HomeMy WebLinkAboutFIN-2023-473 - Summary of Bid Solicitations Approved by the Chief Procurement Officer (July 1, 2023 - September 30, 2023)
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: October 16, 2023
SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: October 10, 2023
REPORT NO.: FIN-2023-473
SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement
Officer (July 1, 2023 September 30, 2023)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Procurement By-law
2022-109.
There were twenty-two (22) bid solicitations approved in this quarter.
This report supports the delivery of core services.
BACKGROUND:
In accordance with Procurement By-law 2022-109 (Chapter 170 Municipal Code), section
27.1. The CPO must submit quarterly procurement information reports to Council to provide
a) The circumstances and details of approved procurements exceeding $120,000 in value,
under delegated authority of the CPO; and
b) the circumstances and details of any emergency purchase(s) with a procurement value
exceeding $120,000.
REPORT:
Attachment 1 is a listing of the twenty-two (22) approved
information.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
STRATEGIC PLAN ALIGNMENT:
This report supports the deliveryof core services.
FINANCIAL IMPLICATIONS:
All bid solicitations awarded by the Chief Procurement Officer, were within approved
budgets, or were approved in accordance with the budget control policy.
COMMUNITY ENGAGEMENT:
INFORM This report has been
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 Listing of Approved Bid Solicitations (July 1, 2023 September 30, 2023)
Attachment 1 Listing of Approved Bid Solicitations (July 1, 2023 September 30, 2023)
Solicitation Solicitation Name Awarded Supplier Budget Amount
Award Amount
(Exclusive of HST)
#
Q23-026 Grand River Canoe Access - Otterbein Greenbrier $230,000.00 $203,257.00**
Site Work Landscaping Inc,
Ayr, Ontario
P23-027 Teams Telephony Phone System Telus Funded from TIS $436,904.91*
Communications Inc., reserve
Toronto, Ontario
Q23-039 Detweiler Greenway - Trail Improvements 5 Star Paving $358,851.84 $168,204.59**
(Cambridge) Inc,
Cambridge, Ontario
Q23-062 Kent Avenue Watermain Replacement E. & E. Seegmiller $777,000.00 $699,327.00**
Limited,
Kitchener, Ontario
Q23-077 Professional Services King Street East Arcadis Professional $751,000.00 $610,885.00**
(Stirling Avenue to Ottawa Street) Services (Canada)
Reconstruction Inc.,
Waterloo, Ontario
Q23-079 Removal & Disposal of Excess Materials Green Infrastructure $300,000.00 $279,730.00*
from SWM BLK 61 Partners Inc.,
Vaughan, Ontario
Q23-081 Professional Services Upper Canada Aquafor Beech $225,000.00 $221,752.87**
Park - Parking Lot and Site Improvement Limited,
Mississauga, Ontario
Q23-085 Duke and Ontario Parking Garage - Quality Connect $337,334.40 $185,400.00**
Localized Parking Garage Repairs Construction Inc.
Oakville, Ontario
Q23-093 City Hall - Structural Glass Guardrail Heritage Restoration $470,000.00 $362,847.50**
Replacement Inc,
Stouffville, Ontario
Q23-096 Professional Services Carson Drive MTE Consultants $400,000.00 $359,684.73**
Sewage Pumping Station Upgrade 2024 Inc.,
Kitchener, Ontario
*Initial contract term, additional renewals available
Q23-098 Professional Services for Ottawa Street ME Andrews and $300,000.00 $260,706.60**
**
Trunk Sanitary Sewer Rehabilitation Associates Limited
Phase 2 (From Old Chicopee Drive to Etobicoke, Ontario
Montgomery Road through Dreger
Avenue and Graber Place)
Q23-099 Storm Water Management Facility and GMR Landscaping $497,000.00 $438,532.42**
Drainage Improvement Programs Inc.,
Toronto, Ontario
Q23-100 RBJ Schlegel Park - Surplus Fill 2545224 Ontario Ltd. $595,000.00 $489,622.50**
Relocation and Site Restoration O/A T. Musselman
Excavating Limited,
Petersburg, Ontario
Q23-103 One (1) 8,863 kg DRW Chassis fitted with Nexgen Municipal $204,592.00 $192,850.84**
a Rear Loading Waste Packer Inc.,
Burlington, Ontario
Q23-104 One (1) Industrial Tractor Loader with Advance $230,000.00 $203,700.00**
Extended Reach Backhoe Construction
Equipment Limited,
Waterloo, Ontario
Q23-105 City Hall Service Center - Supply and Raven Studio, Inc., $398,663.00 $380,035.65**
Install of Furniture Kitchener, Ontario
Q23-106 Towing Services Becker Bros. Funded from $307,750.00*
Trucking Inc., operating
Kitchener, Ontario
Q23-108 Professional Services for Connaught AECOM Canada Ltd. $488,000.00 $243,009.87**
Street (Ninth Avenue to Traynor Avenue) Kitchener, Ontario
Reconstruction
Q23-116 Two (2) Rotary Mowers with Tracks and Turf Care Products, $200,284.00 $195,900.00**
Front Plow Newmarket, Ontario
Q23-117 Sewer Safety Inspection Tierra Geomatic $255,000.00 $252,900.00*
Services Inc.,
Markham Ontario
Q23-120 One (1) Vactor Unit FST Canada Inc. o/a $773,073.00 $759,702.00**
Joe Johnson
Equipment,
Innisfil, Ontario
Surplus funds - will remain within the capital account and will be used on future phases, or returned where appropriate.
Q23-130 One (1) Municipal Tractor Work Equipment Ltd., $197,399.00 $193,985.00**
Courtland, Ontario