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HomeMy WebLinkAboutCouncil Agenda - 2023-04-17Council Meeting Agenda Monday, April 17, 2023, 7:00 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 People interested in participating in this meeting can register online using the delegation registration form at www.kitchener.ca/delegation or via email at delegation kitchener.ca. Please refer to the delegation section on the agenda below for registration in-person and electronic participation deadlines. Written comments received will be circulated prior to the meeting and will form part of the public record. The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow *Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.* Pages 1. COMMENCEMENT The electronic meeting will begin with a Land Acknowledgement given by the Mayor and the singing of "O Canada." 2. MINUTES FOR APPROVAL Minutes to be accepted as circulated to the Mayor and Councillors (regular meeting held March 20, 2023, and special meetings held February 2, March 20 and April 3, 2023 - Councillor S. Davey. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE 4.1 Flag Request Under Policy MUN-FAC-442 4.1.a Ontario Medical Association - May 1, 2023 - May 2, 2023 5. PRESENTATIONS 5.1 Certificates of Achievement 5.2 2019-2020 Greenhouse Gas Re -inventory Report 5.2.a Tova Davidson, Sustainable WR and Kyra Chisholm, ClimateAction WR 6. DELEGATIONS Pursuant to Council's Procedural By-law, delegations are permitted to address the Committee for a maximum of five (5) minutes. All Delegations where possible are encouraged to register prior to the start of the meeting. For Delegates who are attending in-person, registration is permitted up to the start of the meeting. Delegates who are interested in attending virtually must register by 5:00 p.m. on April 17, 2023, in order to participate electronically. 7. REPORTS OF COMMITTEES 7.1 HERITAGE KITCHENER - APRIL 4, 2023 7.1.a Notice of Intention to Designate 369 Frederick Street Under Part IV of the Ontario Heritage Act, DSD -2023-116 That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice of Intention to Designate the property municipally addressed as 369 Frederick Street as being of cultural heritage value or interest, as outlined in Development Services Department report DSD -2023-116. 7.2 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE - APRIL 3, 2023 7.2.a 2023 Community Grants Tier 2, CSD -2023-087 That 2023 community grants (Tier 2) in the amount of $198,137 be approved as outlined in Attachment'A' to Community Services Department report CSD -2023-087; and further, That the following organizations be approved to move to the Tier 1 grant process for the 2024 grant cycle: 1. Arts4All (Young@rt event) 2. Belmont Village Bestival 3. Big Brothers Big Sisters Waterloo Region (Big Bunch Program and Holiday Party) 4. Caribbean Dreams Concert 5. JM Drama Alumni/Registry Theatre. 7.2.b 30 Francis Street South - Zoning By-law Amendment, Lifting of Holding Provision ZBA23/003/F/CD, 30 Francis Kitchener Incorporated, DSD -2023-112 That Zoning By-law Amendment Application ZBA23/003/F/CD for 30 7 Page 2 of 39 Francis Street South, Kitchener Incorporated for the purpose of removing Holding Provision 90H from the lands specified in the attached Map No.1, in the form shown in the "Proposed By-law" attached to the Development Services Department report DSD -2023- 112 as Appendix A, be approved. 7.2.c Harmonized Green Development Standards Phase 2 Project Launch, DSD -2023-109 That Development Services Department report DSD -2023-109 Harmonized Green Development Standards Phase 2 Project Launch be received, and further, That staff be directed to initiate Phase 2 of the Green Development Standards project and to bring a recommendation back to Council. 7.2.d Mill Courtland Community Centre Expansion Business Case, CSD - 2022 -422 That the Mill Courtland Community Centre (MCCC) business case, as attached to Community Services Department report CSD -2022-422, be received for information; and further, That staff be directed to move to Detailed Design Phase of the centre expansion project. 