HomeMy WebLinkAboutFCS Agenda - 2023-10-301
KiTc�ivER
Finance and Corporate Services Committee
Agenda
Monday, October 30, 2023, 1:00 p.m. - 2:30 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
People interested in participating in this meeting can register online using the delegation registration
form at www.kitchener.ca/delegation or via email at delegation(a)kitchener.ca. Please refer to the
delegation section on the agenda below for registration in-person and electronic participation
deadlines. Written comments received will be circulated prior to the meeting and will form part of the
public record.
The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow.
*Accessible formats and communication supports are available upon request. If you require
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*
Chair: Councillor S. Davey
Vice -Chair: Councillor B. loannidis
Pages
1. Commencement
2. Disclosure of Pecuniary Interest and the General Nature Thereof
Members of Council and members of the City's local boards/committees are
required to file a written statement when they have a conflict of interest. If a
conflict is declared, please visit www. kitchener. ca/conflict to submit your written
form.
3. Consent Items
The following matters are considered not to require debate and should be
approved by one motion in accordance with the recommendation contained in
each staff report. A majority vote is required to discuss any report listed as
under this section.
4.
5.
N
3.1 T22-011 - Rossford Reconstruction Budget and PO Increase, DSD -2023-
474
3.2 Financial Plan - Kitchener Water Distribution System, INS -2023-013
3.3 Significant Weather Event Declaration via Adoption of Minimum
Maintenance Standard (MMS), INS -2023-079
3.4 2023 Building By-law Update, DSD -2023-476
Delegations
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by TIME on October 30, 2023, in order to participate electronically.
4.1 None at this time.
Discussion Items
5.1 Waterloo Region Economic Development 20 m
Corporation - Partnership Agreement Renewal,
DSD -2023-424, DSD -2023-424
(Staff will provide a 5 -minute presentation on this matter.)
5.2 Municipal Sponsorship Report, DSD -2023-375 30 m
(Staff will provide a 5 -minute presentation on this matter.)
Information Items
6.1 None.
Adjournment
Dianna Saunderson
Manager of Council/Committee Services & Deputy Clerk
3
6
17
24
MM
117
Page 2 of 132
Staff Report
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Development Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: October 30, 2023
SUBMITTED BY: Chris Spere, Director Engineering, 519-741-2200 ext. 7412
PREPARED BY: Chris Spere, Director Engineering, 519-741-2200 ext. 7412
WARD(S) INVOLVED: Ward 8
DATE OF REPORT: September 12, 2023
REPORT NO.: DSD -2023-474
SUBJECT: Rossford Crescent Reconstruction budget and purchase order
increase
RECOMMENDATION:
That the budget for the Rossford Crescent Reconstruction be increased by $400,000,
funded by WIP; and,
That the purchase order for AECOM be extended by $228,500;
REPORT HIGHLIGHTS:
• The purpose of this report is to increase the budget for a project that is more complex,
with a longer construction duration and a delayed start than initially thought due to
design changes that occurred during construction.
• The financial implications are limited to an additional transfer from the WIP reserve,
• This report supports the delivery of core services.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Rossford Avenue. The
services on this road were originally constructed in the 1960's and were in need
replacement. Funds for construction have been approved by Council as part of the 2022
budget.
The administration, design and tendering, and the construction administration and
inspection of this project is being completed by a consultant, AECOM.
Full funding for this project has been approved by council as part of the 2022 budget
process. The project was scheduled to be completed in a single year beginning July 2022,
but has extended over two years, and is located within the Ward 8 boundary.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 3 of 132
This work is being completed under the City's Water Infrastructure Program (WIP) for road
reconstructions. The length of the project is approximately 530 metres.
Construction of the Rossford Crescent Reconstruction was publicly tendered by the city and
was awarded in the spring of 2022 at a cost of $4,659,323.24.
AECOM's original purchase order was issued for the amount of $248,600. This included
design, tendering and construction services based on 95 days of construction.
REPORT:
This reconstruction was tendered and had construction being completed in 2022.
A post tender change to the project scope occurred, which removed several items that were
initially included in the tender. This resulted in a cost savings but changed the planned
construction methodology and extended the construction duration for the project.
Construction started late in part due to material delivery issues and locate delays.
Construction production has been slower than what was anticipated and was included in the
tender and consultant assignments. This resulted in a longer construction duration and the
project requiring stages to be completed in 2022 and 2023.
Additional time and effort for our consultant is required due to the changes in construction
methodology and ultimate duration of the construction. The initial consultant assignment
included 95 days of anticipated construction days. During tendering the construction
contract was increased to 120 days and an additional 110 days are now necessary to
complete the project in 2023 (total of 230 construction days).
It is staff's recommendation that the additional unanticipated costs for the reconstruction of
Rossford Crescent be funded by WIP. The reasons for this include:
• Additional construction time not anticipated in the initial consultant assignment.
• Additional construction staging spanning multiple construction seasons.
The purchase orders for the consultant (AECOM) will need to be increased by $228,500.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation would result in a $400,000 transfer from the WIP
reserve to the Rossford Crescent capital account. There is sufficient funding in the WIP
reserve.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
Page 4 of 132
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
• FIN -2021-60 — 2022 Capital Budget and 10 -Year Forecast
APPROVED BY: Justin Readman
ATTACHMENTS:
Page 5 of 132
Staff Report
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Infrastructure Services Department www.kitchener.ca
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: October 30, 2023
SUBMITTED BY: Greg St. Louis, Director, Utilities, 519-741-2600 ext. 4538
PREPARED BY: Angela Mick, Manager, Quality Management and Water Programs
Greg Demacio, Manager, Financial Reporting and Analysis
Ruth -Anne Goetz, Budget Analysis
WARD(S) INVOLVED: All Wards
DATE OF REPORT: October 13, 2023
REPORT NO.: INS -2023-013
SUBJECT: Financial Plan — Kitchener Water Distribution System
RECOMMENDATION:
That the "Financial Plan — Kitchener Water Distribution System" be approved as it
demonstrates the financial viability of the Kitchener drinking water system in accordance
with Ontario Regulation 453/07 (Financial Plans) under Subsection 30 of the Safe Drinking
Water Act.
REPORT HIGHLIGHTS:
• The key finding of this report that the drinking water system is financially viable.
• The Financial Plan is aligned with the Council endorsed Water Infrastructure Program
• This report supports the delivery of core services.
BACKGROUND:
The Drinking Water Quality Management Standard (DWQMS), under the Safe Drinking Water
Act, 2002 and Regulation 188/07, required the City of Kitchener to become licensed to operate
and maintain Kitchener's Water Distribution System. The City became licenced on August 20,
2009. As a condition of the license, a Financial Plan was approved by resolution and submitted
to the Province in 2010 (FIN -10-074), renewed in 2014 (INS -14-008) and 2018 (INS -18-029). A
renewal license application must be made by November 2023, a condition of which is an
approved updated Financial Plan covering the period from 2024-2029.
There have been numerous reports to Council regarding the DWQMS commencing in 2008,
including on-going annual Management reviews and the initial Financial Plan.
Financial information contained in the report is aligned with the 2024 Water Infrastructure
Program Summary and Rate Options presented to Council on October 2, 2023 (Report INS-
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 6 of 132
2023-437) and will be incorporated in the 2024 budget process. The amounts in the schedules
agree to the proposed operating forecast and proposed capital forecast, with adjustments made
to comply with Public Sector Accounting Standards. For example, the capital forecast has been
allocated between amounts that will create tangible capital assets (included as additions of
tangible capital assets on Schedule 1 in the attached Financial Plan) and those costs to
maintain the capital assets (included as administration and other expenses in Schedule 2).
REPORT:
The requirements of the Financial Plan are outlined in Ontario Regulation 453/07 (Section 3) as
follows:
• Details of the proposed or projected financial position of the drinking water system
• Details of the proposed or projected financial operations of the drinking water system
• Details of the drinking water system's proposed or projected gross cash receipts and
gross cash payments
• Details of the extent to which the information described in the above relate directly to the
replacement of lead service pipes
The financial plan has been developed using Council -approved budgets, capital asset data and
other financial forecasts. The highlights of the Financial Plan are as follows:
An annual operating surplus and accumulated surplus is expected for each of the six
years covered by the plan, primarily as a result of the significant prior and ongoing
investment in capital assets
Cash flows are stable throughout the forecast period and the utility's funds are managed
by the parent entity, the Corporation of the City of Kitchener. Significant decreases in
funds held by City of Kitchener are forecasted in 2025 and 2026 as a result of continued
spending on the Water Infrastructure Program (WIP).
In light of the above, the drinking water system is considered to be financially viable as
required by Ontario Regulation 453/07 (Financial Plans).
Refer to the attached Financial Plan for the detailed analysis.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The recommendation has no impact on the Capital or Operating Budgets.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
Regulations require the owner of the drinking -water system to:
Page 7 of 132
• Make the Financial Plan available, on request, to members of the public who are served
by the drinking water system without charge
• Make the Financial Plan available to members of the public without charge through
publication on the internet
• Provide notice advising the public of the availability of the Financial Plan
• Provide a copy of the Financial Plan to the Ministry of Municipal Affairs and Housing
Staff will ensure that these requirements are met subsequent to Council approval.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter, however the previous Financial
Plan report was INS -18-029.
APPROVED BY: Denise McGoldrick, General Manager, Infrastructure Services
ATTACHMENTS:
Attachment A — Drinking Water Distribution System Financial Plan
Page 8 of 132
Kitchener Utilities
Drinking Water Distribution System
Financial Plan (019-301)
Municipal Drinking Water Licence o1g-1o1
October 2023
Ij,lTcf 4Er�R
Financia! Services
Page 1 of 8
Kitcher e 9 of 132
Utilities
City of Kitchener Water Distribution
TABLE OF CONTENTS
Financial Plan
Section1: Introduction..........................................................................................................................................3
Section 2: Regulatory Requirements....................................................................................................................3
Section 3: Forecasted Statement of Financial Position.......................................................................................5
Section 4: Forecasted Statement of Financial Operations................................................................................. 6
Section 5: Forecasted Statement of Cash Flow...................................................................................................7
Section6: Lead Services....................................................................................................................................... 8
Section7: Summary .............................................................................................................................................. 8
Page z of 8
Page 10 of 132
City of Kitchener Water Distribution
Financial Plan
Section is Introduction
The Drinking Water Quality Management Standard (DWQMS), under the Safe Drinking Water Act,
2002 and Regulation 188/07, required the City of Kitchener to become licensed to operate and
maintain Kitchener's Water Distribution System. The City was licensed on August 20, Zoog and as a
condition of the license, a Financial Plan was approved by resolution at that time. The City's license
expires in 2024 and a requirement for renewal is a revised Financial Plan.
The initial 2010 Financial Plan (019-3ol) applied to the six year period 2010 to 2015, the 2014 version
applied to 2014 to 2019, and the 2019 version applied to 2019 to 2024.
This Financial Plan applies to the six year period starting in year 2024 through to 2029, with year 1
being the year that the current licence will expire - 2024.
Section is Regulatory Requirements
Ontario Regulation 453/07 requires that financial plans include the following:
Details of the proposed or projected financial position of the drinking water system itemized by:
A. Total financial assets
B. Total liabilities
C. Net debt
D. Non-financial assets that are tangible capital assets, tangible capital assets under
construction, inventories of supplies and prepaid expenses
E. Changes in tangible capital assets that are additions, donations, write downs and disposals
Details of the proposed or projected financial operations of the drinking water system itemized by:
A. Total revenues, further itemized by water rates, user charges and other revenues
B. Total expenses, further itemized by amortization expenses, interest expenses and other
expenses
C. Annual surplus or deficit
D. Accumulated surplus or deficit
Page 3 of 8
Page 11 of 132
City of Kitchener Water Distribution
Financial Plan
Details of the drinking water system's proposed or projected gross cash receipts and gross cash
payments itemized by:
A. Operating transactions that are cash received from revenues, cash paid for operating
expenses and financial charges
B. Capital transactions that are proceeds on the sale of tangible capital assets and cash used to
acquire capital assets
C. Investing transactions that are acquisitions and disposal of investments
D. Financing transactions that are proceeds from the issuance of debt and debt repayment
E. Changes in cash and cash equivalents during the year
F. Cash and cash equivalents at the beginning and end of the year
Details of the extent to which the information described in the above relate directly to the
replacement of lead service pipes.
Page 4 of 8
Page 12 of 132
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City of Kitchener Water Distribution
Financial Plan
Section 6: Lead Services
Lead services are replaced as part of road reconstruction projects. The City of Kitchener
Engineering Services Road & Utility Capital Forecast outlines the proposed reconstruction projects
for the next to years. Although not all the streets contain lead services, all of the water services are
replaced for every reconstruction project. Financial details relating to the reconstruction projects
are included in Schedule i.
Lead services are also replaced individually when they are found in the field, if the full
reconstruction project has not been identified in the capital forecast and if the new service can be
connected to the customer side. The budget for individual lead service replacement is included
under Schedule i (portion related to lead replacement).
Section 7: Summary
The Financial Plan indicates the drinking water system is financially viable as required by Ontario
Regulation 453/07 Financial Plans and under Subsection 30 of the Safe Drinking Water Act.
The updated Financial Plan is required as a condition of license renewal.
Page 8 of 8
Page 16 of 132
Staff Report
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Infrastructure Services Department www.kitchener.ca
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: October 30, 2023
SUBMITTED BY: Roslyn Lusk, Director—Operations Roads & Traffic, 519-741-2600
ext. 4599
Jeff Silcox -Childs, Director Parks & Cemeteries, 519-741-2600 ext.
4518
PREPARED BY: Roslyn Lusk, Director — Operations Roads & Traffic
WARD(S) INVOLVED: All
DATE OF REPORT: September 11, 2023
REPORT NO.: INS -2023-079
SUBJECT: Significant Weather Event Declaration via Adoption of MMS
RECOMMENDATION:
That Council provide delegated authority for a significant weather event declaration
and adopt O. Reg. 239/02 as the minimum maintenance standards for highways,
bridges, roads, bike lanes, trails and sidewalks set out in the By-law attached to INS
Report 2023-079.
REPORT HIGHLIGHTS:
The purpose of this report is to re -affirm the City's established practice to comply with
Ontario Regulation 239/02: MINIMUM MAINTENANCE STANDARD FOR MUNICIPAL
HIGHWAYS (MMS) as the minimum level of service provided on municipal roads, bike
lanes, and sidewalks owned and maintained by City of Kitchener by adopting a By-law
and to secure delegated authority to declare a Significant Weather Event (SWE) in
accordance with governing Provincial Regulation.
There are no financial implications.
This report supports the delivery of core services.
BACKGROUND:
Maintenance services within the right of way are well-defined and regulated through
Ontario Regulation 239: Minimum Maintenance Standards for Municipal Highways (O.Reg.
239 MMS).
The City requires a formal By-law to adopt the MMS as the city's minimum maintenance
service levels and to be able to declare a "significant weather event" (SWE), if and when
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 17 of 132
certain triggers are met. In addition, because the city maintains both municipal and regional
roadways, the Region must delegate authority to city staff to allow for any potential SWE
declaration to apply to all regional roads the city maintains within the City of Kitchener per
the Region of Waterloo Transportation Division Maintenance Agreement with the City of
Kitchener to operate and maintain regional roads within the City of Kitchener, also known
as the Area Municipalities Agreement (AMA). City of Kitchener staff is working
collaboratively with area municipalities within the Region and the Region itself to coordinate
similar reports.
REPORT:
The By-law attached to INS Report 2023-079 re -affirms the City's practice to comply with
Ontario Regulation 239/02: MINIMUM MAINTENANCE STANDARD FOR MUNICIPAL
HIGHWAYS (MMS) as Kitchener's minimum level of service provided on municipal roads,
bike lanes, and sidewalks owned and maintained by City of Kitchener. There are no
operational changes or resource impacts associated with the passing of this By-law.
Formal adoption of minimum maintenance service levels for roads and sidewalks via a By
law aligns with the expectations of the Asset Management Regulation 193/21, as well as
requirements set forth in the Region's AMA with the City of Kitchener to operate and
maintain regional roads within the City of Kitchener.
By formally recognizing the MMS as the minimum service provision through a By-law,
there is an inherent ability to declare a SWE when and if the specific triggers identified in
the By-law are met. Through the declaration of a SWE, specific timeframes identified in the
MMS can be paused so municipal forces can be prioritized appropriately and deployed
when safe and practicable.
The weather hazard triggers for a SWE declaration within the Region were selected through
collaboration with the area municipalities and the Region and match those identified by
Environment Canada as meeting the criteria for the issuance of an alert under its Public
Weather Alerting Program, as required by the MMS.
The following is a list of triggers upon which a SWE may be declared when any or all the
following is forecast or occurring:
Greater than 20cm of snow accumulation expected or occurring during the next 24
hours.
2. Greater than 20mm of ice accretion from a freezing rain event lasting longer than
12 hours.
3. Sustained winds above 60km/hr that will reduce visibility.
The ability for city staff to declare a SWE on regional roads within the City of Kitchener's
boundaries requires delegated authority from the Region which will be provided through a
Region of Waterloo Staff Report, which is expected to be passed in November 2023.
Page 18 of 132
The MMS undergoes regular reviews to ensure maintenance standards remain relevant and
achievable. When MMS changes are made by the Province, staff will evaluate the changes
and determine if updates to the By-law schedule are required.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
The City of Kitchener website publishes details on winter maintenance service levels and
provides mapping tools to support awareness of winter maintenance activities.
In addition, a communication plan is being developed should the need arise to declare a
Significant Weather Event (SWE).
PREVIOUS REPORTS/AUTHORITIES:
Policy 1-1240 WINTER MAINTENANCE POLICY (Policy and Procedures for the
Municipalities of the Geographic Region of Waterloo)
INS -7-21 Agreement for Maintenance Services on Regional Roads
Municipal Act, 2001; O.Reg.239/02 Minimum Maintenance Standard for Municipal
Highways (MMS)
APPROVED BY: Denise McGoldrick, General Manager, Infrastructure Services
ATTACHMENTS:
Attachment A — By-law to Adopt Minimum Maintenance Standards and Delegated
Authority to Declare a Significant Weather Event.
Page 19 of 132
THE CORPORATION OF THE CITY OF KITCHENER
BY-LAW NO.
BEING A BY-LAW TO ADOPT MINIMUM MAINTENANCE STANDARDS AND
DELEGATED AUTHORITY TO DECLARE A SIGNIFICANT WEATHER EVENT
WHEREAS Section 23 of the Municipal Act authorizes a municipality to delegate
its powers and duties under this or any other Act to a person or body subject to
the restrictions set out in the Municipal Act provided Council is of the opinion that
the power being delegated is of a minor nature;
AND WHEREAS Council has deemed that certain routine administrative and
legislative powers are of a minor nature, and the delegation of these powers
would contribute to the efficient management of the municipality while still
adhering to the principles of accountability and transparency;
AND WHEREAS Section 44(1) of the Municipal Act, R.S.O. 2001, states that
municipalities shall keep all highways and bridges in a state of repair that is
reasonable in the circumstances including the character and location of the
highway and bridge;
AND WHEREAS Section 44(2) of the Municipal Act, R.S.O. 2001, states that a
municipality that defaults in complying with subsection (1) is, subject to the
Negligence Act, liable for all damages any person sustains because of the
default.
AND WHEREAS Section 44(3) of the Municipal Act, R.S.O. 2001, states that
despite subsection (2), a municipality is not liable for failing to keep a highway or
bridge in a reasonable state of repair if,
(a) it did not know and could not reasonably have been expected to have
known about the state of repair of the highway or bridge;
(b) it took reasonable steps to prevent the default from arising; or
(c) at the time the cause of action arose, minimum standards established
under subsection (4) applied to the highway or bridge and to the
alleged default and those standards have been met. 2001, c. 25,
s.44(3).
AND WHEREAS Section 44(4) of the Municipal Act, R.S.O. 2001, states that The
Minister of Transportation may make regulations establishing minimum standards
of repair for highways and bridges or any class of them.
1
Page 20 of 132
AND WHEREAS Section 44(5) of the Municipal Act, R.S.O. 2001, states that the
minimum standards may be general or specific in their application.
AND WHEREAS Section 3 (1) of the Occupiers' Liability Act, states that an
occupier of premises owes a duty to take such care as in all the circumstances of
the case is reasonable to see that persons entering on the premises, and the
property brought on the premises by those persons are reasonably safe while on
the premises.
AND WHEREAS the Region has jurisdiction over regional roadways that are
located within the boundaries of the local municipality:
AND WHEREAS The Regional Municipality of Waterloo and The Corporation of
the City of Kitchener have agreed to the terms and conditions set forth in the
Region of Waterloo Transportation Division Maintenance Agreement with Local
Municipalities, that the City of Kitchener shall provide certain road maintenance
services on selected sections of the said roadways;
AND WHEREAS The Region of Waterloo delegates authority to the local
municipality to administer operations on regional roadways located within the
boundaries of the local municipality in accordance with Ontario Regulation
239/02: MINIMUM MAINTENANCE STANDARDS FOR MUNICIPAL HIGHWAYS
NOW THEREFORE BE IT RESOLVED THAT all prior Municipal By-laws,
policies, procedures, and practices related to the maintenance and service
levels for municipal highway, bridge, (as defined in Section 44 of Municipal
Act) road, sidewalk, bike lane, recreational or multi -use trail, and any other
land or property under the management of the Corporation of the City of
Kitchener are hereby repealed and the Corporation of the City of Kitchener
("The City") enacts as follows:
1. The City adopts Ontario Regulation 239/02: MINIMUM MAINTENANCE
STANDARD FOR MUNICIPAL HIGHWAYS (MMS) as the minimum level
of service provided on municipal highways, bridge, roads, sidewalks, bike
lanes, recreational or multi -use trails, and any other land or property under
the management of the City of Kitchener staff.
