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Home My WebLink AboutFCS Minutes - 2023-10-30 Finance and Corporate Services Committee Minutes October 30, 2023, 1:00 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 Present: Mayor B. Vrbanovic Councillor S. Davey Councillor D. Schnider Councillor J. Deneault Councillor C. Michaud Councillor A. Owodunni Councillor P. Singh Councillor B. Ioannidis Councillor M. Johnston Councillor D. Chapman Councillor A. Clancy Staff: D. Chapman, Chief Administrative Officer M. May, General Manager, Community Services and Deputy Chief Administrator V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services C. Bluhm, Executive Director, Economic Development M. Seiling, Chief Building Official B. Bennett, Manager, Business Development D. Saunderson, Deputy Clerk D. Matthews, Policy & Program Advisor (OSP) M. Mills, Committee Administrator _____________________________________________________________________ 1 1. Commencement The Finance and Corporate Services Committee held a meeting this date commencing at 1:03 p.m. 2. Disclosure of Pecuniary Interest and the General Nature Thereof None. 3. Consent Items Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor D. Chapman to discuss Consent item 3.4 listed on the agenda, which was voted on and was Carried. 3.1 T22-011 - Rossford Reconstruction Budget and PO Increase, DSD-2023-474 The Committee considered Development Services Department report DSD-2023- 474, dated September 12, 2023, recommending an increase in the budget for the Rossford Crescent Reconstruction project, and an extension of the purchase order for AECOM. On motion by Councillor A. Clancy it was resolved: "That the budget for the Rossford Crescent Reconstruction be increased by $400,000, funded by Water Infrastructure Program (WIP), as outlined in Development Services Department report DSD-2023-474; and further, That the purchase order for AECOM be extended by $228,500." Carried 3.2 Financial Plan - Kitchener Water Distribution System, INS-2023-013 The Committee considered Infrastructure Services Department report INS-2023- 013, dated October 13, 2023, recommending approval of the "Financial Plan Kitchener Water Distribution System". On motion by Councillor A. Clancy it was resolved: "That the "Financial Plan Kitchener Water Distribution System" be approved, as outlined in Infrastructure Services Department report INS- 2023-013, as it demonstrates the financial viability of the Kitchener 2 drinking water system in accordance with Ontario Regulation 453/07 (Financial Plans) under Subsection 30 of the Safe Drinking Water Act." Carried 3.3 Significant Weather Event Declaration via Adoption of Minimum Maintenance Standard (MMS), INS-2023-079 The Committee considered Infrastructure Services Department report INS-2023- 079, dated September 11, 2023, recommending that Council provide delegated authority for a significant weather event declaration, and adopt O. Reg. 239/02 as the minimum maintenance standards for highways, bridges, roads, bike lanes, trails and sidewalks. On motion by Councillor A. Clancy it was resolved: "That Council provide delegated authority for a significant weather event declaration and adopt O. Reg. 239/02 as the minimum maintenance standards for highways, bridges, roads, bike lanes, trails and sidewalks set out in the By-law attached to Infrastructure Services Department report INS-2023-079." Carried 3.4 2023 Building By-law Update, DSD-2023-476 The Committee considered Development Services Department report DSD-2023- 476, dated October 13, 2023, recommending an update to the City of Kitchener Municipal Code regarding Chapter 710 (Building); and, that the Building Enterprise fund a new full time equivalent (FTE) in the Planning Division to support Zoning compliance. M. Seiling and J. Readman were in attendance to respond to questions from Committee. Councillor M. Johnston and Mayor B. Vrbanovic entered the meeting at this time. Consent items 3.1 to 3.3 were then voted on and Carried. Consent item 3.4 was dealt with separately. Item 3.4 was then voted on and was Carried. On motion by Councillor A. Clancy it was resolved: 3 "That Chapter 710 (Building) of the City of Kitchener Municipal Code be repealed and replaced with Appendix A of Development Services Department report DSD-2023-476; and further, That the Building Enterprise fund a new full time equivalent (FTE) in the Planning Division to support the Zoning compliance as outlined in report DSD-2023-476." Carried 4. Discussion Items 4.1 Waterloo Region Economic Development Corporation - Partnership Agreement Renewal, DSD-2023-424, DSD-2023-424 The Committee considered Development Services Department report DSD-2023- 424, dated October 2, 2023, recommending approval of the draft Waterloo Region Economic Development Corporation (WREDC) Memorandum of Understanding (Partnership Agreement), and corresponding funding. C. Bluhm spoke to the report and the staff recommendation, stating the partnership agreement with WREDC has been in place in 2015 and noted, that staff are recommending a renewal of the agreement at this time. Tony La Mantia, WREDC, was also in attendance to respond to questions from Committee. On motion by Mayor B. Vrbanovic it was resolved: "That the draft Waterloo Region Economic Development Corporation (WREDC) Memorandum of Understanding (Partnership Agreement) and corresponding funding be approved, as outlined in Development Services Department report DSD-2023-424; and further, That the Mayor and Clerk be authorized to sign the new Partnership Agreement subject to the satisfaction of the City Solicitor." Carried 4.2 Municipal Sponsorship Report, DSD-2023-375 The Committee considered Development Services Department report DSD-2023- 375, dated September 1, 2023, recommending approval of the amended Sponsorship Strategy; the amended revenue allocation; and, the updated Sponsorship Asset Inventory. 4 Brian Bennett presented the report. Cory Bluhm and Dylan Matthews were in attendance to respond to questions from the Committee. In response to questions, D. Matthews advised there were a small number of City assets such as the Auditorium that were not listed as an asset available for sponsorship, but staff continue to consider, review and update the list of assets annually as new assets come online or circumstances change with existing assets that would allow for sponsorship. In response to further questions, staff agreed to circulate prior to the next Council meeting, a list of assets that are not included on the current asset list for potential sponsorship. Councillor A. Owodunni left the meeting at this time and returned to the meeting at this time. On motion by Councillor B. Ioannidis it was resolved: "That the amended Sponsorship Strategy as outlined in Development Services Department report DSD-2023-375, be approved; and, That the amended revenue allocation outlined in the attached policy GOV- COR-2000-Municipal Sponsorship be approved; and further, That the updated Sponsorship Asset Inventory attached to DSD-2023-375 be approved for future sponsorship opportunities under the approval criteria outlined." Carried 5. Information Items 5.1 None. 6. Adjournment On motion, this meeting adjourned at 2:35 p.m. Dianna Saunderson Manager of Council/Committee Services & Deputy Clerk 5