HomeMy WebLinkAboutCouncil Agenda - 2023-06-26Council Meeting Agenda
Monday, June 26, 2023, 7:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
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Pages
1. COMMENCEMENT
The meeting will begin with a Land Acknowledgement given by the Mayor and
the singing of "O Canada."
2. MINUTES FOR APPROVAL
Minutes to be accepted as circulated to the Mayor and Councillors (regular
meeting held May 29, 2023, and special meetings held May 29, June 5 and
June 19, 2023) - Councillor D. Chapman.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. COMMUNICATIONS REFERRED TO FILE - NIL
5. PRESENTATIONS
5.1 Excellence in Municipal Systems award from Municipal Information
Systems Association (MISA) Ontario for the City's Growing Together
project
6. DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by 5:00 p.m. on June 26, 2023, in order to participate electronically.
6.1 Pickleball Programming and Forest Heights Community Centre
Expansion
6.1.a Carol Weber
6.2 Lived Expertise Working Group - First Year Review, DSD -2023-295,
listed as item 12.1.a
6.2.a David Alton and Char Lee, Lived Expertise Working Group
6.3 Draft Plan of Subdivision 30T-19201, Official Plan Amendment
Application OPA19/002/C/GS and Zoning By-law Amendment
Application ZBA19/005/C/GS,263, 321- 325 Courtland Ave E, 230 and
240 Palmer Ave and 30 Vernon Ave, DSD -2023-254, listed as item 7.5.f
6.3.a Chris Pidgeon, GSP Group Inc.
6.3.b Geoff Martin
6.4 Growing Together - Engagement Summary Report Overview, DSD -
2023 -251, listed as item 7.5.c
6.4.a Hal Jaeger
7. REPORTS OF COMMITTEES
7.1 FINANCE AND CORPORATE SERVICES COMMITTEE - JUNE 5,
2023
7.1.a The Auditorium - Delegated Authority for Talent, Suite, and Marketing
Agreements, CSD -2023-233
That the Manager of the Kitchener Memorial Auditorium (The Aud) be
authorized to execute talent offer sheets and talent purchase
agreements, suite lease and rental agreements, as well as
sponsorship agreements at The Aud in accordance with the approval
parameters set out in Community Services Department report CSD -
2023 -233; said agreements to be to the satisfaction of the City
Solicitor; and further,
That the Director of Sport be authorized to execute sponsorship
agreements, pertaining to The Aud, in accordance with the approval
parameters set out in Community Services Department report CSD -
Page 2 of 25
2023-233; said agreements to be to the satisfaction of the City
Solicitor.
7.1.b 44 Gaukel Creative Workspace Pilot Report, DSD -2023-143
That staff prepare an issue paper for the 2024 budget process
requesting an annual allocation of funds for the ongoing operations of
the Creative Hub at 44 Gaukel Street; and further,
That staff assess various options of the long-term location of the
Creative Hub, as outlined in Development Services Department report
DSD -2023-143, and return to City Council with recommendations for
consideration as part of the 2025 budget process.
7.1.c Community Benefits Charge (CBC) Direction, FIN -2023-255
That staff be directed to develop a Community Benefits Charge (CBC)
strategy and bylaw, as outlined in Financial Services Department
report FIN -2023-255.
7.1.d Natural Gas Purchase Policy Review - 2023, INS -2023-247
That the proposed updates to Policy No. FIN-ACQ-560, Gas
Purchase Policy, as proposed by Infrastructure Services Department
report INS -2023-247 and provided in Appendix'A' be approved.
7.1.e Appointment of Licensing Appeal Tribunal Members, COR -2023-246
That Councillors P. Singh, S. Davey, and A. Owodunni be appointed
as the members of the Licensing Appeal Tribunal, as outlined in
Corporate Services Department report COR -2023-246.
7.1.f Manchester Road Traffic Calming Review, DSD -2023-209
That staff be directed to implement the proposed traffic calming plan
as outlined in Attachment 'A' (Manchester Road — Proposed Traffic
Calming Plan) of Development Services Department report DSD -
2023 -209.
7.2 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - JUNE 5,
2023
7.2.a Official Plan Amendment Application OPA23/003/V/CD, and Zoning
By-law Amendment Application ZBA23/007/MV/CD, 97-101 Park
Street and 186-194 Victoria Street South, 1928393 Ontario Inc., DSD -
2023 -236
That Official Plan Amendment Application OPA/23/003/V/CD for
1928393 ONTARIO INC. requesting a land use designation change
from 'Mixed Use Corridor' to 'Mixed Use Corridor with Special Policy
Page 3 of 25
Area 2', for the property municipally addressed as 97-101 Park Street
and 186-194 Victoria Street South, to permit a 42 storey mixed-use
development on the lands specified and illustrated on Schedule `A', be
adopted, in the form shown in the Official Plan Amendment attached
to Report DSD -2023-236 as Appendix `A', and accordingly forwarded
to the Region of Waterloo for approval; and further,
That Zoning By-law Amendment Application ZBA23/007/V/CD for
1928393 ONTARIO INC. be approved in the form shown in the
`Proposed By-law', and `Map No. 1', attached to Report DSD -2023-
236 as Appendix `B'.
7.3 HERITAGE KITCHENER - JUNE 6, 2023
7.3.a Notice of Intention to Designate 97 Victoria Street North under Part IV
of the Ontario Heritage Act, DSD -2023-223
That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be
directed to publish a Notice of Intention to Designate the property
municipally addressed as 97 Victoria Street North as being of cultural
heritage value or interest, as outlined in Development Services
Department report DSD -2023-223.
