HomeMy WebLinkAboutCompass Kitchener - 2023_10_04 COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
October 4,2023 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:06 p.m.
Present: J. Stephens-Wells, Chair
K. Brabazon, T. Glover, A. Forstmanis, L. Thompson, W. Rahimi, L. Trumper.
Staff: A. Fritz-Walters, Engagement Program Manager—Strategic Planning
S. Sweazey, Senior Policy Advisor
A. Remillard, Committee Administrator
1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF—NIL
2. REVIEW 2023 BUSINESS PLAN AUGUST PROGRESS REPORT
The 2023 Business Plan August Progress Report was shared with Compass members and A.
Fritz-Walters asked if Compass members had any comments or questions.
Feedback was provided by J. Stephens-Wells that it would be easier for readers to understand
the report and how progress reported on relates to the chart summarizing all the strategic
actions, if, in the chart, actions that include more than one initiative, listed each sub-initiative
individually under the overall action heading.
3. STRATEGIC PLAN INDICATOR DEVELOPMENT—Continued from September
A. Fritz shared a slide deck on the 2023-2026 Strategic Plan Indicator Development Approach
and asked for feedback from the Compass Kitchener group.
Through group discussion, Compass members collaboratively developed four distinct
parameters when evaluating and developing indicators:
o Relevance to the Municipal Sphere: Ensure that the chosen indicators are directly
related to the municipal sphere of influence.
o Demonstrate Tangible Impact: Select indicators that effectively demonstrate a clear
benefit or drive a significant change.
o Outcome-Oriented: Ensure that each outcome has a corresponding indicator.
o Resident-Centric: Develop indicators that reflect the perspectives and needs of our
residents.
A. Fritz-Walters suggested Compass members take the indicator list away to give it some
thought, further evaluate the indicators based on the criteria above, and share their feedback at
the November 1 Compass Kitchener meeting.
In an effort to save more time for discussion, T. Glover suggested that members send their
thoughts to S. Sweazey, in advance of the meeting, to assemble their suggestions into a
document that could be shared with everyone in advance of the November 1 meeting.
J. Stephens-Wells requested that a summary of this discussion be sent out to the Compass
group, as well as a copy of the slide deck to aid members in creating their suggestions.
4. ALL ADVISORY COMMITTEES MEETING —Format/Agenda
J. Stephens-Wells referred to the discussion from the last meeting where the Compass group
identified that the focus of the November 7 All Advisory Committee meeting is to get committee
members thinking about what they are interested in as an Advisory Committee, how that
intersects with the Strategic Plan and how they can help move that forward.
It was discussed and determined by the group that the agenda consist of a 30-minute
introduction to the Strategic Plan with A. Fritz-Walter as the guest speaker, then to split up the
Chairs and Vice Chairs into goal area tables to workshop content and talk about where they see
an alignment with their own committee's work and how they might contribute to moving strategic
goals and actions forward. Refreshments will be provided at the meeting, A. Remillard to
arrange.
COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
MARCH 8, 2023 -6- CITY OF KITCHENER
T. Glover suggested that the workshop segment of the meeting, could include a "pairing and
sharing"segment during which advisory committee chairs would caucus with their Vice Chair for
a few minutes, to identify some key points they could share with the group, outlining initiatives
on which their committee's work plan is focused, and identifying the areas in which their
committee's work focus and plan aligns with and supports the 2023-2026 Strategic Plan.
A. Fritz-Walters noted that based on an observation from a previous gathering, building in some
time to socialize is also needed.
J. Stephens-Wells encouraged all Compass Kitchener members to attend to help host the
meeting, be part of the conversations and to encourage advisory committee members' input.
5. OTHER BUSINESS
The minutes of the Compass Kitchener meeting held September 6, 2023 were reviewed.
6. ADJOURNMENT
The meeting adjourned at 5:40 pm.
A. Remillard
Committee Administrator