The URL can be used to link to this page

Home My WebLink AboutComm Svcs - 2004-11-22COMMUNITY SERVICES COMMITTEE MINUTES NOVEMBER 227 2004 CITY OF KITCHENER The Community Services Committee met this date commencing at 3:35 p.m. Present: Chair - Councillor G. Lorentz Mayor C. Zehr and Councillors J. Smola, B. Vrbanovic, J. Gazzola, M. Galloway and C. Weylie. Staff: C. Ladd, Chief Administrative Officer F. Pizzuto, General Manager of Community Services R. Browning, Interim General Manager, Strategic Services G. Stewart, General Manager of Development & Technical Services S. deMoree, Assistant City Solicitor K. Currier, Director of Operations K. Baulk, Director of Enterprises S. Adams, Director of Community Programs and Services R. Pitfield, Director of Communications / Marketing T. Ernst, Supervisor of Sportsfields J. Billett, Committee Administrator C. Goodeve, Committee Administrator CSD-04-180 - PARKING LEASE - UKRAINIAN CATHOLIC CHURCH OF THE TRANSFIGURATION - 131 VICTORIA STREET SOUTH The Committee was in receipt of Community Services Department report CSD-04-180, dated October 28, 2004 regarding a lease to provide monthly parking for City employees working out of Bramm Street location. On motion by Councillor B. Vrbanovic - it was resolved: "That the Mayor and Clerk be authorized to execute a lease satisfactory to the City Solicitor with the current owner of the property located at 131 Victoria Street South in the City of Kitchener for the use of the lands for the purpose of providing monthly parking for City employees working out of the Bramm Street Operations Yard." CSD-04-169 - CHERRY PARK NEIGHBOURHOOD ASSOCIATION - REQUEST FOR AFFILIATION The Committee was in receipt of Community Services Department report CSD-04-169, dated November 4, 2004 regarding a request for Neighbourhood Association affiliation with the City. On motion by Councillor B. Vrbanovic - it was resolved: "That Council approve the request of the Cherry Park Neighbourhood Association to become an affiliated Neighbourhood Association with the City of Kitchener." CRPS-04-205 - SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE RECOMMENDATION YOUTH EMPOWERMENT FOR SAFETY AND SUPPORT PROJECT The Committee was in receipt of Community Services Department report CRPS-04-205, dated November 16, 2004 regarding an allocation of funds from the Safe & Healthy Community Advisory Committee to the Youth Empowerment for Safety and Support Project (YESS). On motion by Councillor B. Vrbanovic - it was resolved: "That $2,500. be allocated to the Youth Empowerment for Safety and Support (YESS) Project from the 2004 Safe and Healthy Community Advisory Committee (SHCAC) budget; and, COMMUNITY SERVICES COMMITTEE MINUTES NOVEMBER 227 2004 - 74 - CITY OF KITCHENER CRPS-04-205 - SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE RECOMMENDATION - YOUTH EMPOWERMENT FOR SAFETY AND SUPPORT PROJECT (CONT'D) That YESS report to the SHCAC in one year to provide statistics on the number of Kitchener residents served; and further, That the Cities of Cambridge and Waterloo and the Community Safety and Crime Prevention Council be encouraged to approve similar funding for the YESS Project." CSD-04-183 - 2005 CANADIAN JR. MEN'S NATIONAL FASTBALL TEAM - TRAINING AND SELECTION CAMP The Committee was in receipt of Community Services Department report CSD-04-183, dated November 5, 2004 concerning a request by Kitchener Fastball Promotions for support in hosting the Canadian Junior Men's Fastball Team training and selection camp. Mr. Ray Alviano attended on behalf of Kitchener Fastball Promotions to request City support in hosting a training and selection camp for the Canadian Junior Men's Fastball Team and in particular, to provide an in-kind services grant in the amount of $3,000. Mr. Alviano advised that the camp would be held between June 7 and June 13, 2005 and involve 35 players, with 10 team officials, from across Canada. He noted that private sponsors have already provided a majority of the costs which include accommodations, meals, transportation and indoor / outdoor training facilities; however, a small Steering Committee is required to oversee this event that would include representation by City staff. He commented that the Peter Hallman