7.3.b Heritage Permit Application HPA-2023-IV-007 - 369 Frederick Street -
Proposed Alterations and Addition to the A.R. Goudie Eventide Home,
DSD -2023-221
That pursuant to Section 33 of the Ontario Heritage Act, Heritage
Permit Application HPA-2023-IV-007 be approved, as outlined in
Development Services Department report DSD2023-221, to permit
the alterations of and a four -storey addition to the property municipally
addressed as 369 Frederick Street, in accordance with the
supplementary information submitted with the application and subject
to the following condition:
1. That final building permit drawings be reviewed, and heritage
clearance be provided by Heritage Planning staff prior to the
issuance of a building permit.
7.3.c 2023 Mike and Pat Wagner Award Nominations Summary, DSD -
2023 -248 and ADDENDUM REPORT DSD -2023-275
That the 2023 Kitchener Great Places - Mike and Pat Wagner
Heritage awards, as outlined in Development Services Department
reports DSD -2023-248 and Addendum Report DSD -2023-275, be
awarded as follows:
In the category of Preservation / Restoration:
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• 87 Scott Street; and,
• 48 Ontario Street North; and further,
In the category of Resources Rehabilitation / Adaptive Reuse:
• 1 Queen Street North; and,
• 883 Doon Village Road.
7.4 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE -
JUNE 19, 2023
7.4.a Modernizing the City's Community Centre Operating Model and
Related Guiding Policies, CSD -2023-125
That in the fall of 2023, the city's Leisure Access fee assistance
program be expanded to cover programs offered by all
Neighbourhood Associations at a city -owned community centre,
and staff be directed to build the financial impact of that program
expansion into the 2024 operating budget, as outlined in
Community Services Department report CSD -2023-125; and,
That, as a condition of affiliation with the City, all Neighbourhood
Associations offering programs out of a city -owned community
centre, be required to use the City's Inclusion Support Worker
program for all program participants who request such
support/accommodation; and,
That in the fall of 2023, the City fund the cost of residents
utilizing its Inclusion Support Worker program when participating
in programs offered by a Neighbourhood Association at a City -
owned community centre, and staff be directed to build the
financial impact of this change into the 2024 operating budget;
and,
That, the City's Facility Booking Guidelines for Non -Profit
Groups (MUN-FAC-415) be updated and clarified to reflect the
following key elements:
a. It is vital to have a variety of programs, supports and
services offered out of a community centre that meet the
diverse needs of residents living in the surrounding
neighbourhoods.
b. Neighbourhood Associations are one of the City's
important partners in the delivery of programs offered at
city -owned community centres. When making decisions
about the allocation of space at a city -owned community
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centre, the space needs of Neighbourhood Association
programs should be considered alongside the space
needs of other diverse programming provided by other
organizations and the City.
C. Leveraging community organizations that have
specific skills, expertise and experience to offer a variety of
programs and supports out of a community centre is key to
the success of the centre, and the health and wellbeing of
residents living in the surrounding neighbourhoods.
d. City staff have the final decision-making authority on
the allocation and booking of space in a city -owned
community centre; and,
That, the City's Neighbourhood Affiliation Policy (MUN-FAC-
324) be amended to add a condition of affiliation requiring
Neighbourhood Associations that provide programming out of a
City -owned community centre to:
a. Establish and publish online an equity, diversity and
inclusion policy for the Association which, at a minimum,
commits to providing a variety of programs at city -owned
community centres that meet the diverse needs of the
residents.
b. Have all Neighbourhood Association Board members
participate in city -organized and funded EDI training on a
periodic basis; and,
That, staff undertake a comprehensive review of the City's
current program registration processes (including potential
improvements to ActiveNet), with a focus on improving the user
experience for members of the public registering for programs
and members of Neighbourhood Associations running
programs; and,
That an issue paper be prepared for Council's consideration as
part of the 2024 budget process that would outline the staffing
and financial implications of opening city -owned centres on
weekends, and earlier in the weekday mornings — potentially
through a phased, multi-year approach; and,
That, the City work with a representative group of
Neighbourhood Associations to develop and launch a
comprehensive, ongoing, city-wide promotional campaign to
educate residents on the existence of the community centres
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and Neighbourhood Associations, as well as programs, services
and supports that can be accessed at those centres; and,
That the City test the creation of a multi-year partnership
agreement between the City and one of the larger, more
complex Neighbourhood Associations providing programs and
other services out of a city -owned community centre and make a
determination as to whether or not there is value in extending
such agreements to other large Neighbourhood Associations in
the future; and,
That, the City's Neighbourhood Affiliation Policy (MUN-FAC-
324) be amended to add a condition of affiliation requiring
Neighbourhood Associations that provide programming out of a
City -owned community centre, and have generated more than
$20,000 in revenue during the previous fiscal year, to:
a. Provide the following financial information to the City
on an annual basis: (1) total revenue generated during
their previous fiscal year, (2) total expenses in their
previous fiscal year, and (3) total funding held in
reserves/savings.
b. Establish and publish online a reinvestment policy that
will outline how the Association will reinvest net -revenues
generated through programming offered at City -owned
community centres into the community; and,
That, as a condition of affiliation, to support ongoing two-way
sharing of information and collaboration between the City and
Neighbourhood Associations providing programs out of a City -
owned community centre, the Ward Councillor and a City staff
person be invited to all Board meetings and the Association's
Annual General Meeting; and,
That, as a condition of affiliation, Neighbourhood Associations
providing programming out of a city -owned community centre,
agree to turn over any unspent funding to the City prior to
ceasing to operate; and that the City provide that funding to a
future Neighbourhood Association in the area or invest it into the
community centre and/or surrounding neighbourhoods
previously served by that Neighbourhood Association; and,
That, in order to ensure the city's community centre operating
model continually responds to changing circumstances and
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needs within the community, the City review and update its
Facility Booking Guideline policy for non-profit groups (MUN-
FAC-415), and Neighbourhood Association Affiliation policy
(MUN-FAC-324) every five years; and further,
That staff bring forward a status update on the changes outlined
in Community Services Department report CSD -2023-125 prior
to the end of the 2026 Council Term.
