HomeMy WebLinkAboutCouncil Minutes - 2024-01-08 SSpecial Council Meeting
Minutes
January 8, 2024, 3:00 p.m.
Council Chambers
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present: Mayor B. Vrbanovic
Councillor S. Davey
Councillor D. Schnider
Councillor J. Deneault
Councillor C. Michaud
Councillor A. Owodunni
Councillor P. Singh
Councillor B. loannidis
Councillor M. Johnston
Councillor D. Chapman
Staff: D. Chapman, Chief Administrative Officer
M. May, General Manager, Community Services and Deputy
Chief Administrator
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
A. Fusco, Director Legislated Services / City Clerk
D. Saunderson, Deputy Clerk
1. Commencement
A meeting of City Council was held at 3:04 p.m. this date, chaired by Mayor B.
Vrbanovic. Notice of this meeting had been previously given to all members of
Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the
Municipal Code.
The meeting began with a Land Acknowledgement given by the Mayor.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
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3. Finance and Corporate Services Committee Report - January 8, 2024
3.1 Appointment of Hearing Officers - Administrative Monetary Penalties
System (AMPS), CSD -2023-516
Moved by Councillor S. Davey
Seconded by Councillor B. loannidis
"That Ben Drory, Daniela Corapi, Janet Rutherford, Emile Ramlochan and
Kristine Fletcher, be appointed, as Administrative Monetary Penalty
System Hearing Officers for the purposes of the City's Parking and Non -
Parking Administrative Penalty Bylaws, for a term ending December 2026,
or on a date as determined by Council or otherwise in accordance with the
City's Policy for Appointment of Screening and Hearing Officers, as
outlined in Community Services Department report CSD -2023-516; and,
That the existing per diem honorarium of $260/half day and $520/full day
for hearing officers in relation to the City's Administrative Penalty
Program, be approved; and,
That Hearing Officers will be indemnified under the City's Indemnification
By-law as they are providing a service to the City for which they will
receive an honorarium; and further,
That the City Clerk be delegated the authority to execute an agreement,
on terms satisfactory to the City Solicitor, between the City and the
respective Hearing Officers."
Carried
3.2 Method to Fill a Vacancy for Office of Councillor, Ward 10, COR -2024-007
Moved by Councillor S. Davey
Seconded by Councillor B. loannidis
"That Council selects option # 1A (Appointment of 2022 Municipal Election
Candidate — Stephanie Stretch) as presented in Corporate Services report
COR -2024-007 Method to Fill a Vacancy for Office of Councillor, Ward 10;
and further,
That the City Clerk be directed to confirm qualifications and consent of the
candidate and bring forward the Appointment By-law for adoption to the
next Council meeting."
Carried, as amended
E
4. Council Member Appointments to Boards and Committees
4.1 Standing Committee Chairs and Vice -Chairs
Council considered the appointment of the Chairs and Vice -Chairs to the
Standing Committees of Council using the approved nomination and voting
procedures.
Community & Infrastructure Services Committee
The following were nominated for Chair of the Community and Infrastructure
Services Committee: Councillor M. Johnston. The following was nominated for
Vice -Chair of the Community and Infrastructure Services Committee: Councillor
D. Schnider.
Chair - Councillor M. Johnston
Vice -Chair - Councillor D. Schnider
Carried.
Finance & Corporate Services Committee
The following were nominated for Chair of the Finance and Corporate Services
Committee: Councillor S. Davey. The following were nominated for Vice -Chair of
the Finance and Corporate Services Committee: Councillor B. loannidis.
Chair - Councillor S. Davey
Vice -Chair - Councillor B. loannidis
Carried.
Planning & Strategic Initiatives Committee
The following were nominated for Chair of the Planning and Strategic Initiatives
Committee: Councillor P. Singh. The following was nominated for Vice -Chair of
the Planning and Strategic Initiatives Committee: Councillor D. Chapman.
Chair - Councillor P. Singh
Vice -Chair - Councillor D. Chapman
Carried.
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4.2 Boards and other Agencies
Committee of Revision
Appointed - Councillors S. Davey, Councillor P. Singh and Councillor B.
loannidis
Carried.
Kitchener -Waterloo Art Gallery - Board of Directors
Appointed - Councillor D. Schnider
Carried.
Grand River Accessibility Advisory Committee
Appointed - Councillor J. Deneault
Carried.
