HomeMy WebLinkAboutCouncil Agenda - 2023-05-15 SSpecial Council Meeting
Agenda
Monday, May 15,2023,4:30 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
People interested in participating in this meeting can register online using the delegation registration
form at www.kitchener.ca/dele , aq tion or via email at delegation (a)kitchener.ca. Please refer to the
delegation section on the agenda below for registration in-person and electronic participation
deadlines. Written comments received will be circulated prior to the meeting and will form part of the
public record.
The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow
*Accessible formats and communication supports are available upon request. If you require
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*
Pages
1. Commencement
This meeting will begin directly following the Community and Infrastructure
Services meeting at approximately 4:30 p.m.
The meeting will begin with a Land Acknowledgement given by the Mayor.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
Members of Council and members of the City's local boards/committees are
required to file a written statement when they have a conflict of interest. If a
conflict is declared, please visit www.kitchener.ca/conflict to submit your written
form.
3. Delegations
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by 1:30 p.m. on May 15, 2023, in order to participate electronically.
4. Staff Reports
4.1 Noise Exemption, Grand River Hospital Foundation Rally for Health,
CSD -2023-205
Council is requested to consider any recommendation arising from the
Community and Infrastructure Services meeting earlier this date related
to this matter.
4.2 Downtown Kitchener BIA and Belmont BIA 2023 Budgets Referenced in 4
the 2023 Tax Rate By-law, FIN -2023-235
5. In -camera Meeting Authorization
Note: Any member of Council may question the appropriateness of a listed in -
camera item. This may be done during the special Council meeting or at the
beginning of the in -camera session.
Council is asked to enact the following resolution to authorize an in -camera
meeting:
"That an in -camera meeting of City Council be held immediately following
the special council meeting this date to consider a land acquisition matter
and a labour relations matter as authorized by Sections 239 (c) and (d) of
the Municipal Act, 2001, respectively."
The Special Council meeting will recess and reconvene at approximately 5:45
p.m. to consider the balance of the agenda.
5.1 Talent Acquistion (Labour Relations - Section 60 m
239 (d))
5.2 Land Acquisition - Disaster Mitigation and 15 m
Adaptation Fund (Land Acquisition - Section
239 (c))
6. Presentation - 50th Anniversary of Waterloo Region Police Services (WRPS)
Mayor Vrbanovic will be making a presentation to Chief Mark Crowell of the
Waterloo Regional Police Service to commemorate the 50th anniversary of the
police service serving the residents of the City of Kitchener and the broader
region. The presentation is coinciding with Police Week 2023.
Page 2 of 8
7. By-laws
7.1 Three Readings
7.1.a Being a by-law to set and levy the rates of taxation for City purposes
for the year 2023 and to provide for the payment of taxes after interim
taxes.
7.1.b To confirm all actions and proceedings of the Council for May 15,
2023.
8. Adjournment
Page 3 of 8
Staff Report
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: May 15, 2023
SUBMITTED BY: Saleh Saleh, Director of Revenue, 519-741-2200 x 7346
PREPARED BY: Faye West, Manager, Taxation & Payment Processing, 519-741-2200 x
7306
WARD(S) INVOLVED: Ward(s)8&10
DATE OF REPORT: May 4, 2023
REPORT NO.: FIN -2023-235
SUBJECT: Downtown Kitchener BIA and Belmont BIA 2023 Budgets
Referenced in the 2023 Tax Rate By-law
RECOMMENDATION:
That the 2023 Budgets for the Downtown Kitchener Business Improvement Area (BIA)
and the Belmont Business Improvement Area (BIA) be approved pursuant to Section 205
(2) of the Municipal Act, 2001.
REPORT HIGHLIGHTS:
This report supports the delivery of core services.
BACKGROUND:
Section 205 (2) of the Act states that the board of management shall submit the budget to council
by the date and in the form required by the municipality and the municipality may approve it in
whole or in part but may not add expenditures to it.
REPORT:
The Downtown Kitchener BIA 2023 Budget was reviewed by the Board on April 10, 2023, and
includes the following:
Levy $ 1,485,000
Other revenue $ 80,000
Expenses $ 1,565,000
(refer to Attachment A — Downtown Kitchener BIA)
The Belmont BIA 2022 Budget was reviewed by the Board on March 28, 2023 and includes the
following:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 4 of 8
Levy
Other revenue
Expenses
$ 44,822
$ 14,100
$ 58,922
(refer to Attachment B — Belmont Business Improvement Area).