7.5 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - JUNE 19,
2023
7.5.a Draft Plan of Condominium 30CDM-23202, 630 and 690 Benninger
Drive, Activa Holdings Inc., DSD -2023-252
That the City of Kitchener, pursuant to Section 51(31) of the Planning
Act R.S.O. 1990, c.P.13, as amended, and By-law 2005-170, as
amended by By-law 2007-042, hereby grants draft approval to
Condominium Application 30CDM-23202 for the property municipally
addressed as 630 and 690 Benninger Drive in the City of Kitchener,
subject to the conditions shown in Appendix "A" of Development
Services Department report DSD -2023-252.
7.5.b Inclusionary Zoning - Policy and Implementation Directions, DSD -
2023 -258
That staff, in coordination with the Cities of Waterloo and Cambridge;
and the Region of Waterloo, be directed to use the Discussion Paper
in Attachment 1 as the basis for further consultation with the
development industry, affordable housing providers, other affected
groups and the public, as outlined in Development Services
Department report DSD -2023-258; and further,
That staff, in coordination with the Cities of Waterloo and Cambridge;
the Region of Waterloo, be directed to develop a draft Inclusionary
Zoning Official Plan policy and implementing Zoning By-law
amendments, for Council's consideration, in accordance with the
directions set out in the Discussion Paper of Attachment A of
Development Services Department Report, DSD -2023-258, and with
consideration of the results of the consultation process and any
subsequent analysis.
7.5.c Growing Together - Engagement Summary Report Overview, DSD -
2023 -251
That staff use the community input as summarized in the Growing
Together Engagement Summary, attached as Attachment 'A` on
Development Services Department report DSD -2023-251, to inform
continued work on Growing Together.
Page 8 of 25
7.5.d Plan of Subdivision Application 30T-22202 and Zoning By-law
Amendment Application ZBA22/021/N/KA, 1000 New Dundee Road,
Cache Developments (New Dundee) Inc., DSD -2023-237
That the City of Kitchener, pursuant to Section 51 (31) of the Planning
Act R.S.O. 1990, Chapter P 13 as amended, and delegation By-law
2002-64, grant draft approval to Plan of Subdivision Application 30T-
22202 in the City of Kitchener, for the property municipally addressed
as 1000 New Dundee Road, for Cachet Developments (New Dundee)
Incorporated, subject to the conditions attached to Development
Services Department report DSD -2023-237 as Appendix "A", and
further,
That Zoning By-law Amendment Application ZBA22/021/N/KA to
amend Zoning By-law 2019-051 for Cachet Developments (New
Dundee) Incorporated, for the property municipally addressed as 1000
New Dundee Road be approved in the form shown in the "Proposed
By-law" and "Map No. 1" attached to Development Services
Department report DSD -2023-237 as Appendix "B".
7.5.e Draft Plan of Subdivision 30T-18202, Official Plan Amendment
Application OP18/006/B/GS and Zoning By-law Amendment
Application ZBA18/007/B/GS, Bleams Rd & Gehl PI, 2079546 Ontario
Limited (Mattamy Homes Canada), DSD -2023-256
That the City of Kitchener, pursuant to Section 51 (31) of the Planning
Act R.S.O. 1990, Chapter P 13 as amended, and delegation by-law
2002-64, grant draft approval to Plan of Subdivision Application 30T-
18202 in the City of Kitchener for the Vacant land on the corner of
Bleams Road and Gehl Place, for 2079546 Ontario Limited (Mattamy
Homes Canada), subject to the conditions attached to Development
Services Department Report DSD -2023-256 as Appendix `A'; and,
That Official Plan Amendment Application OP18/006/B/GS for
2079546 Ontario Limited requesting a change to the Land Use
Designation on the parcels of land specified and illustrated on
Schedule `A', be adopted, in the form shown in the Official Plan
Amendment attached to Report DSD -2023-256 as Appendix 'B', and
accordingly forwarded to the Region of Waterloo for approval; and
further,
That Zoning By-law Amendment Application ZBA18/007/B/GS to
amend Zoning By-laws 85-1 and 2019-051 for 2079546 Ontario
Limited be approved in the form shown in the "Proposed By-law" and
"Map No. 1" attached to Report DSD -2022-366 as Appendix `C'.