2. Council delegates the authority to the Director, Operations — Roads &
Traffic — or designate, to declare and communicate a "Significant Weather
Event" when applicable under Schedule 1.
3. This By-law comes into force and takes effect immediately upon being
passed.
2
Page 21 of 132
PASSED at the Council Chambers in the City of Kitchener this day of October,
A.D. 2023.
Mayor
Clerk
Page 22 of 132
SCHEDULE 1 ANTICIPATED TRIGGERS FOR SIGNIFICANT WEATHER
EVENT DECLARATION
As required by the MMS, the weather hazard triggers match those identified by
Environment Canada as meeting the criteria for the issuance of an alert under its
Public Weather Alerting Program; and are common to the geographic area within
the Region of Waterloo.
The following is a list of triggers upon which a Significant Weather Event (SWE)
can be declared when any or all the following is forecast or occurring:
1. Greater than 20cm of snow accumulation expected or occurring during the
next 24 hours.
2. Greater than 20mm of ice accretion from a freezing rain event lasting
longer than 12 hours.
3. Sustained winds above 60km/hr that will reduce visibility.
M
Page 23 of 132
Staff Report
Development Services Department www.kitchener.ca
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: October 30, 2023
SUBMITTED BY: Mike Seiling, Chief Building Official, 519-741-2200 ext. 7669
PREPARED BY: Mike Seiling, Chief Building Official, 519-741-2200 ext. 7669
WARD(S) INVOLVED: N/A
DATE OF REPORT: October 13, 2023
REPORT NO.: DSD -2023-476
SUBJECT: 2023 Building By-law Update
RECOMMENDATION:
That Chapter 710 (Building) of the City of Kitchener Municipal Code be repealed and
replaced with Appendix A of Development Services Department report DSD -2023-476;
and further,
That the Building Enterprise fund a new full time equivalent (FTE) in the Planning
Division to support the Zoning compliance as outlined in report DSD -2023-476.
REPORT HIGHLIGHTS:
• The purpose of this report is to update and refresh the existing Building Bylaw, that was
last approved by Council in 2005.
• The report includes a recommendation to fund a new full time equivalent (FTE)
employee in the Planning Division to complete the zoning compliance required as part
of the building permit issuance for low rise residential projects, which will be funded out
of the Building Enterprise.
• This report supports the delivery of core services.
BACKGROUND:
The Building Bylaw has not been updated since 2005 and this report intends to amend the
Chapter to current legislation and building practices.
REPORT:
The Building Enterprise enforces the requirements set out in the Building Code Act and
Ontario Building Code (OBC). The OBC mostly contains technical requirements to ensure
buildings are safe for life, fire and health systems plus barrier free accessible and energy
efficiency. A municipality may create a Building Bylaw. The Building Bylaw sets out
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 24 of 132
administrative requirements that are not included in the Ontario Building Code (OBC) such
as types of permits, document requirements, permit categories and fees/ refunds.
The Building Bylaw has not been refreshed or updated since its original approval in 2005
save and except for annual permit fee adjustments. This Building Bylaw update is primarily
a housekeeping exercise with no major changes proposed. For example, code references
have been updated and schedules will be updated or deleted. A tracked changes copy of
the bylaw amendments is attached as Appendix A.
The one (1) new full time equivalent employee proposed in the Planning Division, (Planning
Technician) will complete the zoning compliance required as part of the building permit
issuance for low rise residential projects. The zoning compliance is part of the building permit
issuance process and is currently completed by Municipal Building Officials in the Building
Division. The zoning compliance review has become more complex and challenging which
can result in delays in building permit issuance for some residential projects. In 2022, the
City processed 2634 low rise residential permits and in 2023 year-to-date, the City
processed 727 permits of the same type. The timing of this change will set the City for
success because staff expects permit levels to resume to the 5 year trend of high permit
activity, and potentially higher as soon as mortgage rates stabilize. Further development
trends, customer expectations and the complexity of verifying zoning compliance requires a
dedicated zoning specialist. A dedicated specialist will verify zoning compliance including
interactions with the customer to support permit issuance quicker than present time frames.
City staff are experiencing an increase in the complexity of interpreting the zoning bylaw and
additional time to explain the changes necessary to the owner to allow permit issuance. The
zoning review time per application varies from 15 min for a new single detached dwelling to
1+hrs when infill or customer explanation and changes are required. A dedicated Planning
staff expert who will review and confirm zoning compliance will provide service efficiency
and support the implementation of Bill 23 More Homes Built Faster Act. The funding for the
new FTE is from the Building Enterprise.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation to hire 1 new FTE in the Planning Division with
full funding will require funding for $8,984.00 in 2023 (pro -rated over 1 month) from the
Building Enterprise Operating Budget. A recommended hire date of December 1, 2023 is
proposed and the Building Enterprise will include the full cost of the FTE as part of the 2024
budget. The Building Bylaw has no financial implication to the City of Kitchener.
COMMUNITY ENGAGEMENT:
The Building Bylaw update and 1 new FTE Planning Technician in the Planning Division
was shared and discussed with the Waterloo Region Home Builder's Association, Kitchener
Development Liaison Committee (KDLC) at 2 meetings (Jan. 2023 & June 2023). The KDLC
Page 25 of 132
members did not object to these two recommendations. This report has been added to the
agenda of the KDLC meeting scheduled for Oct. 20, 2023.
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Justin Readman, General Manager Development Services
ATTACHMENTS:
Attachment A — By-law including proposed amendments
Attachment B - Chapter 710 (Building) Amended By-law
Page 26 of 132
PROTECTION
Chapter 710
BUILDING PERMITS AND FEES
Article 1
SHORT TITLE
710.1.1 Citation
Article 2
INTERPRETATION
710.2.2
710.2.3
710.2.4
710.2.5
710.2.6
710.2.7
710.2.8
710.2.9
710.2.10
710.2.11
710.2.12
710.2.13
710.2.14
710.2.15
710.2.16
710.2.17
710.2.18
710.2.19
710.2.20
710.2.21
710.2.22
KITCHENER
Act - defined
Applicant - defined
Architect - defined
As constructed plans - defined
Building Code - defined
Building Official - defined
Chief Building Official - defined
City - defined
Construct - defined
Construction site - defined
Demolish - defined
Inspector- defined
Model home - defined
Permit - defined
Permit holder - defined
Person - defined
Professional engineer or engineer - defined
Registered Code Agency - defined
Sewage system - defined
Work - defined
Words - terms - not specifically defined
710.1
DECEMBER 2017
Page 27 of 132
BUILDING PERMITS AND FEES
Article 3
PERMITS
710.3.1
Classes - set out - Schedule 'A'
710.3.2
Application -
in writing -form - Chief Building Official
710.3.3
Application information
- set out - based on type
710.3.4
Application -
construction permit - information
710.3.5
Application -
demolition permit - information required
710.3.6
Application -
conditional permit - information
710.3.7
Application
- model home permit - information
710.3.8
Application
- change of use - information required
710.3.9
Application
- sewage permit - information required
710.3.10
Application
- transfer permit - information required
71. 0.3. 1.2
710.3.13
Applieat;GR
Application
OReeplete—as ledgm eetfeWR
- partial permit - information
710.3.14
Partial permit issued - not approval of whole project
710.3.15
Expiry of application
- six months - work abandoned
Article 4
PLANS AND SPECIFICATIONS
710.4.1 Sufficient information provided - to ensure compliance
710.4.2 Electronic Application two sots of plans form - Schedule 'C'
710.4.3 Plans - drawn to scale - requirement
710.4.4 Site plan - referenced to survey - information required
710.4.5 Surveyor's certificate - approved before framing
710.4.6 Building completion - plans - survey - requirement
710.4.7 Plans - specifications - furnished to City - ownership
Article 5
REGISTERED CODE AGENCIES
710.5.1 Agreement - Chief Building Official - authorization
710.5.2 Specified functions - types permitted
KITCHENER 710.2 DECEMBER 2017
Page 28 of 132
BUILDING PERMITS AND FEES
Article 6
FEES AND REFUNDS
710.6.1 Determination - by Chief Building Official
710.6.2 Commencement - prior to permit issue - penalty
710.6.3 Refund - application withdrawn abandoned - other
710.6.4 Rebate - final inspection - terms - Schedule 'A'
Article 7
TRANSFERS OF PERMITS
710.7.1 Application - form - requirements
710.7.2 Fee - payable - upon application
710.7.3 Transfer complete - new owner - responsibility
Article 8
REVOCATION OF PERMITS
710.8.1 Revocation - notice of - deadline
710.8.2 Deferral of revocation - request - in writing - deadline
Article 9
NOTICE REQUIREMENTS FOR INSPECTION
710.9.1 Stages of construction - prior to occupancy
710.9.2 Stages of construction - additional notices - required
710.9.3 Notice not effective - until confirmed
710.9.4 Inspection - upon notification
Article 10
FENCES AT CONSTRUCTION AND DEMOLITION SITES
710.10.1 Required - Chief Building Official - Inspector
710.10.2 Height - other characteristics - consideration
710.10.3 Area fully enclosed - maintained in good repair - height
Article 11
SEVERABILITY
KITCHENER 710.3 DECEMBER 2017
Page 29 of 132
710.11.1 Validity
BUILDING PERMITS AND FEES
Article 12
ENFORCEMENT
710.12.1 Fine - for contravention
Article 13
REPEAL
710.13.1 By-law - previous
Applieat a„ rresefved prier to February 1, 2007
SCHEDULE
Schedule 'A' - Classes of Permits and Fees
Schedule 'C' - Drawings, Specifications and Documents Required For Construction,
Demolition, and Change of Use Permits
-GHeduie ,O� Ge.ne.r .l R&OleV9F=E)FFA
Schedule 'E' - Demolition Agreement
Schedule 'F' - Model Homes
Schedule 'H' - Permit Rebate
Schedule 'I' - Code of Conduct for Building Officials
Schedule 'S -Appointments: Building Officials
Article 1
SHORT TITLE
710.1.1 Citation
This Chapter may be referred to as the Building By-law.
Article 2
INTERPRETATION
710.2.2 Act - defined
"Act" means the Building Code Act, 1992, S.O. 1992, c.23, as amended.
KITCHENER 710.4 DECEMBER 2017
Page 30 of 132
BUILDING PERMITS AND FEES
710.2.3 Applicant - defined
"applicant" means the owner of a building or property who applies for a permit or any
person authorized by the owner to apply for a permit on the owner's behalf, or any person
or corporation empowered by statute to cause the construction or demolition of a building
or buildings and anyone acting under the authority of such person or corporation.
710.2.4 Architect - defined
"architect" means the holder of a license, certificate of practice or a temporary licence
issued under the Architects Act as defined in the Building Code.
710.2.5 As constructed plans - defined
"as constructed plans" are defined in the Building Code as construction plans and
specifications that show the building and the location of the building on the property as
the building has been constructed.
710.2.6 Building Code - defined
"Building Code" means the regulations made under section 34 of the Act.
710.2.7 Building Official - defined
"Building Official" means a Chief Building Official, Deputy Building Official or Inspector
appointed by the City.
710.2.8 Chief Building Official - defined
"Chief Building Official" means a Chief Building Official appointed by by-law by the City
for the purposes of enforcement of the Act and shall include a designate where not
prohibited by law.
710.2.9 City - defined
"City" means The Corporation of the City of Kitchener.
710.2.10 Construct - defined
"construct" means construct as defined in subsection 1(1) of the Act.
710.2.11 Construction site - defined
"construction site" means any construction site in respect of which a building permit has
been issued for construction of a new building within or adjacent to a residential zone
except where the site is within a registered plan of subdivision when that subdivision is
being developed for the first time.
710.2.12 Demolish - defined
"demolish" means demolish as defined in subsection 1(1) of the Act.
710.2.13 Inspector - defined
"Inspector" means an Inspector appointed by by-law by the City for the purposes of
enforcement of the Act.
KITCHENER 710.5 DECEMBER 2017
Page 31 of 132
BUILDING PERMITS AND FEES
710.2.14 Model home - defined
"model home" means a new uninhabited single detached dwelling, semi-detached
dwelling or street townhouse unit which is constructed to the requirements and provisions
of the zoning category in which the model is proposed and is situated on lands in a draft
approved plan of subdivision, with or without service connections, for the purpose of
display and sale of the dwelling units to the general public.
710.2.15 Permit - defined
"permit" means permission or authorization given in writing from the Chief Building Official
to perform work , to change the use of a building or part thereof, or to occupy a building
or part thereof, as regulated by the Act and Building Code.
710.2.16 Permit holder - defined
"permit holder" means the owner to whom a permit has been issued or where a permit
has been transferred, the new owner to whom the permit has been transferred.
710.2.17 Person - defined
"person" includes a corporation and a partnership and the heirs, executors, administrators
and other legal representatives of a person to whom the context can apply according to
law.
710.2.18 Professional engineer or engineer - defined
"professional engineer" or "engineer" means a person who holds a licence or temporary
licence under the Professional Engineers Act, as defined in the Building Code.
710.2.19 Registered Code Agency - defined
"registered code agency" means a registered code agency as defined in subsection 1(1)
of the Act.
710.2.20 Sewage system -defined
"sewage system" means a sewage system as defined in subsection 1(1) of the Act.
710.2.21 Work - defined
"work" means construction or demolition of a building or part thereof, as the case may be.
710.2.22 Words - terms - not specifically defined
Any word or term not defined in this Chapter that is defined in the Act or Building Code
shall have the meaning ascribed to it in the Act or the Building Code unless inconsistent
with the context thereof.
Article 3
PERMITS
710.3.1 Classes - set out - Schedule `A'
The classes of permits set out in Schedule 'A' are hereby established.
KITCHENER 710.6 DECEMBER 2017
Page 32 of 132
BUILDING PERMITS AND FEES
710.3.2 Application - in writing -form - Chief Building Official
To obtain a permit, the owner or an agent authorized in writing by the owner shall file an
application in writing by completing the prescribed form the Ministry of Municipal Affairs
and Housing under subsection 8(1.1) of the Building Code Act, 1992 available frern +ho
Commented [MS1]: Do we add link or the website address?
. dei- ..Ian rse 7(f) of the Aet a et e t in Sehed le 'Q'
Commented [T132111]: Clerk's advised no
710.3.3 Application information - set out - based on type
Every application for a permit shall be submitted to the Chief Building Official, and contain
the following information set out in Sections 710.3.4 through 710.3.11 inclusive.
710.3.4 Application - construction permit - information
Where application is made for a construction permit under subsection 8(1) of the Act, the
application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish- and
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5)Aft�c1.^.�.�Q^.�.�Q of the Building Code and as described
in this Chapter for the work to be covered by the permit; and
(c) include completed general review form .
710.3.5 Application - demolition permit - information required
Where application is made for a demolition permit under subsection 8(1) of the Act, the
application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish"; and
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5)A ele 0 A d 1E3 and Sentence2.^prof the
Building Code and as described in this Chapter for the work to be covered by the
permit; and
(c) include completed form as set out in Schedule 'E' where applicable, and
(d) include:
(i) proof satisfactory to the Chief Building Official, that arrangements have been
made with the proper authorities for the cutting off and plugging of all services;
(ii) a damage deposit in such an amount as set out in the City's fees by-law existing
at the time the damage deposit is required, prescribed by the Director of
Engineering to ensure that any damage to the sidewalk, curb and gutter,
boulevard or road right of way will be reinstated to his/her satisfaction.
710.3.6 Application - conditional permit - information
Where application is made for a conditional permit under subsection 8(3) of the Act, the
application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish";
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5)Aft ^l�''.^.�.� Q ofthe Building Code and as described
KITCHENER 710.7 DECEMBER 2017
Page 33 of 132
BUILDING PERMITS AND FEES
in this Chapter for the work to be covered by the permit_;
(c) state the reasons why the applicant believes that unreasonable delays in
construction would occur if a conditional permit is not granted;
(d) state the necessary approvals which must be obtained in respect of the proposed
building and the time in which such approvals will be obtained; and
(e) state the time in which plans and specifications of the complete building will be
filed with the Chief Building Official.
710.3.7 Application - model home permit - information
Where an application has been made for a model home permit, the application shall:
(a) use provincial application form, "Application for a Permit to Construct or Demolish";
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5) ^r#^'�''.^.�.� ofthe Building Code and as described
in this Chapter for the work to be covered by the permit;
(c) include a certified cheque or Letter of Credit for 10% of the construction value of
the model(s) being constructed;
(d) include a site plan indicating the following:
(i) location and treatment of driveway access and parking;
(ii) temporary storm drainage, grading, siltation and erosion control measures if
necessary, until grading is completed in accordance with the requirements of
the Director of Engineering;
(iii) location and treatment of pedestrian access to the site;
(iv) location and treatment of emergency vehicle access;
(v) proposed landscaping, fencing and signage;
(vi) hydro facilities,
(e) confirm compliance with conditions in Schedule 'F'.
710.3.8 Application - change of use - information required
Where application is made for a change of use permit issued under subsection 10(1) of
the Act the application shall:
(a) use the prescribed form OR Sehedule
(b) describe the building in which the occupancy is to be changed, by a description
that will readily identify and locate the building;
(c) identify and describe in detail the current and proposed occupancies of the building
or part of a building for which the application is made;
(d) include complete plans and specifications showing the current and proposed
occupancy of all parts of the building, and which contain sufficient information to
establish compliance with the requirements of the Building Code, including: floor
plans; details of wall, ceiling and roof assemblies identifying required fire
resistance ratings and load bearing capacities, details of the existing sewage
system, if any;
(e) be accompanied by the required fee;
(f) state the name, address and telephone number of the owner;
(g) be signed by the owner or his/her authorized agent who shall certify the truth of
the contents of the application.
KITCHENER 710.8 DECEMBER 2017
Page 34 of 132
BUILDING PERMITS AND FEES
710.3.9 Application - sewage permit - information required
Where application is made for a sewage permit issued under subsection 8(1) of the Act,
the application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish";
(b) include complete plans and specifications, documents and other information as
required under Div. C 1.3.1.3(5)A40cIe2.^�-4Q of the Building Code and as
described in this Chapter for the work to be covered by the permit;
(c) include a site evaluation which shall include all of the following items, unless
otherwise specified by the Chief Building Official:
(i) include the date the evaluation was done;
(ii) include name, address, telephone number and signature of the person who
prepared the evaluation; and
(iii) include a scaled site plan showing:
• the legal description, lot size, property dimensions, existing rights-of-
way, easements or municipal / utility corridors;
• the location and clearances of items listed in Column 1 of Tables
8.2.1.6.A., 8.2.1.6.B. and 8.2.1.6.C. of the Building Code;
• the location of the proposed sewage system;
• the location of any unsuitable, disturbed or compacted areas;
• proposed access routes for system maintenance;
• depth to bedrock;
• depth to zones of soil saturation;
• soil properties, including soil permeability; and
• soil conditions, including the potential for flooding.
710.3.10 Application - transfer permit - information required
Where application is made for a transfer of permit because of a change of ownership of
the land, as permitted under clause 7 (h) of the Act, the application shall:
(a) use the prescribed form in Schedule 'B';
(b) provide the names and addresses of the previous and new land owner;
(c) provide the date that the land ownership change took place;
(d) describe
�the
��permit that is being transferred.
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KITCHENER 710.9 DECEMBER 2017
Page 35 of 132
BUILDING PERMITS AND FEES
710.3.13 Application - partial permit - information
When, in order to expedite work, approval of a portion of the building or project is desired
prior to the issuance of a permit for the complete building or project:
(a) application shall be made and all applicable fees associated with the scope of the
partial permit paid; and
(b) complete plans and specifications covering the portion of the work for which
immediate approval is desired shall be filed with the Chief Building Official-
(G) where a partial permit is requested the fuil buildiRg or prejeGt appliGatiGR 06 deemed
to he innemplete as deGGrihed in Con+inn 710 2 12
710.3.14 Partial permit issued - not approval of whole project
Where a permit is issued for part of a building or project this shall not be construed to
authorize construction beyond the plans for which approval was given nor that approval
will necessarily be granted for the entire building or project.
710.3.15 Expiry of application - six months - work abandoned
Where an application for a permit remains incomplete or inactive for six months after it is
made, the application may be deemed by the Chief Building Official to have been
abandoned and notice thereof shall be given to the applicant. If an application is deemed
to be abandoned, a new application must be filed for the proposed work.
Article 4
PLANS AND SPECIFICATIONS
710.4.1 Sufficient information provided - to ensure compliance
Sufficient information shall be submitted with each application for a permit to enable the
Chief Building Official to determine whether or not the proposed construction, demolition,
change of use or transfer of permit will conform with the Act, the Building Code and any
other applicable law.
710.4.2 Electronic Application -twosetsofpians form -Schedule `C'
Each application shall, unless otherwise specified by the Chief Building Official, be
accompanied by tWO t �a complete electronic -sets of the plans and specifications
as described in this Chapter and Schedule 'C'.
710.4.3 Plans - drawn to scale - requirement
Plans shall be drawn to an seale-appropriate scale so the plans are legible (min. 1:75 or
3/16"=1') eR pap F, ^i^^+reR'G Fnedi^ ^ ed by the Gity ^ eth.,r r .r^hi ,f,^+„ri^i ^nd
shall be legible as approved by the Chief Building Official.
