HomeMy WebLinkAboutCSD-2023-522 - Execution of Agreement pertaining to the Fire Department's use of the Regional Voice Radio Communications System
REPORT TO: Special Council
DATE OF MEETING: November 20, 2023
SUBMITTED BY: Robert Gilmore, Fire Chief 519-741- 2200 ext. 5501
PREPARED BY: Robert Gilmore, Fire Chief 519-741- 2200 ext. 5501
WARD(S) INVOLVED: All
DATE OF REPORT: October 14, 2021
REPORT NO.: CSD-2023-522
SUBJECT:
Regional Voice Radio Communications System
RECOMMENDATION:
That the Fire Chief be authorized to execute the agreement with The Regional Municipality
of Waterloo Police Services Board, The Regional Municipality of Waterloo and various
municipalities in the Region of Waterloo pertaining to the System Infrastructure and
access to a related radio communications system; said agreement to be to the
satisfaction of the City Solicitor, as outlined in Community Services Department report
CSD-2023-522
BACKGROUND:
Due to the legacy regional radio system reaching end of life, the Voice Radio System
Replacement Request for Proposal (RFP) was issued by the Region of Waterloo to the
prequalified proponents in July 2016 with completion of the project and user migration by the
end of 2018. In June 2017, Council approved the purchase of new user gear for the P25 Voice
Radio System (Report # FCS-17-122). The report included radios for both Fire and Bylaw.
In September 2019, Waterloo Region Police Services (WRPS) presented Kitchener Fire
Department (KFD) and all user gear subscribers a charge back model which is to be
implemented to fund operations of the Regional P25 radio system.
new P25 system occurred mid April 2020. The current budget in 2023 is $120,000 for
infrastructure and $33,250 for the 109 radios that the fire department has activated on the
system. These radios include the base radios in both of our dispatch centers and the radios
used in the field.
REPORT:
The Regional Municipality of Waterloo has completed the project phase of the construction and
installation of the new P25 radio system and is transferring the operations and maintenance to
the Waterloo Regional Police Service. To this end, there is a user agreement that is to be
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
executed. This requires all of the municipalities and townships to sign off on the terms and
conditions of the agreement. Since the Fire Department is the largest stakeholder and
dispatches for all of the regional Fire Departments, the Fire Chief regularly reviews the costs
and projected budgets for the use of the radio system.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation outlined in this report supports the achievement of the C
vision through the delivery of core service.
COMMUNITY ENGAGEMENT:
INFORM
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
ACKNOWLEDGED BY: Michael May, DCAO