Page 9 of 25
7.5.f Draft Plan of Subdivision 30T-19201, Official Plan Amendment
Application OPA19/002/C/GS and Zoning By-law Amendment
Application ZBA19/005/C/GS,263, 321- 325 Courtland Ave E, 230 and
240 Palmer Ave and 30 Vernon Ave, DSD -2023-254
That the City of Kitchener, pursuant to Section 51 (31) of the Planning
Act R.S.O. 1990, Chapter P 13 as amended, and delegation by-law
2002-64, grant draft approval to Plan of Subdivision Application 30T-
19201 in the City of Kitchener, for the property municipally addressed
as 321-325 Courtland Ave, 230 and 240 Palmer Ave and 30 Vernon
Ave, for 321 Courtland Ave Developments Inc. subject to the
conditions attached to Development Services Department Report
DSD -2023-254 as Appendix `A'; and
That Official Plan Amendment Application OPA/19/002/C/GS 321
Courtland Ave Developments Inc. requesting a change in land use
designation on the parcels of land specified and illustrated on
Schedule 'A', be adopted, in the form shown in the Official Plan
Amendment attached to Report DSD -2023-254 as Appendix `B', and
accordingly forwarded to the Region of Waterloo for approval; and
That Deferral No. 8 from Map 6 - Natural Heritage System in the 2014
OP be lifted on the parcels of land specified and illustrated on
Schedule `B'; be adopted, in the form shown in the Official Plan
Amendment attached to Report DSD -2023-254 as Appendix `B', and
accordingly forwarded to the Region of Waterloo for approval; and
That Zoning By-law Amendment Application ZBA19/005/C/GS for 321
Courtland Ave Developments Inc. be approved in the form shown in
the `Proposed By-laws', and `Map No. 1', attached to Report DSD -
2023 -252 as Appendix `C'; and further
That the Urban Design Report dated February 2023 and attached to
Report DSD -2023-254 as Appendix `D', be adopted, and that staff be
directed to apply the Urban Design Report through the Site Plan
Approval process.
7.5.g Official Plan Amendment Application OPA22/016/H/BB and Zoning
By-law Amendment Application ZBA22/028/H/BB, 130, 140 Highland
Road and 270 Spadina Avenue, 270 Development Inc, DSD -2023-
260
That Official Plan Amendment Application OPA22/016/H/BB for the
property municipally addressed as 130, 140 Highland Road and 270
Spadina Avenue, for 270 Development Inc. be adopted in the form
shown in the Official Plan Amendment attached to Development
Services Department Report DSD -2023-260 as Attachments A, and,
Page 10 of 25
accordingly, forwarded to the Regional Municipality of Waterloo for
approval; and,
That Zoning By-law Amendment Application ZBA22/028/H/BB for 270
Development Inc. be approved, as amended in the form shown in the
Proposed By-law and Map No. 1, attached to Report DSD -2023-260
as Attachments `B'; and further,
That the Urban Design Brief prepared by MHBC Planning, (Revised
dated April 2023), attached as Attachment `C' to report DSD -2023-260
be endorsed, and that staff be directed to implement the Urban
Design Brief through future Site Plan Approval processes.
7.5.h Implementation of Bill 13, Bill 109, and Bill 23,City-Initiated Official
Plan Amendment Application OPA23/001/K/TR and City -Initiated
Zoning By-law Amendment Application ZBA23/004/K/TR, DSD -2023-
239
That City Initiated Official Plan Amendment OPA23/001/K/TR, for the
purpose of implementing Bill 13, Bill 109, and Bill 23, including
policies to delegate certain minor zoning by-law amendments to staff,
policies to update public consultation matters, and to update the
Official Plan to reflect new Provincial legislation, be adopted in the
form shown in the Official Plan Amendment attached to Development
Services Department Report DSD -2023-239 as Appendix 'Al', and
accordingly forwarded to the Region of Waterloo for approval; and,
That City Initiated Zoning By-law Amendment Application
ZBA23/004/K/TR to amend Zoning By-law 85-1, be approved in the
form shown in the "Proposed By-law" attached to Report DSD -2023-
239 as Appendix `B1'; and,
That City Initiated Zoning By-law Amendment Application
ZBA23/004/K/TR to amend Zoning By-law 2019-051, be approved in
the form shown in the "Proposed By-law" attached to Report DSD -
2023 -239 as Appendix `132', for the purpose of adding new regulations
for developments no longer subject to site plan control relating to
design and site functionality elements, and to align with new
permissions for Additional Dwelling Units; and,
That the By-law 2005-170 and By-law 2007-042 and By-law 2012-
069, being the City of Kitchener Delegated Approval By-law, as
amended, be repealed and replaced with the "Proposed By-law"
attached to Report DSD -2023-239 as Appendix 'C', to delegate minor
zoning by-law amendments including the removal of Holding
provisions and zoning by-law amendments which are minor in nature
Page 11 of 25
to make clerical, technical, administrative, and other minor
amendments to the Zoning By-law to the Director of Planning; and,
That the By-law 2007-41, as amended by By-law 2012-070, being
Chapter 683 — Site Plan Control of the Municipal Code, as amended,
be repealed, and replaced with the "Proposed By-law" attached to
Report DSD -2023-239 as Appendix `D', for the purpose of updating
the Municipal Code to align with revised site plan control requirements
in the Planning Act; and,
That the By-law 2013-093, being Chapter 620 - Demolition Control of
the Municipal Code, be amended by the "Proposed By-law" attached
to Report DSD -2023-239 as Appendix 'E', to include lands zoned RES
1 through RES -5 within the Demolition Control Area; and,
That Council Policy MUN-PLA-1095 - Public Participation in the
Planning Process, be amended by the "Proposed Council Policy"
attached to Report DSD -2023-239 as Appendix `F', to recognize
current practices which include postcard notifications to property
owners and occupants within 240 metres, to have digital
Neighbourhood Meeting for development applications, and to allow for
revised notice requirements; and,
That Council Policy FIN -GRA -2006 - Development Charges Payment
for Affordable Rental Housing and FIN -PLA -2031 - Affordable
Housing Development Charges Waiver Policy, attached as Appendix
`G', be repealed in their entirety as due to recent changes to the
Development Charges Act through Bill 23, non-profit housing
developments are now exempt from paying Development Charges
(DCs); and further,
That two additional FTEs be added to the core complement of the
Planning Division to support the timely review of development
application in accordance with the timeframes prescribed by
Provincial legislation.