710.4.4 Site plan - referenced to survey - information required
Site plans shall be referenced to an up-to-date survey and, when required to demonstrate
compliance with the Act, the Building Code or other applicable law, a copy of the survey
shall be submitted to the Chief Building Official. Site plans shall show:
(a) lot size and the dimensions of property lines and setbacks to any existing or
KITCHENER 710.10 DECEMBER 2017
Page 36 of 132
BUILDING PERMITS AND FEES
proposed buildings with complete legal description;
(b) existing and finished ground levels or grades, and
(c) existing rights-of-way, easements, waY' ?4rail lines within 30m and municipal
services.
710.4.5 Surveyor's certificate - approved before framing
A surveyor's certificate, prepared by a registered Ontario Land Surveyor, shall be
submitted and approved prior to commencement of the framing of the above grade
portion, and shall show the location of the foundation or foundations on the lot for the
buildings, and for single family, semi-detached, duplex, triplex, four-plex, and row house,
elevations shall be given for the top of foundation(s).
710.4.6 Building completion - plans - survey - requirement
On completion of the construction of a building, the Chief Building Official may require a
set of as constructed plans, including a plan of survey showing the location of the building.
710.4.7 Plans - specifications - furnished to City - ownership
Plans and specifications furnished according to this Chapter or otherwise required by the
Act become the property of the City to be kept or disposed of at the City's discretion.
Article 5
REGISTERED CODE AGENCIES
710.5.1 Agreement - Chief Building Official - authorization
Where the Corporation enters into an agreement with a registered code agency, the Chief
Building Official is authorized to appoint registered code agencies to perform specified
functions in respect of the construction of a building or a class of buildings from time to
time in order to maintain the time periods for permits prescribed in Table 1.3.1.3. of
Division C subsection 2 ^.4 of the Building Code.
710.5.2 Specified functions -types permitted
The registered code agency may be appointed to perform one or more of the specified
functions described in section 15.15 of the Act.
Article 6
FEES AND REFUNDS
710.6.1 Determination -by Chief Building Official
The Chief Building Official shall determine the required fees for the work proposed
calculated in accordance with Schedule 'A' and the applicant shall pay such fees.
Pursuant to the City of Kitchener Annual User Fee Schedule, the Act and the Buildinq
Code, as amended, permit fees will be approved by Council.
710.6.2 Commencement - prior to permit issue - penalfyadditional fee
In a case where any person has commenced construction, demolition or changes to the
use of a building before haviRg submitted a ppliGatiGR for a permit „r befere having
KITCHENER 710.11 DECEMBER 2017
Page 37 of 132
BUILDING PERMITS AND FEES
received a permit and an order to comply has been issued pursuant to the BC , in Formatted: Not Highlight
addition to any other penalty under the Act, Building Code, or this Chapter the permit fee Formatted: Not Highlight
shall be increased to 200% of the regular permit fee. Notwithstanding this, the permit fee
shall in no case be increased by more than $5,000 above the regular permit fee. The
increase to the permit fee is to allow the City to recover costs or some of the costs of the
additional work and enforcement necessitated due to the premature start of the work.
710.6.3 Refund - application withdrawn abandoned - other
In the case of withdrawal of an application, or the abandonment of all or a portion of the
work, or refusal of a permit, or the non -commencement of any project, the Chief Building
Official shall determine the amount of paid permit fees that may be refunded to the
applicant, if any, in accordance with Schedule 'A'.
710.6.4 Rebate - final inspection - terms - Schedule `A'
A rebate of a portion of the building permit fee will be made upon satisfactory confirmation
that the required final inspection and grading certification, if applicable, have been
completed in accordance with the terms and conditions as set out in Schedule 'H'.
Article 7
TRANSFERS OF PERMITS
710.7.1 Application -form -requirements
A permit may be transferred if the new land owner completes the permit application form
in accordance with the requirements of Article 3 of this Chapter.
710.7.2 Fee - payable - upon application
A fee shall be payable on an application for a transfer of permit as provided in Schedule
'A'.
710.7.3 Transfer complete - new owner - responsibility
The new owner shall, upon a transfer of a permit, be the permit holder for the purpose of
the Act and the Building Code.
Article 8
REVOCATION OF PERMITS
710.8.1 Revocation - notice of - deadline
Prior to revoking a permit under subsection 8(10) of the Act, the Chief Building Official
may serve a notice by personal service or registered mail at the last known address to
the permit holder, and felle iRg a thiFt , day n e -d- fr,.m the date of -s „ the C;hmpf
R
710.8.2 Deferral of revocation - request - in writing - deadline
A permit holder may within t"seven days from the date of service of a notice under
KITCHENER 710.12 DECEMBER 2017
Page 38 of 132
BUILDING PERMITS AND FEES
this Article, request in writing the Chief Building Official to defer the revocation by stating
reasons why the permit should not be revoked. The Chief Building Official having regard
to any changes to the Act, Building Code or other applicable law may allow the deferral,
in writing.
Article 9
NOTICE REQUIREMENTS FOR INSPECTION
710.9.1 Stages of construction - prior to occupancy
Every permit holder shall notify the Chief Building Official or a registered code agency
where one is appointed, of each stage of construction for which a notice is required under
Div. C 1.3.5.1(2) ^r+i^' 2.4.5.^.5.1 of the Building Code. In addition, every permit holder shall
provide the notice of completion as prescribed by Section 11 of the Act, or where
occupancy is required prior to completion, notice of inspection to ensure that the
requirements of Section 11 of the Act and Div. C 1.3.3.3. ,hyo^+ ^^ 2.4.3 of the Building
Code are complied with.
710.9.2 Stages of construction - additional notices - required
Every permit holder shall also give notice of the following stages of construction in addition
to the notices prescribed by the Ontario Building Code:
(a) commencement of construction of:
(i) masonry fireplaces and masonry chimneys,
(ii) factory -built fireplaces and allied chimneys,
(iii) stoves, ranges, space heaters and add-on furnaces using solid fuels and allied
chimneys,
(b) substantial completion of interior finishes; and/or
(c) substantial completion of heating, ventilating, air conditioning and air contaminant
extraction equipment.
710.9.3 Notice not effective - until confirmed
A notice pursuant to this Article is not effective until notice is actually received by the Chief
Building Official or the registered code agency and the permit holder receives
confirmation issued by the City or the registered code agency.
710.9.4 Inspection - upon notification
Upon receipt of proper notice, the Inspector or a registered code agency, if one is
appointed, shall undertake a site inspection of the building to which the notice relates in
accordance with the time periods stated in Div. C 1.3.5.3. rtoGl 2.4.5.'^.5.3 of the Building
Code and section 11 of the Act.
Article 10
FENCES AT CONSTRUCTION AND DEMOLITION SITES
710.10.1 Required - Chief Building Official - Inspector
Where, in the opinion of the Chief Building Official or Inspector, a construction or
demolition site presents a hazard to the public, the Chief Building Official or Inspector
KITCHENER 710.13 DECEMBER 2017
Page 39 of 132
BUILDING PERMITS AND FEES
may require the owner to erect such fences as the Chief Building Official or Inspector
deems appropriate to the circumstances.
710.10.2 Height - other characteristics - consideration
In considering the hazard presented by the construction or demolition site, the necessity
for fences and the height and characteristics of such fences, the Chief Building Official or
Inspector shall have regard for:
(a) the proximity of the building site to other buildings;
(b) the proximity of the construction or demolition site to lands accessible to the public;
(c) the hazards presented by the construction or demolition activities and materials;
(d) the feasibility and effectiveness of site fences; and
(e) the duration of the hazard.
710.10.3 Area fully enclosed - maintained in good repair - height
Every fence required by this Article shall:
(a) be erected so as to fully enclose all areas of the site which present a hazard;
(b) create a continuous barrier and be sufficient to deter unauthorized entry,-
(c)
ntry;(c) have a height not less than 1.2 metres (4 feet) above grade at any point, unless
the Chief Building Official or Inspector determines that a greater minimum height
is necessary;
(d) if constructed of plastic mesh, snow fencing or other similar materials, be securely
fastened at 200 mm (7.8 inches) on centre (o.c.) to vertical posts not more than
1.2 metres (4 feet) apart; and horizontal members or a minimum 11 gauge cable
at the top and bottom; and
(e) be maintained in a vertical plane and in good repair.
Article 11
SEVERABILITY
710.11.1 Validity
It is hereby declared that each and every of the foregoing sections of this Chapter is
severable and that, if any provisions of this Chapter should for any reason be declared
invalid by any court, it is the intention and desire of Council that each and every of the
then remaining provisions hereof shall remain in full force and effect.
Article 12
ENFORCEMENT
710.12.1 Fine - for contravention
Every person who contravenes any provision of this Chapter is guilty of an offence and
on conviction is liable to a fine as provided in section 36 of the Act, as amended.
Article 13
REPEAL
710.13.1 By-law - previous
KITCHENER 710.14 DECEMBER 2017
Page 40 of 132
BUILDING PERMITS AND FEES
By-law 94-31, By-law 94-195, section 49 of By-law 95-97, By-law 95-177, By-law 97-4,
By-law 98-41, section 31 of By-law 98-72 sections 21, 22 and 23 of By-law 2001-242, By-
law 2003-129 and the contents of the previous Chapter 710 are hereby repealed as of
July 1, 2005 and this Chapter comes into force and effect on July 1, 2005. By-law 2005-
128, 1 July, 2005.
KITCHENER 710.15 DECEMBER 2017
Page 41 of 132
BUILDING PERMITS AND FEES
SCHEDULE
Schedule `A' - Classes of Permits and Fees
1. Calculation of Permit Fees
Permit fees shall be calculated based on the formula given below, unless otherwise
specified in tN--referenced schedule:
Permit Fee (rounded to the nearest dollar) = SI x A
where
SI = Service Index for Classification of the work proposed and,
A = floor area in ft' of work involved
2. Minimum Permit Fee
A minimum fee 100.00 shall be charged for all work, unless otherwise indicated.
Formatted Table
Assembly (shell)- per ft2
Institutional (shell)-perft2
Garage/Carport (per bay)
Apartment building-perft2
- Group D: Business & personal services:
office buildings (shell)-perft2
KITCHENER 710.16 DECEMBER 2017
Page 42 of 132
BUILDING PERMITS AND FEES
Office buildings (finished) -per ft2
Group E: Mercantile:
Retail stores (shell) -per ft2
Retail stores (finished) -per ft2
Group F: Industrial:
Warehouse, factories (shell) -per ft2
Warehouse, factories (finished) -per ft2
Interior finishing of warehouse or factory areas only -per ft2
Parking garage perft2
Farm building-perft2
Foundation
Conditional Permit -per ft2 of footprint (Min. $711.00)
Interior finishes to previously unfinished area (including finishing of residential basements and maior
renovations) - all classifications -per ft2
New roof structure -per ft2
Parking garage renovations -per ft2
Minor Alterations
Single partitions, washrooms, new entry, new demising wall, canopies
Special Categories
Air supported structures -per ft2
Temporary tents (per site and event)
Temporary stages or demountable support structures (per site per event)
Temporary buildings
Portables/per site (excluding port-a-pak)
Outdoor Patio
Demolitions (minimum of $163) -per ft2
Change of use
Minor demolition (up to SDD)
Miscellaneous
KITCHENER 710.17 DECEMBER 2017
Page 43 of 132
BUILDING PERMITS AND FEES
Ext. barrier free ramp
Fireplace/woodstove(each)
Retaining wall (per linear foot)
Balcony guard (replace per linear foot)
Balcony repairs/balcony
Shoring & underpinning (per linear foot)
Ceiling (new or replace) -per ft2
Facade improvement
Reclad wall -per ft2
All designated structures (except retaining walls,
public pools & signs)
Solar Collector; low rise residential
Solar Collector; all other application types
Elevator/escalator/lift
Fire retrofit (per storey)
Mechanical Work - Work independent of building
permit:
HVAC Permit (residential per suite)
HVAC Permit (non -residential) -per ft2
Sprinkler system (minimum $163)-perft2
Commercial kitchen, spray booth, dust collectors
Standpipe and hose system (retrofit)
Electrical Work - Work independent of building permit:
Fire alarm system & electrical work (min. $163) -per ft2
Electromagnetic locks (each) & hold open devices
Emergency lighting (per storey)
Plumbing Work -Work independent of building permit:
Plumbing permit (per fixture min. fee $95.00)
Disconnect plumbing from septic
Connect to storm or sewer
Catch basins/manholes/roof drains(each)
Building/site services (per linear foot)
Sewage System
Installation of a new sewage system
Malor repair
Minor repair
Examine revised plans (minimum$106)-per ft2
Minimum permit fee (unless otherwise noted)
Transfer permit
Permit to occupy unfinished building
KITCHENER 710.18 DECEMBER 2017
Page 44 of 132
BUILDING PERMITS AND FEES
Special Research Request/Written Request per hour
New construction Single Family, Duplex, Semi-detached, Townhouse & Triplex Dwelling Units/permit
New construction and additions to Multi -residential, Commercial, Industrial & Institutional
Projects/1,000. CV max. $5,000
Additions/alterations to Single Family, Duplex, Semi-detached, Townhouse & Triplex Dwelling
Alterations/interior finish permits to Multi -residential, Commercial, Industrial & Institutional
Additional Dwelling Unit (ADU) Addressing Sign
Staff Time/15 min.
Grading Certificate/Sewage System Maintenance Letter
KITCHENER 710.19 DECEMBER 2017
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Page 45 of 132
BUILDING PERMITS AND FEES
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KITCHENER 710.20 DECEMBER 2017
Page 46 of 132
BUILDING PERMITS AND FEES
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KITCHENER
710.21
DECEMBER 2017
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Page 47 of 132
BUILDING PERMITS AND FEES
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KITCHENER 710.22 DECEMBER 2017
Page 48 of 132
BUILDING PERMITS AND FEES
4. Miscellaneous — Charges
For classes of permits not described or included in this schedule, a reasonable permit fee
(1% of the construction value) shall be determined by the Chief Building Official- using
the most current version of the Wellington Waterloo Region Chief Building Officials
Committee Construction Values Chart (as amended and published on the City of
Kitchener's official website).
5. Refunds
Pursuant to Article 5 of this Chapter, the fees that may be refunded shall be a percentage
of the fees payable under this Chapter, calculated by the Chief Building Official as follows:
(a) 80% if administrative functions only have been performed;
(b) 70% if administrative and zoning functions only have been performed;
(c) 45% if administrative, zoning and plan examination functions have been
performed;
(d) 35% if the permit has been issued and no field inspections have been performed
subsequent to permit issuance;
(e) 5% shall additionally be deducted for each such field inspection that has been
performed after the permit has been issued
(f) No refund shall be in an amount less than $25.
6. Interpretation
The following explanatory notes are to be observed in the calculation of permit fees:
• Floor area of the proposed work is to be measured to the outer face of exterior
walls and to the centre line of party walls or demising walls. (excluding residential
garages).
• In the case of interior alterations of renovations, area of proposed work is the actual
space receiving the work (eg. tenant space).
• Mechanical penthouses and floors, mezzanines, lofts, habitable attics, and interior
balconies are to be included in all floor area calculations.
• Except for interconnected floor spaces, no deductions are made for openings
within the floor area (eg. stairs, elevators, escalators, shafts, ducts, etc.).
• Unfinished basements for single detached dwellings (including semis, duplexes,
and townhouses etc.) are not included in the floor area.
• Attached garages and fireplaces are included in the permit fee for single detached
dwellings, attached dwellings, semis, duplexes and townhouses.
• Where interior alterations and renovations require relocation of sprinkler heads or
fire alarm components, no additional charge is applicable.
KITCHENER 710.23 DECEMBER 2017
Page 49 of 132
BUILDING PERMITS AND FEES
• Ceilings are included in both new shell and finished (partitioned) buildings. The
Service Index for ceiling applies only when alterations occur in existing buildings.
Minor alterations to existing ceilings to accommodate lighting or HVAC
improvements are not chargeable.
• Where demolition of partitions or alteration to existing ceilings is a part of an
alteration or renovations permit, no additional charge is applicable.
• Corridors, lobbies, washrooms, lounges, etc. are to be included and classified
according to the major classification for the floor area on which they are located.
• The occupancy categories in the Schedule correspond with the major occupancy
classifications in the Ontario Building Code. For mixed occupancy floor areas, the
Service Index for each of the applicable occupancy categories may be used,
except where an occupancy category is less than 10% of the floor area.
• For Rack Storage use apply the square footage charge for industrial for the
building.
By-law 2007-18, 29 January, 2007; Schedule 'A'; By-law 2007-220, 26 November, 2007.
By-law 2008-196, 24 November, 2008; By-law 2009-162, 23 November 2009, Schedule
'A'; By-law 2011-030, 28 February 2011, Schedule 'A'; By-law 2011-173, 5 December,
2011; By-law 2012-165, 3 December, 2012; Schedule'A'; By-law 2013-159, 9 December,
2013; By-law 2014-148, 15 December 2014; By-law 2015-135, 14 December 2015, By-
law 2016-122, 12 December 2016; By-law No. 2017-130, 11 December 2017.
KITCHENER 710.24 DECEMBER 2017
Page 50 of 132
BUILDING PERMITS AND FEES
Schedule `B' —Application to For ^t
Partial Oeeupanry, Transfer of Permit
And Ghange ef Use
KITCHENER 710.25 DECEMBER 2017
Page 51 of 132
BUILDING PERMITS AND FEES
1City of Kitchener
Sth Fir- Building Division
Zit King street wast
Kitchener, ON
N2G4G7
KITCHENER
APPLICATION FOR A PERMIT
PARTIAL OCCUPANCY- UNFINISHED BUILDING
TRANSFER OF PERMIT - OWNERSHIP
CHANGE OF USE - NO CONSTRUCTION
For use of Municjpalit Authority -.
npal�caupn Npmbor
P mu npn,uer ladmmen0
Dale reco�oea lyyrrrmm�adl
apo nnmoer
A) Purpose of Application a Partial Occupancy- Unfinished Building
� Transfer of Permit - Ownership .Change of Use - No Construction
Proposed vse of building: _Cu -n, use of buildilp (if epplkable): _ _peso....... of work.
B) Applicant Information - Applicant is:
o The owner c The authorized agent of the owner
If Corporation or Pannersili , Name of person applying on its behalf)
C) Owner Information (if different from applicant)
(If Cor Oration or Pannershi , Name of person applying on its behalf
IName
Flrn Name
ale lmaal
Lan Namo
Fwl Namo Miatlle ln�lul
Comoralion or Pam—hip it applicaolol
Coporalwn v Pannwship (n aPpl-biej
auiilitlinaa street Name Uniltl LPItl
Fun Andress
Buatlinar .Neel Name Untie L�.Iv
n+upahN Province
lul Cone
Munk�pal,ry note IaICWe
eiephonep Gemstar aipDl nail
Faatlloplw+all
opono4 CONulerr 1ppno al^zn
pfop'ronal 1
D) Former Owner (if applicable)
E) Project Information (Full address of Project)
I rvama .nal Name me mmol
Corporal—., Panne ship it applkeole)
aulwirp p33 .Neel Name Uni. Ldtl
pu Mtlrese
evnemgx stleol Name umla Lola
palM ince ul Cope
Telephoner Cexular. vil,vonal) x11,1 1)
Municipality
Ante Postal Cove
Col4lar p (oplronall x x IODaonell
OWar Lpraaw+lnlormaoon. Descnoearealooeoccupied,
r ono q
F) Permit Via n Mail a Pick Up To: a Applicant n Owner Authorized Agent
G) Building designer l Architect / Engineer:
H) Declaration of Applicant
1• certify that:
Ipnm Wil name)
1. The Information contained in this application, attached schedules, attached plans and specifications, and other attached documentation is true to the
best of my knowledge.
2. 1 have authority to bind the corporation or partnership (if applicable).
(Dole) faipnalura of MWkene
Personal information contained in (his form and schedules is collected under the authority of subsection 8(1.1) of the Building Code Act, 1992.
Questions about the Collection of personal information may be addressed to the Chief Building Official of the municipality of the City of Kitchener.
KITCHENER 710.26 DECEMBER 2017
Page 52 of 132
BUILDING PERMITS AND FEES
Schedule `C' - Drawings, Specifications and
Documents Required For Construction, Demolition,
and Change of Use Permits
1.0 Two t6/GGpie A digital file -of the following list of drawings, specifications and
documents that are required to be submitted (the Chief Building Official many require
other information that is not listed below from time to time) in order for the various types
of Building Permit Applications listed to be considered a complete application pursuant to
section 2.4 of the Building Code Act, 1992, as amended:
(a) Demolition (Full or partial)
(i) Demolition prepared by a professional engineer where deemed necessary
by the Chief Building Official (OBC Part 2).
(ii) Site/grading/site servicing plans must be prepared by a professional
engineer (P.Eng.), certified engineering technologist(CET) or Ontario land
surveyor (OLS) illustrating both pre and post grades including surface
treatments and siltation/erosion control measures.
(iii) Site plan must locate all existing building(s) and delineate the building(s) to
be demolished including the last known use of building and list the floor area
for each floor including all mezzanine(s) and basement.
(iv) Complete demolition agreement (see Schedule 'E').
(b) On-site Sewage System
(i) Site Evaluation Report prepared by a professional engineer including soil
permeability, and soil conditions, including the potential for flooding (Refer
to section 2.5 for complete content of report).
(ii) Site plan and grading/drainage plan(s).
