HomeMy WebLinkAboutCouncil Agenda - 2023-11-06Council Meeting Agenda
Monday, November 6, 2023, 7:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Ktchener, ON N2G 4G7
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Pages
1. COMMENCEMENT
The meeting will begin with a Land Acknowledgement given by the Mayor and
the singing of "O Canada."
2. MINUTES FOR APPROVAL
Minutes to be accepted as circulated to the Mayor and Councillors (regular
meeting held October 16, 2023, and special meetings held October 16, and
October 30, 2023) - Councillor J. Deneault
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. COMMUNICATIONS REFERRED TO FILE
4.1 Flag Request Under Policy MUN-FAC-442
4.1.a Albanian Community Association Waterloo Region - November 28,
2023
5. PRESENTATIONS
5.1 ACEC Ontario — Grand River Chapter Award of Merit (Diamond) for
MTE Consultants and the Old Mill Pumping Station.
5.2 2023-2026 Strategic Plan
6. DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by 5:00 p.m on November 6, 2023, in order to participate electronically.
6.1 Public Awareness and Education on the Environmental and Health
Impacts of Wood Burning
6.1.a Michelle Jennings
6.2 Official Plan Amendment Application OPA23/014/F/TS, Zoning By-law
Amendment Application ZBA23/024/F/TS, 1198 Fischer Hallman Road,
Activa Holdings Inc., DSD -2023-429, listed as Item 7.2.h.
6.2.a Pierre Chauvin, MHBC Planning
6.3 Official Plan Amendment Application OPA23/013/K/JZ, Zoning By-law
Amendment Application ZBA23/232/K/JZ, Lower Doon Land Use Study,
DSD -2023-434 and Addendum Report DSD -2023-493, listed as Item
7.2.g.
6.3.a Laura Jamieson
6.3.b David Galbraith, UP Consulting
7. REPORTS OF COMMITTEES
7.1 FINANCE AND CORPORATE SERVICES COMMITTEE - OCTOBER
30, 2023
7.1.a T22-011 - Rossford Reconstruction Budget and PO Increase, DSD -
2023 -474
That the budget for the Rossford Crescent Reconstruction be
increased by $400,000, funded by Water Infrastructure Program
(WIP), as outlined in Development Services Department report DSD -
2023 -474; and further,
That the purchase order for AECOM be extended by $228,500.
7.1.b Financial Plan - Kitchener Water Distribution System, INS -2023-013
That the "Financial Plan — Kitchener Water Distribution System" be
Page 2 of 41
approved, as outlined in Infrastructure Services Department report
INS -2023-013, as it demonstrates the financial viability of the
Kitchener drinking water system in accordance with Ontario
Regulation 453/07 (Financial Plans) under Subsection 30 of the Safe
Drinking Water Act.
7.1.c Significant Weather Event Declaration via Adoption of Minimum
Maintenance Standard (MMS), INS -2023-079
That Council provide delegated authority for a significant weather
event declaration and adopt O. Reg. 239/02 as the minimum
maintenance standards for highways, bridges, roads, bike lanes, trails
and sidewalks set out in the By-law attached to Infrastructure Services
Department report INS -2023-079.
7.1.d 2023 Building By-law Update, DSD -2023-476
That Chapter 710 (Building) of the City of Kitchener Municipal Code
be repealed and replaced with Appendix A of Development Services
Department report DSD -2023-476; and further,
That the Building Enterprise fund a new full time equivalent (FTE) in
the Planning Division to support the Zoning compliance as outlined in
report DSD -2023-476.
7.1.e Waterloo Region Economic Development Corporation - Partnership
Agreement Renewal, DSD -2023-424, DSD -2023-424
That the draft Waterloo Region Economic Development Corporation
(WREDC) Memorandum of Understanding (Partnership Agreement)
and corresponding funding be approved, as outlined in Development
Services Department report DSD -2023-424; and further,
That the Mayor and Clerk be authorized to sign the new Partnership
Agreement subject to the satisfaction of the City Solicitor.
7.1.f Municipal Sponsorship Report, DSD -2023-375
That the amended Sponsorship Strategy as outlined in Development
Services Department report DSD -2023-375, be approved; and,
That the amended revenue allocation outlined in the attached policy
GOV-COR-2000-Municipal Sponsorship be approved; and further,
That the updated Sponsorship Asset Inventory attached to DSD -2023-
375 be approved for future sponsorship opportunities under the
approval criteria outlined.
7.2 PLANNING AND STRATEGIC INITIATIVES COMMITTEE - OCTOBER
30, 2023
Page 3 of 41
7.2.a Private Street Naming — 1198 Fischer -Hallman Road, 1274 Bleams
Road, and 264 Erinbrook Drive, DSD -2023-409
That the City of Kitchener acknowledge that Activa Holdings Inc.
intends to name three private streets as "Scherlwood Drive",
"Jonagold Drive" and "Ridgewater Trail", within a multiple residential
development, which will merge three properties on title, located at
1198 Fischer -Hallman Road, 1274 Bleams Road, and 264 Erinbrook
Drive, as outlined in Development Services Department report, DSD -
2023 -409; and further,
That the City's Legal Services Division be directed to proceed with the
required advertising, preparation, and registration of the necessary
By-law for the naming of "Scherlwood Drive", "Jonagold Drive" and
"Ridgewater Trail".
7.2.b Private Street Naming - 30-40 Margaret Avenue, DSD -2023-394
That the City of Kitchener acknowledge that Activa Holdings Inc.
intends to name a private street: "Augustine Crescent" within a
multiple residential development located at 30-40 Margaret Avenue,
as outlined in Development Services Department report, DSD -2023-
394; and further,
That the City's Legal Services Division be directed to proceed with the
required advertising, preparation, and registration of the necessary
By-law for the naming of "Augustine Crescent".
7.2.c Private Street Naming - 67-71 Nelson Avenue, DSD -2023-444
That the City of Kitchener acknowledge that 2415274 Ontario Inc.
intends to name a private street, "Luna Crescent" within a vacant land
condominium located at 67 and 71 Nelson Avenue, as outlined in
Development Services Department report, DSD -2023-444; and
further,
That the City's Legal Services Division be directed to proceed with
advertising, preparation, and registration of the necessary By-law for
the naming of "Luna Crescent".
7.2.d Environmental Improvement Grant Funding Consolidation, DSD -2023-
431
That the Environmental Stewardship Capital Account currently
allocated to the Community Environmental Improvement Grant
program be reallocated to the Neighbourhood Development Office to
be consolidated with the funding offered through the LoveMyHood
Matching Grant, as outlined in Development Services Department
Page 4 of 41
report DSD -2023-431; and,
That Council Policy 1-590 (Grant Program — Community
Environmental Improvement) be repealed; and further,
That Council Policy FIN -GRA -525 (Community Investment) be
amended to remove Section 8.1 Community Environmental
Improvement Grants (CEIG).
7.2.e 2023 Downtown Vision Decision, DSD -2023-425
That the downtown vision and principles, prepared by the Downtown
Community Working Group (DCWG) in direct collaboration with the
project consultant, and staff be endorsed, as outlined in Development
Services Department report, DSD -2023-425; and,
That staff be directed to use the vision and principles to develop an
action plan for Downtown Kitchener, and inform new and ongoing City
initiatives that include or are about the downtown.
7.2.f Official Plan Amendment Application OPA21/004/COK/AR, Zoning By-
law Amendment Application ZBA21/040/K/NG, City Wide Lodging
House Review, DSD -2023-446
That the following motion be deferred to the November 6, 2023
Council meeting to allow an opportunity for staff to continue
conversations with legal and provide additional information
surrounding regional garbage collection:
That Official Plan Amendment OPA21/004/COK/AR proposing
amendments to Kitchener's 1994 and 2014 Official Plan to
permit lodging houses city-wide everywhere residential uses are
permitted be adopted, in the form shown in the Official Plan
Amendments attached to Report DSD -2023-446 as Attachment
`A' and Attachment `B', and accordingly forwarded to the Region
of Waterloo for approval; and,
That Zoning By-law Amendment ZBA21/040/K/NG be approved
in the form shown in the `Proposed By-law to Zoning By-law 85-
1' and `Proposed By-law to Zoning By-law 2019-051' attached to
Report DSD -2023-446 as Attachment 'C' and Attachment `D'
respectively.