8. UNFINISHED BUSINESS - NIL
9. NEW BUSINESS
9.1 Notice of Motion - P. Singh - Options for Disposition of Old Assets
Councillor P. Singh has given notice to introduce the following motion
for consideration this date:
"WHEREAS the City of Kitchener recognizes the importance of
promoting sustainability and reducing electronic waste; and,
WHEREAS the City of Kitchener has a responsibility to dispose of
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their end of useful life desktops and laptops in a sustainable
manner; and,
WHEREAS end of useful life desktops and laptops can still be
used for charitable purposes; and,
WHEREAS donating these devices can provide much-needed
resources to community members and charitable organizations in
Kitchener; and,
WHEREAS the City of Kitchener does donate end of useful life
desktops and laptops to non-profit groups currently;
THEREFORE BE IT RESOLVED that staff be directed to report
back prior to the end of fall 2023, on the possible options to
expand the ability to donate end of useful life desktops and laptops
to community members and charitable organizations, considering
relevant asset disposal procedures, software licensing
considerations and distribution of these assets to provide
maximum community benefit and promote sustainability."
9.2 Notice of Motion - D. Schnider - Micro Mobility Program
Councillor D. Schnider has given notice to introduce the following
motion for consideration this date:
"WHEREAS the Cities of Kitchener, Waterloo, Cambridge and the
Region of Waterloo entered into an agreement with Neuron
Mobility for the provision of a shared micro mobility program that
includes E -Scooters and E -Bikes; and,
WHEREAS over 125,OOOkm of trips have already been taken
region wide since April demonstrating demand and public buy in;
and,
WHEREAS neuron a -bikes are not currently permitted to operate
with e -assist on any Multi -use Trail beyond the municipal rights-of-
way;
THEREFORE BE IT RESOLVED that staff be directed to amend
the existing agreement with Neuron Mobility to extend the same
use, rights and privileges to Neuron's a -bikes as is offered for the
electric kick scooters , including ridership on any multi -use trail
beyond the municipal rights-of-way excluding unsurfaced trails
such as granular and dirt trails under the ownership and/or
operation of the City of Kitchener for the duration of the
agreement; and,
THEREFORE BE IT FURTHER RESOLVED That City's municipal
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by-laws be amended as necessary; and,
THEREFORE BE IT FINALLY RESOLVED that the General
Manager of Development Services be authorized to execute the
amended agreement between the City of Kitchener and Neuron
Mobility."
9.3 Notice of Motion - J. Deneault - Go Train service connecting Kitchener
to Toronto
Councillor J. Deneault has given notice to introduce the following motion
for consideration this date:
"WHEREAS the continued growth and success of one of Canada's
fastest growing communities and its largest innovation ecosystem
as one of the top global ecosystems is reliant on efficient public
transportation linkages between Kitchener and Toronto, not only
for economic reasons but also for cultural, recreational and
tourism opportunities; and,
WHEREAS demand on the Kitchener line throughout the post -
pandemic recovery period continues to see significant ridership
growth, both during the week and on weekends,
WHEREAS the Province is currently reviewing its plans to expand
and improve the GO Train and Bus service in Southwestern
Ontario;
THEREFOR BE IT RESOLVED that the Kitchener City Council
acknowledges the economic, cultural, recreational and social
benefits that additional evening and weekend Go Train service
connecting Kitchener to Toronto would have on our community,
and further;
THEREFORE BE IT FINALLY RESOLVED that Kitchener City
Council advocates with Go Transit and the Province of Ontario for
the prioritization and continued timely improvement and expansion
of the GO Transit Kitchener line between Kitchener and Toronto,
both during the week in terms of Two-way, All -day service during
the week, and expanded service during weekends."
9.4 MAYOR'S UPDATE - MAYOR B. VRBANOVIC
9.4.a Federation of Canadian Municipalities (FCM) - Annual General
Meeting (AMG) Update
9.4.a.a Establishing an Urgent Intergovernmental Platform on Mental
Health:
"This resolution calls on the federal government to
acknowledge mental health as a national emergency, to
commit to tripartite policy discussions aimed at making
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mental health an integral part of Canada's healthcare
system and developing a comprehensive national mental
health strategy."
9.4.a.b Urgent Action Needed to Address the Crisis of Homelessness:
"This resolution mandates FCM to call on the federal
government to provide long-term funding and resource
supports for local governments as they address
homelessness, to ensure the sustainability of new
supportive housing by urging provinces and territories to
provide wraparound services, and to create a national
strategy to support local efforts to scale up programs such
as the Rapid Housing Initiative and Reaching Home."
9.4.a.c New Growth Framework For Municipalities:
"This resolution firmly declares that Canada needs a
modernized fiscal framework for municipalities, that FCM
shall lead the development of a Municipal Growth
Framework that links municipal financial capacity to factors
such as national population growth and economic growth,
and that FCM shall call on the federal government to
engage with FCM in the development of that framework
with a focus on new sources of municipal revenue."
10. QUESTIONS AND ANSWERS
11. BY-LAWS
11.1 1ST AND 2ND READING
11.1.a Being a by-law to name a private road as Lomond Lane, in the City
of Kitchener.
11.1.b Being a by-law to provide for the establishing and laying out of parts
of Westwood Drive, Knell Drive and Inwood Drive as public highway
in the City of Kitchener.
11.1.c Being a by-law to amend By-law 2022-109 regarding the
Procurement of Goods and Services.
11.1.d Being a by-law to designate the property municipally known as 181
Frederick Street, in the City of Kitchener as being of historic and
cultural heritage value or interest.
11.1.e Being a by-law to designate the property municipally known as 369
Frederick Street, in the City of Kitchener as being of historic and
cultural heritage value or interest.