Grand River Hospital — Board of Trustees
*Appointment no Longer Required
Homer Watson House Foundation
Appointed - Councillor C. Michaud
Carried.
Horticultural Society - Kitchener - Board of Directors
Appointed - Councillor D. Chapman
Carried.
Huron Natural Area Joint Ventures Committee
Appointed: Councillor A. Owodunni and Councillor J. Deneault
Carried.
Kitchener In Bloom Committee
It was noted on the working document provided that a Council member
appointment to Kitchener in Bloom was no longer required. M. May stated he
would follow up with staff related to the matter and if required, this appointment
could be addressed at a future meeting.
M
Multicultural Centre of K -W Board of Directors
Appointed: Councillor A. Owodunni
Carried.
Oktoberfest Inc. - Advisory Council - K -W
Appointed: Councillor D. Schneider and Councillor C. Michaud
Carried.
Wilfrid Laurier University - Board of Governors
Appointed: Mayor B. Vrbanovic
Carried.
Centre In The Square Inc. — Board of Directors 0 year Council)
Appointed - Councillors P. Singh, Councillor B. loannidis and Councillor S.
Davey
Carried.
Kitchener Downtown Business Improvement Association (BIA)
It was noted this appointment is typically held by the Member of Council from
Ward 10. Based on the decision earlier this date to appoint Stephanie Stretch as
the new Ward 10 Council member, it was requested, the BIA be appointment be
reserved pending the future appointment.
Carried.
4.3 Advisory Committee (Mid -Term Vacancy Appointments)
Active Transportation Advisory Committee
Appointed: Councillor P. Singh
Carried.
Climate Change & Environmental Committee
It was noted in previous terms there was only one member of Council appointed
to this Committee. Pending the new Ward 10 Council member, it was noted if
Stephanie Stretch has interest in the Committee, Council could appoint her
following her appointment.
Downtown Action and Advisory Committee
It was noted this appointment is typically held by the Member of Council from
Ward 10. Based on the decision earlier this date to appoint Stephanie Stretch as
the new Ward 10 Council member, it was requested, the BIA be appointment be
reserved pending the future appointment.
5. Mayoral Business and Updates - Mayor B. Vrbanovic
10 rem
6. In -camera Meeting Authorization
Moved by Councillor A. Owodunni
Seconded by Councillor D. Chapman
"That an in -camera meeting of City Council be held immediately following
the special council meeting this date to consider a labour relations matter
and a matter of solicitor client privilege and security of property as
authorized by Sections 239 (a) (d) and (f) of the Municipal Act, 2001,
respectively."
Carried
7. Recess and Reconvene
The Special Council meeting then recessed at 3:47 p.m. and reconvened at 4:32
p.m., chaired by Mayor B. Vrbanovic, with all members present.
8. Matters arising from In -Camera
8.1 City Owned Lands - Security Provision (Solicitor Client Privilege and
Security of Property - Section 239 (a) and (f)), COR -2024-033
Moved by Councillor S. Davey
Seconded by Councillor D. Chapman
"That the CAO be authorized to execute a non-binding Memorandum of
Understanding (MOU) with the Regional Municipality of Waterloo outlining
accountabilities for the emergency shelter for individuals experiencing
homelessness located at 104 Stirling Avenue South, Kitchener, with such
MOU being to the satisfaction of the City Solicitor."
Carried
n.
8.2 Memorandum of Settlement (Labour Relations Matter - Section 239 (d)),
COR -2024-019
Moved by Councillor B. loannidis
Seconded by Councillor C. Michaud
"That the terms and conditions contained in the Memorandum of
Settlement dated December 12, 2023, to establish the 2023-2026
Collective Agreement with Kitchener Professional Firefighters' Association
be approved; and further,
That the Mayor and the Clerk be authorized to execute documentation
arising there from."
Carried
9. By-laws
9.1 Three Readings
Moved by Councillor M. Johnston
Seconded by Councillor D. Schnider
"That the by-laws be given third reading, namely:
9.1.a Being a by-law to authorize borrowing for current expenditures in 2024.
(By-law 2024-003)
9.1.b Being a by-law to provide for the widening of part of Forwell Road as
public highway in the City of Kitchener.
(By-law 2024-004)
9.1.c To confirm all actions and proceedings of the Council for January 8, 2024.
10. Adjournment
On motion the meeting adjourned at 4:33 p.m.
Mayor Clerk
(By-law 2024-005)
Carried.
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