7.2.g Official Plan Amendment Application OPA23/013/K/JZ, Zoning By-law 13
Amendment Application ZBA23/232/K/JZ, Lower Doon Land Use
Study, DSD -2023-434 and Addendum Report DSD -2023-493, DSD -
2023 -493
Page 5 of 41
That City Initiated Official Plan Amendment OPA23/013/K/JZ, for the
purpose of implementing recommendations contained within the
Lower Doon Land Use Study, including amendments to land uses,
Specific Policy Areas, and Cultural Heritage Resources mapping and
text amendments, be adopted, in the form shown in the Official Plan
Amendment attached to Development Services Department report
DSD -2023-434 as Attachment `A', and accordingly forwarded to the
Region of Waterloo for approval; and,
That City Initiated Zoning By-law Amendment Application
ZBA23/023/K/JZ to amend Zoning By-law 2019-051, be approved in
the form shown in the "Proposed By-law" attached to Development
Services Department report DSD -2023-434 as Attachment `B' with the
following amendments:
That the proposed RES -5 zoning be removed from all properties
except those currently zoned R-6 in Zoning By-law 85-1, with or
without any site-specific provisions, and be replaced with RES -4
with any necessary site-specific provisions; and,
That 400 Doon Valley Drive be zoned RES -5 as proposed rather
than R-3; and further,
That pursuant to Section 35(17) of the Planning Act, R.S.O., c P.13,
as amended further notice is not required to be given in respect to
Zoning By-law Amendment ZBA23/023/K/JZ.
Note: An addendum report, Development Services Department report
DSD -2023-493, has been included on the agenda this date, related to
this matter.
7.2.h Official Plan Amendment Application OPA23/014/F/TS, Zoning By-law
Amendment Application ZBA23/024/F/TS, 1198 Fischer Hallman
Road, Activa Holdings Inc., DSD -2023-429
That the following motion be deferred to the November 6, 2023
Council meeting to allow an opportunity for staff to consult with the
applicant regarding alternative building height configurations of the
proposed development:
That Official Plan Amendment Application OPA23/014/F/TS for
Activa Holdings Inc., for the property municipally addressed as
1198 Fischer Hallman Road, requesting the addition of Special
Policy Area 6 for the lands specified and illustrated as the "Area
or Amendment" on Schedule `A', be adopted, in the form shown
in the Official Plan Amendment attached to Development
Services Department report DSD -2023-429 as Appendix `A', and
Page 6 of 41
accordingly forwarded to the Region of Waterloo for approval;
and further,
That Zoning By-law Amendment Application ZBA23/024/F/TS for
Activa Holdings Inc. be approved in the form shown in the
`Proposed By-law', and `Map No. 1' and `Map No. 2' attached to
Development Services Department report DSD -2023-429 as
Appendix `B'.
7.2.i Official Plan Amendment Application OPA23/011/W/TS, Zoning By-
law Amendment Application ZBA23/018/W/TS, 20 Woolner Trail,
Waterloo Catholic District School Board, DSD -2023-430
That the following motion be deferred to the December 11, 2023
Council meeting, or sooner, to allow an opportunity for Staff to engage
with the Region of Waterloo to determine a timeline for discussions
regarding pedestrian safety and traffic calming measures on Fairway
Road North:
That Official Plan Amendment Application OPA23/011/W/TS for
the Waterloo Catholic District School Board, for the property
municipally addressed as 20 Woolner Trail, requesting the
addition of Specific Policy Area No. 67 for the lands specified
and illustrated as the "Area of Amendment" on Schedules `A'
and `B', be adopted, in the form shown in the Official Plan
Amendment attached to Development Services Department
report DSD -2023-430 as Appendix `A', and accordingly
forwarded to the Region of Waterloo for approval; and further,
That Zoning By-law Amendment Application ZBA23/018/W/TS
for the Waterloo Catholic District School Board be approved in
the form shown in the `Proposed By-law', and 'Map No. 1',
attached to Development Services Department report DSD -
2023 -430 as Appendix `B'.
7.2.j Official Plan Amendment Application OPA23/005/K/ES, Zoning By-law
Amendment Application ZBA23/009/K/ES, 2934 King Street East,
2748244 Ontario Inc., DSD -2023-428
That Official Plan Amendment Application OPA/23/005/K/ES for
2748244 Ontario Inc., for the property municipally addressed as 2934
King Street East, requesting to add Specific Policy Area 68 to Map 5 —
Specific Policy Areas of the Official Plan and to add Policy 15.D.12.68
to facilitate a mixed use development having 77 residential units and
1217 square metres of commercial space with a Floor Space Ratio
(FSR) of 2.6, be adopted, in the form shown in the Official Plan
Amendment attached to Development Services Department report
Page 7 of 41
DSD -2022-428 as Attachment `A', and accordingly forwarded to the
Regional Municipality of Waterloo for approval; and further,
That Zoning By-law Amendment Application ZBA23/009/K/ES for
2748244 Ontario Inc. be approved in the form shown in the `Proposed
By-law', and `Map No. 1', attached to Development Services
Department report DSD -2023-428 as Attachment `B'.
7.2.k Official Plan Amendment Application OPA23/007/K/CD, Zoning By-
law Amendment Application ZBA23/011/K/CD, 417 King Street West,
Vanmar Developments 417 King GP Corp, DSD -2023-299
That the following motion be deferred to the November 6, 2023
Council meeting to allow an opportunity for staff to engage with NAV
Canada to determine best measures to mitigate any potential impacts
to the runway approach for Waterloo Region International Airport:
That Official Plan Amendment Application OPA/23/007/K/CD for
Vanmar Developments 417 King GP Corp, for the property
municipally addressed as 417 King Street West, requesting a
land use designation change from `Innovation District' to
`Innovation District with Specific Policy Area No. 8' to permit a
55 -storey mixed use development on the lands specified and
illustrated on Schedule `A', be adopted, in the form shown in the
Official Plan Amendment attached to Development Services
Department report DSD -2023-299 as Appendix `A', and
accordingly forwarded to the Region of Waterloo for approval;
and further,
That Zoning By-law Amendment Application ZBA23/011/K/CD
for Vanmar Developments 417 King GP Corp be approved in the
form shown in the `Proposed By-law', and `Map No. 1', attached
to Development Services Department report DSD -2023-299 as
Appendix `B'.
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 MAYORAL BUSINESS AND UPDATES - MAYOR B. VRBANOVIC
10. QUESTIONS AND ANSWERS
11. BY-LAWS
11.1 1ST AND 2ND READING
11.1.a To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
Page 8 of 41
11.1.b To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
11.1.c To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
11.1.d Being a by-law to amend Chapter 110 of The City of Kitchener
Municipal Code regarding By-law Enforcement.
11.1.e To confirm all actions and proceedings of the Council for November
6, 2023.
11.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA,
PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES
11.2.a Being a By-law to adopt Minimum Maintenance Standards and
Delegated Authority to declare a Significant Weather Event.
11.2.b Being a by-law to repeal and replace Chapter 710 of the City of
Kitchener Municipal Code, with respect to Building Permits and Fees.
11.2.c Being a by-law to Adopt Amendment No. 34 to the 2014 Official Plan
— City -Wide Lodging House Review.
11.2.d Being a by-law to Adopt Amendment No. 132 to the 1994 Official
Plan — City -Wide Lodging House Review.
11.2.e Being a by-law to amend By-law 85-1, as amended, known as the
Zoning By-law for the City of Kitchener — City -Wide Lodging House
Review.
11.2.f Being a by-law to amend By-law 2019-051, as amended, know as
the Zoning By-law for the City of Kitchener — City -Wide Lodging
House Review.
11.2.g Being a by-law to adopt Amendment No. 35 to the Official Plan -
Lower Doon Land Use Study Implementation.
11.2.h Being a by-law to amend By-law 2019-051, as amended, known as
the Zoning By-law for the City of Kitchener - Lower Doon Land Use
Study Implementation.
11.2.1 Being a by-law to adopt Amendment No. 38 to the Official Plan —
1198 Fischer Hallman Road.
11.2.j Being a by-law to amend By-law 85-1, as amended, known as the
Zoning By-law for the City of Kitchener - 2821889 Ontario Inc. (Activa
Holdings Inc.) — 1198 Fischer Hallman Road.