7.2.e Erinbrook Drive Traffic Safety Study & Hot Spot Improvements, DSD - 2023 -113 That an all -way stop control be installed at the intersection of Erinbrook Drive and The Country Way, as outlined in Development Services Department report DSD -2023-113; and, That an all -way stop control be installed at the intersection of Erinbrook Drive and Rockwood Road; and, That a speed cushion be installed on Erinbrook Drive between Hedgestone Court and Marlis Crescent; and, That a speed cushion be installed on Erinbrook Drive between Hedgestone Crescent and Tara Crescent; and, That the Uniform Traffic Bylaw be amended accordingly; and further, That a pedestrian crossover study be conducted for the subject area to determine whether the installation of a raised pedestrian crosswalk is warranted and for staff to report back to the Committee with a recommendation for consideration. Page 3 of 39 7.3 PLANNING AND STRATEGIC INITIATIVES COMMITTEE -APRIL 3, 2023 7.3.a Official Plan Amendment Application OPA22/015/C/KA and Zoning By-law Amendment Application ZBA22/026/C/KA, 265 Cotton Grass Street, Schlegel Urban Developments Corporation, DSD -2023-111 That Official Plan Amendment Application OPA22/015/C/KA, Schlegel Urban Developments Corp. requesting a change to the Land Use Designation on the parcel of land specified and illustrated on Schedule `A', for the property municipally addressed as 265 Cotton Grass Street be adopted, in the form shown in the Official Plan Amendment attached to Report DSD -2023-111 as Attachment "A", and accordingly forwarded to the Region of Waterloo for approval; and That Zoning By-law Amendment Application ZBA22/026/C/KA for Schlegel Urban Developments Corp. be approved in the form shown in the "Proposed By-law" and "Map No. 1" attached to Report DSD - 2023 -111 as Attachment "B". 7.3.b Official Plan Amendment Application OPA22/013/M/BB and Zoning By-law Amendment Application ZBA22/024/M/BB, 7 Morrison Road, Klondike Homes Limited, DSD -2023-120, DSD -2023-120 That Official Plan Amendment Application OPA22/013/M/BB for Klondike Homes Ltd. requesting a change to the Land Use Designation on the parcel of land specified and illustrated on Schedule `A', for the property municipally addressed as 7 Morrison Road, be adopted, in the form shown in the Official Plan Amendment as Appendix "A", and accordingly forwarded to the Region of Waterloo for approval and; That Zoning By-law Amendment Application ZBA22/024/M/BB requesting to amend Zoning By-law 2019-051, for Klondike Homes Ltd. be approved in the form shown in the Proposed `Proposed By- law', and `Map No. 1' as Appendix `B'; and further, That the Urban Design Brief, prepared by MHBC and attached as Appendix "C", be adopted, and that staff be directed to apply the Urban Design Report through the Site Plan Approval process. 8. UNFINISHED BUSINESS 9. NEW BUSINESS 9.1 REGIONAL COUNCIL UPDATE — MAYOR B. VRBANOVIC 10. QUESTIONS AND ANSWERS Page 4 of 39 11. BY-LAWS 11.1 1ST AND 2ND READING 11.1.a Being a by-law to close the public highway known as Delta Street and part of the public highway known as Preston Street, in the City of Kitchener. 11.1.b Being a by law to provide for the establishing and laying out of part of Pompeii Street as public highway in the City of Kitchener. 11.1.c To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. 11.1.d To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. 11.1.e To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. 11.1.f To confirm all actions and proceedings of the Council for April 17, 2023. 12. COMMITTEE OF THE WHOLE 12.1 ADMINISTRATIVE REPORTS 12.1.a 2023 Committee of Adjustment Committee Appointment - COR - 2023 -196, COR -2023-196 12.2 FOR INFORMATION 12.2.a Summary of Bid Solicitations Approved By the Chief Procurement Officer (January 1, 2023 — March 31, 2023), FIN -2023-190 13. REPORT OF THE COMMITTEE OF THE WHOLE 14. BY-LAWS 14.1 3RD READING 14.1.a Being a by-law to close the public highway known as Delta Street and part of the public highway known as Preston Street, in the City of Kitchener. 14.1.b Being a by law to provide for the establishing and laying out of part of Pompeii Street as public highway in the City of Kitchener. 14.1.c To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. 14.1.d To further amend By-law No. 2008-117, being a by-law to authorize certain on -street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. 34 36 Page 5 of 39 14.1.e To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. 14.1.f To confirm all actions and proceedings of the Council for April 17, 2023. 15. 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IIN If" ma �„ �uummiu�� yrNra»��xx� � a_ O � M c V0- E Q O cnX 4-- O o i (3) > H E bn p1lNsrrBrrrrrlp (� V) tw cn O O �rdr rr� � }� • � O »rrrrrrrrrrr»r, +—J bn +-' a -j , — IffrrrJs1rn � L v O .