HomeMy WebLinkAboutCouncil Agenda - 2023-11-20 SSpecial Council Meeting
Agenda
Monday, November 20, 2023, 4:00 p.m.
Council Chambers - Hybrid
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
People interested in participating in this meeting can register online using the delegation registration
form at www.kitchener.ca/dele , aq tion or via email at delegation (a)kitchener.ca. Please refer to the
delegation section on the agenda below for registration in-person and electronic participation
deadlines. Written comments received will be circulated prior to the meeting and will form part of the
public record.
The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow
*Accessible formats and communication supports are available upon request. If you require
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*
Pages
1. Commencement
This meeting will begin directly following the Finance and Corporate Services
Committee meeting at approximately 4:00 p.m.
The meeting will begin with a Land Acknowledgement given by the Mayor.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
Members of Council and members of the City's local boards/committees are
required to file a written statement when they have a conflict of interest. If a
conflict is declared, please visit www.kitchener.ca/conflict to submit your written
form.
3. Delegations
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by approximately 2:00 p.m. on November 20, 2023, in order to participate
electronically.
4. Staff Reports
4.1 Execution of Agreement pertaining to the Fire Department's use of 3
Radio Communications System, CSD -2023-522
5. Mayoral Business and Updates - Mayor B. Vrbanovic
6. In -camera Meeting Authorization
Note: Any member of Council may question the appropriateness of a listed in -
camera item. This may be done during the special Council meeting or at the
beginning of the in -camera session.
Council is asked to enact the following resolution to authorize an in -camera
meeting:
"That a joint in -camera meeting of City Council be held with the Councils of
the Regional Municipality of Waterloo and all Area Municipalities within the
Region on Friday December 15, 2023 at 1:00 p.m. to be held at the
Region of Waterloo, Council Chambers, 150 Frederick Street, Kitchener,
with a further option for members to participate electronically, to receive
education and training related to Indigenous History and Reconciliation as
authorized by Sections 239 (3.1) of the Municipal Act, 2001, respectively."
7. By-laws
7.1 Three Readings
7.1.a To confirm all actions and proceedings of the Council for November
20, 2023.
8. Adjournment
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StaffReport
xmllf ER finance and Corporate Services Department www.kitchener ca
REPORT TO: Special Council
DATE OF MEETING: November 20, 2023
SUBMITTED BY: Robert Gilmore, Fire Chief 519-741- 2200 ext. 5501
PREPARED BY: Robert Gilmore, Fire Chief 519-741- 2200 ext. 5501
WARD(S) INVOLVED: All
DATE OF REPORT: October 14, 2021
REPORT NO.: CSD -2023-522
SUBJECT: Execution of Agreement pertaining to the Fire Department's use of the
Regional Voice Radio Communications System
RECOMMENDATION:
That the Fire Chief be authorized to execute the agreement with The Regional Municipality
of Waterloo Police Services Board, The Regional Municipality of Waterloo and various
municipalities in the Region of Waterloo pertaining to the System Infrastructure and
access to a related radio communications system; said agreement to be to the
satisfaction of the City Solicitor, as outlined in Community Services Department report
CSD -2023-522
BACKGROUND:
Due to the legacy regional radio system reaching end of life, the Voice Radio System
Replacement Request for Proposal (RFP) was issued by the Region of Waterloo to the
prequalified proponents in July 2016 with completion of the project and user migration by the
end of 2018. In June 2017, Council approved the purchase of new user gear for the P25 Voice
Radio System (Report # FCS -17-122). The report included radios for both Fire and Bylaw.
In September 2019, Waterloo Region Police Services (WRPS) presented Kitchener Fire
Department (KFD) and all user gear subscribers a charge back model which is to be
implemented to fund operations of the Regional P25 radio system. Kitchener's cutover to the
new P25 system occurred mid April 2020. The current budget in 2023 is $120,000 for
infrastructure and $33,250 for the 109 radios that the fire department has activated on the
system. These radios include the base radios in both of our dispatch centers and the radios
used in the field.
REPORT:
The Regional Municipality of Waterloo has completed the project phase of the construction and
installation of the new P25 radio system and is transferring the operations and maintenance to
the Waterloo Regional Police Service. To this end, there is a user agreement that is to be
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 3 of 4
executed. This requires all of the municipalities and townships to sign off on the terms and
conditions of the agreement. Since the Fire Department is the largest stakeholder and
dispatches for all of the regional Fire Departments, the Fire Chief regularly reviews the costs
and projected budgets for the use of the radio system.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in this report supports the achievement of the City's strategic
vision through the delivery of core service.
COMMUNITY ENGAGEMENT:
INFORM — This report will be posted on the City's website in advance of the Council meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
ACKNOWLEDGED BY: Michael May, DCAO
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