11.2.k Being a by-law to adopt Amendment No. 36 to the Official Plan -
2934 King Street East.
11.2.1 Being a by-law to amend By-law 2019-051, as amended, known as
the Zoning By-law for the City of Kitchener — 2748244 Ontario Inc. —
Page 9 of 41
12
13.
14.
2934 King Street East.
11.2.m Being a by-law to adopt Amendment No. 37 to the Official Plan — 417
King Street West.
11.2.n Being a by-law to amend By-law 85-1, as amended known as the
Zoning By-law for the City of Kitchener — Vanmar Developments 417
King GP Corp. — 417 King Street West.
COMMITTEE OF THE WHOLE
12.1 ADMINISTRATIVE REPORTS
12.1.a Council's Home Office, Technology, Conference and Community 21
Engagement Budget Options, FIN -2023-270
12.1.b Dangerous Dog Designation Appeal - Corbett, COR -2023-483 34
12.1.c 2024 Council and Committee Schedule, COR -2023-273 38
REPORT OF THE COMMITTEE OF THE WHOLE
BY-LAWS
14.1 3RD READING
14.1.a To further amend By-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
(By-law 2023-145)
14.1.b To further amend By-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
(By-law 2023-146)
14.1.c To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
(By-law 2023-147)
14.1.d Being a by-law to amend Chapter 110 of The City of Kitchener
Municipal Code regarding By-law Enforcement.
(By-law 2023-148)
14.1.e To confirm all actions and proceedings of the Council for November
6, 2023.
(By-law 2023-163)
14.2 LATE STARTER BY-LAWS TO BE ADDED TO THE AGENDA,
PENDING APPROVAL OF THE REPORTS OF THE COMMITTEES
14.2.a Being a By-law to adopt Minimum Maintenance Standards and
Page 10 of 41
Delegated Authority to declare a Significant Weather Event.
(By-law 2023-149)
14.2.b Being a by-law to repeal and replace Chapter 710 of the City of
Kitchener Municipal Code, with respect to Building Permits and Fees.
(By-law 2023-150)
14.2.c Being a by-law to Adopt Amendment No. 34 to the 2014 Official Plan
— City -Wide Lodging House Review.
(By-law 2023-151)
14.2.d Being a by-law to Adopt Amendment No. 132 to the 1994 Official
Plan — City -Wide Lodging House Review.
(By-law 2023-152)
14.2.e Being a by-law to amend By-law 85-1, as amended, known as the
Zoning By-law for the City of Kitchener — City -Wide Lodging House
Review.
(By-law 2023-153)
14.2.f Being a by-law to amend By-law 2019-051, as amended, know as
the Zoning By-law for the City of Kitchener — City -Wide Lodging
House Review.
(By-law 2023-154)
14.2.g Being a by-law to adopt Amendment No. 35 to the Official Plan -
Lower Doon Land Use Study Implementation.
(By-law 2023-155)
14.2.h Being a by-law to amend By-law 2019-051, as amended, known as
the Zoning By-law for the City of Kitchener - Lower Doon Land Use
Study Implementation.
(By-law 2023-156)
14.2.i Being a by-law to adopt Amendment No. 38 to the Official Plan —
1198 Fischer Hallman Road.
(By-law 2023-157)
14.2.j Being a by-law to amend By-law 85-1, as amended, known as the
Zoning By-law for the City of Kitchener - 2821889 Ontario Inc. (Activa
Holdings Inc.) — 1198 Fischer Hallman Road.
(By-law 2023-158)
14.2.k Being a by-law to adopt Amendment No. 36 to the Official Plan -
2934 King Street East.
Page 11 of 41
(By-law 2023-159)
14.2.1 Being a by-law to amend By-law 2019-051, as amended, known as
the Zoning By-law for the City of Kitchener — 2748244 Ontario Inc. —
2934 King Street East.
(By-law 2023-160)
14.2.m Being a by-law to adopt Amendment No. 37 to the Official Plan — 417
King Street West.
(By-law 2023-161)
14.2.n Being a by-law to amend By-law 85-1, as amended known as the
Zoning By-law for the City of Kitchener — Vanmar Developments 417
King GP Corp. — 417 King Street West.
15. ADJOURNMENT
(By-law 2023-162)
Page 12 of 41
l
Staff Report KIT.R
Development Services Department www. kitchener ca
REPORT TO: Committee of the Whole
DATE OF MEETING: November 6, 2023
SUBMITTED BY: Rosa Bustamante, Director of Planning, 519-741-2200 ext. 7319
PREPARED BY: John Zunic, Senior Planner, 519-741-2200 ext. 7685
WARD(S) INVOLVED: Ward 4
DATE OF REPORT: November 1, 2023
REPORT NO.: DSD -2023-493
SUBJECT: Supplemental Report to DSD -2023-434 Lower Doon Land Use Study
Implementation
RECOMMENDATION:
For Information.
REPORT HIGHLIGHTS:
• The purpose of this report is to provide additional information as requested by Planning
and Strategic Initiatives Committee at the October 30, 2023, meeting
• On November 1, 2023, planning staff met with individuals from Zelinka Priamo Ltd.,
planning consultants for Southside Construction Management Limited, in regard to the
property addressed 2400-2440 Homer Watson Boulevard to further understand their
written submission dated October 30, 2023, and oral submission at the Statutory Public
Meeting on October 30, 2023
• On November 1, 2023, planning staff met with individuals from Conestoga Students Inc.
to further understand their oral submission at the Statutory Public Meeting on October
30, 2023
• Planning staff continues to recommend the land use and zoning proposed through
report DSD -2023-434 for the City Node.
BACKGROUND:
On October 30, 2023, the Planning and Strategic Initiatives Committee (PSIC) considered
Report DSD -2023-434 (Lower Doon Land Use Study Implementation) which sought
approval of land use and zoning changes for the Lower Doon community to implement key
directions from the Lower Doon Land Use Study. Supplemental information was requested
by members of PSIC regarding the proposed zoning in the City Node in response to
delegations at the Statutory Public Meeting on October 30, 2023. Following the PSIC
meeting on October 30, 2023, planning staff met with individuals from Zelinka Priamo Ltd.
and Conestoga Students Inc. to better understand their respective written and oral
submissions.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 13 of 41
REPORT:
A statutory public meeting was held at the October 30, 2023, Planning and Strategic
Initiatives Committee (PSIC) meeting regarding the Lower Doon Land Use Study
Implementation Project. As part of the Committee's discussion on the item, staff were
requested to provide additional information regarding the differences between the staff
recommended COM -2 (General Commercial) and RES -7 (High Rise Residential Seven)
zones in the City Node at Homer Watson Boulevard and Conestoga College Boulevard, and
the requested MIX -3 (Mixed Use Three zone) raised through delegations.
City Node Zoning Comparison
The following table outlines the permitted use categories, denoted by a check mark, in each
of the COM -2, MIX -3, and RES -7 zones. The permitted uses identified in the table below
may be accompanied by regulations for that particular use, including size and location
requirements (see Zoning By-law 2019-051 for a full description of these zones).
Use COM -2 MIX -3 RES -7
Permitted Uses
Automotive -Oriented Uses
✓
Health Uses
✓
✓
✓
Dwelling Units
✓
✓
✓
Offices
✓
✓
✓
Places of Worship
✓
✓
Restaurants
✓
✓
Retail
✓
✓
✓
Regulations
Minimum building height
N/A
11M
14m
Maximum building height
25m
32m/10
storeys
Minimum floor space ratio
N/A
0.6
2.0
Maximum floor space ratio
2.0
2.0
4.0*
Minimum non-residential gross floor area
N/A
20%
N/A
Minimum residential gross floor area
N/A
20%
N/A
Residential use must be located in a
mixed-use buildingYES
YES
NO
"The staff recommendation for RES -7 lands within this City Node is to have no height maximum or FSR
maximum. Rather, a holding provision is recommended requiring an urban design brief as part of any future
re -development as a means of regulating the form and density of proposed buildings.
Many of the existing uses in the City Node in Lower Doon are auto -oriented uses and
permitted only in COM zones. The COM -2 zone would allow these uses to continue legally
providing for continued viability and a continued commercial function of the City Node.
Additionally, as noted in the table above, residential uses are also permitted within the COM -
2 zone, subject to the regulations outlined in the table above, providing opportunities for
increased housing supply on these lands in addition to maintaining an important commercial
function.
