HomeMy WebLinkAboutFIN-2024-037 - Summary of Bid Solicitations Approved by the Chief Procurement Officer (October 1, 2023 - December 31, 2023)
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 22, 2024
SUBMITTED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Chief Procurement Officer, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: January 10, 2024
REPORT NO.: FIN-2024-037
SUBJECT: Summary of Bid Solicitations Approved by the Chief Procurement
Officer (October 1, 2023 December 31, 2023)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Procurement By-law
2022-109.
There were twenty-three (23) bid solicitations approved in this quarter.
This report supports the delivery of core services.
BACKGROUND:
In accordance with Procurement By-law 2022-109 (Chapter 170 Municipal Code), section
27.1. The CPO must submit quarterly procurement information reports to Council to provide
a) The circumstances and details of approved procurements exceeding $120,000 in value,
under delegated authority of the CPO; and
b) the circumstances and details of any emergency purchase(s) with a procurement value
exceeding $120,000.
REPORT:
Attachment 1 is a listing of the twenty-three (23) approved
information.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All bid solicitations awarded by the Chief Procurement Officer, were within approved
budgets, or were approved in accordance with the budget control policy.
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 Listing of Approved Bid Solicitations October 1, 2023 December 31,
2023)
Attachment 1 Listing of Approved Bid Solicitations (October 1, 2023 December 31, 2023)
Solicitation Solicitation Name Awarded Supplier Budget
Award Amount
(Exclusive of HST)
Amount
#
Q23-078 Plumbing Supplies and Related Materials Marks Supply Inc., Funded from $151,023.83*
Kitchener, Ontario operating
Q23-090 Professional Services- Gaukel Street HVAC Rimkus Consulting Group $317,531.00 $184,000.00**
and Roof Replacement Canada Inc.,
Mississauga, Ontario
Q23-115 Professional Services - Victoria Park AECOM Canada Ltd., $150,000.00 $124,831.62**
Inventory, Assessment & Project Prioritization Markham, Ontario
Q23-121 Snow Clearing The Kitchener Memorial Conestoga Contracting Funded from $40,000.00*
Auditorium Group Inc., operating Quoted unit Rates
Elmira, Ontario
Q23-126 Kitchener Parks Data Collection Stinson ITS Inc., $275,000.00 $261,943.00*
Woodbridge, Ontario
Q23-129 Steel Risers and Related Materials Tecvalco Ltd, Funded from $97,517.85*
Niagara Falls, Ontario operating
Q23-131 Professional Service - Olympic Drive MTE Consultants Inc., $538,000.00 $343,296.14**
(Pattandon Avenue to Hoffman Street) Kitchener, Ontario
Reconstruction
FPO23-133 Supply and Delivery of Bagged Riepert Salt & Supply Inc., Funded from $30,000.00*
Water Softener Salt and Ice Melting Products Waterloo, Ontario operating Quoted Unit Rates
(Co-operative)
FPO23-135 Three (3) Fire Apparatus Metz Fire and Rescue, $5,201,000.00 $3,112,000.00**
St. Jacobs, Ontario
Q23-138 Grader with Snow Equipment Jade Equipment Company $260,000.00 $214,600.00**
Ltd.,
Oro-Medonte, Ontario
Q23-139 Removal Services - Hazardous Material Da-Lee Environmental Funded from $79,193.57*
(Interceptors, Washbay, Paint, Waste Oil) Services, operating
Stoney Creek, Ontario
Q23-142 Two (2) Epoke Salters Epoke North America Inc., $313,980.00 $313,980.00*
Stittsville, Ontario
*Initial contract term, additional renewals available
**Surplus funds - will remain within the capital account and will be used on future phases, or returned where appropriate.
Q23-145 Pump and Motor Control Maintenance & 339194 Ontario Ltd. o/a Funded from $112,500.00*
Repair Prestige Energy Services, operating
Stratford, Ontario
Q23-146 Condenser Replacement at Don McLaren CIMCO Refrigeration A $150,000.00 $114,490.00**
Arena Division of Toromont,
Burlington, Ontario
Q23-149 One (1) Large Snow Blower Cubex Ltd., $207,027.00 $199,500.00**
Brantford, Ontario
Q23-150 Four (4) Electric Cars Finch Auto Group, $198,000.00 $184,102.00**
London, Ontario
Q23-151 Wireless Access-Points at City of Kitchener Powerland Computer Ltd., $115,000 $112,701.92*
Facilities Winnipeg, Manitoba
Q23-153 Heavy Equipment Rentals (Co-Operative) RTI Equipment Solutions Funded from $57,087.50*
Inc., operating
Innisfil, Ontario
Tri City Equipment,
Guelph, Ontario
FPO23-160 One (1) Leeboy Asphalt Paver Enduraquip, $340,000.00 $339,425.00**
Brampton, Ontario
Q23-161 Manhole and Catch Basin Frames, Covers & Cedar Infrastructure Funded from $73,225.00*
Related Materials Products LP, operating
Maple, Ontario
Q23-162 Two-Layer FBE Coated Pipes Comco Pipe and Supply, $400,000.00 $319,361.00*
Puslinch, Ontario
Q23-167 Victoria Park Pedestrian Bridge Deck Roubos Farm Service Ltd., $260,000.00 $237,097.00**
Rehabilitation/Repair Work (Bridge near Moorefield, Ontario
Jubilee Drive to Roos Island)
Q23-170 Natural Gas Service Shut Off Valves C.R. Wall & Co. Ltd., Funded from $53,567.09*
Cambridge, Ontario operating