Page 15 of 25
12
13
14
11.1.f Being a by-law to designate the property municipally known as 73
Shanley Street, in the City of Kitchener as being of historic and
cultural heritage value or interest.
11.1.g To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
11.1.h To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
11.1.i To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
11.1.j To confirm all actions and proceedings of the Council for June 26,
2023.
COMMITTEE OF THE WHOLE
12.1 ADMINISTRATIVE REPORTS
12.1.a Lived Expertise Working Group - First Year Review - DSD -2023-295
(Staff will provide a 5 -minute presentation on this matter.)
REPORT OF THE COMMITTEE OF THE WHOLE
BY-LAWS
14.1 3RD READING
14.1.a Being a by-law to name a private road as Lomond Lane, in the City
of Kitchener.
14.1.b Being a by-law to provide for the establishing and laying out of parts
of Westwood Drive, Knell Drive and Inwood Drive as public highway
in the City of Kitchener.
14.1.c Being a by-law to amend By-law 2022-109 regarding the
Procurement of Goods and Services.
14.1.d Being a by-law to designate the property municipally known as 181
Frederick Street, in the City of Kitchener as being of historic and
cultural heritage value or interest.
14.1.e Being a by-law to designate the property municipally known as 369
Frederick Street, in the City of Kitchener as being of historic and
cultural heritage value or interest.
14.1.f Being a by-law to designate the property municipally known as 73
Shanley Street, in the City of Kitchener as being of historic and
cultural heritage value or interest.
14.1.g To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
Page 16 of 25
14.1.h To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
14.1.1 To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
14.1.j To confirm all actions and proceedings of the Council for June 26,
2023.
15. ADJOURNMENT
Page 17 of 25
Staff Report
J
IKgc.;i' r� R
Development Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: June 26, 2023
SUBMITTED BY: Garett Stevenson, Interim Director of Planning, 519-741-2200 ext.
7070
PREPARED BY: Natalie Goss, Manager, Policy & Research, 519-741-2200 ext. 7648
Garett Stevenson, Interim Director of Planning, 519-741-2200 ext.
7070
WARD(S) INVOLVED: All Wards
DATE OF REPORT: June 22, 2023
REPORT NO.: DSD -2023-295
SUBJECT: Housing for All Strategy Lived Expertise Working Group —
First Year Review and Rental Housing, Eviction and
Displacement Study Update
RECOMMENDATION:
That the $30,000 already committed to the operation of the Lived Expertise Working
Group (LEWG) for year 2 from Kitchener's operating budget be allocated as outlined
in DSD -2023-295; and,
That the City transfer $23,600 to the SDCWR (Social Development Centre Waterloo
Region) for year 2 costs in accordance with the Purchase of Services Agreement
signed June 13, 2022; and further,
That staff, together with the facilitator of the Lived Expertise Working Group, report
back to Council at the conclusion of the pilot program in 2024 on next steps for the
LEWG.
REPORT HIGHLIGHTS:
• The purpose of this report is to provide an overview of the Lived Expertise Working
Group's (LEWG) first-year accomplishments and lessons learned and outline priorities
for year 2 work. This report also provides an update on Kitchener's Rental Housing,
Eviction and Displacement Study
• The LEWG's first year priorities focused on developing a housing charter to work
through jurisdictional barriers surrounding housing and supporting encampments
throughout Kitchener. A large volume of work has been completed by the LEWG related
to their priorities. Priorities for year 2 are in progress and part of ongoing conversations
with Kitchener's Interim Director of Planning and Manager of Policy & Research.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 18 of 25
• There are no new financial implications as $30,000 is already committed to the
operation of the Lived Expertise Working Group (LEWG) for year 2 from Kitchener's
operating budget.
• This report has been posted to the City's website with the agenda in advance of the
council / committee meeting. The LEWG Year One Report (Attachment A) was prepared
by the LEWG facilitator.
• This report supports A Caring Community through the City's commitment to recognize
that stable, secure and affordable housing is a human right. Further, that the City will
use equity, diversity and inclusion principles to realize the right to housing.
BACKGROUND:
In December 2020 Kitchener Council approved Kitchener's Housing for All Strategy
establishing a five-year strategy to realize the right to housing using the tools available to a
local municipality. Priority 2 of the Housing for All Strategy is a commitment to Lived
Experience Collaboration with the following actions:
• Recognize and treat those in need of housing or related social benefits as experts in
what is required and able to positively inform the outcome of decision-making
processes;
• Ensure knowledge of rights and provide access to relevant information and sufficient
time to consult;
• Ensure meaningful participation in the design, implementation and monitoring of
housing policies and decisions;
• Work with community organizations to proactively identify and eliminate socio-
economic barriers to participation; and,
• Create and implement a 2 year pilot project for staff to work with and learn from
a Lived -Experience Working Group on addressing housing issues in the city,
to gain advice on strategy implementation and monitor progress.
A Lived Expertise Working Group (LEWG) was formed in early 2022. As part of the 2022
Housing for All update report to Council, staff outlined that future Housing for All workplans
and reports would include the input of the Lived Expertise Working Group who is also
responsible for measuring the success of Housing for All's implementation. This report
provides an overview of the LEWG's first-year accomplishments and lessons learned and
outlines priorities for year 2. This report also provides an update on Kitchener's Rental
Housing, Eviction and Displacement Study.
REPORT:
Lived Expertise Working Group
The Lived Expertise Working Group (LEWG), established in early 2022, completed the first
year of its 2 -year pilot project. Attachment A includes the LEWG Year One Report.