Page 14 of 41
The MIX -3 zone permits a range of non-residential uses and dwelling units in a mixed use
building subject to the regulations outlined in the table above. However, it does not allow for
auto -oriented uses, such as gas stations and drive through facilities. Should a MIX -3 zone
apply to lands currently occupied, most existing uses would become legal non -conforming.
Finally, the RES -7 zone permits residential and limited non-residential uses, with
accompanying regulations. Within the Lower Doon City Node, staff are recommending no
height or floor space ratio maximum but instead, through the use of a holding provision,
requiring an urban design brief to be submitted as part of any future re -development.
Despite the different regulations and conditions that apply to each of the zones identified in
this report, all three zones effectively function as mixed use zones and permit residential
and non-residential uses in mixed use buildings. The COM -2 zoning permits dwelling units
while also permitting a broad range of commercial uses. However, unlike the MIX -3 zone,
the COM -2 zone does not apply minimum residential and non-residential gross floor area
requirements. The RES -7 zone allows for high-rise residential uses while permitting limited
non-residential use.
Statutory Public Meeting Submissions — Lower Doon City Node
2400-2440 Homer Watson Boulevard and adjacent vacant lands (Zelinka Priamo Ltd.)
As part of the Statutory Public Meeting submissions Zelinka Priamo Ltd., planning
consultants for the property addressed 2400-2440 Homer Watson Boulevard and vacant
lands adjacent to these properties, requested that these properties be designated and zoned
mixed use. Staff discussed the matter further with Zelinka Priamo Ltd. on November 1, 2023,
to provide additional information on the similarities and differences between the staff
recommended COM -2 zone and requested MIX -3 zone. As a result of this discussion, it is
staff's understanding that the owners of the above-mentioned properties continue to seek a
mixed use land use designation and MIX -3 zoning for the vacant lands.
Page 15 of 41
Conestoga Students Inc.
Staff also discussed the oral submission provided by Conestoga Students Inc.(CSI) during
the Statutory Public Meeting on October 30, 2023, with individuals from CSI on November
1, 2023. Following this discussion, written correspondence was provided indicating that CSI
does not intend to make further delegations on this matter (Attachment A).
Staff continues to recommend the land use and zoning for the City Node as outlined
in report DSD -2023-434.
Additional Submissions
Staff met with the consultants and owners of 86 Pinnacle Drive at their request on November
1, 2023, following the Statutory Public Meeting. Following that conversation, staff have
received written confirmation that they would like to proceed with their in progress
development application (Attachment B). As such, 86 Pinnacle Drive has been removed
from the proposed Lower Doon Land Use Study Implementation Zoning By-law Amendment.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
Community engagement for the Lower Doon Land Use Study implementation was outlined
in report DSD -2023-434.
PREVIOUS REPORTS/AUTHORITIES:
• DSD -2023-434 Lower Doon Land Use Study Implementation
REVIEWED BY: Natalie Goss, Manager, Policy & Research
APPROVED BY: Justin Readman, General Manager, Development Services
ATTACHMENTS:
Attachment A — Correspondence from Conestoga Students Inc. dated November 1,
2023
Attachment B — Correspondence from A & F Greenfield Homes dated November 2,
2023
Page 16 of 41
John Zunic
From: Justin McLaughlin <Jmclaughlin2@conestogac.on.ca>
Sent: Wednesday, November 1, 2023 3:20 PM
To: John Zunic; Nelson Chukwuma
Cc: Monil Jethva
Subject: RE: Lower Doon Land Use Study Implementation - City Node Discussion
Hi John,
Thanks for chatting with Nelson, Monil, and I today regarding the Mixed -Use 3 zoning and Commercial 2 zoning
similarities and differences. After talking more, we are going to choose not to delegate any further in favour or against
either zoning type and allow Council to make their decision on Monday evening.
Thanks,
an
Conestoga Students Inc
Justin McLaughlin he/h;m
Senior Manager, Advocacy
Celebrating 50 Years Leading the Student Experience
Q1voun,d IIVIIa.rM�)or of ffic Canadian Aflhairuu:;e of Sli:uden t As sor::oaq:iis:uns (;ASA)
Experiencing an emergency or mental health crisis?
Please call 911 or Here 24/7 Crisis Services at 1-844-437-3247.
From: John Zunic <John.Zunic@kitchener.ca>
Sent: Wednesday, November 1, 2023 11:27 AM
To: Nelson Chukwuma <Nchukwuma@conestogac.on.ca>
Cc: Justin McLaughlin <Jmclaughlin2@conestogac.on.ca>; Monil Jethva <Mjethva@conestogac.on.ca>
Subject: RE: Lower Doon Land Use Study Implementation - City Node Discussion
Caution: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe. Please send any questions or concerns to
itsdesk@conestogac.on.ca.
Hi Nelson — sounds good. I've sent out a meeting invitation for 1:30.
John
John Zunic (he/him), BES, MCIP, RPP
Senior Planner I City of Kitchener
519-741-2200 Ext 76851 TTY 1-866-969-9994 1 uolhin„z.uiniic@lkiitclheineir..ca
Page 17 of 41
From: Nelson Chukwuma <Nchul<wuma@conestoeac.on.ca>
Sent: Wednesday, November 1, 2023 11:23 AM
To: John Zunic <John.Zunic@I<itchener.ca>
Cc: Justin McLaughlin<Jmclaughlin2@conestogac.on.ca>; Mond Jethva <Mlethva@conestogac.on.ca>
Subject: Re: Lower Doon Land Use Study Implementation - City Node Discussion
Hey John,
Thank you for reaching out! I have some time available from 1:30pm-2:00pm today. Happy to meet then
to discuss staff recommendations. I have also looped my VP, Monil and Snr. Advocacy Manager, Justin to
be part of the discussion.
Thank you, see you soon!
dwUllii,
Conestoga Students Inc
Nelson Chukwuma helhlm
President
Celebrating 50 Years Leading The Student Experience
Proud rneir nber of the Cainaduai n Alliance Of Student Associations
Experiencing an emergency or mental health crisis?
Please call 911 or contact Here 24/7 Crisis Services at 1-844-437-3247.
From: John Zunic <John.Zunic@kitchener.ca>
Sent: November 1, 2023 10:57 AM
To: Nelson Chukwuma <Nchukwuma(@conestogac.on.ca>
Subject: Lower Doon Land Use Study Implementation - City Node Discussion
You don't often get email from iohn.zunicCa)kitchener.ca. Learn why this is important
Caution: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe. Please send any questions or concerns to
itsdesk@conestogac.on.ca.
Hi Nelson,
Do you have some time today for a brief chat about the Lower Doon Land Use Study Implementation project? I'm
looking to discuss some of the staff recommendations regarding the City Node and the land use designations and zones
that are proposed to be applied. I'm free for the rest of the day and can send out a Teams meeting invitation if you're
available.
Page 18 of 41
Thanks,
John
John Zunic (he/him), BES, MCIP, RPP
Senior Planner I City of Kitchener
519-741-2200 Ext 76851 TTY 1-866-969-9994 1 'olhn.Y..uniicCd10.cheneir„ca
OWN
0 0 C) �l0 0 G
Conestoga Official Disclaimer: This email and any attachments are for the sole use of the intended recipients and may
be privileged or confidential. Any distribution, printing or other use by anyone else is prohibited. If you are not an
intended recipient, please contact the sender immediately, and permanently delete this email and attachments.
Page 19 of 41
John Zunic
From:
Katie Anderl
Sent:
Friday, November 3, 2023 9:04 AM
To:
John Zunic
Subject:
FW: 86 Pinnacle - ZBA
From: A & F Greenfield Homes <contact@afgreenfieldhomes.com>
Sent: Thursday, November 2, 2023 4:43 PM
To: Garett Stevenson <Garett.Stevenson@kitchener.ca>; Katie Anderl <I<atie.Anderl@kitchener.ca>
Cc: david@upconsulting.ca
Subject: 86 Pinnacle - ZBA
Hi Garett,
We have decided to proceed with our site specific ZBA. I understand that if our application is not successful, RES -4 will
be applied to the property.
Further, I understand that a staff report is completed/nearly completed. What is the earliest council date available?
