HomeMy WebLinkAboutEquity Anti-Racism Advisory Committee Minutes - 2023-07-12EQUITY & ANTI-RACISM ADVISORY COMMITTEE MINUTES
July 12, 2023 CITY OF KITCHENER
The Equity & Anti-Racism Advisory Committee met electronically this date, commencing at 5:30 p.m.
Present: Danny Martin (Co-Chair), Veronica Vasquez (Co-Chair), Ann Marie Beals, Avni Adams, Ayesha Munir,
Leo Campbell, Paul Okoye, Saba Oji
Absent: Fiorella Benini, Oluseun Olayinka, Rida Rahman, Yexin Tan
Staff: Rea Parchment, Committee Staff Liaison
Amanda Drumond, Committee Administrator
1. CHECK-IN AND APPROVAL OF PREVIOUS MEETING MINUTES
D. Martin convened the meeting.
Previous minutes to be distributed and approved by email.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - NIL
3. DEBRIEF AND PROCESS IMPROVEMENTS FOR THE RISE FUND
R. Parchment shared a presentation with committee members to give an overview of data collected from the past
three RISE Fund grant cycles (2022-2023). This data will be used to inform a discussion about improvements to
the RISE Fund grant application and selection process.
Following the presentation, V. Vasquez led a debrief discussion with members regarding process improvements for
the RISE Fund grant. Topics covered included:
What went well
What was missing
What required more clarity
What caused a barrier
Any items that the committee would like to implement before the next application cycle opens (Fall 2023)
Comments/suggestions from the group:
- Staff screening of applications upfront to ensure completion prior to committee review
- Prepare grant application scoring rubric to aid with selection process
- Add categories to the grant application; applicants to choose the category that best fits their request
- Plan information/networking session for grant applicants to facilitate potential collaboration of groups
- Review website for clarity and consistency
- Implement word limit on application responses
R. Parchment advised that City staff are also having conversations with I.T. department to explore other software
platforms that have added features / more user friendly.
R. Parchment advised as a next step she will be sending an email to committee members to confirm outcomes of
discussion before applying some of the suggested changes to the next application intake cycle (Fall 2023).
4. CALL FOR AGENDA ITEMS, STAFF REPORTS & GENERAL DISCUSSION
Due to time constraints, this item will be circulated to the committee members via email.
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EQUITY & ANTI-RACISM ADVISORY COMMITTEE MINUTES
July 12, 2023 CITY OF KITCHENER
Reminder: The committee will be breaking for August 2023 and will reconvene in September.
5. ADJOURNMENT
The meeting adjourned at 7:14 pm.
A. Drumond
Committee Administrator
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