The LEWG has completed a large volume of work and has experienced several learnings
through this work including success in using an empathy -based approach to working with
each other, municipal staff and Kitchener Council. The LEWG is currently working with
Kitchener's Interim Director of Planning and Manager of Policy & Research on priorities for
year 2 and have indicated a commitment to continued dialogue with city staff on matters of
shared interest related to housing such as tenant protections and applying a lived expertise
lens to Kitchener's upcoming Official Plan review.
Page 19 of 25
Rental Housing, Eviction and Displacement Study
In January 2023 Council resolved:
"THEREFORE BE IT RESOLVED THAT where existing rental housing cannot or will
not be preserved, staff make recommendations on how the City can support the
transitioning of displaced residents;
THEREFORE BE IT FURTHER RESOLVED THAT staff be directed to review the
rental replacement bylaws found elsewhere in Ontario to determine its benefits and its
applicability in Kitchener;
THEREFORE BE IT FURTHER RESOLVED THAT staff be directed to work with
Community Stakeholders to make recommendations and deliver on tools and
best -practices that may be implemented immediately; tools that may require
additional development, possibly as part of Kitchener's Official Plan review; and
suggested advocacy to other orders of government where support may be
outside of our jurisdiction and report back prior to the end of 2023;
THEREFORE BE IT FURTHER RESOLVED THAT this resolution be circulated to the
Region of Waterloo and other local municipalities, should they choose to partner, and/
or provide consistency -of -response to this growing challenge throughout our Region;
and,
THEREFORE BE IT FINALLY RESOLVED THAT this resolution be circulated to the
Association of Ontario Municipalities (AMO)."
Kitchener's Rental Housing, Eviction and Displacement Study is among several housing -
related studies and initiatives the City is currently undertaking (see figure below).
N
Municipal Housing Bill 1.3, Bill 23, Bill 1.05 M Shared Accommodations' " Evictions & Displacement °
Pledge Implementation Plan By-law (incl. Lodging House) Toolkit Implementation
Growing Together Lower Doon Land Use Rental Replacement By-law
Engagement Summary Study Implementation Implementation
�wwwwwwwwwwwwwwwwwwww wwwwwwwwwwwwwwwwwww.�
Missing Middle and Eviction & Displacement i Eviction & Displacement
Affordable Housing Study Webpage & Online Toolkit Options
Update Reporting Update
Rental Replacement By-law
Inclusionary Zoning Information Report
Direction
Growing Together
Implementation
Inclusionary Zoning
Implementation
To date, as part of Kitchener's Rental Housing, Eviction and Displacement Study, staff have
prepared a draft website to share resources and sources of information on rental
displacement and evictions for an easily accessible one window page of information for
Page 20 of 25
those that have, are or may experience displacement. Additionally, a survey has been
prepared to collect information from tenants who have been or will be evicted from their
rental units because of the landlord's intent to demolish, renovate, convert, or occupy their
rental unit. The purpose of this confidential survey is to help inform the City's understanding
of the nature and magnitude of evictions and displacements occurring in Kitchener. The draft
website and survey will be discussed with the LEWG at upcoming meetings following which
they will be posted and shared. At this time, it is anticipated that the website and survey will
be posted this summer.
And finally, staff are also in the process of retaining consultant services to better understand
the financial feasibility of a rental replacement by-law.
STRATEGIC PLAN ALIGNMENT:
This report supports A Caring Community through the City's commitment to recognize that
stable, secure and affordable housing is a human right. Further, that the City will use equity,
diversity and inclusion principles to realize the right to housing.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget - Kitchener has committed contributing up to $30,000 annually for the
term of the 2 year pilot to help remove barriers to participation and to remunerate participants
for their time and contributions. The Social Development Centre of Waterloo Region
(SDCWR) is responsible to administer the remuneration process directly to participants. In
year one, $20,000 was paid by the City of Kitchener upon signing of a Purchase of Service
Agreement with the SDCWR to pay for the following expenses; meeting compensation
($12,960), nominating compensation ($600), research & ad hoc projects ($3000), travel
stipend ($1440), childcare stipend ($1000), panelists ($300) and an admin fee ($700).
Funds administered by the City of Kitchener included training ($4400), refreshments
($3600), and computers and technology ($2000).
SDCWR has requested that the City of Kitchener advance the year 2 funds in the amount
of $23,600 and that SDCWR arrange meeting refreshments directly. Staff have no
objections to the revised budget allocation, and the total budget of $30,000 is unchanged.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
COLLABORATE — The LEWG Year One Report was prepared by the LEWG Facilitator.
PREVIOUS REPORTS/AUTHORITIES:
DSD -20-214 Housing for All — City of Kitchener Housing Strategy
COR -2022-104 — Housing for All Program Update — 2022 Year in Review
APPROVED BY: Justin Readman, General Manager, Development Services
ATTACHMENTS: Attachment A — Lived Expertise Working Group Year One Report
Page 21 of 25
YEAR ONE REPORT (May 2022 -May 2023)
David Alton (they/them) - Lived Expertise Working Group Facilitator
Social Development Centre Waterloo Region - City of Kitchener
Presented to Council June 26, 2023
Page 22 of 25
2
Executive Summary
veil°viievv,
The Lived Expertise Working Group is a two year pilot project hosted by the Social Development
Centre in partnership with the City of Kitchener to advise on the implementation and monitoring
of the Housing for All Strategy. The working group consists of twelve lived experts who meet
twice a month from May 2022 to April 2024. The Working Group is supported by a facilitation
team including a lead facilitator, social work support worker, research support worker, digital
support worker and staff from the Planning Department. The Working Group has strong
community support and interest from media, academia, and other municipalities.
Lived Expertise - Working Group members were selected for their lived experience, advocacy
experience, and connections to communities. They are provided stipends and supports to
compensate them for sharing their expertise.
