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HomeMy WebLinkAboutFCS Minutes - 2024-01-29 Finance and Corporate Services Committee Minutes January 29, 2024, 1:30 p.m. Council Chambers - Hybrid City of Kitchener 200 King Street W, Kitchener, ON N2G 4G7 Present: Mayor B. Vrbanovic Councillor S. Davey Councillor D. Schnider Councillor J. Deneault Councillor C. Michaud Councillor A. Owodunni Councillor P. Singh Councillor B. Ioannidis Councillor M. Johnston Councillor D. Chapman Councillor S. Stretch Staff: D. Chapman, Chief Administrative Officer M. May, General Manager, Community Services and Deputy Chief Administrator V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services S. Stanberry, Director, Equity, Anti-Racism & Reconciliation D. Murray, Director, Technology Innovation and Services C. Bluhm, Executive Director, Economic Development D. Saunderson, Deputy Clerk A. Aminaei Chatroudi, Research Associate M. Mills, Committee Coordinator _____________________________________________________________________ 1 1. Commencement The Finance and Corporate Services Committee held a meeting this date commencing at 1:35 p.m. 2. Disclosure of Pecuniary Interest and the General Nature Thereof None. 3. Consent 3.1 Terms of Reference Revisions for the Downtown Action and Advisory Committee, DSD-2024-014 The Committee considered Development Services Department report DSD-2024- 014, dated January 5, 2024 recommending that Council approve the revised Terms of Reference for the Downtown Advisory Committee as outlined in Attachment A of report DSD-2024-014. On motion by Councillor M. Johnston it was resolved: "That Council approve the revised Terms of Reference for the Downtown Advisory Committee, as outlined in Attachment 'A' of Development Services Department report DSD-2024-014." Carried 3.2 Updates to the Emergency Response Plan and Emergency Management Program By-law, COR-2024-013 The Committee considered Corporate Services Department report COR-2024- 013, dated December 12, 2023, recommending approval of the updated Emergency Management By-Law attached as Appendix 'A' to Corporate Services report COR-2024-013. On motion by Councillor M. Johnston it was resolved: "That Council approve the updated Emergency Management By-Law attached as Appendix 'A' to Corporate Services Department report COR- 2024-013." Carried 2 3.3 2024 Committee Re-Appointments to the Grand River Accessibility Advisory Committee, CSD-2024-006 The Committee considered Community Services Department report CSD-2024- 006, dated December 28, 2023 recommending various re-appointments to the Grand River Accessibility Advisory Committee (GRAAC). On motion by Councillor M. Johnston it was resolved: "That the following applicants be re-appointed to the Grand River Accessibility Advisory Committee (GRAAC) for a 4-year term ending December 31, 2027, pending ratification by the partnering municipalities of the City of Waterloo, Region of Waterloo, Township of North Dumfries, Township of Wellesley, Township of Wilmot, and the Township of Woolwich, as outlined in Community Services Department report CSD- 2024-006. Heather Clark Harris Kitchener Re-appointment Paula Saunders Kitchener Re-appointment Carrie Speers Kitchener Re-appointment Carried 3.4 Traffic Sign and On-Street Parking Report, DSD-2024-027 The Committee considered Development Services Department report DSD-2024- 027, dated January 5, 2024, recommending that a stop sign be installed on the west approach of Tecumseh Crescent at its intersection with Tecumseh Crescent; and, that parking be prohibited on the east (even-numbered) side of Joshua Street from a point 45 metres south of Fallowfield Drive to a point 20 metres south thereof; and, that the existing intersection stop control on Lynnvalley Court at Lynnvalley Crescent be removed; and, that a stop sign be installed on the south leg of Lynnvalley Crescent at Lynnvalley Court; and further, that the Uniform Traffic Bylaw be amended accordingly. On motion by Councillor M. Johnston it was resolved: "That a stop sign be installed on the west approach of Tecumseh Crescent at its intersection with Tecumseh Crescent; and, 3 That parking be prohibited on the east (even-numbered) side of Joshua Street from a point 45 metres south of Fallowfield Drive to a point 20 metres south thereof; and, That the existing intersection stop control on Lynnvalley Court at Lynnvalley Crescent be removed; and, That a stop sign be installed on the south leg of Lynnvalley Crescent at Lynnvalley Court; and further, That the Uniform Traffic Bylaw be amended accordingly as outlined in Development Services Department report DSD-2024-027." Carried 3.5 Zoning By-law Amendment Application ZBA24/025/F/CD, Lifting of Holding Provision 67H, 1950 Fischer Hallman Road, Schlegel Urban Developments Corp, DSD-2024-053 The Committee considered Development Services Department report DSD-2024- 053, dated January 12, 2024, recommending approval of Zoning By-law Amendment Application ZBA23/025/F/CD for the property municipally addressed as 1950 Fischer Hallman Road. On motion by Councillor M. Johnston it was resolved: "That Zoning By-law Amendment Application ZBA23/025/F/CD for the property municipally addressed as 1950 Fischer Hallman Road for Schlegel Urban Developments Corp., for the purpose of removing Holding Provision 67H from the lands specified in the attached Map No.1, in the - Services Department Report DSD-2024- be approved." Carried 4. Discussion Items 4.1 City-Owned Land Disposition Framework, DSD-2024-044 4 The Committee considered Development Services Department report DSD-2024- 044 , dated January 18, 2024, recommending adoption of the City-owned land disposition framework; management of City-owned lands; and, that disposition and acquisition options be presented to Council. C. Bluhm provided an overview of the staff report and responded to questions from the Committee. D. Chapman and J. Readman were also in attendance and responded to questions from the Committee. On motion by Councillor B. Ioannidis it was resolved: "That the City-Owned Land Disposition Framework, as attached to Development Services Department report DSD-2024-044, be adopted by Council to guide the future disposition and acquisition of surplus City- owned lands; and, That City staff be directed to manage existing and future surplus City- owned lands as an asset portfolio in accordance with Development Services Department report DSD-2024-044; and further, That City staff be directed to present disposition and acquisition options to Council, for consideration at the appropriate time, to advance the