Thanks,
Daniel
Page 20 of 41
Staff Report
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: November 6, 2023
SUBMITTED BY: LeBrun, Roger, Manager of Accounting & Payroll, 519-741-2200 ext.7339
PREPARED BY: LeBrun, Roger, Manager of Accounting & Payroll, 519-741-2200 ext.7339
Fusco, Amanda, Director of Legislated Services, 519-741-2200 ext. 7809
Rowland, Bethany, Director of Corporate Communications and
Marketing, 519-741-2200 ext. 7046
WARD(S) INVOLVED: All Wards
DATE OF REPORT: October 6, 2023
REPORT NO.: FIN -2023-270
SUBJECT: Council's Home Office, Technology, Conference and Community
Engagement Budget Options
RECOMMENDATION:
That Council approve the amended Council spending funding envelopes as follows:
1. Home Office & Technology with a term limit budget of $14,000;
2. Conferences, Training & Learning with a term limit budget of $12,000 per Councillor
and $16,000 for the Mayor;
3. Community Engagement & Meetings with a term limit budget of $4,000; and,
That the policy `GOV-COU-025 Council Expense Reimbursement and Reporting' be
amended as attached in Appendix B; and further,
That the policy `GOV-COU-047 Technology & Home Office Expenses — Mayor & Council'
be repealed.
REPORT HIGHLIGHTS:
• The purpose of this report is to provide an alternative budget structure for members of
Council to access funds for home office, technology, conference, training and community
engagement expenditures.
• There is a minimal increase of less than 1% to the existing budgets.
• This report supports the delivery of core services.
BACKGROUND:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 21 of 41
During the 2023 Budget deliberations, Council directed that the current funding envelopes for
Home Office and Technology budgets be reviewed with a view to expanding the eligible uses to
allow certain constituent communications and engagement activities, while simplifying the
administration of funds.
REPORT:
Both capital and operating budgets were analyzed for home office, technology, and conferences
for the last two terms of Council (2014-2017 & 2018-2021). Patterns were reviewed and taken
into consideration to develop an amended approach to allow for greater flexibility within the
existing funding envelopes and to provide for a new funding envelope for community
engagement.
The existing budget structure is shown below with budget terms (either annual or per council
term) for each category. The total term budget for all members for all items is $331,811. The
actual spend (details in Appendix A) are less than budget allotment in all categories.
The proposed option recommends three (3) funding envelopes all with `term' maximum limits
rather than annual limits and is as follows:
Proposed Category
Budget
Actual
Actual
Home Office & Technology (operating
and capital)
Spend
Spend
Existing Category
Fund
Budget
Budget
2014-
2018-
Community Engagement
Duration
2017
2021
Total
$30,000
Per Term
(Avg)
(Avg)
Home Office &
Operating
$2,500
Per Year
$1,714
$1,374
Technology
Home Office &
Capital
$5,301
Per Term
$3,862
$2,733
Technology
Conferences
(Note: Mayor's budget is
Operating
$14,500
Per Term
$5,389
$4,385
$18,500)
The proposed option recommends three (3) funding envelopes all with `term' maximum limits
rather than annual limits and is as follows:
Proposed Category
Budget
Budget
Duration
Home Office & Technology (operating
and capital)
$14,000
Per Term
Conferences, Training & Learning
(Note: Mayor's budget is $16,000)
$12,000
Per Term
Community Engagement
& Meetings
$4,000
Per Term
Total
$30,000
Per Term
Page 22 of 41
Home Office & Technology
Combining operating and capital budgets for the term allows flexibility to carry forward unused
technology spend over the term of council. The average four-year expenditure for the
combination of operating and capital over the last two terms was $9,474 per member. A budget
of $14,000 per Councillor for the 4 -year term is recommended for this category.
Conferences/Training/Learning
The average four-year total term expenditure per member during the last two terms for
conferences, training and learning was $4,887 per term. The most recent term had a slight
reduction due to less travel during the pandemic. This budget is proposed to fund an average
of one conference per year per member with a budget of $12,000 per Councillor for the 4 -year
term ($16,000 for the Mayor). This budget also takes into consideration more recent types of
learning beyond traditional conferences, such as online courses, webinars, and the purchase of
books. Additional roaming charges for cell phone use as a result of travel will also be charged
to the conference/travel budget.
Community Engagement and Meetings
The newly proposed category of `Community Engagement and Meetings' creates a distinct
funding envelope for this purpose of connecting and communicating with ward constituents.
In addition to the budget recommendation, there is also an amended policy being proposed
which is included as Appendix B, to ensure that there are appropriate rules and parameters
which govern all expense eligibility in this category. This policy provides guidance to Members
of Council on expenditures that support the Member in fulfilling their statutory duties as an
elected official to ensure proper compliance at all times, and especially in an election year.
This amended policy incorporates the components of the existing policy `GOV-COU-047
Technology & Home Office Expenses — Mayor & Council' allowing that policy to be repealed.
The three funding envelopes with `term' caps are intended to provide greater flexibility for
members of Council access to budget that will allow responsibilities to be carried out as a
municipal elected official. All expenditures in these categories will be reported to the public on
an annual basis in the statement of remuneration and expenses.
Staff explored the potential to combine all budgets into a single fund without category limits but
did not develop recommendations along these lines since members of Council had previously
requested a program that provided more flexibility but still with category caps in order to ensure
transparency and accountability within categories.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation would move the existing capital budget for home office
and technology into the operating budget.
Operating Budget — The effect of the recommendations outlined above will result in a total term
budget for all items of $30,000 for each Councillor ($34,000 for the Mayor), which compares to
Page 23 of 41
an average spend of $14,230 per Councillor in each of the past two terms. The total term spend
is $334,000 which is a marginal increase over the current budget of $331,811 (0.66%).
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
None.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
ATTACHMENTS:
Attachment A — Summary of Council Expenditures for Last Two Terms of Council
Attachment B — GOV-COU-025 - Council Expense Reimbursement & Reporting
(revised)
Page 24 of 41
Appendix A
Summary of Council Expenditures for Last Two Terms of Council
The home office and technology operating expenditures (budget of $2,500/year per member
of Council) for the last 2 Council terms were as follows:
The home office and technology capital expenditures (budget of $5,301/term per member of
Council) for the last 2 Council terms were as follows:
Member
Term2
Term 1
Member
2019
Member
2015
2016
2017
2018
Member
1,478
1,992
1,386
1,569
Member B
1,686
2,192
1,983
1,886
Member
1,184
1,051
1,783
1,204
Member D
2,162
2,107
2,046
2,052
Member E
2,500
2,500
2,500
2,313
Member F
1,433
1,529
1,760
1,734
Member G
920
698
896
1,394
Member H
1,505
1,583
1,555
1,538
Member 1
1,223
1,435
1,289
1,653
Member J
1,509
1,658
2,283
1,734
Member K
1,985
2,296
2,006
2,205
Average
1,599
1,731
1,771
1,753
Annual Budget
2,500
2,500
2,500
2,500
The home office and technology capital expenditures (budget of $5,301/term per member of
Council) for the last 2 Council terms were as follows:
Member
Term2
Term2
Member
2019
2020
2021
2022
1,069
1,782
1,324
3,249
1,303
1,299
1,497
1,908
760
1,321
1,456
1,454
1,078
936
939
1,171
1,108
1,002
1,613
1,338
2,500
2,012
1,844
467
1,931
2,200
1,898
1,729
305
241
738
749
1,079
1,149
2,785
693
1,349
1,167
1,283
1,218
1,202
1,254
1,351
1,709
1,244
1,306
1,521
1,426
2,500
2,500
2,500
2,500
The home office and technology capital expenditures (budget of $5,301/term per member of
Council) for the last 2 Council terms were as follows:
Member
Term
Term2
Member
4,984
1,895
Member B
2,247
3,707
Member C
5,105
4,122
Member D
3,126
2,793
Member E
4,147
2,472
Member F
589
5,301
Member G
5,230
1,475
Member H
5,218
1,541
Member 1
5,114
3,924
Member J
3,147
897
Member K
3,578
1,939
A\erage
3,862
2,733
Term Budget
5,301
5,301
Page 25 of 41
The conference expenditures (budget of $14,500/term per member of Council) for the last 2
Council terms were as follows:
Member
Term l
Te,rm2
MemberA
7,322
8,359_
Member B
4,244
1,933
Member C
7,651
4,017
Member D
-
-
Member E
-
7,6,93
Member IF
9,132
4,747
Member G
2,267
2,5,86f
Member H
11,496
5,138,
Member 11
4,651
4,136f_
MemberJ
5,758
%621
Member I
2,76D
-
Average
5,389
4,385,
Term, Budget
114,5W
14,5W
*Note., The Moyo,r'� budget is $18,500
Page 26 of 41
1
POLICY
Policy No: GOV-COU-025
KIT(I a JEN
Policy Title: COUNCIL EXPENSE
Approval Date:
REIMBURSEMENT &
date
REPORTING
Reviewed Date: Click II ere to eiter to d:t.