(iii) Sewage system design and drawings (prepared by a professional
engineer).
(iv) Schedule 2 from MMAHinistry of Municipal Affairs and Housing
(c) Residential Deck or Porch Permit
(i) Site plan (property survey)
(ii) Floor plan (framing)
(iii) Elevation(s)
(iv) Section or detail of guard
(d) Residential Accessory Buildings
(i) Site Plan (property survey)
(ii) Foundation plan / Eng. Floor Slab
(iii) Floor Plan (one per floor & include framing)
(iv) Building Elevations (four)
(v) Building Section (min. 1)
(e) Swimming Pools
KITCHENER 710.27 DECEMBER 2017
Page 53 of 132
BUILDING PERMITS AND FEES
(i) Site Plan (note on plan fence type and location plus pool size and setback
from property lines)
(f) Residential Addition or Renovation Permit
(i) Site Plan (property survey)
(ii) Foundation plan
(iii) Floor Plan (one per floor including framing)
(iv) Building Elevations (min. 3)
(v) Building Section (min. 1)
(vi) On -Site Sewage System Evaluation where applicable
(g) New Residential House or Semi -Detached
(i) Site Plan
(ii) Approved Lot Grading and Drainage Plan
(iii) TARION (ONHWP) Registration Form
(iv) Where applicable a complete On -Site Sewage System Permit Application
(v) Floor Plan (one per floor)
(vi) Floor and Roof Framing Plans
(vii) Building Elevations (4)
(viii) Building Section (min. 1)
(ix) Mechanical Ventilation Form
(x) Heat Loss / Heat Gain Calculations and Furnace make /model
(xi) Deed; when lot is created via severance
(h) New Residential Townhouse or Tri-Plex
(i) Approved Site Development Plan (Section 41, Planning Act) and
Agreement, if applicable
Site Plan (as required by section = 710.4.4. of this By-law)
Building Code Matrix
EEDS
(ii) Floor Plan (one per floor)
(iii) Floor and Roof Framing Plans
(iv) Building Elevations (4)
(v) Building Section (min. 1)
(vi) Mechanical Ventilation Form
(vii) Heat Loss / Heat Gain Calculations and Furnace make /model
(viii) Fire wall details, if applicable
(i) New Residential Apartment Building
(i) Approved Site Development Plan (Section 41, Planning Act) and
Agreement, if applicable
(ii) Geotechnical Investigation Report (2eepies)
(iii) Site Plan
(iv) Grading and Site Servicing Plan
(v) Floor Plan (one per floor)
(vi) Foundation Plan & Details (include de -watering & shoring where applicable)
KITCHENER 710.28 DECEMBER 2017
Page 54 of 132
BUILDING PERMITS AND FEES
(vii) Floor, Framing and Roof Structural Plans
(viii) Building Elevations
(ix) Building Sections
(x) Window & Door/Hardware Schedules
(xi) Room Finish Schedules
(xii) Mechanical Drawings (plumbing and HVAC)
(xiii) Electrical Drawings (lighting, fire alarm system)
(xiv) Sprinkler Shop Drawings, if applicable
(xv) Standpipe Shop Drawings, if applicable
(j) New Non -Residential Building or Addition (Part 3 or 9 Building)
(i) Approved Site Development Plan (Section 41, Planning Act) and
Agreement, if applicable
(ii) Geotechnical Investigation Report (unless, in the case of an addition it is
Waived by the Chief Building Official
ad44kN* (2 6)
(iii) Site Plan
(iv) Grading / Site Servicing Plan(s)
(v) Floor Plan (one per floor)
(vi) Foundation, Floor, Framing and Roof Plans
(vii) Building Elevations
(viii) Building Section (min. 1)
(ix) Window Schedule
(x) Door and Hardware Schedule
(xi) Details
(xii) Mechanical Plans (plumbing & HVAC)
(xiii) Electrical Plans (general lighting, emergency/exit lighting, and fire alarm
system)
(xiv) Automatic Sprinkler and Standpipe Drawings where applicable
(xv) On -Site Sewage System Evaluation; if applicable
(k) Non -Residential Renovation (Part 3 or 9 Building)
(i) Site Plan or Key Plan
(ii) Floor Plan(s)
(iii) Door and Hardware Schedule
(iv) Building Elevations if exterior work proposed
(v) Building Section if exterior work proposed
Where applicable
(vi) Structural Plans
(vii) Mechanical Plans (plumbing & HVAC)
(viii) Electrical Plans (lighting, fire alarm system)
(1) Designated Structures
The following plans shall be prepared and stamped by a Professional Engineer:
(i) Site Plan
(ii) Grading Plan where applicable
KITCHENER 710.29 DECEMBER 2017
Page 55 of 132
BUILDING PERMITS AND FEES
(iii) Floor Plan and where applicable a Roof Plan
(iv) Elevations where applicable
(v) Sections and Detail where applicable
(m)Commercial Exhaust Hood (NFPA 96)
(i) Floor Plan
(ii) Mechanical Plan, Details and Section
(n) Electro -Magnetic Locking Devices
(i) Floor Plan
(ii) Electrical Plan, Details of inter -face with fire alarm system
(o) Plumbing or Backflow Prevention Device
(i) Plumbing Floor Plan
(ii) Where applicable a company letter describing proposed work
(p) Flammable Spray Operations
(i) Mechanical Plans
(ii) Electrical Plans
(iii) Flammable liquid quantity, type and storage plans
2.0 Unless specified by the Chief Building Official the following information shall be
shown on plans or working drawings that accompany applications for permits:
2.1 The Site Plan shall show:
(a) survey property boundaries and dimensions, all building lines, bearings of metes
and bounds and compass orientation (legal description);
(b) the location, use, height and dimensions of any existing and proposed buildings
including front, side, and rear yard dimensions and relationships to adjoining
property lines, condominium corporation lines and buildings;
(c) relation of buildings and finished grade to existing elevations and storm water
drainage control plan on site where applicable;
(d) all existing and proposed parking layout, retaining walls, swimming pools
accessory buildings and any other such physical additions necessary to the site.
2.2 The Grading Plan and Site Servicing Plan(s) shall show:
(a) For the purposes of this section, "Grading Consultant' includes:
(i) the Consultant responsible for the approved grading control plan;
(ii) an Ontario Land Surveyor; or
(iii) a Registered Professional Engineer; apd
(my) a Ger#ined €Rgi„eeFiRg ; ee#Re:eg<s.
(b) The Grading Consultant shall develop a site plan showing the existing and
proposed grades, expanding the grades and elevations where necessary, for the
proposed building on a particular lot, infill lot, or block. This scheme must fit the
intentions of the approved grading plan with its established grades. For lots and
blocks and in the case of its surrounding lots, or the submitted proposal will be
KITCHENER 710.30 DECEMBER 2017
Page 56 of 132
BUILDING PERMITS AND FEES
rejected.
(c) The Grading Consultant shall review the site plan and be responsible for its
approval, stamping it accordingly. Only such stamped plans shall be submitted or
accepted for building permits.
(d) When the final rough grading has been completed, the builder shall obtain a
certificate signed by the Grading Consultant certifying conformity with the
approved grading scheme. Said certificate shall be submitted to the Building
Division.
(e) General information must be noted with regard to the disposal of surface storm
water run-off either by a storm water management scheme where required or, into
existing on -street storm drain facilities via proposed underground storm drainage
systems or on -grade swales, ditches, catch basins, and so on. Give pipe diameters
and slopes.
(f) Location and elevations of controlling benchmark or survey monument.
(g) Indication of all property conditions within 6.1 metres (20 feet) of the subject
property boundaries, showing any pertinent features that effect or will effect the
drainage of the subject property or surrounding property.
(h) The property lines, building location, sidewalks, driveways, curb cuts, swales, all
utility services and new/existing service connections.
(i) Location of storm water catchment area, catch basins, below grade and above
grade utilities and connections into services at property line.
(j) Lot Grading
(k) All gradients and slopes shall be in conformance with current version of the City of
Kitchener Engineering Development Manual (as amended) and published on the
City of Kitchener's official website from time to time.
(1) All submissions for residential developments containing 4-10 units shall be in
conformance with City of Kitchener Engineering Development Manual (as
amended) Appendix E — Site Plan Engineering Guidelines and published on the
City of Kitchener's official website from time to time.
94vaways
Qlatimum QFadi494#
410A
H.M. SFoss Slepe
jwh
2-�0A
2-04
Walkways
nn� ........ r��;eR# 2+�C�
SFess�lepe
�°e
m�SF0ss Slope
(VVheFe QFadient is loos, than
244
2%
I I+.r+"n.o�
gitL1��FF� �Lg�e
4 A
KITCHENER 710.31 DECEMBER 2017
Page 57 of 132
BUILDING PERMITS AND FEES
2.3 The Architectural Drawings shall show:
(a) OBC matrix, foundation and grade details;
(b) Each floor plan with exact dimensions of the layout of all proposed areas and
identify each with room names;
(c) All wall thicknesses and type of construction, window and door openings and
schedules, elevator, sections and details of all walls, stairs and exits, fire walls, fire
separations, shaft and duct openings and other related pertinent information;
(d) Building elevations, cross sections and wall sections showing all floor to floor
heights, materials and thickness, etc.;
(e) Specifications where applicable.
2.4 Structural Drawings shall show:
(a) All foundation, floor, roof and wall structural elements indicting sizes shapes and
proper location and all dead and live design loads and condition of loading;
(b) All reinforced concrete work indicting thickness and strength of concrete, size
spacing minimum cover and type of reinforcing steel;
(c) All lintels, column and beam locations and their size and snow drift loading;
(d) Where applicable de -watering report and shoring or pile driving;
(e) Guard designs; where applicable.
2.5 The Mechanical and Electrical Drawings shall show:
(a) Mechanical drawings are to show the plumbing, heating, ventilation and air
conditioning including legends and schedules for compliance with the OBC. For
Part 9 buildings, if room allows this information can be shown on the same plan as
the architectural;
(b) Electrical drawings are to show lighting, emergency lighting, exit signs, fire alarm
systems and their legends and schedules for compliance with the OBC. For Part
9 buildings, if room allows this information can be shown on the same plan as the
architectural;
(c) Sprinkler and Standpipe drawings are to include floor plans and riser diagrams to
locate the entire system including connections, sprinkler heads.
2.6 The On -Site Sewage System Report shall include the following:
(a) The name, mailing address and telephone/fax numbers of the person who
KITCHENER 710.32 DECEMBER 2017
Page 58 of 132
Maximum 919pe
MiRiFALIFA lepe
9.5°1;
F reffl urease to Sode Let
Li Res
Minimum Slepe (Always
2-04
QPtiFR61FR Slepe
4-0A
FmIgP ihnrn nn the SiteOptimum4
nnin0rn--- rn Gra dL-- +
2.3 The Architectural Drawings shall show:
(a) OBC matrix, foundation and grade details;
(b) Each floor plan with exact dimensions of the layout of all proposed areas and
identify each with room names;
(c) All wall thicknesses and type of construction, window and door openings and
schedules, elevator, sections and details of all walls, stairs and exits, fire walls, fire
separations, shaft and duct openings and other related pertinent information;
(d) Building elevations, cross sections and wall sections showing all floor to floor
heights, materials and thickness, etc.;
(e) Specifications where applicable.
2.4 Structural Drawings shall show:
(a) All foundation, floor, roof and wall structural elements indicting sizes shapes and
proper location and all dead and live design loads and condition of loading;
(b) All reinforced concrete work indicting thickness and strength of concrete, size
spacing minimum cover and type of reinforcing steel;
(c) All lintels, column and beam locations and their size and snow drift loading;
(d) Where applicable de -watering report and shoring or pile driving;
(e) Guard designs; where applicable.
2.5 The Mechanical and Electrical Drawings shall show:
(a) Mechanical drawings are to show the plumbing, heating, ventilation and air
conditioning including legends and schedules for compliance with the OBC. For
Part 9 buildings, if room allows this information can be shown on the same plan as
the architectural;
(b) Electrical drawings are to show lighting, emergency lighting, exit signs, fire alarm
systems and their legends and schedules for compliance with the OBC. For Part
9 buildings, if room allows this information can be shown on the same plan as the
architectural;
(c) Sprinkler and Standpipe drawings are to include floor plans and riser diagrams to
locate the entire system including connections, sprinkler heads.
2.6 The On -Site Sewage System Report shall include the following:
(a) The name, mailing address and telephone/fax numbers of the person who
KITCHENER 710.32 DECEMBER 2017
Page 58 of 132
BUILDING PERMITS AND FEES
prepared the report and the system installer;
(b) The date the evaluation was completed;
(c) The provincial sewage system installer's licence number, date of issuance, and the
name of the qualified person supervising the work to be done under the permit;
(d) A scaled map of the site showing;
(i) legal description, lot size, property dimensions, existing rights-of-way,
easements or municipal/utility corridors
(ii) the locations of items listed in Column 1 of Tables 8.2.1.6.A, 8.2.1.6.13 and
8.2.1.6.0 of the Building Code
(iii) the location of the proposed sewage system
(iv) the location of any unsuitable, disturbed or compacted areas, and
(v) the proposed access routes for system maintenance
(e) soil investigation including;
(i) depth to bedrock
(ii) depth to zones of soil saturation
(iii) soil properties and permeability
(iv) potential for flooding.
2.7 The following supporting documentation shall accompany applications for a permit
unless otherwise waived by the Chief Building Official:
(a) Real Property Report (Survey Plan) prepared by an Ontario Land Surveyor;
(b) Driveway access permit approved by the authority having jurisdiction as may be
applicable;
(c) Approval by the Ministry of Environment for the design and construction of a private
sewage disposal and water supply systems as may be applicable;
(d) Where applicable approvals by the Ontario Ministries of Labour, Energy & Natural
Resources, Industry & Tourism, Environment, the Ontario Liquor Control Board,
Ontario Fire Marshall's Office, the Grand River Conservation Authority;
(e) Such other approvals as may be required to demonstrate compliance with
applicable law.
By-law 2005-128, 20 June, 2005; Schedule 'C'.
KITCHENER 710.33 DECEMBER 2017
Page 59 of 132
BUILDING PERMITS AND FEES
Served,,''^' —Genera; Review For See current OAA/PEO form alreadv on website
KITCHENER 710.34 DECEMBER 2017
Page 60 of 132
BUILDING PERMITS AND FEES
COMMITMENT TO GENERAL REVIEWS BY ARCHITECT AND ENGINEERS
TN1S FORM TO BE COYAtiTEp BY THE OWNER OR OWNERS AUTHORIZED AGENT AND SIGNED BY Aid. CONSULTANTSRETAINCO FOA GENERAL REVIEW$
Part A - Owner's Undertaking Pe n f App spew �,
Projeol Description:
Address of Project
Munkipality:
WHEREAS the Ontario Building Cods requires that the project deacritwd above be designed and Or lev ed during conatruotlon by an architaot,
profeaalonal anginesr or both that aro Ilcantled to pmctics in Ontario;
NOW THEREFORE ate Ov ner, being Ina person Who intends to conasud or have the busding conabucted hereby warrants that',
1. The urdmaigned arrhasot ardor professional engineers have been insured! to provide general rani" of the construction of the ouLd'ng to
delemxne whether the oovnebuWon is in general —to-* with the plans and other documents that form the basis for the issver,o of a building
Exr,rk in—da""with ase Perromtance standards of the Ontario Association of ArthlmCls (OAA) andlor Professional Engineers Ontario (PEO);
Z- AI general review reports by the alchited andlo prolassiaml pgineers will Ix forwarded pnornpUy to the Chmf Building Olfidal, and
3. Sh-Marty retained erdnttect or profeaslorret engineer carie to provide general reviews Nr any reason during —M—ton. the Chief &&ding Ofirial
WO be notified in writing immediately, end another amhheci ar anginaer wiff be appointed w that general review continues wahw int—logon during
conatrutlion.
The undemi fried hereby cedlRes that bs/she has mad mad agrees to tRe Above
Name of Owner. Cate,
morm lx V er. Telephone:
Nrature of Owner, Not Name: Far:
(o gRwrer of wrperasms)
Coordinator of the walk of all Consultants: Telephone:
Addmss; Fax:
PaA R. f�nnenlRnnaa
The undersigned arohiled syWor profasslonW englnaarls) hereby osafy that Way have been retained to provide general reviews of the pans cf
eareb—tion of the building Indiratad, b detamvne whether the conttruction b in genaml confomey with the plane and other d=rsants that form the
basis for the issuenes of a Cuildng permit, In —ord—with the psetmnanoe atandarda of the OAA -&. PEO.
u"MnCTURAL WFIRUCTURAL LIMECHANICAL IJ ELECTRIM ❑SUEsiumcD
Con.11anl Name: 81gr ou.; Print Name:
Te'eptwne'. Far: Address'.
Wa
UtCHFIECTURAL Umuciruputt. ONECKMICAL U Eutmeai UsnEwmeEs Q OTHER(SPECIFf):
comitant Name: $igaadm: Prhl Name: Dale:
Far:
ARCHrrEmRAL STRUCEUIGL MECXANICAL FIECIRIG! Usnisuni Q OTHER fSPECifTI:
Ca ullant Nam Sigma.: Prim: Nems, Dale
Add,eys:
ARCNITEC7URAl USIMUMUM MFClL6NIGIL FIECfRIGI UsuEsERvicEs OTIfFA —(SPECIFY):
Con"IanlName: Sfgnawm: Pant Narre: Oele:.
Lim
FASO Slardab $mVEndorsad by OAA. PEO ave 0— coding OR ''els ASSaciatl n
By-law 2005-128, 20 June, 2005; Schedule 'D'.
KITCHENER 710.35 DECEMBER 2017
Page 61 of 132
BUILDING PERMITS AND FEES
Schedule `E' - Demolition Agreement
1
Note: This agreement must be received, in completed form,
by the Building Division in order for the plan review to start.
Fax (519) 741-2775 or in person.
KITCCR
DEMOLITION AGREEMENT
CITY OF KITCHENER
BUILDING DIVISION
By -Law #.
"Where application is made for a demolition permit under subsection 8(1) of the Act, the application shall.
a) be accompanied by a plan to confirm compliance with all zoning regulations and a
detailed Grading and Drainage Control Plan including siltation, erosion control and tree
protection measures to be approved by the Chief Building Official or the Director of
Engineering (and the Regional Municipality of Waterloo or the Ministry of Transportation,
if applicable), prior to the commencement of any site grading or demolition.
b) be accompanied by satisfactory proof that arrangements, financial or otherwise have
been made, to the satisfaction of the Director of Engineering, for the removal of any
redundant service connections and driveways and for the installation of all new service
connections (if applicable).
C) contain the agreement of the applicant to comply with the standards for demolition as set
outbelow.,
i. Remove sidewalks and driveways from the site
ii. Remove all construction debris and rubble from the site
iii. Remove foundation walls to a minimum of two feet below finished grade
iv. Back fill and compact site to finished grade with non-organic material
V. Cover site with topsoil to a minimum depth of four inches with sod or seed
vi. Grade in accordance with approved grading and drainage control plan as
described in Schedule "C°.
The applicant and/or Owner shall agree to comply with the standards for the demolition as set out above:
Applicant's Name
Owner's Signature
By-law 2005-128, 20 June, 2005; Schedule 'E'.
KITCHENER
710.36
Date
Date
DECEMBER 2017
Page 62 of 132
BUILDING PERMITS AND FEES
Schedule `F' - Model Homes
The Model Home shall be constructed as follows:
(a) No model home shall be constructed further than 150 metres (492 feet) from an
in-service fire hydrant;
(b) For the purposes of establishing the location of the lot lines, the model home shall
be built within the lot defined by the draft approved plan of subdivision within which
it is located, and as if these lots were defined by a registered plan of subdivision;
(c) The model home shall be constructed in accordance with the site plan approved
by the City's Director of Planning, Chief Building Official and Director of
Engineering;
(d) That the model home shall be constructed consistent with the engineering
drawings and grading and servicing requirements for the proposed plan of
subdivision as approved by the Director of Engineering;
(e) That the maximum number of model homes that may be constructed on the lands
is the number that is 10% if the total number of proposed units in the stage/phase
rounded up to the nearest whole number, but in no event shall there be more than
10 model homes constructed within the lands;
(f) To arrange and comply with the mandatory building and plumbing inspections
required by the City of Kitchener;
(g) To provide and maintain unobstructed access for fire department and emergency
response vehicles to all buildings constructed under this agreement at all times,
from the time construction first commences. The access route shall have a
minimum width of 6 metres (19.6 feet), a centre turning radius of 12 metres (39.3
feet), and capable of supporting fire department vehicles.
By-law 2005-128, 20 June, 2005; Schedule 'F'.
KITCHENER 710.37 DECEMBER 2017
Page 63 of 132
BUILDING PERMITS AND FEES
Schedule `G' - Acknowledgment by Applicant of an Incomplete Application
ACKNOWLEDGEMENT BY APPLICANT OF AN INCOMPLETE APPLICATION
Pursuant to Sentence 2.4.2.1.1B (5) of the Building Code
Part A
A prescreening of the application to
(describe work)
at
(location of work)
the following items are missing:
reveals that the application is incomplete in that
As such, the application is not entitled to the processing time periods prescribed in Column 3
Of Table 2.4.1.1 B of the Building Code.
The City of Kitchener will however accept the incomplete application for processing if the
Acknowledgement below is completed.
Part B
name
acknowledge that my application to at
(describe work) (location of work)
does not meet the requirements of 2.4.1.18 (5) of the Building Code and therefore is not
entitled to the time periods prescribed in Column 3 of Table 2.4.1.1 B of the Building Code.