Co -creation - Every part of this project has been created through ongoing engagement with
communities. Decisions are made by the working group members and supported by the
facilitation team.
Grace - Working Group is both trauma -informed and diversity informed. Supports and
accountability processes focus on creating space to help the group navigate a broad range of
experiences, communication styles, and triggers.
Trust - Working Group acts as a bridge between municipalities and communities. Trusting
relationships are prioritized to help hold dynamic conversations, evolving community contexts,
and complex power relations.
Decolonization - Working Group is self critical and reflective to counter tokenism and ensure all
voices are heard. Working Group is identifying new ways of relating to better enable institutional
and community transformation.
1:::�hloiriiiiies foir Yeair '1
The working group selected the following two priorities for the first year of the pilot.
1. Developing a Housing Charter that helps City of Kitchener overcome jurisdictional
barriers (ie. with Region of Waterloo) surrounding housing.
2. Supporting encampments within the City of Kitchener.
Work Cornlpw leted:
• Reviewed Housing for All Strategy and consulted with City of Kitchener Staff
• Reviewed draft terms of reference and developed Community Space Agreement
• Developed a storytelling map of encampment support ecosystem
Page 23 of 25
3
• Reviewed Region of Waterloo's Interim Housing Solutions with Leilani Farha
• Completed conflict resolution workshop with Community Justice Initiatives
• Delegated to Region of Waterloo Council and Community Services Committee
• Led a panel at LISPOP Housing Forum on Lived Expertise
• Hosted an Orientation on Lived Expertise for Regional Councilors and senior staff
• Conducted one on one interview series on lived expertise process to inform future
engagements at City of Kitchener
• Members co -created an offboarding and accountability procedure/process for the
Working Group in case of future conflict
• Hosted a "Speed Dating" with Kitchener City staff to encourage dialogue and a deeper
understanding of both the inner workings of the city, and the Working Group.
• Created a working rubric for bylaw based on a human rights approach to encampments
and their residents
• Met with academics and activists from British Columbia to mobilize knowledge regarding
the mass evictions of encampments and the current disregard of human rights
• Working Group member participated on a panel regarding the recent court case that
stopped the encampment evictions in Kitchener
• Participated in a Lunch N Learn on Lived Experience to discuss Systems Planning
where Working Group connected with other groups from the Niagara Region
• Participated in a decolonial workshop series hosted by Ekhaya.
Oingoiirng I1:::'1u°°(,)je cts
1. Working with City of Kitchener staff on the implementation and review of the Housing for
All Strategy.
o Status: Meeting with Planning Department to review potential year 2 projects
2. Reviewing Bylaw's approach to encampments through a human rights framework.
o Status: Preparing pilot with Region of Waterloo staff at 100 Victoria and 150 Main
encampments as part of the Plan to End Chronic Homelessness.
3. Leading a team of student researchers from Wilfrid Laurier University in a study
comparing perceptions of displacement between unsheltered communities and municipal
employees.
o Status: Photos have been taken and first focus group completed. Focus group
with City staff scheduled for July.
4. Participating in communities of practice around Lived Expertise.
o Status: Representatives attending regular meetings of the Region of Waterloo's
Encampment Operations Table, the Unsheltered Campaign and the Shift's
National Working Group on Encampments.
5. Participating in the transformation laboratory hosted by the Social Development Centre
and the University of Waterloo as part of Region of Waterloo's Plan to End Chronic
Homelessness.
o Status: Some Working Group members are engaging in community based
research to identify needs and potential interventions to inform the Plan to End
Chronic Homelessness.
Page 24 of 25
2
6. Developing a presentation for the Canadian Alliance to End Homelessness 2023
National Conference
o Status: Presentation proposal submitted and working group is now planning
several public events to fundraise for the conference.
Ujpc oirniing I1::::1iroject&:
1. Support City of Kitchener staff in developing and implementing tenant protections.
2. Set Year 2 priorities with Planning Department focusing on housing related land use
planning matters.
• Lived experience was transformed into lived expertise, incorporating advocacy
experience, ongoing relationships, institutional recognition and compensation.
• Applicants preferred to apply as individuals rather than groups to minimize tokenization,
recognize broader scope of work, and avoid the additional labour of formally interfacing
with groups. Connection to communities was still prioritized in the selection process.
• Working group is distinct from peer support programs as working group members are
provided more voice and access to decision making but less therapeutic support than
peer support workers. Peer support remains a contrasting model to learn from.
• Formal training process has been transformed into ongoing learning sessions to respond
to diverse and ongoing learning needs and goals of the group.
• Individualized supports from the facilitation team, including a social worker, have been
introduced to accommodate members diverse and fluctuating needs, as well to ensure a
trauma informed process.
• Working group members have empathy for and a desire to learn from each other and
municipal staff and councils. They regularly self manage their individual and collective
experiences to create space for learning from others.
• Municipalities continue to struggle with fear and perceptions of conflict when entering the
space with the working group. This perception appears to be tied to advocacy work
happening outside of the working group. The primary fear appears to be the fear of
being seen as the spokesperson for all governments and thus the target of all advocacy
and criticism.
• More City staff have to be a part of the process in regularly connecting with the working
group, to create opportunities for monitoring and supporting of the implementation of the
housing strategy, and to create opportunities for staff to learn about this work and
interact with the working group to build greater trust and collaboration.
• More opportunities are needed for the Social Development Centre and the working
group to directly present and report to City staff, council, and the Corporate Leadership
Team to ensure mutual understanding and commitment to the process that is recognized
as unique and necessary in engagement of lived experts in municipal decision-making.
Page 25 of 25