strategic priorities contained in Part 2 of the City Owned Land Disposition Framework, as attached to Development Services Department report DSD-2024-044." Carried 4.2 Disposition of End of Life Desktop and Laptop Computers, COR-2023-513, The Committee considered Corporate Services Department report COR-2023- 513, dated January 16, 2024, recommending the City redirect end-of-life laptop and desktop technology assets to be repurposed to support the local communities; the City continue to donate end-of-life equipment to non-profit groups; and the City to donate end-of-life technology to The Working Centre's Computer Recycling Program which provides low-cost computer equipment to the community. D. Murray provided an overview of the staff report noting staff intend to promote this program to community centers and neighborhood associations. M. Edmonds, The Working Centre was also in attendance to respond to questions from the Committee. In response to questions from the Committee, D. Murray noted Staff 5 will investigate whether additional equipment and technology assets, other than laptop and desktops are at their end of life and could be donated to the Working Centre. Councillor A. Owodunni suggested staff work with the Equity, Anti- Racism & Reconciliation Division to promote this program to cultural associations and outreach programs for newcomers to Canada. Councillor J. Deneault also suggested this program be advertised to seniors and schools. Councillor P. Singh brought forward a motion to approve the recommendation as outlined in COR-2023-513, including an amendment that the motion be circulated to the Region of Waterloo and all local area municipalities. On motion by Councillor P. Singh it was resolved: "That the City of Kitchener redirect its' end-of-life laptop and desktop technology assets from e-waste providers and make them available to interested local community groups and programs so they can be repurposed to support the local community when possible; and, That the City of Kitchener continue to donate its' end-of-life equipment to non-profit groups upon request to benefit the local community in accordance with the City's procurement bylaw; and, That the City of Kitchener donate its' end-of-life equipment to The Working Centre Computer Recycling program which provides low-cost computer equipment to the community with the ability to support and train end-users in the use of equipment, as outlined in Corporate Services Department report COR-2023-513; and further, That the following resolution be circulated to the Region of Waterloo and all local area municipalities." Carried 4.3 Honorarium and Reimbursement Policy for Advisory and Quasi-Judicial Committees of the Council, COR-2024-049 The Committee considered Finance and Corporate Services report DSD-2024- 029, dated January 15, 2024, recommending that Council approve the Honorarium and Reimbursement Policy for Advisory and Quasi-Judicial Committees of Council, as outlined in Attachment 'A' of Report DSD-2024-029, to take effect in January, 2024; and, that Council direct staff to develop a separate Honorarium and Reimbursement Policy and/or Standard Operating Procedures 6 (SOP) for the Grand River Accessibility Advisory Committee (GRAAC); and further, that as a part of the upcoming Community Engagement Policy review, staff be directed to consider the issue of honorarium and reimbursement as it relates to public participation and engagement. A. Aminaei Chatroudi provided an overview of the report and recommendation. S. Stanberry was also in attendance to respond to questions from the Committee. In response to questions from the Committee, A. Aminaei Chatroudi noted honoraria was not proposed for advisory committees as this practice is consistent across Ontario municipalities. Further, A. Aminaei Chatroudi noted reimbursement is proposed for advisory committees to address barriers to civic participation such as travel costs and childcare. In response to further questions from the Committee, S. Stanberry noted, through a separate Standard Operating Procedure for the Grand River Accessibility Advisory Committee (GRAAC), Staff will ensure honoraria amounts are below a threshold that does not jeopardize Committee members eligibility for provincial disability support programs. The Committee requested staff report back on the cost to implement an Honorarium Policy for Advisory Committees. In response to questions from the Committee regarding the clause in the staff recommendation stating, "that as a part of the upcoming Community Engagement Policy review, staff be directed to consider the issue of honorarium and reimbursement as it relates to public participation and engagement", D. Chapman noted staff will continue review of the Community Engagement Policy including barriers to civic participation. D. Chapman further noted the clause could be removed from consideration this date as Staff will bring back a report at a future meeting with further recommendations. Based response, the Committee agree to remove the clause for consideration. D. Saunderson noted, if the Committee is to approve the Honorarium and Reimbursement Policy as outlined in COR-2024-029, an amendment to the Terms of Reference for the Property Standards Committee and Committee of Adjustment will be required reflecting the new honorarium rate. Mayor B. Vrbanovic brought forward a motion to approve the recommendation, as suggested by staff and including an additional clause stating "that the Terms of Reference for Property Standards and Committee of Adjustment be amended to reflect the honorarium rate outlined in Corporate Services Department Report COR-2024- Mayor B. Vrbanovic's motion was then voted on and was Carried. On motion by Mayor B. Vrbanovic 7 it was resolved: "That Council approve the Honorarium and Reimbursement Policy for Advisory and Quasi-Judicial Committees of Council, as outlined in Attachment 'A' of Corporate Services Department Report COR-2024-049, to take effect in January, 2024; and, That Council direct staff to develop a separate Honorarium and Reimbursement Policy and/or Standard Operating Procedures (SOP) for the Grand River Accessibility Advisory Committee (GRAAC); and further, That the Terms of Reference for Property Standards and Committee of Adjustment be amended to reflect the honorarium rate outlined in Corporate Services Department Report COR-2024-049" Carried, as amended 5. Information Items 5.1 Strategic Plan Implementation Update, CAO-2024-055 For information 6. Adjournment On motion, this meeting adjourned at 3:30 p.m. Marilyn Mills Committee Coordinator 8