Notwithstanding the above, I wish to have the application accepted for processing and
understand that a permit cannot be issued until all the information is submitted and reviewed
for compliance.
I have authority to bind the corporation or partnership (if applicable).
(Date) - (Signature of Applicant)
By-law 2005-128, 20 June. 2005; Schedule 'G'.
KITCHENER 710.38 DECEMBER 2017
Page 64 of 132
BUILDING PERMITS AND FEES
Schedule `H' - Permit Rebate
A rebate of a portion of the permit fee based on the following amounts is eligible, upon
confirmation of the final building inspection and grading certification (if applicable) within
one year of occupancy (calculated using 270 seasonal days). Projects that are subject
torte Site Plan Approval (under Section 41 forthe Planning Act), will not be required
to fulfill the final b ioldORn ; eGtO R shall tr;aaer the refui.dd rather Thor. final grading
component.
(a) New construction of single family,
$500/permit
duplex, semi-detached, townhouse and
triplex dwelling units
(b) New construction and additions to
$10/$1000 of Construction Value
multi -residential, commercial, industrial
max. $5000
and institutional projects
(c) Additions/alterations to single
$250/permit
family, duplex, semi-detached, townhouse
and triplex dwelling units
(d) Alterations/interior finish permits to
$1000/permit
multi -residential, commercial, industrial
and institutional projects
By-law 2005-128, 20 June, 2005; Schedule 'H'.
KITCHENER 710.39 DECEMBER 2017
Page 65 of 132
BUILDING PERMITS AND FEES
Schedule `I' - Code of Conduct for Building Officials
PURPOSE
The following are the purposes of this Code of Conduct:
1. To promote appropriate standards of behaviour and enforcement actions by the
Chief Building Official and Inspectors in the exercise of a power or the performance
of a duty under the Building Code Act or the Building Code.
2. To prevent practices, which may constitute an abuse of power, by the Chief
Building Official and Inspectors in the exercise of a power or the performance of a
duty under the Building Code Act or the Building Code.
3. To promote appropriate standards of honesty and integrity in the exercise of a
power or the performance of a duty under the Building Code Act or the Building
Code by the Chief Building Official and Inspectors.
ENFORCEMENT GUIDELINES
Compliance with this code of conduct shall constitute a condition of employment as a
Chief Building Official or Inspector appointed under the Building Code Act. Any appointed
Chief Building Official or Inspector who fails to act in accordance with the provisions of
this Code may be subject to disciplinary action appropriate to the seriousness of the
breach. All allegations concerning a breach of this Code shall be made in writing.
Any person who has reason to believe that this Code of Conduct has been breached may
bring the matter to the attention of the Chief Building Official. In response to any allegation
of a breach of this Code, the Chief Building Official shall direct an investigation and where
appropriate, recommend disciplinary action against any Building Official who fails to
comply with this Code of Conduct.
Where the allegation concerns the actions of the Chief Building Official, Council will direct
the investigation and make such recommendations as are reasonable.
In determining the appropriate discipline, the Chief Building Official or Council will have
regard to the relevance of the conduct to the Building Official's powers and responsibilities
as well as the severity of any misconduct.
Disciplinary action arising from violations of this Code of Conduct is the responsibility of
Kitchener's administration and is subject to relevant collective agreements, employment
laws and standards.
CODE OF CONDUCT
In exercising powers and performing duties under the Building Code Act, the Chief
Building Official and Inspectors shall:
KITCHENER 710.40 DECEMBER 2017
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BUILDING PERMITS AND FEES
1. Exercise powers in accordance with the provisions of the Building Code Act, the
Ontario Building Code and other applicable law that governs the authorization,
construction, occupancy and safety of buildings and designated structures, and
the actions, duties and qualifications of Chief Building Officials and Inspectors;
2. Act to identify and enforce compliance where significant contraventions of the Act
or regulations are known to exist;
3. Apply all relevant building laws, regulations and standards in a consistent and fair
manner, independent of any influence by interested parties;
4. Not accept any personal benefit which may create a conflict with their duties; or
perform duties where a personal interest may create a conflict;
5. Obtain the counsel of persons with expertise where the Chief Building Official or
Inspector does not possess sufficient knowledge to make an informed judgment;
and
6. Act honestly, reasonably and professionally in the discharge of their duties.
By-law 2005-128, 20 June, 2005; Schedule T.
Schedule `J' -Appointments: Building Officials
The Chief Building Official, Deputy Chief Building Official and Inspectors are appointed
by the City in Chapter 101 of The City of Kitchener Municipal Code, as amended-
KITCHENER 710.41 DECEMBER 2017
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BUILDING PERMITS AND FEES
BY-LAW NUMBER 2023 -XXX
OF THE
CORPORATION OF THE CITY OF KITCHENER
(Being a by-law to repeal and replace Chapter 710 of the City of
Kitchener Municipal Code)
WHEREAS section 7 of the Building Code Act, 1992, S.O. 1992, Chapter 23 as
amended, empowers Council to pass certain by-laws;
NOW THEREFORE the Council of the Corporation of the City of Kitchener enacts
as follows:
710.1.1 Citation
Article 1
SHORT TITLE
Article 2
INTERPRETATION
710.2.2
Act - defined
710.2.3
Applicant - defined
710.2.4
Architect - defined
710.2.5
As constructed plans - defined
710.2.6
Building Code - defined
710.2.7
Building Official - defined
710.2.8
Chief Building Official - defined
710.2.9
City - defined
710.2.10
Construct - defined
710.2.11
Construction site - defined
710.2.12
Demolish - defined
710.2.13
Inspector - defined
710.2.14
Model home - defined
710.2.15
Permit - defined
710.2.16
Permit holder - defined
KITCHENER 710.1 OCTOBER 2023
Page 77 of 132
BUILDING PERMITS AND FEES
710.2.17
Person - defined
710.2.18
Professional engineer or engineer - defined
710.2.19
Registered Code Agency - defined
710.2.20
Sewage system - defined
710.2.21
Work - defined
710.2.22
Words - terms - not specifically defined
Article 3
PERMITS
710.3.1
Classes - set out - Schedule `A'
710.3.2
Application
- in writing -form - Chief Building Official
710.3.3
Application information
- set out - based on type
710.3.4
Application
- construction permit - information
710.3.5
Application
- demolition permit - information required
710.3.6
Application
- conditional permit - information
710.3.7
Application
- model home permit - information
710.3.8
Application
- change of use - information required
710.3.9
Application
- sewage permit - information required
710.3.10
Application
- transfer permit - information required
710.3.11
Application
- partial permit - information
710.3.12
Partial permit
issued - not approval of whole project
710.3.13
Expiry of application
- six months - work abandoned
Article 4
PLANS AND SPECIFICATIONS
710.4.1
Sufficient information provided - to ensure compliance
710.4.2
Electronic Application - Schedule `B'
710.4.3
Plans - drawn to scale - requirement
710.4.4
Site plan - referenced to survey - information required
710.4.5
Surveyor's certificate - approved before framing
710.4.6
Building completion - plans - survey - requirement
710.4.7
Plans - specifications - furnished to City - ownership
KITCHENER 710.2 OCTOBER 2023
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BUILDING PERMITS AND FEES
Article 5
REGISTERED CODE AGENCIES
710.5.1 Agreement - Chief Building Official - authorization
710.5.2 Specified functions - types permitted
Article 6
FEES AND REFUNDS
710.6.1 Determination - by Chief Building Official
710.6.2 Commencement - prior to permit issue — additional fee
710.6.3 Refund - application withdrawn abandoned - other
710.6.4 Rebate - final inspection - terms - Schedule `E'
Article 7
TRANSFERS OF PERMITS
710.7.1 Application - form - requirements
710.7.2 Fee - payable - upon application
710.7.3 Transfer complete - new owner - responsibility
Article 8
REVOCATION OF PERMITS
710.8.1 Revocation - notice of - deadline
710.8.2 Deferral of revocation - request - in writing - deadline
Article 9
NOTICE REQUIREMENTS FOR INSPECTION
710.9.1 Stages of construction - prior to occupancy
710.9.2 Stages of construction - additional notices - required
710.9.3 Notice not effective - until confirmed
710.9.4 Inspection - upon notification
KITCHENER 710.3 OCTOBER 2023
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BUILDING PERMITS AND FEES
Article 10
FENCES AT CONSTRUCTION AND DEMOLITION SITES
710.10.1 Required - Chief Building Official - Inspector
710.10.2 Height - other characteristics - consideration
710.10.3 Area fully enclosed - maintained in good repair - height
r`191111111ifi
710.13.1
Schedule `A'
Schedule `B'
Schedule `C'
Schedule `D'
Schedule `E'
Schedule `F'
Schedule `G'
Validity
Article 11
SEVERABILITY
Article 12
ENFORCEMENT
Fine - for contravention
By-law - previous
Article 13
REPEAL
SCHEDULE
- Classes of Permits and Fees
- Drawings, Specifications and Documents Required for Construction,
Demolition, and Change of Use Permits
- Demolition Agreement
- Model Homes
- Permit Rebate
- Code of Conduct for Building Officials
-Appointments- Building Officials
Article 1
SHORT TITLE
710.1.1 Citation
This Chapter may be referred to as the Building By-law.
KITCHENER 710.4 OCTOBER 2023
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BUILDING PERMITS AND FEES
Article 2
INTERPRETATION
710.2.2 Act - defined
"Act" means the Building Code Act, 1992, S.O. 1992, c.23, as amended.
710.2.3 Applicant - defined
"applicant" means the owner of a building or property who applies for a permit or any
person authorized by the owner to apply for a permit on the owner's behalf, or any person
or corporation empowered by statute to cause the construction or demolition of a building
or buildings and anyone acting under the authority of such person or corporation.
710.2.4 Architect - defined
"architect" means the holder of a license, certificate of practice or a temporary licence
issued under the Architects Act as defined in the Building Code.
710.2.5 As constructed plans - defined
"as constructed plans" are defined in the Building Code as construction plans and
specifications that show the building and the location of the building on the property as
the building has been constructed.
710.2.6 Building Code - defined
"Building Code" means the regulations made under section 34 of the Act.
710.2.7 Building Official - defined
"Building Official" means a Chief Building Official, Deputy Building Official or Inspector
appointed by the City.
710.2.8 Chief Building Official - defined
"Chief Building Official" means a Chief Building Official appointed by by-law by the City
for the purposes of enforcement of the Act and shall include a designate where not
prohibited by law.
710.2.9 City - defined
"City" means The Corporation of the City of Kitchener.
710.2.10 Construct - defined
"construct" means construct as defined in subsection 1(1) of the Act.
710.2.11 Construction site - defined
"construction site" means any construction site in respect of which a building permit has
been issued for construction of a new building within or adjacent to a residential zone
except where the site is within a registered plan of subdivision when that subdivision is
being developed for the first time.
KITCHENER 710.5 OCTOBER 2023
Page 81 of 132
BUILDING PERMITS AND FEES
710.2.12 Demolish - defined
"demolish" means demolish as defined in subsection 1(1) of the Act.
710.2.13 Inspector - defined
"Inspector" means an Inspector appointed by by-law by the City for the purposes of
enforcement of the Act.
710.2.14 Model home - defined
"model home" means a new uninhabited single detached dwelling, semi-detached
dwelling or street townhouse unit which is constructed to the requirements and provisions
of the zoning category in which the model is proposed and is situated on lands in a draft
approved plan of subdivision, with or without service connections, for the purpose of
display and sale of the dwelling units to the general public.
710.2.15 Permit - defined
"permit" means permission or authorization given in writing from the Chief Building Official
to perform work , to change the use of a building or part thereof, or to occupy a building
or part thereof, as regulated by the Act and Building Code.
710.2.16 Permit holder - defined
"permit holder" means the owner to whom a permit has been issued or where a permit
has been transferred, the new owner to whom the permit has been transferred.
710.2.17 Person - defined
"person" includes a corporation and a partnership and the heirs, executors, administrators
and other legal representatives of a person to whom the context can apply according to
law.
710.2.18 Professional engineer or engineer - defined
"professional engineer" or "engineer" means a person who holds a licence or temporary
licence under the Professional Engineers Act, as defined in the Building Code.
710.2.19 Registered Code Agency - defined
"registered code agency" means a registered code agency as defined in subsection 1(1)
of the Act.
710.2.20 Sewage system - defined
"sewage system" means a sewage system as defined in subsection 1(1) of the Act.
VA[11VIPAweMt=I - 01
"work" means construction or demolition of a building or part thereof, as the case may be.
710.2.22 Words - terms - not specifically defined
Any word or term not defined in this Chapter that is defined in the Act or Building Code
shall have the meaning ascribed to it in the Act or the Building Code unless inconsistent
with the context thereof.
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Article 3
PERMITS
710.3.1 Classes - set out - Schedule `A'
The classes of permits set out in Schedule `A' are hereby established.
710.3.2 Application - in writing - form - Chief Building Official
To obtain a permit, the owner or an agent authorized in writing by the owner shall file an
application in writing by completing the prescribed form by the Ministry of Municipal Affairs
and Housing under subsection 8(1.1) of the Building Code Act, 1992
710.3.3 Application information - set out - based on type
Every application for a permit shall be submitted to the Chief Building Official, and contain
the following information set out in Sections 710.3.4 through 710.3.11 inclusive.
710.3.4 Application - construction permit - information
Where application is made for a construction permit under subsection 8(1) of the Act, the
application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish;" and
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5) of the Building Code and as described in this Chapter
for the work to be covered by the permit; and
(c) include completed general review form
710.3.5 Application - demolition permit - information required
Where application is made for a demolition permit under subsection 8(1) of the Act, the
application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish"; and
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5)of the Building Code and as described in this Chapter
for the work to be covered by the permit; and
(c) include completed form as set out in Schedule `C' where applicable, and
(d) include:
(i) proof satisfactory to the Chief Building Official, that arrangements have been
made with the proper authorities for the cutting off and plugging of all services;
(ii) a damage deposit in such an amount as set out in the City's fees by-law existing
at the time the damage deposit is required, prescribed by the Director of
Engineering to ensure that any damage to the sidewalk, curb and gutter,
boulevard or road right of way will be reinstated to his/her satisfaction.
710.3.6 Application - conditional permit - information
Where application is made for a conditional permit under subsection 8(3) of the Act, the
application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
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BUILDING PERMITS AND FEES
Demolish";
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5) of the Building Code and as described in this Chapter
for the work to be covered by the permit.
(c) state the reasons why the applicant believes that unreasonable delays in
construction would occur if a conditional permit is not granted;
(d) state the necessary approvals which must be obtained in respect of the proposed
building and the time in which such approvals will be obtained; and
(e) state the time in which plans and specifications of the complete building will be
filed with the Chief Building Official.
710.3.7 Application - model home permit - information
Where an application has been made for a model home permit, the application shall:
(a) use provincial application form, "Application for a Permit to Construct or Demolish";
(b) include complete plans and specifications, documents and other information as
required by Div. C 1.3.1.3(5) of the Building Code and as described in this Chapter
for the work to be covered by the permit;
(c) include a certified cheque or Letter of Credit for 10% of the construction value of
the model(s) being constructed;
(d) include a site plan indicating the following:
(i) location and treatment of driveway access and parking;
(ii) temporary storm drainage, grading, siltation and erosion control measures if
necessary, until grading is completed in accordance with the requirements of
the Director of Engineering;
(iii) location and treatment of pedestrian access to the site;
(iv) location and treatment of emergency vehicle access;
(v) proposed landscaping, fencing and signage;
(vi)hydro facilities,
(e) confirm compliance with conditions in Schedule `D'.
710.3.8 Application - change of use - information required
Where application is made for a change of use permit issued under subsection 10(1) of
the Act the application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish;"
(b) describe the building in which the occupancy is to be changed, by a description
that will readily identify and locate the building;
(c) identify and describe in detail the current and proposed occupancies of the building
or part of a building for which the application is made;
(d) include complete plans and specifications showing the current and proposed
occupancy of all parts of the building, and which contain sufficient information to
establish compliance with the requirements of the Building Code, including: floor
plans; details of wall, ceiling and roof assemblies identifying required fire
resistance ratings and load bearing capacities, details of the existing sewage
system, if any;
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(e) be accompanied by the required fee;
(f) state the name, address and telephone number of the owner;
(g) be signed by the owner or his/her authorized agent who shall certify the truth of
the contents of the application.
710.3.9 Application - sewage permit - information required
Where application is made for a sewage permit issued under subsection 8(1) of the Act,
the application shall:
(a) use the provincial application form, "Application for a Permit to Construct or
Demolish";
(b) include complete plans and specifications, documents and other information as
required under Div. C 1.3.1.3(5)of the Building Code and as described in this
Chapter for the work to be covered by the permit;
(c) include a site evaluation which shall include all of the following items, unless
otherwise specified by the Chief Building Official:
(i) include the date the evaluation was done;
(ii) include name, address, telephone number and signature of the person who
prepared the evaluation; and
(iii) include a scaled site plan showing:
• the legal description, lot size, property dimensions, existing rights-of-
way, easements or municipal / utility corridors;
• the location and clearances of items listed in Column 1 of Tables
8.2.1.6.A., 8.2.1.6.B. and 8.2.1.6.C. of the Building Code;
• the location of the proposed sewage system;
• the location of any unsuitable, disturbed or compacted areas;
• proposed access routes for system maintenance;
• depth to bedrock;
• depth to zones of soil saturation;
• soil properties, including soil permeability; and
• soil conditions, including the potential for flooding.
710.3.10 Application - transfer permit - information required
Where application is made for a transfer of permit because of a change of ownership of
the land, as permitted under clause 7(1)(h) of the Act, the application shall:
(a) use the Transfer of Permit Ownership (as amended and published on the City of
Kitchener official webpage);
(b) provide the names and addresses of the previous and new land owner;
(c) provide the date that the land ownership change took place;
(d) describe the permit that is being transferred.
710.3.11 Application - partial permit - information
When, in order to expedite work, approval of a portion of the building or project is desired
prior to the issuance of a permit for the complete building or project:
(a) application shall be made and all applicable fees associated with the scope of the
partial permit paid; and
(b) complete plans and specifications covering the portion of the work for which
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immediate approval is desired shall be filed with the Chief Building Official
710.3.12 Partial permit issued - not approval of whole project
Where a permit is issued for part of a building or project this shall not be construed to
authorize construction beyond the plans for which approval was given nor that approval
will necessarily be granted for the entire building or project.
710.3.13 Expiry of application - six months - work abandoned
Where an application for a permit remains incomplete or inactive for six months after it is
made, the application may be deemed by the Chief Building Official to have been
abandoned and notice thereof shall be given to the applicant. If an application is deemed
to be abandoned, a new application must be filed for the proposed work.
Article 4
PLANS AND SPECIFICATIONS
710.4.1 Sufficient information provided - to ensure compliance
Sufficient information shall be submitted with each application for a permit to enable the
Chief Building Official to determine whether or not the proposed construction, demolition,
change of use or transfer of permit will conform with the Act, the Building Code and any
other applicable law.
710.4.2 Electronic Application - Schedule `B'
Each application shall, unless otherwise specified by the Chief Building Official, be
accompanied by a complete electronic set of the plans and specifications as described in
this Chapter and Schedule `B'.
710.4.3 Plans - drawn to scale - requirement
Plans shall be drawn to an appropriate scale so the plans are legible (min. 1:75 or
3/16"=1') as approved by the Chief Building Official.
710.4.4 Site plan - referenced to survey - information required
Site plans shall be referenced to an up-to-date survey and, when required to demonstrate
compliance with the Act, the Building Code or other applicable law, a copy of the survey
shall be submitted to the Chief Building Official. Site plans shall show:
(a) lot size and the dimensions of property lines and setbacks to any existing or
proposed buildings with complete legal description;
(b) existing and finished ground levels or grades; and
(c) existing rights-of-way, easements, rail lines within 30m and municipal services.
710.4.5 Surveyor's certificate - approved before framing
A surveyor's certificate, prepared by a registered Ontario Land Surveyor, shall be
submitted and approved prior to commencement of
portion, and shall show the location of the foundation
buildings, and for single family, semi-detached, duplex,
elevations shall be given for the top of foundation(s).
KITCHENER
710.10
the framing of the above grade
or foundations on the lot for the
triplex, four-plex, and row house,
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710.4.6 Building completion - plans - survey - requirement
On completion of the construction of a building, the Chief Building Official may require a
set of as constructed plans, including a plan of survey showing the location of the building.
710.4.7 Plans - specifications - furnished to City - ownership
Plans and specifications furnished according to this Chapter or otherwise required by the
Act become the property of the City to be kept or disposed of at the City's discretion.
Article 5
REGISTERED CODE AGENCIES
710.5.1 Agreement - Chief Building Official - authorization
Where the Corporation enters into an agreement with a registered code agency, the Chief
Building Official is authorized to appoint registered code agencies to perform specified
functions in respect of the construction of a building or a class of buildings from time to
time in order to maintain the time periods for permits prescribed in Table 1.3.1.3. of
Division C of the Building Code.
710.5.2 Specified functions - types permitted
The registered code agency may be appointed to perform one or more of the specified
functions described in section 15.15 of the Act.
Article 6
FEES AND REFUNDS
710.6.1 Determination - by Chief Building Official
The Chief Building Official shall determine the required fees for the work proposed
calculated in accordance with Schedule `A' and the applicant shall pay such fees.