Ball yard is fast becoming a destination among sports groups and several events are in the planning stages for 2005. He pointed out that this event may potentially include an exhibition with the Australian National Team and all proceeds of the exhibition game would be donated to the City to be used for further improvements at the Peter Hallman Ball yard. On motion by Councillor C. Weylie - it was resolved: "That the City of Kitchener support Kitchener Fastball Promotions in hosting the Canadian Junior Men's Fastball Team training and selection camp; and further, That a General Provision Grant be approved to Kitchener Fastball Promotions for in- kind services in the amount of $3,000." CSD-04-182 - HIGHWAY 401 PEDESTRIAN / CYCLIST BRIDGE - CAPITAL FUNDING - LEGAL AND MAINTENANCE AGREEMENTS The Committee was in receipt of Community Services Department report CSD-04-182, dated November 16, 2004 regarding future Capital Expenditures and on-going maintenance of the pedestrian / cyclist bridge crossing of the Highway 401 corridor. Mr. Ken Currier advised that City staff met with the Region of Waterloo and the City of Cambridge to discuss funding alternatives for future capital expenditures and are proposing that all future major rehabilitation and major maintenance costs be shared equally between the three municipalities. He noted that the Ministry of Transportation has advised that they will assume full ownership of the bridge structure and will inspect the bridge on a regular basis to maintain Ministry standards. He added that the City will be responsible to construct a trail linkage between the bridge and the Trans Canada Trail (Doon Valley Drive) which will require the City to secure an easement over lands owned by Conestoga College. Councillor J. Gazzola raised concerns with regard to the request of the MTO to include an indemnification clause within the required agreements, as they will own the bridge. Ms. S. deMoree pointed out that the clause is standard and would not absolve MTO from responsibility in the event that it was proven they were negligent. Mayor C. Zehr questioned the possibility of financial impact to the City should Provincial standards change that may require COMMUNITY SERVICES COMMITTEE MINUTES NOVEMBER 227 2004 - 75 - CITY OF KITCHENER CSD-04-182 - HIGHWAY 401 PEDESTRIAN / CYCLIST BRIDGE - CAPITAL FUNDING - LEGAL AND MAINTENANCE AGREEMENTS (CONT'D) future capital improvements to the bridge. Mr. F. Pizzuto pointed out that the bridge is to be constructed with concrete and only minor repairs are anticipated over the next 15 years. Councillor M. Galloway raised concerns that the content of the proposed maintenance agreements is not yet known. At his request, staff agreed to bring the formal agreements back to the Committee for approval once wording has been finalized. On motion by Councillor J. Gazzola - it was resolved: "That the following recommendations be approved with respect to the Pedestrian/Cyclist Bridge crossing of the Highway 401 corridor: That Kitchener Council approves the funding of a one-third share of all future capital expenditures for the pedestrian/cyclist bridge with the remaining two-thirds funded by the Region of Waterloo and the City of Cambridge; and, That Kitchener enter into a legal agreement with the Ministry of Transportation, City of Cambridge and the Region of Waterloo that defines the terms and conditions of the capital funding for the pedestrian/cyclist bridge, subject to the approval of the City Solicitor; and, That Kitchener enter into a legal agreement with the City of Cambridge for the equal share funding of on-going maintenance with respect to snow clearing, cleaning, sign repair, etc., subject to the approval of the City Solicitor; and further, That the City of Kitchener be responsible for the construction and funding of the trail link between the Trans Canada Trail (Doon Valley Dr) and the pedestrian/cycling bridge abutting the Highway 401 right-of-way and that the City of Kitchener enter into a legal agreement with Conestoga College to secure an easement to provide the trail linkage, subject to approval of the City Solicitor." 6. ADJOURNMENT On motion, the meeting adjourned at 4:00 p.m. Janet Billett, AMCT Committee Administrator