the Equipment Reserve Fund: 2023 Approved Equipment Additions Number Department Description Estimated Required Cost 1 INS - Cemeteries Zero Turn Mower $19,000 (Power Bagger) 1 INS - Parks Landscape Truck $75,000 w/Dumpbox 1 INS - Parks Utility Trailer - $10,000 Aquicide 14 1 INS - Parks Pickup Compact Ext. $45,000 Required Cab Cost 1 INS - Parks Articulating Loader $70,000 Small with attachments 1 INS - Parks Snow Blower $18,000 1 INS - Parks Multihog Flail Arm $40,000 1 INS - Parks Renovator $12,000 Attachments (front & rear) 1 INS - Parks Line Painter (similar $150,000 to John Deere 1025R Stealth) 1 INS - Parks Cargo Trailer $18,000 1 INS - Parks Utility Trailer - UTV $10,000 1 INS - Parks Chip Truck $175,000 1 INS - SUV AWD $50,000 Roads—Traffic (Supervisor Standard) 1 INS - Complete Streets $300,000 Roads—Traffic Unit (F650 or similar) 1 INS - Garbage Compactor $180,000 Roads Traffic Truck 2023 Approved Equipment Replacements Number Department Description Estimated Required Cost 15 1 INS(Fleet) Small Equipment $160,000 Replacement 1 INS(Fleet) Replacement Shop $21,000 Equipment 1 INS(Fleet) Going Green $70,000 (propane conversions, electric vehicles, electric charging, etc.) 1 CSD(Enforcement) 2011 Dodge $38,000 Caravan Mini Van 1 CSD(Enforcement) 2014 Toyota Yaris $28,000 Car 1 CSD(Fire) 2012 Nissan Versa $50,000 Car 1 CSD(Fire) 2012 Nissan Versa $50,000 Car 1 CSD(Fire) 2012 Nissan Versa $50,000 Car 1 CSD(Fire) 2016 Ford Explorer $70,000 SUV 1 CSD(Fire) 2016 Ford Explorer $70,000 SUV 1 CSD(Sport-Arenas) 2008 Massey $25,000 Ferguson GC -2400 Turf Tractor Mower 1 CSD(Sport-Arenas) 2012 Dodge $38,000 Caravan Mini Van W. 1 CSD(Sport-Golf) 2012 Jacobsen $55,000 Green King IV Plus Triplex Mower 1 CSD(Sport-Golf) 2012 Jacobsen $55,000 Greens King IV Plus Triplex Mower 1 DSD (Parking) 2010 Ford F350 $75,000 Pickup 4x4 w/Plow & Salter 1 INS(Cemeteries) 2010 John Deere $230,000 315SJ Backhoe 1 INS(Cemeteries) 2009 Kawasaki $25,000 KAF620M9F Utility Vehicle 1 INS(Facilities 2012 GMC Savana $70,000 Management) 3500 Cargo Van Ext. 1 INS(Facilities 2012 GMC Savana $70,000 Management) 3500 Cargo Van Ext. 1 INS(Parks) 2012 Dodge RAM $60,000 1500 Pickup 1 INS(Parks) 2012 Dodge RAM $85,000 1500 Pickup 1 INS(Parks) 2008 Sterling $385,000 LT7500 Dump Truck Tandem (Crane) 1 INS(Parks) 2010 Trackless $175,000 MT6 Municipal Tractor 17 1 INS(Parks) 2008 JCB 2CXU $220,000 Tractor Loader 1 INS(Parks) 2012 New Holland $320,000 T6030 Tractor Flail Mower 1 INS(Parks) 2014 Chevrolet $85,000 2500 Silverado HD Pickup 4x4 w/Plow & Salter 1 INS(Parks) 2014 Toro 7210- $85,000 30465 Zero Turn Mower w/Tracks 1 INS(Parks) 2014 Toro 7210- $85,000 30465 Zero Turn Mower w/Tracks 1 INS(Roads and 2009 GMC W 5500 $240,000 Traffic) HD Pavement Marker 1 INS(Roads and 2011 Freightliner $375,000 Traffic) M M 106042S Dump Truck Single (Plow/Wing) 1 INS(Roads and 2011 Freightliner $350,000 Traffic) M M 106042S Dump Truck Single (Plow/Belly) 1 INS(Roads and 2011 Freightliner $375,000 Traffic) M2 106V Dump Truck Tandem (Plow/Wing) 19 1 INS(Roads and 2011 Pioneer $95,000 Traffic) Mudpump Sidewalk Lifter 1 INS(Roads and 2011 Pioneer $95,000 Traffic) Mudpump Sidewalk Lifter 1 INS(Roads and 2006 Puckett 540 $340,000 Traffic) Asphalt Paver 1 INS(Roads and 2002 Volvo G740A $260,000 Traffic) Grader 1 INS(Roads and 2008 Miksa Deck $60,000 Traffic) Over Trailer 10 TN Deck Over Float 1 INS(Roads and 2012 Epoke $150,000 Traffic) AST3800 Salter 1 INS(Roads and 2012 Epoke $150,000 Traffic) SH4902 Salter 1 INS(Roads and 2014 Chevrolet $85,000 Traffic) 3500 Silverado Crewcab Enclosed Dump Body 1 INS(Sanitary and 