Policy Type: COUNCIL
Next Review Date: 11r click, q,:::!re to eriiter
:x:t.
Category: Governance
Reviewed Date:
Sub -Category: Council
Last Amended: June 25, 2012
Author:
uthor
iv:
Dept/DExpense
Replaces: GOV-COU-025 - Council
Reimbursement &
Reporting
Repealed: GOV-COU-047 Technology
& Home Office Expenses — Mayor and
Council
Replaced by:
Related Policies, Procedures and/or Guidelines:
ADM-ELE-226 Use of Corporate Resources for Political Campaign Purposes
Municipal Act, 2001
Municipal Elections Act, 1996
Municipal Conflict of Interest Act, 1990
1. POLICY PURPOSE:
The Council Expense Policy provides guidance to Members of Council on
expenditures that support the Member in fulfilling their statutory duties as an elected
official.
A Constituency Services Budget is intended to provide Members of Council
(Members) with the resources to:
• to fund any home office and technology needs for their offices at City Hall and
in their wards to support their role;
1 of
7
Page 27 of 41
Policy No:
GOV-COU-025
Policy Title:
COUNCIL EXPENSES REIMBURSEMENT & REPORTING
• to conduct meetings and communicate with their constituents and other
stakeholders;
• to represent the City at functions, events or conferences, and
• to enhance their learning through workshops, seminars or other training
methods.
The policy is intended to:
• provide Members of Council with the flexibility to allocate resources in the most
efficient way to meet their own particular requirements;
• clarify the processes that Members use to administer their budgets by simplifying
and outlining the rules; and
• recognize Members' accountability for managing City resources allocated to them.
2. DEFINITIONS:
7
Asset — physical items purchased from a Member's Constituency Services Budget.
These include IT equipment and furniture.
Community Event — an event hosted or co -hosted by a Members of Council.
Hospitality — the provision of meals or refreshments to members of the public.
Intellectual Asset - any results or products of research and development activities of
any nature (including, but not limited to studies, reports, publications and other
information products, databases, software) that are paid for out of the Member's
Constituency Services Budget.
Personal Expense — an expense that is primarily of personal benefit to the Member of
Council or their staff and/or is not related to the business of the City of Kitchener.
2 of
Page 28 of 41
Policy No:
GOV-COU-025
Policy Title:
COUNCIL EXPENSES REIMBURSEMENT & REPORTING
3. SCOPE:
4. POLICY CONTENT:
1. Budget for Members of Council
The budget will be subdivided into three distinct funding envelopes that will each be
given a budget limit per term of Council, as determined during the budget approval
process. The categories and examples of eligible expenses are as follows:
Home Office & Technology:
• Cell phones
• Laptops, notebooks, and tablets
• Office furniture (purchased in the first year of a term)
• Printers
• Cell phone monthly charges
• Dedicated home office phone line
• Home internet plans
• Paper and office supplies
• Ink cartridges
Conferences, Training & Learning
• Conferences and seminars
• Webinars/Courses
• Books
Community Engagement & Meetings
• Direct mail, newsletters, flyers, etc. relating to city business including costs
related to writing, design and distribution
3 of
7
Page 29 of 41
POLICY APPLIES TO THE FOLLOWING:
❑ All Employees
❑
All Full -Time Employees
❑ All Union
❑
Management
❑ C.U.P.E. 68 Civic
❑
Non Union
❑ C.U.P.E. 68 Mechanics
❑
Temporary
❑ C.U.P.E. 791
❑
Student
❑ I.B.E.W.636
❑
Part -Time Employees
❑ K.P.F.F.A.
❑
Specified Positions only:
❑ Other:
❑x
Council
❑ Local Boards & Advisory Committees
4. POLICY CONTENT:
1. Budget for Members of Council
The budget will be subdivided into three distinct funding envelopes that will each be
given a budget limit per term of Council, as determined during the budget approval
process. The categories and examples of eligible expenses are as follows:
Home Office & Technology:
• Cell phones
• Laptops, notebooks, and tablets
• Office furniture (purchased in the first year of a term)
• Printers
• Cell phone monthly charges
• Dedicated home office phone line
• Home internet plans
• Paper and office supplies
• Ink cartridges
Conferences, Training & Learning
• Conferences and seminars
• Webinars/Courses
• Books
Community Engagement & Meetings
• Direct mail, newsletters, flyers, etc. relating to city business including costs
related to writing, design and distribution
3 of
7
Page 29 of 41
Policy No:
GOV-COU-025
Policy Title:
COUNCIL EXPENSES REIMBURSEMENT & REPORTING
• Community meetings and constituent engagement directly related to City
business, including any hospitality costs
• Digital tools for graphic design or social media management
Members of Council cannot exceed their term Constituency Services Budget within
each budgeted category. Any over -expenditure is the personal responsibility of the
Member and to be paid personally by the Member. There is no carry-over of deficits
or surpluses from one term to the next.
A member of Council is required to have their final travel costs approved by the
Mayor. The Mayor is required to have their final travel costs approved by the Chief
Administrative Officer.
Technology purchases and contracts are encouraged to be administered by the City
in order to ensure consistency of technology and to maximize purchasing power. Any
technological purchases that integrate or connect to the City's data or
telecommunications network in any way must be verified to meet all current security
requirements to mitigate any potential risks to the City's technological assets.
Repairs to hardware that was purchased directly by the City and that fall under
warranty coverage will be administered by the City provided the faulty equipment is
brought back to City Hall.
Technology purchases with a useful life greater than one year will have a useful life
period assigned to it.
If the Mayor or a Council member is re-elected for a subsequent term, they can
choose either to:
1. replace their technology equipment, returning any equipment with a
useful life remaining to the City or paying out the value of any remaining
useful life, or
2. continue with the existing equipment.
If the Mayor or Council member is not re-elected or does not complete a full four year
term, they can choose either to:
1. pay the value of any remaining useful life to purchase the technology
equipment personally, or
2. return the technology equipment to the City.
4 of
7
Page 30 of 41
Policy No:
GOV-COU-025
Policy Title:
COUNCIL EXPENSES REIMBURSEMENT & REPORTING
2. Council Administration Budget
As distinct from Constituency Services Budgets, the corporate budget for the Elected
Officials is overseen by the Chief of Staff. Under the supervision of the Chief of Staff,
the Council Administration Budget is used to finance a range of corporate resources
commonly used in the operation of each Office, shared staffing within the Office of
Mayor and Council, along with certain other expenses supporting the Council or
required by the Municipal Act, 2001.
The salary, benefits, Mayor's car allowance, purchase of event tickets, and
Councillors' mileage reimbursement of all Members of Council will be drawn from the
Council Administration Budget.
The Council Administration Budget may also fund travel by members of Council in
relation to being executive members of provincial and/or national associations or
organizations as well as costs associated with trade missions.
The Mayor may participate in one international business mission per year with the
Waterloo Economic Development Corporation to advance the regional economic
development objectives related to foreign direct investment.
3. Spending guidelines, reimbursement and reporting
Members' ability to incur expenditures must follow basic accounting and audit
principles and the following guidelines:
• Expenses must relate to the business of the City of Kitchener.
• Members cannot claim expenses of a personal nature.
• Expenses incurred by third parties may not be reimbursed in the same
manner.
• Invoices must include a description of the goods purchased or services
rendered, the cost, applicable taxes, and HST Registration Number. In the
event a HST Registration Number is not provided, Constituency Assistants are
required to contact the vendor to obtain the information.
• Any material and intellectual assets purchased through the use of the
Constituency Services Budget are the property of the City of Kitchener, not the
Member.