Pursuant to the City of Kitchener Annual User Fee Schedule, the Act and the Building
Code, as amended, permit fees will be approved by Council.
710.6.2 Commencement - prior to permit issue - additional fee
In a case where any person has commenced construction, demolition or changes to the
use of a building before having received a permit and an order to comply has been issued,
in addition to any other penalty under the Act, Building Code, or this Chapter the permit
fee shall be increased to 200% of the regular permit fee. Notwithstanding this, the permit
fee shall in no case be increased by more than $5,000 above the regular permit fee. The
increase to the permit fee is to allow the City to recover costs or some of the costs of the
additional work and enforcement necessitated due to the premature start of the work.
710.6.3 Refund - application withdrawn abandoned - other
In the case of withdrawal of an application, or the abandonment of all or a portion of the
work, or refusal of a permit, or the non -commencement of any project, the Chief Building
Official shall determine the amount of paid permit fees that may be refunded to the
applicant, if any, in accordance with Schedule `A'.
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710.6.4 Rebate - final inspection - terms - Schedule `E'
A rebate of a portion of the building permit fee will be made upon satisfactory confirmation
that the required final inspection and grading certification, if applicable, have been
completed in accordance with the terms and conditions as set out in Schedule `E'.
Article 7
TRANSFERS OF PERMITS
710.7.1 Application - form - requirements
A permit may be transferred if the new land owner completes the permit application form
in accordance with the requirements of Article 3 of this Chapter.
710.7.2 Fee - payable - upon application
A fee shall be payable on an application for a transfer of permit as provided in Schedule
W.
710.7.3 Transfer complete - new owner - responsibility
The new owner shall, upon a transfer of a permit, be the permit holder for the purpose of
the Act and the Building Code.
Article 8
REVOCATION OF PERMITS
710.8.1 Revocation - notice of - deadline
Prior to revoking a permit under subsection 8(10) of the Act, the Chief Building Official
may serve a notice by personal service or registered mail at the last known address to
the permit holder.
710.8.2 Deferral of revocation - request - in writing - deadline
A permit holder may within seven days from the date of service of a notice under this
Article, request in writing the Chief Building Official to defer the revocation by stating
reasons why the permit should not be revoked. The Chief Building Official having regard
to any changes to the Act, Building Code or other applicable law may allow the deferral,
in writing.
Article 9
NOTICE REQUIREMENTS FOR INSPECTION
710.9.1 Stages of construction - prior to occupancy
Every permit holder shall notify the Chief Building Official or a registered code agency
where one is appointed, of each stage of construction for which a notice is required under
Div. C 1.3.5.1(2) of the Building Code. In addition, every permit holder shall provide the
notice of completion as prescribed by Section 11 of the Act, or where occupancy is
required prior to completion, notice of inspection to ensure that the requirements of
Section 11 of the Act and Div. C 1.3.3.3. of the Building Code are complied with.
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710.9.2 Stages of construction - additional notices - required
Every permit holder shall also give notice of the following stages of construction in addition
to the notices prescribed by the Ontario Building Code:
(a) commencement of construction of:
(i) masonry fireplaces and masonry chimneys,
(ii) factory -built fireplaces and allied chimneys,
(iii) stoves, ranges, space heaters and add-on furnaces using solid fuels and allied
chimneys,
(b) substantial completion of interior finishes; and/or
(c) substantial completion of heating, ventilating, air conditioning and air contaminant
extraction equipment.
710.9.3 Notice not effective - until confirmed
A notice pursuant to this Article is not effective until notice is actually received by the Chief
Building Official or the registered code agency and the permit holder receives
confirmation issued by the City or the registered code agency.
710.9.4 Inspection - upon notification
Upon receipt of proper notice, the Inspector or a registered code agency, if one is
appointed, shall undertake a site inspection of the building to which the notice relates in
accordance with the time periods stated in Div. C 1.3.5.3. of the Building Code and section
11 of the Act.
Article 10
FENCES AT CONSTRUCTION AND DEMOLITION SITES
710.10.1 Required - Chief Building Official - Inspector
Where, in the opinion of the Chief Building Official or Inspector, a construction or
demolition site presents a hazard to the public, the Chief Building Official or Inspector
may require the owner to erect such fences as the Chief Building Official or Inspector
deems appropriate to the circumstances.
710.10.2 Height - other characteristics - consideration
In considering the hazard presented by the construction or demolition site, the necessity
for fences and the height and characteristics of such fences, the Chief Building Official or
Inspector shall have regard for:
(a) the proximity of the building site to other buildings;
(b) the proximity of the construction or demolition site to lands accessible to the public;
(c) the hazards presented by the construction or demolition activities and materials;
(d) the feasibility and effectiveness of site fences; and
(e) the duration of the hazard.
710.10.3 Area fully enclosed - maintained in good repair - height
Every fence required by this Article shall:
(a) be erected so as to fully enclose all areas of the site which present a hazard;
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BUILDING PERMITS AND FEES
(b) create a continuous barrier and be sufficient to deter unauthorized entry,-
(c)
ntry;(c) have a height not less than 1.2 metres (4 feet) above grade at any point, unless
the Chief Building Official or Inspector determines that a greater minimum height
is necessary;
(d) if constructed of plastic mesh, snow fencing or other similar materials, be securely
fastened at 200 mm (7.8 inches) on centre (o.c.) to vertical posts not more than
1.2 metres (4 feet) apart; and horizontal members or a minimum 11 gauge cable
at the top and bottom; and
(e) be maintained in a vertical plane and in good repair.
Article 11
SEVERABILITY
710.11.1 Validity
It is hereby declared that each and every of the foregoing sections of this Chapter is
severable and that, if any provisions of this Chapter should for any reason be declared
invalid by any court, it is the intention and desire of Council that each and every of the
then remaining provisions hereof shall remain in full force and effect.
Article 12
ENFORCEMENT
710.12.1 Fine - for contravention
Every person who contravenes any provision of this Chapter is guilty of an offence and
on conviction is liable to a fine as provided in section 36 of the Act, as amended.
Article 13
REPEAL
710.13.1 By-law - previous
By-laws 2005-128, 2007-18, 2007-220, 2008-196, 2009-162, 2011-173, 2012-165, 2013-
159, 2014-148, 2015-135, 2016-122, 2017-130, 2018-130, 2019-140, 2021-104, 2022-
005 and their contents of the previous Chapter 710 of the City of Kitchener Municipal
Code are hereby repealed and replaced on the date that this By-law comes into force.
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BUILDING PERMITS AND FEES
THEREFORE BE IT RESOVED That the Clerk of the City if hereby directed to make this
by-law part of the City of Kitchener Municipal Code by added it to the Concordance and
arranging and numbering it as Chapter 710 so as to fit within the scheme of the Code.
PASSED at the Council Chambers in the City of Kitchener this day of
2023.
Mayor
Clerk
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BUILDING PERMITS AND FEES
SCHEDULE
Schedule `A' - Classes of Permits and Fees
1. Calculation of Permit Fees
Permit fees shall be calculated based on the formula given below, unless otherwise
specified in referenced schedule:
Permit Fee (rounded to the nearest dollar) = SI x A
where
SI = Service Index for Classification of the work proposed and,
A = floor area in ft2 of work involved
2. Minimum Permit Fee
A minimum fee shall be charged for all work, unless otherwise indicated.
3. Class of Permits
New Buildings, Additions, Mezzanines
Group A: Assembly (finished) -per ft2
Assembly (shell)- per ft2
Outdoor public pool
Group B: Institutional (finished) -per ft2
Institutional (shell) -per ft2
Group C: Residential:
Single family, Semi, Row, Townhouse, Duplex -per ft2
Garage/Carport (per bay)
Shed or porch
Deck or pool
Apartment building -per ft2
Hotels/Motels-per ft2
Residential care facility -per ft2
Group D: Business & personal services:
Office buildings (shell) -per ft2
Office buildings (finished) -per ft2
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Group E: Mercantile:
Retail stores (shell) -per ft2
Retail stores (finished) -per ft2
Group F: Industrial:
Warehouse, factories (shell) -per ft2
Warehouse, factories (finished) -per ft2
Interior finishing of warehouse or factory areas only -per ft2
Parking garage -per ft2
Farm building -per ft2
Foundation
Conditional Permit -per ft2 of footprint (Min. $711.00)
Interior finishes to previously unfinished area (including finishing of residential basements and
major renovations) - all classifications -per ft2
New roof structure -per ft2
Parking garage renovations -per ft2
Minor Alterations
Single partitions, washrooms, new entry, new demising wall, canopies
Special Categories
Air supported structures -per ft2
Temporary tents (per site and event)
Temporary stages or demountable support structures (per site per event)
Temporary buildings
Portables/per site (excluding port-a-pak)
Outdoor Patio
Demolitions (minimum of $163) -per ft2
Change of use
Minor demolition (up to SDD)
Miscellaneous
Ext. barrier free ramp
Fireplace/woodstove (each)
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Retaining wall (per linear foot)
Balcony guard (replace per linear foot)
Balcony repairs/balcony
Shoring & underpinning (per linear foot)
Ceiling (new or replace) -per ft2
Facade improvement
Reclad wall -per ft2
All designated structures (except retaining walls, public pools & signs)
Solar Collector; low rise residential
Solar Collector; all other application types
Elevator/escalator/lift
Fire retrofit (per storey)
Mechanical Work - Work independent of building permit:
HVAC Permit (residential per suite)
HVAC Permit (non -residential) -per ft2
Sprinkler system (minimum $163) -per ft2
Commercial kitchen, spray booth, dust collectors
Standpipe and hose system (retrofit)
Electrical Work - Work independent of building permit:
Fire alarm system & electrical work (min. $163) -per ft2
Electromagnetic locks (each) & hold open devices
Emergency lighting (per storey)
Plumbing Work - Work independent of building permit:
Plumbing permit (per fixture min. fee $95.00)
Disconnect plumbing from septic
Connect to storm or sewer
Catch basins/manholes/roof drains (each)
Building/site services (per linear foot)
Sewage System
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Installation of a new sewage system
Major repair
Minor repair
Examine revised plans (minimum $106) -per ft2
Minimum permit fee (unless otherwise noted)
Transfer permit
Permit to occupy unfinished building
Special Inspection Fee per hour (i.e., weeknight, weekend)
Special Research Request/Written Request per hour
Extra Fees
New construction Single Family, Duplex, Semi-detached, Townhouse & Triplex Dwelling
Units/permit
New construction and additions to Multi -residential, Commercial, Industrial & Institutional
Projects/1,000. CV max. $5,000
Additions/alterations to Single Family, Duplex, Semi-detached, Townhouse & Triplex Dwelling
Units/permit
Alterations/interior finish permits to Multi -residential, Commercial, Industrial & Institutional
Projects/permit
Additional Dwelling Unit (ADU) Addressing Sign
Building Reports/Stats Can Reports (per month)
Subscriptions (Building Reports/Stats Can) (Annual)
Property Surveys - Records FOI
Administration Fee
Staff Time/15 min.
File View (street file), cost/severed page
Photocopies (Black & White) - per copy
Request for Environmental records
Grading Certificate/Sewage System Maintenance Letter
Coloured Photocopies - per copy
4. Miscellaneous — Charges
For classes of permits not described or included in this schedule, a reasonable permit fee
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BUILDING PERMITS AND FEES
(1% of the construction value) shall be determined by the Chief Building Official using the
most current version of the Wellington Waterloo Region Chief Building Officials
Committee Construction Values Chart (as amended and published on the City of
Kitchener's official website).
5. Refunds
Pursuant to Article 5 of this Chapter, the fees that may be refunded shall be a percentage
of the fees payable under this Chapter, calculated by the Chief Building Official as follows:
(a) 80% if administrative functions only have been performed;
(b) 70% if administrative and zoning functions only have been performed;
(c) 45% if administrative, zoning and plan examination functions have been
performed;
(d) 35% if the permit has been issued and no field inspections have been performed
subsequent to permit issuance;
(e) 5% shall additionally be deducted for each such field inspection that has been
performed after the permit has been issued
(f) No refund shall be in an amount less than $25.
6. Interpretation
The following explanatory notes are to be observed in the calculation of permit fees:
• Floor area of the proposed work is to be measured to the outer face of exterior
walls and to the centre line of party walls or demising walls. (excluding residential
garages).
• In the case of interior alterations of renovations, area of proposed work is the actual
space receiving the work (eg. tenant space).
• Mechanical penthouses and floors, mezzanines, lofts, habitable attics, and interior
balconies are to be included in all floor area calculations.
• Except for interconnected floor spaces, no deductions are made for openings
within the floor area (eg. stairs, elevators, escalators, shafts, ducts, etc.).
• Unfinished basements for single detached dwellings (including semis, duplexes,
and townhouses etc.) are not included in the floor area.
• Attached garages and fireplaces are included in the permit fee for single detached
dwellings, attached dwellings, semis, duplexes and townhouses.
• Where interior alterations and renovations require relocation of sprinkler heads or
fire alarm components, no additional charge is applicable.
• Ceilings are included in both new shell and finished (partitioned) buildings. The
Service Index for ceiling applies only when alterations occur in
Minor alterations to existing ceilings to accommodate
improvements are not chargeable.
KITCHENER
710.20
existing buildings.
lighting or HVAC
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• Where demolition of partitions or alteration to existing ceilings is a part of an
alteration or renovations permit, no additional charge is applicable.
• Corridors, lobbies, washrooms, lounges, etc. are to be included and classified
according to the major classification for the floor area on which they are located.
• The occupancy categories in the Schedule correspond with the major occupancy
classifications in the Ontario Building Code. For mixed occupancy floor areas, the
Service Index for each of the applicable occupancy categories may be used,
except where an occupancy category is less than 10% of the floor area.
• For Rack Storage use apply the square footage charge for industrial for the
building.
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Schedule `B' - Drawings, Specifications and
Documents Required For Construction, Demolition,
and Change of Use Permits
1.0 A digital file of the following list of drawings, specifications and documents that are
required to be submitted (the Chief Building Official many require other information that
is not listed below from time to time) in order for the various types of Building Permit
Applications listed to be considered a complete application pursuant to section 2.4 of the
Building Code Act, 1992, as amended:
(a) Demolition (Full or partial)
(i) Demolition prepared by a professional engineer where deemed necessary
by the Chief Building Official (OBC Part 2).
(ii) Site/grading/site servicing plans must be prepared by a professional
engineer (P.Eng.), certified engineering technologist(CET) or Ontario land
surveyor (OLS) illustrating both pre and post grades including surface
treatments and siltation/erosion control measures.
(iii) Site plan must locate all existing building(s) and delineate the building(s) to
be demolished including the last known use of building and list the floor area
for each floor including all mezzanine(s) and basement.
(iv) Complete demolition agreement (see Schedule `C').
(b) On-site Sewage System
(i) Site Evaluation Report prepared by a professional engineer including soil
permeability, and soil conditions, including the potential for flooding (Refer
to section 2.5 for complete content of report).
(ii) Site plan and grading/drainage plan(s).
(iii) Sewage system design and drawings (prepared by a professional
engineer).
(iv) Schedule 2 from Ministry of Municipal Affairs and Housing
(c) Residential Deck or Porch Permit
(i) Site plan (property survey)
(ii) Floor plan (framing)
(iii) Elevation(s)
(iv) Section or detail of guard
(d) Residential Accessory Buildings
(i) Site Plan (property survey)
(ii) Foundation plan / Eng. Floor Slab
(iii) Floor Plan (one per floor & include framing)
(iv) Building Elevations (four)
(v) Building Section (min. 1)
(e) Swimming Pools
(i) Site Plan (note on plan fence type and location plus pool size and setback
KITCHENER 710.22 OCTOBER 2023
Page 98 of 132
BUILDING PERMITS AND FEES
from property lines)
(f) Residential Addition or Renovation Permit
(i) Site Plan (property survey)
(ii) Foundation plan
(iii) Floor Plan (one per floor including framing)
(iv) Building Elevations (min. 3)
(v) Building Section (min. 1)
(vi) On -Site Sewage System Evaluation where applicable
(g) New Residential House or Semi -Detached
(i) Site Plan
(ii) Approved Lot Grading and Drainage Plan
(iii) TARION (ONHWP) Registration Form
(iv) Where applicable a complete On -Site Sewage System
(v) Floor Plan (one per floor)
(vi) Floor and Roof Framing Plans
(vii) Building Elevations (4)
(viii) Building Section (min. 1)
(ix) Mechanical Ventilation Form
Permit Application
(x) Heat Loss / Heat Gain Calculations and Furnace make /model
(xi) Deed; when lot is created via severance
(h) New Residential Townhouse or Tri-Plex
(i) Approved Site Development Plan (Section 41, Planning Act) and
Agreement, if applicable
(ii) Site Plan (as required by section 710.4.4 of this By-law)
(iii) Building Code Matrix
(iv) Floor Plan (one per floor)
(v) Floor and Roof Framing Plans
(vi) Building Elevations (4)
(vii) Building Section (min. 1)
(viii) Mechanical Ventilation Form
(ix) Heat Loss / Heat Gain Calculations and Furnace make /model
(x) Energy Efficiency Design Summary
(xi) Fire wall details, if applicable
(i) New Residential Apartment Building
(i) Approved Site Development Plan (Section 41, Planning Act) and
Agreement, if applicable
(ii) Geotechnical Investigation Report
(iii) Site Plan
(iv) Grading and Site Servicing Plan
(v) Floor Plan (one per floor)
(vi) Foundation Plan & Details (include de -watering & shoring where applicable)
(vii) Floor, Framing and Roof Structural Plans
KITCHENER
710.23
OCTOBER 2023
Page 99 of 132
BUILDING PERMITS AND FEES
(viii) Building Elevations
(ix) Building Sections
(x) Window & Door/Hardware Schedules
(xi) Room Finish Schedules
(xii) Mechanical Drawings (plumbing and HVAC)
(xiii) Electrical Drawings (lighting, fire alarm system)
(xiv) Sprinkler Shop Drawings, if applicable
(xv) Standpipe Shop Drawings, if applicable
(j) New Non -Residential Building or Addition (Part 3 or 9 Building)
(i) Approved Site Development Plan (Section 41, Planning Act) and
Agreement, if applicable
(ii) Geotechnical Investigation Report (unless, in the case of an addition it is
waived by the Chief Building Official)
(iii) Site Plan
(iv) Grading / Site Servicing Plan(s)
(v) Floor Plan (one per floor)
(vi) Foundation, Floor, Framing and Roof Plans
(vii) Building Elevations
(viii) Building Section (min. 1)
(ix) Window Schedule
(x) Door and Hardware Schedule
(xi) Details
(xii) Mechanical Plans (plumbing & HVAC)
(xiii) Electrical Plans (general lighting, emergency/exit lighting, and fire alarm
system)
(xiv) Automatic Sprinkler and Standpipe Drawings where applicable
(xv) On -Site Sewage System Evaluation; if applicable
(k) Non -Residential Renovation (Part 3 or 9 Building)
(i)
Site Plan or Key Plan
(ii)
Floor Plan(s)
(iii)
Door and Hardware Schedule
(iv)
Building Elevations if exterior work proposed
(v)
Building Section if exterior work proposed
Where applicable
(vi)
Structural Plans
(vii)
Mechanical Plans (plumbing & HVAC)
(viii)
Electrical Plans (lighting, fire alarm system)
(1) Designated Structures
The following plans shall be prepared and stamped by a
(i) Site Plan
(ii) Grading Plan where applicable
(iii) Floor Plan and where applicable a Roof Plan
(iv) Elevations where applicable
KITCHENER
710.24
Professional Engineer:
OCTOBER 2023
Page 100 of 132
BUILDING PERMITS AND FEES
(v) Sections and Detail where applicable
(m)Commercial Exhaust Hood (NFPA 96)
(i) Floor Plan
(ii) Mechanical Plan, Details and Section
(n) Electro -Magnetic Locking Devices
(i) Floor Plan
(ii) Electrical Plan, Details of inter -face with fire alarm system
(o) Plumbing or Backflow Prevention Device
(i) Plumbing Floor Plan
(ii) Where applicable a company letter describing proposed work
(p) Flammable Spray Operations
(i) Mechanical Plans
(ii) Electrical Plans
(iii) Flammable liquid quantity, type and storage plans
(q) Demountable Stages and Demountable Support Structures
(i) Site Plan
(ii) Structural plans stamped and signed by a professional engineer, for
stage(s) and/all support structures, including framing and anchorage
details
(iii) Elevation drawing
(iv) Stage floor plan/layout and details, applicable to stages only
2.0 Unless specified by the Chief Building Official the following information shall be
shown on plans or working drawings that accompany applications for permits:
2.1 The Site Plan shall show:
(a) survey property boundaries and dimensions, all building lines, bearings of metes
and bounds and compass orientation (legal description);
(b) the location, use, height and dimensions of any existing and proposed buildings
including front, side, and rear yard dimensions and relationships to adjoining
property lines, condominium corporation lines and buildings;
(c) relation of buildings and finished grade to existing elevations and storm water
drainage control plan on site where applicable;
(d) all existing and proposed parking layout, retaining walls, swimming pools
accessory buildings and any other such physical additions necessary to the site.
2.2 The Grading Plan and Site Servicing Plan(s) shall show:
(a) For the purposes of this section, "Grading Consultant" includes:
(i) the Consultant responsible for the approved grading control plan;
(ii) an Ontario Land Surveyor; or
(iii) a Registered Professional Engineer;
KITCHENER 710.25 OCTOBER 2023
Page 101 of 132
BUILDING PERMITS AND FEES
(b) The Grading Consultant shall develop a site plan showing the existing and
proposed grades, expanding the grades and elevations where necessary, for the
proposed building on a particular lot, infill lot, or block. This scheme must fit the
intentions of the approved grading plan with its established grades. For lots and
blocks and in the case of its surrounding lots, or the submitted proposal will be
rejected.