2011 John Deere $400,000 Storm) 710J Backhoe 1 INS(Sanitary and 2014 Ford Transit $85,000 Storm) 250 Cargo Van High Roof 1 INS(Sanitary and 2010 Western Star $116,000 Storm) 4900SA Jet Rodder Vactor Tridem 19 1 INS(Utilities) 2009 Jeep Patriot $50,000 Engineering Studies 164 Sport SUV 67 1 INS(Utilities) 2008 Dodge RAM $90,000 Intensification Allowance 227 3500 Pickup 8 Upper Hidden Valley Sps & Forcemain 509 Flatbed Welder 849 1 INS(Utilities) 2011 Dodge Grand $45,000 Caravan Mini Van 1 Mayor's Office 2019 Toyota RAV4 $50,000" SUV Hybrid Carried 3.1.r Capital Forecast for 2022 - Development Charges Reserve Fund Financing "That the following projects included in the Capital Forecast for 2023 be financed from the Development Charges Reserve Fund: Engineering Projects $ (000's) Monitoring/Update Prog-Upper Blair 119 Engineering Studies 164 Master Plan/Feasibility Studies 67 Old Mill Road Pumping Station 1620 City Share Subdivisions 849 Intensification Allowance 227 Blair Creek Dr Road & W M EXT 8 Upper Hidden Valley Sps & Forcemain 509 Strasburg Road South & W M EXT 849 Scada 36 20 Cycling Infrstructure 583 Misc. Creek Rehabilitation 132 DMAF - Lower Laurel Creek Improvements 37 DMAF - Creek Naturalization 2958 Highway 7 Extension - Secondary Water 153 Non -Engineering Projects $ (000's) Library Technology Upgrade 58 Community Library/South End 1000 Customer Needs Survey 8 Resources, Furniture & Equipment 53 Southwest Community Library (Greenhouse) 38 Leisure Facilities Master Plan 145 Rosenburg Community Centre - South End 2881 Mill Courtland Community Centre Addition 2276 Next Generation 911 6 Fire Master Plan 153 Addional Fire Hall Space & Furnishings 7650 Station 8 Development Study 75 Personal Protective Equipment 158 Planning Studies - Growth 1046 Heritage Impact Assessments 11 21 New Indoor Pool - South End 2104 Indoor Turf Field - South End 766 91 Moore - Sustainable Building Improvement 39 Eqipment Acquisitions & Upgrades 1671 Victoria Park Master Plan Implementation 177 Open Space Startegy 142 Ped Bridge 898 Melitzer Cr Trail 220 Erinbrook to Countryside Trail 184 DMAF- Walter Bean Trail 501 New Neighborhood Parks 2444 RBJ Schlegel Park 2334 Parks & Sportsfield Gen Pry 317 Park Rehab - Vanier & Wilson 130 Park Rehab - IDLWD/Kinzie/Chicopee 425 Park Rehab - Alpine 90 Propect Park (DMAF) 440 Canoe Launch 50 Citywide Parks General Provision 103 McLennan Park Imporvements 200 Carried 22 3.1.s 2023 Recoveries - Development Charges Reserve Fund "That the following 2023 recoveries for specific oversized works be financed from or paid back to the Development Charges Reserve Fund: Project $(000's) Kitchener Operations Facility Recovery 1,604 Library Recovery 822 Total 2,426" Carried 3.1.t Ontario Regulation 284/09 - Exclusion Amortization Expense, Post -Employment Benefits "That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expense and post -employment benefit expense for the purposes of the 2023 budget." Carried 3.1.0 Donations and Distributions Received by the City of Kitchener "That for the fiscal year 2023, donations received by the City of Kitchener on behalf of City -related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, be distributed to those organizations as intended by the donor." Carried 4. By-laws 4.1 Three Readings Moved by Councillor C. Michaud Seconded by Councillor J. Deneault "That the by-laws be given third reading, namely: 4.1.a To confirm all actions and proceedings of the Council for February 2, 2023. (By-law 2023-013) Carried 23 5. Adjournment On motion the meeting adjourned at 3:55 p.m. 0 �v -V-Z ' ACTING ---_Clerk 24