5 of
7
Page 31 of 41
Policy No:
GOV-COU-025
Policy Title:
COUNCIL EXPENSES REIMBURSEMENT & REPORTING
Reimbursement
• If a member of Council is entitled to be reimbursed for actual business-related
expenditures, the request for reimbursement, including receipts, must be
submitted to the Mayor for approval in a timely fashion.
• Any expenditure not submitted by January 31 st of the following year will forfeit
reimbursement eligibility. It is imperative that expenditures are recorded in the
appropriate fiscal year in order to provide accurate information on the annual
Statement of Remuneration and Expenses.
• The Mayor is required to have their summary of business-related expenditures
approved by the Chief Administrative Officer.
Reporting
• An itemized annual Statement of Remuneration and Expenses paid to each
member of Council in respect of their services as a member of Council shall
be prepared and submitted to Council by March 31 st of the following year.
• Remuneration and expenses to be reported in the Statement of Remuneration
and Expenses will include:
i) any salary and fringe benefits paid to the Mayor and Council
members
ii) any conferences attended by the Mayor and Council members,
or costs incurred for training and learning
iii) any meetings attended by the Mayor and Council members as
Special Council Appointees
iv) Mayor's car allowance
v) any business-related mileage costs incurred by Council
members
vi) any complimentary tickets or golf passes
vii) all home office and technology expenses
viii) all expenses relating to community engagement and community
events
• In the spirit of accountability and transparency, the Statement of
Remuneration and Expenses for Members of City Council are publicly
disclosed on the City's website.
4. Restrictions on Expenses
• No expense shall create a conflict of interest, or the appearance of such a
conflict, that may arise through the purchase of goods or services from a
family member.
6 of
7
Page 32 of 41
Policy No:
GOV-COU-025
Policy Title:
COUNCIL EXPENSES REIMBURSEMENT & REPORTING
• In an election year, Constituency Services Budgets will be restricted 60
days prior to and including Voting Day to ensure that corporate resources
are not being utilized for any election -related purposes, in alignment with
ADM-ELE-226, the Use of Corporate Resources During an Election Year
Policy.
• In general, alcohol will not a permitted except in a meeting involving
external business contacts.
• Personal expenses (i.e., clothing, etc.) are not eligible expenses.
• Gifts for employees of the City, its agencies, boards, commissions, and
special purpose bodies are not eligible expenses.
• Members' budgets shall not be used to provide a personal benefit to
specific individual citizens or businesses (i.e., payment of tax penalties,
parking tickets, sponsorship of personal travel, etc.).
• Members should keep in mind the general integrity principles set out in the
Code of Conduct and may consult with the Integrity Commissioner as
required on other matters that may create a real or perceived conflict of
interest under the Code.
• Advertising that promotes for-profit organizations, third parties, other levels
of government, political parties, or candidates in any election campaigns.
• Paid advertising for initiatives, interests or personal causes unrelated to
City business.
• Expenses related to the creation of personal or non -city -business websites,
including the purchase of domain names.
• Direct mail or marketing expenses for a geographic area outside of a
Member's ward will not be permitted without prior approval from the City
Clerk, in consultation with the Integrity Commissioner. Notwithstanding, it
is recognized that advertising in mass media and broader circulation
publications and some unaddressed postal walks will cross ward
boundaries, and these are exempt where outside the control of the Member
seeking to direct mail/direct market to their ward residents.
Expenses regarding retaining consultants or hiring staff.
5. HISTORY OF POLICY CHANGES
Administrative Updates
Formal Amendments
7 of
7
Page 33 of 41
Staff Report
J
IKgc.;i' r� R
Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: November 6, 2023
SUBMITTED BY: Dog Designation Appeal Committee
PREPARED BY: Marilyn Mills, Committee Administrator, 519-741-2200 ext. 7275
WARD(S) INVOLVED: All
DATE OF REPORT: October 18, 2023
REPORT NO.: COR -2023-483
SUBJECT: Dangerous Dog Designation Appeal — Corbett
RECOMMENDATION:
That the decision of the Dog Designation Appeal Committee regarding an appeal filed by
O. Corbett, wherein the Committee affirms the Dangerous Dog Designation applied to the
dog `Poppy' by the Humane Society of Kitchener -Waterloo and Stratford Perth, be ratified
and confirmed with modified conditions.
REPORT HIGHLIGHTS:
• On June 24, 2023, the Humane Society of Kitchener -Waterloo and Stratford Perth
designated "Poppy" as a Dangerous Dog.
• Officer E. Maciel designated "Poppy" as dangerous due to an incident that occurred where
"Poppy" bit another dog with a lack of mitigating factors.
• The City's Dog Designation Appeal Committee affirmed the Dangerous Dog Designation.
• This report supports the delivery of core services.
BACKGROUND:
On June 24, 2023, the Humane Society of Kitchener -Waterloo and Stratford Perth designated
`Poppy', a dog owned by O. Corbett, as a Dangerous Dog. The designation was applied after
determining that on June 10, 2023, `Poppy' bit a dog without provocation in contravention to
Chapter 420 (Dog Designations) of the City of Kitchener Municipal Code. On June 28, 2023,
Legislated Services received correspondence from O. Corbett appealing the Dangerous Dog
Designation; and a Notice of Hearing was issued to the Respondent and Appellants, advising
on October 13, 2023 and on October 16, 2023, a hearing of the Dog Designation Appeal
Committee would be held to consider the matter. The Committee heard and considered evidence
from all parties and found that due to the severity of the attack, and the lack of substantive
mitigating factors, the Dangerous Dog Designation should be confirmed.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 34 of 41
REPORT:
The Dog Designation Appeal Committee established by the Council of the Corporation of the
City of Kitchener pursuant to Chapter 420 (Dog Designations) of the City of Kitchener Municipal
Code and the Statutory Powers Procedures Act R.S.O 1990 Chapter S.22, sat on October 13,
2023 and October 16, 2023 to consider an appeal filed with the City by O. Corbett, and reports
as follows:
The Committee considered the following:
• testimony provided on behalf of the Respondent by Officer E. Maciel, Kitchener -Waterloo
and North Waterloo Humane Society, which demonstrates `Poppy' was involved in an
incident on June 10, 2023, where `Poppy' did bite another dog without provocation;
• testimony from N. Clark, Witness for the Respondent, regarding a dog bite incident on
June 10, 2023 at a Kitchener -Waterloo Canine event where `Poppy' bit another dog,
`Arlyn', requiring N. Clark to perform first aid on the injuries sustained to `Arlyn';
• testimony and photographic evidence from A. Scott, Witness for the Respondent and
owner of the dog `Arlyn', regarding a dog bite incident on June 10, 2023 at a Kitchener -
Waterloo Canine event where `Poppy' bit `Arlyn' and while trying to separate the dogs, A.
Scott sustained bite wounds on their hands;
• testimony of O. Corbett, Appellant and owner of the dog `Poppy', acknowledging that the
dog bite incident on June 10, 2023 did occur; and requesting the Committee to rescind
the Designation as they were of the opinion it was an isolated incident. It was also raised
that there may have been mitigating factors that led to the incident.
In addition, the Committee reviewed and considered the provisions of Chapter 420 (Dog
Designations) of the City of Kitchener Municipal Code and recommends that having considered
all the evidence and exhibits presented during the Hearing regarding the incident, the Dangerous
Dog Designation applied to `Poppy' be confirmed with modified conditions to include additional
optional conditions outlined within the By-law to address how the dog should be kept when within
the City or if the owner does relocate to Kitchener.