(c) The Grading Consultant shall review the site plan and be responsible for its
approval, stamping it accordingly. Only such stamped plans shall be submitted or
accepted for building permits.
(d) When the final rough grading has been completed, the builder shall obtain a
certificate signed by the Grading Consultant certifying conformity with the
approved grading scheme. Said certificate shall be submitted to the Building
Division.
(e) General information must be noted with regard to the disposal of surface storm
water run-off either by a storm water management scheme where required or, into
existing on -street storm drain facilities via proposed underground storm drainage
systems or on -grade swales, ditches, catch basins, and so on. Give pipe diameters
and slopes.
(f) Location and elevations of controlling benchmark or survey monument.
(g) Indication of all property conditions within 6.1 metres (20 feet) of the subject
property boundaries, showing any pertinent features that effect or will effect the
drainage of the subject property or surrounding property.
(h) The property lines, building location, sidewalks, driveways, curb cuts, swales, all
utility services and new/existing service connections.
(i) Location of storm water catchment area, catch basins, below grade and above
grade utilities and connections into services at property line.
(j) Lot Grading
(k) All gradients and slopes shall be in conformance with current version of the City of
Kitchener Engineering Development Manual (as amended) and published on the
City of Kitchener's official website
(1) All submissions for residential developments containing 4-10 units shall be in
conformance with City of Kitchener Engineering Development Manual - Appendix
E — Site Plan Engineering Guidelines (as amended) and published on the City of
Kitchener's official website
2.3 The Architectural Drawings shall show:
(a) OBC matrix, foundation and grade details;
(b) Each floor plan with exact dimensions of the layout of all proposed areas and
identify each with room names;
(c) All wall thicknesses and type of construction, window and door openings and
schedules, elevator, sections and details of all walls, stairs and exits, fire walls, fire
separations, shaft and duct openings and other related pertinent information;
(d) Building elevations, cross sections and wall sections showing all floor to floor
heights, materials and thickness, etc.;
(e) Specifications where applicable.
KITCHENER 710.26 OCTOBER 2023
Page 102 of 132
BUILDING PERMITS AND FEES
2.4 Structural Drawings shall show:
(a) All foundation, floor, roof and wall structural elements indicting sizes shapes and
proper location and all dead and live design loads and condition of loading;
(b) All reinforced concrete work indicting thickness and strength of concrete, size
spacing minimum cover and type of reinforcing steel;
(c) All lintels, column and beam locations and their size and snow drift loading;
(d) Where applicable de -watering report and shoring or pile driving;
(e) Guard designs; where applicable.
2.5 The Mechanical and Electrical Drawings shall show:
(a) Mechanical drawings are to show the plumbing, heating, ventilation and air
conditioning including legends and schedules for compliance with the OBC. For
Part 9 buildings, if room allows this information can be shown on the same plan as
the architectural;
(b) Electrical drawings are to show lighting, emergency lighting, exit signs, fire alarm
systems and their legends and schedules for compliance with the OBC. For Part
9 buildings, if room allows this information can be shown on the same plan as the
architectural;
(c) Sprinkler and Standpipe drawings are to include floor plans and riser diagrams to
locate the entire system including connections, sprinkler heads.
2.6 The On -Site Sewage System Report shall include the following:
(a) The name, mailing address and telephone/fax numbers of the person who
prepared the report and the system installer;
(b) The date the evaluation was completed;
(c) The provincial sewage system installer's licence number, date of issuance, and the
name of the qualified person supervising the work to be done under the permit;
(d) A scaled map of the site showing;
(i) legal description, lot size, property dimensions, existing rights-of-way,
easements or municipal/utility corridors
(ii) the locations of items listed in Column 1 of Tables 8.2.1.6.A, 8.2.1.6.B and
8.2.1.6.0 of the Building Code
(iii) the location of the proposed sewage system
(iv) the location of any unsuitable, disturbed or compacted areas, and
(v) the proposed access routes for system maintenance
(e) soil investigation including;
(i) depth to bedrock
(ii) depth to zones of soil saturation
(iii) soil properties and permeability
(iv) potential for flooding.
2.7 The following supporting documentation shall accompany applications for a permit
unless otherwise waived by the Chief Building Official:
(a) Real Property Report (Survey Plan) prepared by an Ontario Land Surveyor;
(b) Driveway access permit approved by the authority having jurisdiction as may be
applicable;
KITCHENER 710.27 OCTOBER 2023
Page 103 of 132
BUILDING PERMITS AND FEES
(c) Approval by the Ministry of Environment for the design and construction of a private
sewage disposal and water supply systems as may be applicable;
(d) Where applicable approvals by the Ontario Ministries of Labour, Energy & Natural
Resources, Industry & Tourism, Environment, the Ontario Liquor Control Board,
Ontario Fire Marshall's Office, the Grand River Conservation Authority;
(e) Such other approvals as may be required to demonstrate compliance with
applicable law.
KITCHENER
710.28 OCTOBER 2023
Page 104 of 132
BUILDING PERMITS AND FEES
Schedule `C' — Demolition Agreement
Demolition Agreement Form
City of Kitchener, Building Division
200 King St W, 5T" fl.
Kitchener ON N2G 4G7
i--_____JRJLJLJL�_
ucHETER Office: 51 tchen2312
'I' Building Email: building@kichener.ca
Project address:
By -Law #
Where application is made for demolition permit under subsection 8(1) of the Act, the
application shall:
a) be accompanied by a plan to confirm compliance with all zoning regulations and a
detailed Grading and Drainage Control plan including siltation, erosion control and tree
protection measures to be approved by the Chief Building Official or the Director of
Engineering (and the Regional Municipality of Waterloo or the Ministry of Transportation,
if applicable), prior to the commencement of any site grading or demolition.
b) be accompanied by satisfactory proof that arrangements, financial or otherwise have
been made, to the satisfaction of the Director of Engineering, for the removal of any
redundant service connections and driveways and for the installation of all new service
connections (if applicable).
c) contain the agreement of the applicant to comply with the standards for demolition as set
out below:
i. Remove sidewalks and driveways from the site
ii. Remove all construction debris and rubble from the site
iii. Remove foundation walls to a minimum of two feet below finished grade
iv. Back fill and compact site to finished grade with non-organic material
V. Cover site with topsoil to a minimum depth of four inches with sod or seed
vi. Grade in accordance with approved grading and drainage control plan as described in
Schedule `B'
vii. Remove all site services (water, sanitary and storm) internal to the site
The applicant and/or owner shall agree to comply with the standards for the demolition as set
out above:
Applicant's Name:
KITCHENER 710.29 OCTOBER 2023
Page 105 of 132
BUILDING PERMITS AND FEES
Date:
Owner's Signature:
Date:
Ontario Regulation 278/05 made under the Occupational Health and Safety Act.
The owner herby acknowledges its responsibilities before requesting tenders or arranging work
under Section 10 of Ontario Regulation 278/05, and that the Ministry of Labour has been
notified, or will be notified as the case may be.
Note: This agreement must be completed in order for the plan review to begin. Email the
completed form to building(a)kitchener.ca
KITCHENER 710.30 OCTOBER 2023
Page 106 of 132
BUILDING PERMITS AND FEES
Schedule `D' - Model Homes
The Model Home shall be constructed as follows:
(a) No model home shall be constructed further than 150 metres (492 feet) from an
in-service fire hydrant;
(b) For the purposes of establishing the location of the lot lines, the model home shall
be built within the lot defined by the draft approved plan of subdivision within which
it is located, and as if these lots were defined by a registered plan of subdivision;
(c) The model home shall be constructed in accordance with the site plan approved
by the City's Director of Planning, Chief Building Official and Director of
Engineering;
(d) That the model home shall be constructed consistent with the engineering
drawings and grading and servicing requirements for the proposed plan of
subdivision as approved by the Director of Engineering;
(e) That the maximum number of model homes that may be constructed on the lands
is the number that is 10% if the total number of proposed units in the stage/phase
rounded up to the nearest whole number, but in no event shall there be more than
10 model homes constructed within the lands;
(f) To arrange and comply with the mandatory building and plumbing inspections
required by the City of Kitchener;
(g) To provide and maintain unobstructed access for fire department and emergency
response vehicles to all buildings constructed under this agreement at all times,
from the time construction first commences. The access route shall have a
minimum width of 6 metres (19.6 feet), a centre turning radius of 12 metres (39.3
feet), and capable of supporting fire department vehicles.
KITCHENER 710.31 OCTOBER 2023
Page 107 of 132
BUILDING PERMITS AND FEES
Schedule `E' - Permit Rebate
A rebate of a portion of the permit fee based on the following amounts is eligible, upon
confirmation of the final building inspection and grading certification (if applicable) within
one year of occupancy (calculated using 270 seasonal days). Projects that are subject
to Site Plan Approval (under Section 41 for the Planning Act), will not be required to fulfill
the final grading component.
(a) New construction of single family,
$500/permit
duplex, semi-detached, townhouse and
triplex dwelling units
(b) New construction and additions to
$10/$1000 of Construction Value
multi -residential, commercial, industrial
max. $5000
and institutional projects
(c) Additions/alterations to single
$250/permit
family, duplex, semi-detached, townhouse
and triplex dwelling units
(d) Alterations/interior finish permits to
$1000/permit
multi -residential, commercial, industrial
and institutional projects
KITCHENER 710.32 OCTOBER 2023
Page 108 of 132
BUILDING PERMITS AND FEES
Schedule `F' - Code of Conduct for Building Officials
PURPOSE
The following are the purposes of this Code of Conduct:
1. To promote appropriate standards of behaviour and enforcement actions by the
Chief Building Official and Inspectors in the exercise of a power or the performance
of a duty under the Building Code Act or the Building Code.
2. To prevent practices, which may constitute an abuse of power, by the Chief
Building Official and Inspectors in the exercise of a power or the performance of a
duty under the Building Code Act or the Building Code.
3. To promote appropriate standards of honesty and integrity in the exercise of a
power or the performance of a duty under the Building Code Act or the Building
Code by the Chief Building Official and Inspectors.
ENFORCEMENT GUIDELINES
Compliance with this code of conduct shall constitute a condition of employment as a
Chief Building Official or Inspector appointed under the Building Code Act. Any appointed
Chief Building Official or Inspector who fails to act in accordance with the provisions of
this Code may be subject to disciplinary action appropriate to the seriousness of the
breach. All allegations concerning a breach of this Code shall be made in writing.
Any person who has reason to believe that this Code of Conduct has been breached may
bring the matter to the attention of the Chief Building Official. In response to any allegation
of a breach of this Code, the Chief Building Official shall direct an investigation and where
appropriate, recommend disciplinary action against any Building Official who fails to
comply with this Code of Conduct.
Where the allegation concerns the actions of the Chief Building Official, Council will direct
the investigation and make such recommendations as are reasonable.
In determining the appropriate discipline, the Chief Building Official or Council will have
regard to the relevance of the conduct to the Building Official's powers and responsibilities
as well as the severity of any misconduct.
Disciplinary action arising from violations of this Code of Conduct is the responsibility of
Kitchener's administration and is subject to relevant collective agreements, employment
laws and standards.
CODE OF CONDUCT
In exercising powers and performing duties under the Building Code Act, the Chief
Building Official and Inspectors shall:
1. Exercise powers in accordance with the provisions of the Building Code Act, the
KITCHENER 710.33 OCTOBER 2023
Page 109 of 132
BUILDING PERMITS AND FEES
Ontario Building Code and other applicable law that governs the authorization,
construction, occupancy and safety of buildings and designated structures, and
the actions, duties and qualifications of Chief Building Officials and Inspectors;
2. Act to identify and enforce compliance where significant contraventions of the Act
or regulations are known to exist;
3. Apply all relevant building laws, regulations and standards in a consistent and fair
manner, independent of any influence by interested parties;
4. Not accept any personal benefit which may create a conflict with their duties; or
perform duties where a personal interest may create a conflict;
5. Obtain the counsel of persons with expertise where the Chief Building Official or
Inspector does not possess sufficient knowledge to make an informed judgment;
and
6. Act honestly, reasonably and professionally in the discharge of their duties.
KITCHENER 710.34 OCTOBER 2023
Page 110 of 132
BUILDING PERMITS AND FEES
Schedule `G' - Appointments: Building Officials
The Chief Building Official, Deputy Chief Building Official and Inspectors are appointed
by the City in Chapter 101 of The City of Kitchener Municipal Code, as amended.
KITCHENER 710.35 OCTOBER 2023
Page 111 of 132
Staff Report
Development Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: October 30, 2023
SUBMITTED BY: Cory Bluhm, Executive Director Economic Development, 519-741-
2200 ext. 7065
PREPARED BY: Brian Bennett, Manager Business Development 519-741-2200 ext.
7230
WARD(S) INVOLVED: Wards - All
DATE OF REPORT: October 2, 2023
REPORT NO.: DSD -2023-424
SUBJECT: Waterloo Region Economic Development Corporation (WREDC)
Partnership Renewal
RECOMMENDATION:
That the draft Waterloo Region Economic Development Corporation (WREDC)
Memorandum of Understanding (Partnership Agreement) and corresponding funding
be approved, as outlined in Development Services Department report DSD -2023-424;
and further,
That the Mayor and Clerk be authorized to sign the new Partnership Agreement
subject to the satisfaction of the City Solicitor.
REPORT HIGHLIGHTS:
• The purpose of this report is to renew the Waterloo Region Economic Development
Corporation Partnership Agreement with the funding outlined in the report effective
January 1, 2024 to December 31, 2028.
• The financial implications are a graduated annual increase in the Economic
Development Grant from the Operating Budget, from $320,000 in 2023 to fiscal 2027
level +CPI in 2028 as outlined in Appendix A to report DSD -2023-424.
• Community engagement included this report being posted to the City's website with the
agenda in advance of the Committee Meeting.
• This report supports A Vibrant Economy.
BACKGROUND:
In 2015 the Councils of the Region of Waterloo and Municipalities of Cambridge, Kitchener,
North Dumfries, Waterloo, Wellesley, Wilmot, and Woolwich agreed to jointly establish the
Page 112 of 132
Waterloo Region Economic Development Corporation (WREDC; Waterloo EDC is the
operating name) under a Memorandum of Understanding partnership agreement that had
one renewal in 2018 and is set to expire again on December 31, 2023.
This coordinated approach to the delivery of economic development services throughout
Waterloo Region has been in place to complement and support, and not duplicate, the
collaborative efforts of area municipal economic development staff. WREDC is responsible
for implementing strategic branding and marketing of Waterloo Region, Foreign Direct
Investment, business and talent attraction and development, regional data collection and
analysis and distribution.
REPORT:
There have been numerous corporate attraction and retention successes derived from the
WREDC team over the years. WREDC directly supports our community by leading foreign
direct investment attraction efforts and partnering on local business retention and
expansion. It is a highly successful advocate for, and contributor to, the investment
readiness of our community. The organization has delivered in excess of $1.6 billion in
economic impact, over 4,705 new jobs and almost $118 million in additional taxes to the
Canadian ecosystem through 87 closed deals between 2016-2022 (as measured by
Statistics Canada). For every $1 of municipal funding, WREDC has delivered $112 of
business investment.
Specifically in the City of Kitchener since 2016, there have been 39 closed deals delivering
$599M in economic impact, 1,994 new jobs created, and retention of 1,618 jobs. (Refer to
Appendix B, 2016-2022)
WREDC is governed by an independent Board of Directors selected by a committee of local
Mayors, Regional Chair and the CEO's of the KW and Cambridge Chambers of Commerce.
WREDC's initiatives are supported by 14 Staff. The WREDC team has ongoing interaction
with the CAO's and Municipal Economic Development teams.
The economic impact is made possible by the base municipal funding which has not
increased from the initial annual funding level established in 2016, with no increases for
annual inflation during that time. The federal and provincial governments have provided
funding support, however, the sustainability of the federal and provincial funding programs
is uncertain, resulting in an overall review of municipal funding.
Accordingly, WREDC's CEO and the area municipal CAO's have negotiated a proposed
new updated partnership agreement and funding strategy for WREDC to operate over the
next 5 years from January 1, 2024 to December 31, 2028. Appendix A outlines the financial
terms of the proposed agreement set to be tabled with the area municipal councils in
September and October. The agreement cannot be terminated by any of the parties prior
to December 31, 2026. The City of Waterloo and Region of Waterloo have already
approved the draft agreement.
WREDC commits to work in ongoing partnership with area municipalities through:
• Foreign direct investment
• Identification of key sectors to target
Page 113 of 132
• Identification of key areas to focus investment for each municipality
• Support for Mayor's missions
• Access to shared data and analysis
• Annual Reporting of key performance indicators
STRATEGIC PLAN ALIGNMENT:
This report supports Creating an Economically -Thriving City Together
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — Funding is provided through an Economic Development Grant in the
Operating Budget. In 2023, the City provided a grant of $320,000. The negotiated funding
model would see the City's contribution increase by $200,000 per year, spread over the next
3 years. The grant would increase to $420,000 in 2024, $470,000 in 2025 and $520,000 in
2026. CPI would be applied to the grant in 2027 and 2028. If approved, these increases
would be incorporated into future budgets.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the Committee Meeting.
COLLABORATE — Collaboration occurs with Community Partners, area Municipalities,
senior levels of government and businesses.
PREVIOUS REPORTS/AUTHORITIES:
• DSD -18-012
• CAO -15-008
APPROVED BY: Justin Readman, General Manager, Development Services
I_1» 4 i 1371:'
Appendix A — WREDC Annual Funding Model
Appendix B — WREDC key performance indicators 2016 - 2022
Page 114 of 132
Appendix A: WREDC Funding Model by Municipality
Page 115 of 132
Current
2024
2025
2026
2027
2028
Municipalities
Funding
Funding
Funding
Funding
Funding
Funding
2026 level +
2027 level +
City of Cambridge
320,000
420,000
470,000
520,000
CPI
CPI
320,000
2026 level +
2027 level +
420,000
470,000
520,000
CPI
CPI
City of Kitchener
320,000
2026 level +
2027 level +
City of Waterloo
420,000
470,000
520,000
CPI
CPI
Township of
50,000
2026 level +
2027 level +
50,000
50,000
50,000
Woolwich
CPI
CPI
Township of
50,000
2026 level +
2027 level +
50,000
50,000
50,000
Wilmot
CPI
CPI
Township of
20,000
2026 level +
2027 level +
20,000
20,000
20,000
Wellesley
CPI
CPI
Township of N.
20,000
2026 level +
2027 level +
20,000
20,000
20,000
Dumfries
CPI
CPI
Region Of
900,000
2026 level +
2027 level +
Waterloo
1,400,000
1,450,000
1,500,000
CPI
CPI
�otal:
2,000,000
2,800,000
3,000,000
3,200,000
Page 115 of 132
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Development Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: October 30, 2023
SUBMITTED BY: Brian Bennett, Manager Business Development, 519-741-2200 ext.
7230
PREPARED BY: Dylan Matthews, Program & Policy Advisor, 519-741-2200 ext. 7367
WARD(S) INVOLVED: Ward(s) All
DATE OF REPORT: September 1, 2023
REPORT NO.: DSD -2023-375
SUBJECT: Municipal Sponsorship Review
RECOMMENDATION:
That the amended Sponsorship Strategy as outlined in DSD -2023-375 be approved;
and,
That the amended revenue allocation outlined in the attached policy GOV-COR-2000-
Municipal Sponsorship be approved; and further,
That the updated Sponsorship Asset Inventory attached to DSD -2023-375 be
approved for future sponsorship opportunities under the approval criteria outlined.
REPORT HIGHLIGHTS:
The purpose of this report is to update and re -introduce the City of Kitchener's Sponsorship
Strategy with the following changes:
• Update the Municipal Sponsorship Policy GOV-COR-2000 to establish a consistent
approach to revenue allocation of sponsorship funding.
• Update an expanded inventory of approved sponsorable assets.
• This report supports A Vibrant Economy and a Caring Community.
BACKGROUND:
On June 6t", 2016, in support of the City's Municipal Partnership Program (MPP, a program
that looks at advertising and sponsorship opportunities for revenue generation), Council
approved a formal Municipal Sponsorship Policy and a Municipal Sponsorship Asset
Inventory. The asset inventory outlined City -owned facilities, City -run programs and events
for potential sponsorship including naming opportunities.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 117 of 132
In April 2016, the Office of Strategic Partnerships (OSP) was created and introduced to the
Corporation. This unit was created to provide support and advice to staff across the
Corporation and is responsible for establishing a variety of policies, guidelines, training and
materials to support the City's increased and more focused approach to identifying, costing
and selling sponsorship and advertising opportunities.
MPP Objectives include:
• Ensure that the MPP operates within the constructs of City ethics and policies,
namely: Policy 1-211 Municipal Advertising, Policy 1-212 Municipal Website, GOV-
COR-2000 Municipal Sponsorship, Policy 1-475 Naming/Renaming — Corporate
Facilities.
• Encourage a culture of partnership creation, awareness & development within City of
Kitchener Departments/Divisions/Units.
• Identify new assets as opportunities for partnership agreements.
• Establish a simplified and consistent approach to sponsorship revenue allocation
across the Corporation.
In 2018, the OSP moved from the Community Services Department to Corporate
Communications. Given that prospective sponsorships are likely to come from the local
business community, the OSP moved to Business Development within Economic
Development in 2022.
