HomeMy WebLinkAboutCouncil Agenda - 2024-01-08 SSpecial Council Meeting
Agenda
Monday, January 8, 2024, 3:00 p.m.
Council Chambers
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
People interested in participating in this meeting can register online using the delegation registration
form at www.kitchener.ca/dele , aq tion or via email at delegation (a)kitchener.ca. Please refer to the
delegation section on the agenda below for registration in-person and electronic participation
deadlines. Written comments received will be circulated prior to the meeting and will form part of the
public record.
The meeting live -stream and archived videos are available at www.kitchener.ca/watchnow
*Accessible formats and communication supports are available upon request. If you require
assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.*
Pages
1. Commencement
This meeting will begin directly following the Finance and Corporate Services
Committee meeting at approximately 3:00 p.m.
The meeting will begin with a Land Acknowledgement given by the Mayor.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
Members of Council and members of the City's local boards/committees are
required to file a written statement when they have a conflict of interest. If a
conflict is declared, please visit www.kitchener.ca/conflict to submit your written
form.
3. Delegations
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. All Delegations where
possible are encouraged to register prior to the start of the meeting. For
Delegates who are attending in-person, registration is permitted up to the start
of the meeting. Delegates who are interested in attending virtually must register
by 1:00 p.m. on January 8, 2024, in order to participate electronically.
4. Finance and Corporate Services Committee Report - January 8, 2024
Council is requested to consider recommendations arising from the Finance and
Corporate Services Committee meeting earlier this date, related to the following
two items:
4.1 Appointment of Hearing Officers - Administrative Monetary Penalties
System (AMPS), CSD -2023-516
4.2 Method to Fill a Vacancy for Office of Councillor, Ward 10, COR -2024-
007
NOTE: Pending Council's decision on this matter, there were By-laws
included as attachments to the Report COR -2023-007 that may also
require Council approval this date, which will be raised and included in
the agenda for three readings of the By-laws.
5. Council Member Appointments to Boards and Committees 4
6. Mayoral Business and Updates - Mayor B. Vrbanovic
7. In -camera Meeting Authorization
Note: Any member of Council may question the appropriateness of a listed in -
camera item. This may be done during the special Council meeting or at the
beginning of the in -camera session.
Council is asked to enact the following resolution to authorize an in -camera
meeting:
"That an in -camera meeting of City Council be held immediately following
the special council meeting this date to consider a labour relations matter
and a matter of solicitor client privilege and security of property as
authorized by Sections 239 (a) (d) and (f) of the Municipal Act, 2001,
respectively."
7.1 City Owned Lands - Security Provision 10 m
(Solicitor Client Privilege and Security of
Property - Section 239 (a) and (f)), COR -2023-
033
Staff will provide information and seek direction on this matter.
Page 2 of 7
7.2 Memorandum of Settlement (Labour Relations 20 m
Matter - Section 239 (d)), COR -2023-019
Staff will provide information and seek direction on this matter.
8. By-laws
8.1 Three Readings
8.1.a Being a by-law to authorize borrowing for current expenditures in
2024.
(By-law 2024-003)
8.1.b Being a by-law to provide for the widening of part of Forwell Road as
public highway in the City of Kitchener.
(By-law 2024-004)
8.1.c To confirm all actions and proceedings of the Council for January 8,
2024.
(By-law 2024-005)
9. Adjournment
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CITY OF KITCHENER
APPOINTMENTS FOR THE YEAR 2023-2024
N.B. The Mayor is ex -officio on most Boards/Committees and is therefore not listed on each.
A. STANDING COMMITTEES OF COUNCIL
(Established by Council Policy # GOV-BOA-130)
1. Community & Infrastructure Services Committee Term: 1 year
Note: Appointment of Chair and Vice -Chair only.
2023
2024
Councillor M. Johnston (C)
Councillor D. Schnider (V -C)
2. Finance & Corporate Services Committee
Term: 1 year
Note: Appointment of Chair and Vice -Chair only.
2023
2024
Councillor S. Davey (C)
Councillor B. loannidis (V -C)
3. Planning & Strategic Initiatives Committee
Term: 1 year
Note: Appointment of Chair and Vice -Chair only.
2023
2024
Councillor P. Singh (C)
Councillor D. Chapman (V -C)
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Page 4 of 7
B. QUASI-JUDCIAL COMMITTEE
1.
Committee of Revision
Term: 2 years
Meet: As required
2023
2024
Councillor S. Davey
Councillor P. Singh
Councillor B. loannidis
D. BOARDS
E.
OTHER AGENCIES
1.
Kitchener -Waterloo Art Gallery - Board of Directors Term: 1 year
Meet: 3rd Tuesday, 12 pm
2023
2024
Councillor D. Schnider
2.
Grand River Accessibility Advisory Committee
Term: 1 Year
Meet: 4th Thursday, 1:30 pm
2023
2024
Councillor J. Deneault
3.
Grand River Hospital — Board of Trustees
Term: 1 year
Meet: 4th Tuesday, 4 pm
2023
2024
Councillor P. Singh
*No longer required
4.
Homer Watson House Foundation
Term: 1 year
Meet: Last Thursday, bpm
2023
2024
Councillor C. Michaud
5.
Horticultural Society - Kitchener - Board of Directors Term: 1 year
Meet: 2nd last Tuesday, 7 pm
2023
2024
Councillor D. Chapman
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6.
Huron Natural Area Joint Ventures Committee
Term: 1 year
Meet: TBD
2023
2024
Councillor J. Deneault
Councillor A. Owodunni
7.
Kitchener In Bloom Committee
Term: 1 year
2023
2024
Councillor D. Schnider
*No longer required
Councillor P. Singh
8.
Multicultural Centre of K -W Board of Directors
Term: 1 year
Meet: AGM only
2023
2024
Councillor A. Owodunni
9.
Oktoberfest Inc. - Advisory Council - K -W
Term: 1 year
Meet: Mthly, Tuesday, 12 pm
2023
2024
Councillor D. Schnider
Councillor C. Michaud
10.
Wilfrid Laurier University - Board of Governors
Term: 1 year
Meet: Quarterly
2023
2024
Mayor B. Vrbanovic
11.
Centre in the Square Board of Directors
Term: 1 year
2023
2024
Councillor C. Michaud
Councillor B. loannidis
Councillor S. Davey
D. ADVISORY COMMITTEES
1. Kitchener Downtown Business Improvement Association Balance of Term:
Term: 4 years
Meet: 3rd Tuesday, am
2024 2026
Councillor A. Clancy
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2. Active Transportation and Trails Advisory Committee
2024
Councillor A. Clancy
3. Climate Change & Environmental Committee
2024
Councillor A. Clancy
Balance of Term:
Term: 2 years
Meet: 2nd Tuesday, 4 pm
2024
Balance of Term:
Term: 2 years
Meet: 3rd Thursday, 4 pm
2024
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