Approving the budget is the last step required to be able to levy taxes on behalf of the BIAs.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The 2023 BIA levy, once approved, will be used to determine BIA tax rates to be incorporated
into the 2023 tax rate by-law.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
ATTACHMENTS:
Attachment A — Downtown Kitchener Business Improvement Area
Attachment B — Belmont Business Improvement Area
Page 5of8
Appendix B
Belmont Business Improvement Area
(Belmont BIA)
Budget Actual Budget
2022 2022 2023
REVENUE
City of Kitchener BIA Levy
$41,890
$41,890
$44,822
Governance Training
$800
Other Revenue
$35,000
$48,100
$14,100
Total Revenue
$76,890
$90,790
$58,922
EXPENSES
Administration and General
$39,400
$43,768
$39,688
Improvement Projects
$40,300
$38,600
$1,900
Summer Projects
$17,950
Marketing
$8,150
$10,640
$17,334
Total Expenses
$87,850
$93,008
$76,872
Net Revenue (Expenses)
($10,960)
($2,218)
($17,950)
Accumulated Surplus, beginning of year
$63,130
$63,130
$60,912
Accumulated Surplus, end of year
$52,170
$60,912
$42,962
* Figures provided by the Belmont BIA May 1, 2023. Deficit will be funded from the accumulated surplus
Page 6 of 8
Attachment B — Belmont Business Improvement Area
Notes on Belmont BIA 2023
Proposed Budget
REVENUE
The BIA Levy includes a $2,932 increase over last year's amount and remains the main source of income for
Belmont Village.
The $14,100 Other Revenue is the sale of six benches to various sponsors.
EXPENSES
The $1,900 2023 Budget for Improvement Projects is the remaining budget not spent in 2022.
The $17,950 Summer Project budget will cover the following projects:
Flowers, watering $ 7,100
Summer Money Camp - Kids 2,500
PT Social Media help $20/hr/month 4,200
Labour Day Festivities 1,850
Christmas in the Village 2,300
$ 17,950
With the increase of $9,184 in the marketing expense the BIA is hoping to bring more events to the Village.
As the Belmont BIA is planning on expansion in the near future our plan is to make a more robust and
professional social media and digital presence as one of the incentives to our potential membership.
The balance of the total expenses, $17,950, will come from surplus funds.
* Figures and comments provided by the Belmont BIA May 1, 2023.
Page 7 of 8
Attachment A- Downtown Kitchener Business Improvement Area
Downtown Kitchener BIA
Proposed 2023 Budget (Draft)
TOTAL EXPENSES $ 1,530,000
Tax Write Off Reserve $ 35,000
Total Proposed Budget $ 1,565,000
Page 1 Page 8 of 8
2023 Draft Budget
REVENUE
BIA Levy
1,485,000
Grant Funding
10,000
Injection from Surplus
70,000
Total Income
$ 1,565,000
EXPENSES
III
Graffiti Removal
15,000
Patio Program
200,000
Horticultural (Contribution to the City of Kitchener)
50,000
DTK Street Squad
10,000
Keeping Downtown Clean (after 5pm wasted removal)
50,000
Total) Beautification
$ 325,000
Kitchener -Waterloo Oktoberfest
30,000
Kitchener Blues Festival
40,000
City of Kitchener Events
50,000
December Programming
40,000
DTK Hut Repair
10,000
Downtown Dollars
11,000
Community Builder Grant Program
60,000
Marketing and Promotion
170,000
Total Events
$ 411,000
NEW Social Media Program
48,000
NEW Enhanced Live Entertainment
90,000
NEW Winter Wonderland Windows with Conestoga College
30,000
Total Recovery
$ 168,000
Total Member Relations
$ 7,000
Total General & Admin
$ 139,000
Total Meetings & Professional Development
$ 19,000
Office Move
$ 18,000
Total HR Expenses
$ 443,000
TOTAL EXPENSES $ 1,530,000
Tax Write Off Reserve $ 35,000
Total Proposed Budget $ 1,565,000
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