� E Ln /(f+���rrrffUrrr��l U�11 W tt O ��g!lsrrrr� ^' O uuuuullllluuuuio W � � � . — U l 4-1 Ln . — =3 0 4-J Ob�A Q iii a� mm. ' — •— O V Z Q ��a��,„�� • — . V C6 N cu IIIIIIIIIIIIIIIIIJ 4-j Ln Ln WD �rwmuM �l llllllllllll �uuNtt�� O (3) U • O Amir my + W X4-1 W uuuuu Ioars , Q W bUp v / Ln uuuuuuuuuuu f1am"(GIAu1 r1 ri�rrriiiiir � WE r NO 0 LL LO oc CF) CY) CN co W CD (13 0- Staff Report l IKgc.;i' r� R Corporate Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: April 17, 2023 SUBMITTED BY: Dianna Saunderson, Manager, Council and Committee Services and Deputy Clerk, 519-741-2200 ext. 7278 PREPARED BY: Marilyn Mills, Committee Administrator, 519-741-2200 ext. 7275 WARD(S) INVOLVED: All DATE OF REPORT: April 11, 2023 REPORT NO.: COR -2023-196 SUBJECT: 2023-2024 Committee of Adjustment - Committee Member Appointment RECOMMENDATION: That notwithstanding the provisions of Clause 3.3 of Council Policy GOV-BOA-63 (Appointments to Boards and Committees), that effective immediately Bob McColl be appointed to the Committee of Adjustment for the term ending November 14, 2024, as outlined in the Corporate Services Department report COR -2023-196. REPORT HIGHLIGHTS: The purpose of this report is to appoint a new member to the Committee of Adjustment to ensure the effective hearings of minor variance and consent applications, as a previously appointed member has resigned. This report supports the delivery of core services BACKGROUND: On November 16, 2022, Council appointed individuals and members of Council to various advisory committees, boards and special committees for the current term. At the Striking Committee meeting, individuals were appointed to the Committee of Adjustment for the term ending November 14, 2024. The following were appointed: Srikanth Desikachar, David Gundrum, Robert (Scott) Hannah, Douglas Pateman and Brian Santos. REPORT: On April 11, 2023, Srikanth Desikachar resigned from their appointment to the Committee of Adjustment due to scheduling conflicts. To address quorum and procedural fairness, it is preferred that there are five members in attendance at Committee of Adjustment hearings. Staff contacted the nominating Committee to provide nominations for a fifth Committee member. The nominating Committee nominated Bob McColl who has indicated interest in being a member of the Committee of Adjustment and availability to attend hearings. FINANCIAL IMPLICATIONS: None at this time. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 34 of 39 COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • COR -2022-475 - 2022 Appointments to Advisory & Quasi -Judicial Committees • Planning Act APPROVED BY: Victoria Raab, GM, Corporate Services ATTACHMENTS: None at this time. Page 35 of 39 Staff Report Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: April 17, 2023 SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214 WARD(S) INVOLVED: N/A DATE OF REPORT: April 11, 2023 REPORT NO.: III 91 a„,ops rt Illl iiii.:nr'mlll :mr] SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement Officer (January 1, 2023 — March 31, 2023) RECOMMENDATION: For Information REPORT HIGHLIGHTS: • The purpose of this report is to provide a quarterly update on Procurements that have been approved through delegated authority in accordance with the Procurement By-law 2022-109. • There were twenty-two (22) bid solicitations approved in this quarter. • This report supports the delivery of core services. BACKGROUND: In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code), section 27.1. "The CPO must submit quarterly procurement information reports to Council to provide the following information about the City's procurement activities: a) The circumstances and details of approved procurements exceeding $120,000 in value, under delegated authority of the CPO; and b) the circumstances and details of any emergency purchase(s) with a procurement value exceeding $120,000.” REPORT: Attachment 1 is a listing of the twenty-two (22) approved bid solicitations for Council's information. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. Page 36 of 39 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: All bid solicitations awarded by the Chief Procurement Officer, were within approved budgets, or were approved in accordance with the budget control policy. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ATTACHMENTS: Attachment 1 — Listing of Approved Bid Solicitations (January 1, 2023 — March 31, 2023) Page 37 of 39 2 T- CD O t u m 4.0 co 4- 0 00 co a) W O 4c 41 �, --- 't 0 O O O O (D O LO O O N M 00 O LO r 't O 00 3 CO O� co V- E O O Mr O O7 O') co OD CO O') LO co co (D O (D r Q O > 00 M M ti N LO ti O O 00 w � M't � 00 CO N 00 7- O N co 00 fl- L I` ti N T 6c" 601-64 Ef} K? 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