HomeMy WebLinkAboutCOR-2023-273 - 2024 Council and Committee Schedule
Corporate Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: September 25, 2023
SUBMITTED BY: Dianna Saunderson, Manager, Council and Committee Services /
Deputy Clerk, 519-741-2200 ext 7278
PREPARED BY: Dianna Saunderson, Manager, Council and Committee Services /
Deputy Clerk, 519-741-2200 ext 7278
WARD(S) INVOLVED: N/A
DATE OF REPORT: August 3, 2023
REPORT NO.: COR-2023-273
SUBJECT: 2024 Council and Committee Schedule
RECOMMENDATION:
That the 2024 Council and Committee Calendar
Services Department report COR-2023-273, be approved; and,
That the Mayor in consultation with the Chief Administrative Officer and the Clerk will be
delegated the authority to schedule additional Planning and Strategic Initiatives Committee (PSIC)
meetings on Council meeting dates, where required, necessary to address legislated Planning
Act timelines arising from Bill 109; and further,
That Council be permitted by resolution to reschedule meetings identified on the 2024 calendar
where necessary.
REPORT HIGHLIGHTS:
The purpose of this report is to establish the Council and Committee Schedule for 2024.
This report supports the delivery of core services.
BACKGROUND:
Each year, a schedule of Council and Standing Committee meetings is adopted. Meetings are scheduled
on rotating Mondays and generally include a one-week recess between Standing Committee and Council.
This break provides Council with additional time to consider agenda items and connect with constituents
on matters of public interest while also providing an opportunity for staff to gather further information as
requested by Council. Where possible, the 2024 schedule was designed to consider the Region of
Wednesday.
The schedule also considers factors that Council has historically taken into account when scheduling
meetings, such as all Statutory Holidays, March Break, a summer break in July, and the Federation of
Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO) conferences.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
REPORT:
The proposed 2024
above, and also incorporates the following list of Holidays, March Break, and municipal conferences:
New Year's Day - Jan. 1, 2024
Rural Ontario Municipalities Association (ROMA) Conference - Jan. 21 to 23, 2024
Family Day Canada - Feb. 19, 2024
March Break - Mar. 11 to 15, 2024
Good Friday - Mar. 29, 2024
Easter Monday - Apr.1, 2024
Ontario Good Roads Association (OGRA) Conference - April 21 to 24, 2024
Victoria Day - May 20, 2024
FCM Conference - June 6 to 9, 2024
Canada Day - Jul. 1, 2024
Civic Holiday - Aug. 5, 2024
AMO Conference - Aug. 18 to 21, 2024
Labour Day - Sep. 2, 2024
Thanksgiving - Oct. 14, 2024
Remembrance Day - Nov. 11, 2024
Christmas Day - Dec. 25, 2024
Boxing Day - Dec. 26, 2024
The calendar also takes feedback from City business units including Planning, Engineering,
Procurement, and Financial Planning and Reporting.
It should be noted in consolation with the Mayor, an additional Audit Committee meeting still is anticipated
to be scheduled in August or September 2024, where time permits.
Additionally, the schedule and staff recommendation continues to take into consideration the timelines of
Planning Act Bill 109, More Homes for Everyone Act, 2022 came into effect in April 2022. Bill 109 is a
first step response to the Ontario Housing Affordability Task Force Report, which require municipalities
to refund application fees paid for development applications as follows:
No Refund 50% Refund 75% Refund 100% Refund
Zoning By-law
Decision within 90 Decision within 91 Decision within Decision made
Amendment days and 149 days 150 and 209 days after 210 days
Official Plan
Decision within Decision within Decision within Decision made
Amendment & 120 days 121 and 179 days 180 and 239 days after 240 days
Zoning By-law
Amendment
(combined)
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget The recommendation has no impact on the Capital Budget.
Operating Budget The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM This report has been posted
committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Victoria Raab, General Manager, Corporate Services
ATTACHMENTS:
Attachment A - Proposed 2024 Council and Standing Committee Schedule
CITY OF KITCHENER
2024 AGENDA SETTING AND
REPORT DEADLINE SCHEDULE
JANUARYFEBRUARYMARCH
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COUNCIL /
COUNCIL /
COUNCIL / STRAT SESSION
CSA
COMMITTEE OF THE WHOLE
AUDIT COMMITTEE
HOLIDAYS /
STANDING COMMITTEECONFIRMED
SC*
STATUTORY LIEU DAY
BUDGETCAPITAL BUDGET OPERATING BUDGET
BCAPOP
FCM CONFERENCEAMO CONFERENCE
MARCH BREAK (11-15)
(Jun 6-9)(Aug 18-21)
ONT LARGE URBAN
OBCM CONFERENCE
MAYORS CONFERENCE
All Council Meeting (Region)
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