The Committee hereby recommends the designation of Dangerous Dog applied to "Poppy," be
affirmed; and pursuant to By-law 2014-142, assigns the following modified conditions for the
keeping of said Dangerous Dog:
a) The owner shall ensure that all conditions pertaining to the dog when it is off the property
of the owner including any leashing and muzzling requirements are complied with in any
City Off -Leash Park unless specified otherwise in this designation;
b) The owner shall ensure that the animal services provider is provided with the new
address and telephone number of the owner within two working days of moving the
Designated Dog;
c) The owner shall provide the animal services provider with the name, address and
telephone number of the new owner within two working days of selling or giving away
the Designated Dog;
d) The owner shall advise the animal services provider within two working days of the death
of the Designated Dog;
e) The owner shall advise the animal services provider forthwith if the Designated Dog runs
Page 35 of 41
at large or has bitten or attacked any person or animal;
f) The owner shall provide a copy of this designation to any person who keeps or harbors
the Designated Dog;
g) The owner shall provide a copy of this designation to any veterinarian treating the
Designated Dog and within the veterinarian's premises shall be exempt from the
requirements of this designation to the extent necessary to secure veterinary treatment
for the dog at the discretion of the veterinarian;
h) The owner shall ensure that the Designated Dog has a current City dog license;
i) The owner shall ensure that the Designated Dog wears the tag or tags provided by the
animal services provider at all times and shall pay the reasonable cost for such tag or
tags;
j) The owner shall ensure that if and when the Designated Dog resides within the City of
Kitchener, it is kept, when it is on the lands and premises of the owner, confined:
a. within the dwelling;
b. in an outdoor pen that is both secure and provides humane shelter to the
satisfaction of the animal services provider;
c. in an area with a secure and adequate fence to the satisfaction of the animal
services provider however the animal services provider may refuse to approve
any fenced area if, in the sole discretion of the animal services provider, a fenced
area would provide insufficient protection to members of the public including
unsupervised children who may wander into the area; or
d. when outside of the dwelling and the approved pen or fenced area contemplated
by subsections (b) and (c), under the effective control of a person of at least
sixteen years of age and under leash, such leash not to exceed 1.8 metres (6
feet) in length and to be approved by the animal services provider and, where the
dog is required to wear a muzzle off its property by this designation shall also
wear a muzzle when confined in accordance with this subsection (d);
k) The owner shall ensure that if and when the Designated Dog resides within the City of
Kitchener, the dog is kept caged, penned, or under the control of a person of at least
sixteen years of age when any child under the age of fourteen is in the owner's dwelling;
1) The owner shall ensure that if and when the Designated Dog resides within the City of
Kitchener, the dog is kept caged, penned, or under the control of a person of at least
sixteen years of age when any child under the age of fourteen who does not habitually
reside in the owner's dwelling is present;
m) The owner shall ensure that if and when the Designated Dog resides within the City of
Kitchener, the dog is kept under the effective control of a person of at least sixteen years
of age and under leash, such leash not to exceed 1.8 metres (6 feet) in length and to be
approved by the animal services provider, at all times when the designated dog is off the
owner's property and not caged or otherwise penned or confined to the satisfaction of
the animal services provider;
n) The owner shall ensure that the Designated Dog wears a securely attached muzzle that
is satisfactory to the animal services provider at all times when it is off the owner's
property and not caged or otherwise penned or confined to the satisfaction of the animal
services provider.
o) The owner shall ensure that the Designated Dog is sterilized and shall provide proof
satisfactory to the animal services provider that such procedure has been performed
within 30 days of this designation becoming a confirmed designation;
Page 36 of 41
p) The owner shall ensure that if and when the Designated Dog resides within the City of
Kitchener, the Designated Dog is microchipped by a licensed veterinarian and supply
the microchip information to the animal services provider. The owner shall also permit
the animal services provider to verify the implantation of such microchip;
q) The owner shall ensure that if and when the Designated Dog resides within the City of
Kitchener, the dog is kept caged, penned, in a locked room not accessible to children or
through inadvertence, or under the control of an occupant of the dwelling who is at least
18 years of age when any person who does not habitually reside in the owner's dwelling
is present;
r) The owner shall not be permitted to take the Designated Dog to any Off -Leash Park
within the City of Kitchener;
s) The owner is strongly encouraged not to take the Designated Dog to any Canine friendly
events within the City of Kitchener.
STRATEGIC PLAN ALIGNMENT:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
There are no financial implications associated with this report.
COMMUNITY ENGAGEMENT:
INFORM — All those in attendance at the October 13, 2023 and October 16, 2023 Hearing were
advised of the Committee's decision and that it would be considered at the November 6, 2023
Council meeting as required in the By-law. In addition, a Notice of Decision was sent to the
Appellant and the Respondents via email and registered mail on October 19, 2023; thereby,
further notifying both parties of when the Committee's decision would be considered by Council
and the process for registering as a delegation.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services
Page 37 of 41
Staff Report
J
IKgc.;i' r� R
Corporate Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: September 25, 2023
SUBMITTED BY: Dianna Saunderson, Manager, Council and Committee Services /
Deputy Clerk, 519-741-2200 ext 7278
PREPARED BY: Dianna Saunderson, Manager, Council and Committee Services /
Deputy Clerk, 519-741-2200 ext 7278
WARD(S) INVOLVED: N/A
DATE OF REPORT: August 3, 2023
REPORT NO.: COR -2023-273
SUBJECT: 2024 Council and Committee Schedule
RECOMMENDATION:
That the 2024 Council and Committee Calendar, as attached as Appendix `A' to Corporate
Services Department report COR -2023-273, be approved; and,
That the Mayor in consultation with the Chief Administrative Officer and the Clerk will be
delegated the authorityto schedule additional Planning and Strategic Initiatives Committee (PSIC)
meetings on Council meeting dates, where required, necessary to address legislated Planning
Act timelines arising from Bill 109; and further,
That Council be permitted by resolution to reschedule meetings identified on the 2024 calendar
where necessary.
REPORT HIGHLIGHTS:
• The purpose of this report is to establish the Council and Committee Schedule for 2024.
• This report supports the delivery of core services.
BACKGROUND:
Each year, a schedule of Council and Standing Committee meetings is adopted. Meetings are scheduled
on rotating Mondays and generally include a one-week recess between Standing Committee and Council.
This break provides Council with additional time to consider agenda items and connect with constituents
on matters of public interest while also providing an opportunity for staff to gather further information as
requested by Council. Where possible, the 2024 schedule was designed to consider the Region of
Waterloo's pattern of Committee meetings on the second Tuesday and Council meetings on the third
Wednesday.
The schedule also considers factors that Council has historically taken into account when scheduling
meetings, such as all Statutory Holidays, March Break, a summer break in July, and the Federation of
Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO) conferences.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 38 of 41
REPORT:
The proposed 2024 calendar, attached as Appendix `A', was developed based on the factors outlined
above, and also incorporates the following list of Holidays, March Break, and municipal conferences:
• New Year's Day - Jan. 1, 2024
• Rural Ontario Municipalities Association (ROMA) Conference - Jan. 21 to 23, 2024
• Family Day Canada - Feb. 19, 2024
• March Break - Mar. 11 to 15, 2024
• Good Friday - Mar. 29, 2024
• Easter Monday - Apr. 1, 2024
• Ontario Good Roads Association (OGRA) Conference - April 21 to 24, 2024
• Victoria Day - May 20, 2024
• FCM Conference - June 6 to 9, 2024
• Canada Day - Jul. 1, 2024
• Civic Holiday - Aug. 5, 2024
• AMO Conference - Aug. 18 to 21, 2024
• Labour Day - Sep. 2, 2024
• Thanksgiving - Oct. 14, 2024
• Remembrance Day - Nov. 11, 2024
• Christmas Day - Dec. 25, 2024
• Boxing Day - Dec. 26, 2024
The calendar also takes feedback from City business units including Planning, Engineering,
Procurement, and Financial Planning and Reporting.
It should be noted in consolation with the Mayor, an additional Audit Committee meeting still is anticipated
to be scheduled in August or September 2024, where time permits.
Additionally, the schedule and staff recommendation continues to take into consideration the timelines of
Planning Act Bill 109, More Homes for Everyone Act, 2022 came into effect in April 2022. Bill 109 is a
first step response to the Ontario Housing Affordability Task Force Report, which require municipalities
to refund application fees paid for development applications as follows:
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Page 39 of 41
No Refund
50% Refund
75% Refund
100% Refund
Zoning By-law
Decision within 90
Decision within 91
Decision within
Decision made
Amendment
days
and 149 days
150 and 209 days
after 210 days
Official Plan
Decision within
Decision within
Decision within
Decision made
Amendment &
120 days
121 and 179 days
180 and 239 days
after 240 days
Zoning By-law
Amendment
combined
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Page 39 of 41
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the council /
committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Victoria Raab, General Manager, Corporate Services
ATTACHMENTS:
Attachment A - Proposed 2024 Council and Standing Committee Schedule
Page 40 of 41
CITY OF KITCHENER
2024 AGENDA SETTING AND
4 Ni,"R REPORT DEADLINE SCHEDULE
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ONT LARGE URBAN
MAYORS CONFERENCE
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(Aug 18-21)
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Page 41 of 41