REPORT:
Since 2016, the City established an approach to municipal sponsorship. During previous
budget discussions, City Council has identified sponsorships as an opportunity to increase
funding to enhance or expand various programs and initiatives. However, achieving
sponsorships requires a dedicated approach that aligns with both current staff resources
and the sponsorship practices of donors/partners/corporations. Much of this work was
paused as a result of the pandemic. However, as our community has now emerged from
the pandemic, and given global changes in corporate giving, it is an opportune time to review
the City's Municipal Sponsorship Program.
Policy Review
In reviewing the current program, GOV-COR-2000 was reviewed to ensure that each policy
provides an appropriate framework for sponsorship and advertising at the City of Kitchener
that safeguard the City assets and protect the City's reputation, as well as create an
environment that encourages collaboration and sponsorship agreements. Staff reviewed
over 25 Canadian municipal sponsorship policies to identify best practices, issues or
processes not currently considered. Policies were compared with regards to principles and
conditions, exclusions, criteria for agreement, delegation of authority, revenue
disbursement, and factors relating to equity, diversity, and inclusion.
Based on the review, Staff concluded that the current policy is comprehensive in its
wording to address any changes in Federal and Provincial laws, Municipal By-laws, or
Canadian Code of Advertising Standards. Current wording has consistent language with
Page 118 of 132
regards to principles and conditions in comparison to other municipalities and allows for
flexibility with regards to administration and operation.
Proposed changes to the current policy include simplifying and establishing a consistent
approach to revenue allocation of sponsorship funding, defining an updated inventory of
City of Kitchener Assets available for sponsorship opportunities, and rebranding the
program.
Re -inventory of Assets
Municipal Assets are facilities, vehicles, equipment, programs, services, publications,
websites, and events owned and operated by the City of Kitchener. This includes assets
owned and operated by the City's Enterprises. Given the evolving nature of the City's
programs and services, the master inventory will continue to evolve as new opportunities
continually come on stream and others are removed from the inventory for administrative,
operational or policy reasons. In addition, the function of the inventory will evolve as the City
increases the level of sophistication of its sponsorship coordination efforts. An updated and
preapproved asset inventory will allow staff to respond quickly to potential partnership
opportunities for sponsorship and minimize the risk of losing a partner due to delays in the
approval process. In conjunction with the parameters specified in the sponsorship policy,
staff will have the tools required to develop marketing materials, proposals, and ultimately
execute on sponsorship agreements.
Staff undertook a review of all assets (facilities, programs, events) available for sponsorship
to create an expanded inventory of assets by Division. The database now includes naming
right opportunities for facilities, naming rights within a facility, programs, events, and
advertising.
Over time, staff would expand the database of assets to facilitate sponsor matching by
updating and gathering additional information:
• Identify a value based on the audience and marketing opportunity, such as cause
marketing categories or demographics;
• Gather valuation information such as number of views — foot traffic, vehicle traffic,
attendance, web presence;
• User demographics (ex: profile of those who use the facility/program/service); and,
• A digital inventory of assets (ex: photographs for proposal purposes).
In assessing assets, staff assessed the viability of advertising in the municipal right-of-
way. Altering regulated traffic signage would not meet Ontario Traffic Manual requirements.
This is in part due to the increased risk of safety issues and associated liability. Accordingly,
staff would not recommend pursuing opportunities that would alter regulated traffic signage
or traffic calming signage within the public right-of-way, or the placement of new signage in
any location that may be a visual distraction.
Understanding of the Current Sponsorship Environment
In response to budgetary pressures, municipalities across Canada have taken a more
formalized approach to seeking sponsorship as means to generating non -tax -based
Page 119 of 132
revenues. Through the development of formalized policies, and the use of either dedicated
internal staff or external sales consultants, sponsorship of municipal assets by both local
businesses and corporations has been reactivated since Covid however remains
challenging. Very few municipalities have been successful in generating ongoing revenue
streams through sponsorships. As such, sponsorship revenues should not be relied upon
to support annual operating budgets.
From the sponsor's perspective, most major corporations use a highly targeted and specific
approach to sponsorships. For example, a financial institution may identify a theme (music,
environment, entrepreneurship, etc.), as well as target demographics (ex: youth, women,
etc.). Their willingness to contribute to a municipal program or asset will be subject to
alignment to their core values. While some companies may still seek out opportunities for
marketing -based sponsorship (ex: logos on building or in lobbies), most are seeking
purpose -driven sponsorship opportunities.
Recommended Improvements to the City's Approach to Sponsorship
In both formal group forums and informal discussions with municipalities taking an active
approach to sponsorship, as well as best practices recommended by sponsorship consulting
firms, key themes arise in implementing a successful sponsorship program: an all -hands
approach to relationship development including Mayor, Council, and staff across the
Corporation; utilizing social media channels to proactively market opportunities as well as
celebrate sponsors; and, on-going support of the sponsorship process and sponsor
relationship. The following outlines measures to address a proactive approach to supporting
sponsorship at the City of Kitchener:
1) Relationship Development
The City's current practice to date has been to respond to in -bound inquiries around
sponsorship opportunities and support of internal staff actively involved in a sponsorship
opportunity. Given the current state of corporate sponsorships, it is recommended that a
proactive approach is taken, focused on relationship development in order to build capacity
for both inbound and outbound exploration of sponsorship opportunities with businesses.
To do so, Economic Development staff, the Corporate Leadership Team (CLT), Mayor,
Council, Divisional leaders and key staff members (ex: the Manager of the Aud) would
actively assist and share accountability in identifying potential partners and referring
candidates to Business Development. Subsequently, Business Development staff would
engage with prospective sponsors to understand their corporate philanthropic interests.
Rather than trying to "sell" City -initiated opportunities, staff would play the role of match-
maker by presenting sponsorship opportunities across the organization that align with the
impact the businesses wants to make in the community. For example, a company may
identify an interest in supporting STEAM based programs. Staff would then look for
opportunities within Community Centres for programs that could be supported through a
sponsorship.
2) Communications and Marketing
Page 120 of 132
To support the identification of potential partners, staff would execute a plan to increase
awareness and pro -actively attract sponsorship to identified priority assets. This could
include:
• Rebrand and relaunch the Office of Strategic Partnership (OSP), Municipal
Partnership Program (MPP), to a new, simpler title (ex: Sponsor Kitchener),
• Build and create internal and external awareness; and,
• Identify high priority assets, develop marketing material, and proactively promote
opportunities on social media.
3) Sponsorship Process Support
Business Development staff will continue to provide guidance and facilitate an end-to-end
process of securing and maintaining sponsorship opportunities in the following key areas:
• Discovery — understand the client's business, who they serve, their strategic
priorities and values;
• Proposal — customize proposals for each opportunity;
• Agreement — negotiate and finalize benefits and obligations resulting in a signed
contract;
• Activation — market the relationship to bring brand awareness for the client and
celebrate the sponsorship utilizing means such as social media, on-site
opportunities etc.; and,
• Fulfillment Management — executing all obligations and client benefits stipulated
within the agreement and reporting back to the sponsor.
Proposed Amendments to Policy GOV-COR-2000
The policy currently specifies that revenue generated from new sponsorship agreements
will be used in one or more of the following areas:
1) Improving the sponsored program and/or audience experience;
2) Direct servicing costs of any sponsorship arrangement (e.g. the preparation of
partner/facility signage, official announcement events, changing names on
publications, etc.) and program implementation costs (e.g. staff, overhead, admin
expenses, or marketing);
3) Administrative costs associated with the Office of Strategic Partnerships;
4) Deposited to a reserve account for future investments in the community.
To implement the proposed approach, staff recommend deleting areas 3 and 4. Doing so
would have the following benefits:
• Sponsors are more likely to invest if they know the majority of sponsorship dollars
are going directly to the program/facility; and,
• Staff across the organization may be more incentivized to pursue sponsorship
opportunities for their programs.
Page 121 of 132
Where sponsorship contributions extend over budget years, funding would be placed in a
Capital Account to ensure they remain for their intended purpose. Where sponsorship fees
are received that are far in excess of the purpose they were intended for, staff would provide
Council with options for future use, in consultation with the sponsor. Likewise, should
Council approve naming rights to a facility, where the revenue generated is not for the
purpose of supporting capital improvements to that facility, Council could identify an
appropriate reserve account at that time.
Future Opportunities for Naming Rights
Although not part of this review, staff acknowledge future opportunities exist for naming
rights to City facilities. Activa Sportsplex and RBJ Schlegel Park are current examples. A
list of future opportunities are identified in the Sponsorship Asset Inventory. Should an
opportunity be identified for a specific facility, staff will present options for Council's
consideration. In the near term, staff will explore naming right opportunities for the new
indoor facility at RBJ Schlegel Park, including the aquatics centre and indoor field house.
If the City is approached with regards to potential sponsorship of an asset not on the
inventory, a report will be presented to council should Staff feel the opportunity warrants
consideration.
STRATEGIC PLAN ALIGNMENT:
This report supports a Vibrant Economy by providing businesses marketing exposure,
community connection, and recognition through the sponsorship of City -owned assets.
This report supports a Caring Community by utilizing non -tax -based revenue generated from
sponsorship to support the enhancement of facilities and programs for the residents of
Kitchener.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
Sponsorship revenue will accrue to the Business Unit benefiting from the sponsorship. For
example, the current RBJ Schlegel Park agreement is paid over numerous years and would
thereby be directed towards further enhancements and improvements at the park.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
• CSD -16-024 Municipal Sponsorship Policy and Asset Inventory
Page 122 of 132
APPROVED BY: Justin Readman, General Manager Development Services
ATTACHMENTS:
Attachment A — GOV-COR-2000 Municipal Sponsorship
Attachment B — Sponsorship Asset Inventory 2023
Page 123 of 132
1. POLICY PURPOSE:
To establish parameters for future sponsorship agreements on municipal assets
that will safeguard the City's assets, interests and reputation while creating an
environment that encourages increased revenue generation through
sponsorship. The Municipal Partnership Program strives to utilize sponsorship as
a means of generating new revenue for The City of Kitchener. The program is
coordinated and administered by the Office of Strategic Partnership.
The City welcomes and encourages sponsorships on a variety of municipal
assets, as a way of generating non -tax revenue for the municipality that assists in
the provision of City programs and services.
All sponsorship activity will comply with the parameters outlined in this policy;
shall be consistent with the City of Kitchener's vision; shall not compromise or
contradict any City by-law or policy; reflect negatively on the City's public image,
and; will not compromise or contradict any laws, bylaws or policies of Canada,
Ontario, or the City.
All sponsorship agreements shall be established in a manner that ensures
access and fairness, and results in the optimal balance of benefits to the City and
its community.
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Page 124 of 132
KI'x
POLICY
Policy No: GOV-COR-2000
Policy Title:
MUNICIPAL SPONSORSHIP
Approval Date: June 6, 2016
Next Review Date: June 2022
Policy Type: COUNCIL
Category:
Governance
Reviewed Date: June 2022
Sub-Category:
Corporate
Amended: June 28, 2022
Author:
Policy & Program Advisor,
Office of Strategic Partnerships
Replaces:
Dept/Div:
The Auditorium & Arenas,
Repealed:
Community Services
Replaced by:
Department
Related Policies, Procedures and/or Guidelines.-
uidelines:1-211
1-211Municipal Advertising, 1-212 Municipal Website
1. POLICY PURPOSE:
To establish parameters for future sponsorship agreements on municipal assets
that will safeguard the City's assets, interests and reputation while creating an
environment that encourages increased revenue generation through
sponsorship. The Municipal Partnership Program strives to utilize sponsorship as
a means of generating new revenue for The City of Kitchener. The program is
coordinated and administered by the Office of Strategic Partnership.
The City welcomes and encourages sponsorships on a variety of municipal
assets, as a way of generating non -tax revenue for the municipality that assists in
the provision of City programs and services.
All sponsorship activity will comply with the parameters outlined in this policy;
shall be consistent with the City of Kitchener's vision; shall not compromise or
contradict any City by-law or policy; reflect negatively on the City's public image,
and; will not compromise or contradict any laws, bylaws or policies of Canada,
Ontario, or the City.
All sponsorship agreements shall be established in a manner that ensures
access and fairness, and results in the optimal balance of benefits to the City and
its community.
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Page 124 of 132
Policy No: GOV-CORP-2000
Policy Title: MUNICIPAL SPONSORSHIP
2. DEFINITIONS:
For the purposes of this policy:
• "Sponsorship" means a mutually beneficial contractual agreement between
the City and an external company, organization, association or individual
where the City leverages a municipally owned asset to receive financial or in-
kind support in exchange for recognition, exposure, activation opportunities,
and/or other marketing benefits for the external party.
• "Naming Rights" means a form of sponsorship; naming rights are
opportunities for a sponsor's name to be added to a City facility or City entire
complex (e.g. Activa Sportsplex) for an extended term.
• "Municipal Assets" means facilities, vehicles, equipment, programs,
services, publications, websites or events, owned and operated by the City.
This includes assets owned and operated by the City's Enterprises.
• "Municipal Partnership Program" means a program that oversees
coordination of sponsorship and advertising of the City's assets and is
administered through the Office of Strategic Partnerships.
• "Facility" is defined as property and buildings owned by the City of
Kitchener, including but not limited to parkland, open space, recreational and
leisure facilities, meeting rooms, operations facilities and administrative office
buildings.
• "Entire Complex" is defined as one or more facilities with amenities that are
located within the boundaries of one location in The City of Kitchener.
• "The City" means the Corporation of the City of Kitchener and all of its
Enterprises.
• "In-kind" is a contribution sponsorship received in the form of goods and/or
services rather than cash.
• "Third -party Company" means a company or agency that has the right to
negotiate sponsorship agreements on behalf of The City of Kitchener.
• "Office of Strategic Partnerships" is the unit responsible for overseeing the
Municipal Partnership Program.
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Page 125 of 132
Policy No: GOV-CORP-2000
Policy Title: MUNICIPAL SPONSORSHIP
• "Conversion Practices" means a practice, treatment, or service designed to
(a) change a person's sexual orientation to heterosexual;
(b) change a person's gender identity to cisgender;
(c) change a person's gender expression so that it conforms to the sex assigned
to the person at birth;
(d) repress or reduce non -heterosexual attraction or sexual behaviour;
(e) repress a person's non-cisgender gender identity; or
(f) repress or reduce a person's gender expression that does not conform to the
sex assigned to the person at birth.
3. SCOPE:
This policy applies to sponsorship in the form of contractual agreements with an
external company, organization, association or individual on all municipal assets,
including, but not limited to:
• Naming Rights on approved City properties, facilities and equipment;
• Sponsorship of approved City run programs/initiatives and services;
• Sponsorship of approved City run events.
4. POLICY CONTENT:
Principles and Conditions:
The following principles and conditions will apply to all sponsorship agreements:
1) Sponsorship revenue should not be used to fund core programs and
services;
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Page 126 of 132
POLICY APPLIES TO THE FOLLOWING:
❑ All Employees
❑
All Full -Time Employees
❑
All Union
❑
Management
❑
C.U.P.E. 68 Civic
❑
Non Union
❑
C.U.P.E. 68 Mechanics
❑
Temporary
❑
C.U.P.E. 791
❑
Student
❑
I.B.E.W.636
❑
Part -Time Employees
❑
K.P.F.F.A.
❑
Specified Positions only:
❑
Other:
❑x
Council
❑x
Local Boards & Advisory Committees
This policy applies to sponsorship in the form of contractual agreements with an
external company, organization, association or individual on all municipal assets,
including, but not limited to:
• Naming Rights on approved City properties, facilities and equipment;
• Sponsorship of approved City run programs/initiatives and services;
• Sponsorship of approved City run events.
4. POLICY CONTENT:
Principles and Conditions:
The following principles and conditions will apply to all sponsorship agreements:
1) Sponsorship revenue should not be used to fund core programs and
services;
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Page 126 of 132
Policy No: GOV-CORP-2000
Policy Title: MUNICIPAL SPONSORSHIP
2) A portion of the revenue generated through future sponsorships should be
allocated towards establishing and/or improving the sponsored program,
service, facility or enterprise;
3) The contributions of municipal sponsorship partners should be
acknowledged by the City in a public manner on a regular basis;
4) Sponsorship recruitment should match a prospective partner with the
audience/participant interests to ensure there is a good fit between the
partner and the audience/participant;
5) The focus of the "ask" to potential sponsorship partners should be
marketing -based objectives and not philanthropic or charitable in nature;
6) The products, services and brand of sponsorship partners should not
reflect negatively on the municipality;
7) The City should not enter into any sponsorship agreements including
naming rights with companies that are a direct competitor of the
municipality or its enterprises;
8) The City will not enter into any sponsorship agreements with a company
whom the City is in, or is entering into, litigation;
9) Sponsorships will not cause a specific City employee or a member of
council to receive any product, service or assets for personal gain or use;
10) There shall be no actual or implied obligation to purchase product or
services of the sponsor.
Sponsorship Criteria:
The City will not accept sponsorship from companies whose reputation, products,
services or message could prove detrimental or reflect negatively on the City's
public image and/or whose business is derived from:
• pornography;
• the support of or involvement in the production, distribution and sale of
weapons and other life-threatening products, or;
• the sale of tobacco.
• The support of or involvement in hosting, arranging, contributing to, or
promoting Conversion Practices
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Page 127 of 132
Policy No: GOV-CORP-2000
Policy Title: MUNICIPAL SPONSORSHIP
Sponsorship shall not:
• condone any form of personal discrimination, including that based upon race,
national origin, religion, sex or age;
• appear in a realistic manner to exploit, condone nor incite violence, nor
appear to condone, encourage or exhibit obvious indifference to unlawful
behaviour;
• demean, denigrate or disparage any identifiable person, group or persons,
organization, profession, product or service or attempt to bring them into any
public contempt or ridicule, or;
• undermine human dignity, display obvious indifference to or encourage,
gratuitously and without merit, conduct or attitudes that offend the standards
of public decency among a significant segment of a population.
• Condone, promote or contribute to any form of Conversion Practices
In addition, the City will not accept any form of sponsorship that disparages a
City program, service, facility, event or employee.
Sponsorship with an advertising component:
Any sponsorship agreement that includes advertising elements in City publication
advertising, online advertising, interior/exterior signage advertising, and/or other
advertising opportunities must adhere to all of the requirements outlined in City of
Kitchener Policy 1-211 Municipal Advertising, and 1-212 Municipal Website.
Solicitation of Sponsorship Opportunities:
Sponsorship opportunities will arise from; unsolicited proposals, direct
solicitation, or a competitive process.
In order to expedite partnership development, a competitive process is not
required when soliciting sponsorship opportunities. While there is no obligation to
test the market, in order to maximize the contribution, it is expected that several
prospective sponsors will be approached when circumstances warrant.
The City reserves the right to reject any and all sponsorship opportunities.
As part of due diligence, staff authorized to approve sponsorship proposals must
ensure that all relevant by-laws and policies are adhered to, appropriate
consultation takes place with relevant stakeholders and approval authorities are
respected. Where necessary, a risk/benefit analysis of the opportunity shall be
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Page 128 of 132
Policy No: GOV-CORP-2000
Policy Title: MUNICIPAL SPONSORSHIP
conducted which may include proof of insurance and indemnification, an ethical
scan, a police check and any required permit approvals or inspections.
Delegation of Authority:
City Council approval is required for any agreement that is:
• in excess of $125,000 for the term of the agreement;
• in excess of 10 years in duration;
• naming rights for an entire complex;
• or does not satisfy the provisions of this policy.
The CAO or DCAO's may enter into agreements for amounts up to $125,000 for
the term of the agreement, subject to the satisfaction of the City Solicitor.
Third -Party Sponsorship Agreements:
In cases where the City has engaged the services of a Third -party company to
assist in the sale of sponsorship of municipal assets, the following process will be
applied when a disagreement arises between the third -party company and a
potential partner:
• Potential partners shall deal with the Third -party Company directly and the
Third -party Company shall interpret this policy. If there is disagreement
between the Third -Party Company and a potential partner on policy
interpretation, the matter may be referred to City staff for consideration.
• A contract must be signed with the Third -Party Company before the matter
will be considered by the City. In cases where the content of an agreement is
in dispute, the contract will be signed "subject to approval by the City".
• City staff charged with the responsibility of interpreting and implementing the
City Sponsorship policy may overrule decisions made by the Third -party
Company.
Should a change in policy be requested or a question of policy interpretation be
raised by potential partners, the City may become involved, at its discretion. The
City continues to be the sole and final arbiter in all matters relating to City
Sponsorship acceptance.
The Third -party Company agrees that sponsorship is to be accepted based on all
current or future policies of acceptable sponsorship and the City shall not be held
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Page 129 of 132
Policy No: GOV-CORP-2000
Policy Title: MUNICIPAL SPONSORSHIP
responsible for any loss of sponsorship business as a result of any changes it
shall make in its policy regarding the acceptability of certain types of
sponsorship.
Use of Sponsorship Funding:
Revenue generated from new sponsorship agreements will be used in one or
more of the following areas:
1) Improving the sponsored program and/or audience experience;
2) Direct servicing costs of any sponsorship arrangement (e.g. the preparation of
partner/facility signage, official announcement events, changing names on
publications, etc.) and program implementation costs (e.g. staff, overhead,
admin expenses, or marketing);
5. HISTORY OF POLICY CHANGES
Administrative Updates
No administrative history to date.
Formal Amendments
No amendment history to date.
7 of 7
Page 130 of 132
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