HomeMy WebLinkAboutPSI Minutes - 2024-02-26Planning and Strategic Initiatives
Committee Minutes
February 26, 2024, 5:30 p.m.
Council Chambers
City of Kitchener
200 King Street W, Kitchener, ON N2G 4G7
Present: Councillor S. Davey
Councillor D. Schnider
Councillor J. Deneault
Councillor C. Michaud
Councillor A. Owodunni (virtually)
Councillor P. Singh
Councillor B. loannidis
Councillor M. Johnston
Councillor D. Chapman (virtually)
Councillor S. Stretch
Absent: Mayor B. Vrbanovic
Staff: D. Chapman, Chief Administrative Officer
J. Readman, General Manager, Development Services
D. Saunderson, Deputy Clerk
M. Mills, Committee Coordinator
1. Commencement
The Planning and Strategic Initiatives Committee held a meeting this date
commencing at 5:35 p.m.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
3. Consent Items
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3.1
Kitchener Becoming a Bird Friendly City, DSD -2024-081
The Committee considered Development Services Department report DSD -2024-
081, dated February 8, 2024 recommending staff investigate the benefits and
feasibility of Kitchener becoming a `Bird Friendly City', including any resource
and budgetary considerations.
On motion by Councillor M. Johnston
it was resolved:
"That staff be directed to investigate the benefits and feasibility of
Kitchener becoming a 'Bird Friendly City' including any resource and
budgetary considerations as outlined in Development Services
Department report DSD -2024-081."
Carried
Private Street Naming, 628 New Dundee Road, DSD -2024-059
The Committee considered Development Services Department report DSD -2024-
059, dated January 3, 2024 acknowledging that Fusion Homes intends to name a
private street "Jet Avenue", "Graphite Drive", and "Shale Avenue", within a
multiple residential development located at 628 New Dundee Road; and, that the
City's Legal Services division be directed to proceed with the required
advertising, preparation, and registration of the necessary by-laws, for the private
street naming.
It was requested and agreed that the recommendation outlined in Development
Services Department report DSD -2024-059 be amended to replace "Graphite
Crescent" with "Graphite Drive" to ensure compliance with the Emergency
Services Policy.
Councillor M. Johnston brought forward a motion to approve the recommendation
as outlined in DSD -2024-059, including the amendment related to replacing
"Graphite Crescent" with "Graphite Drive".
On motion by Councillor M. Johnston
it was resolved:
"That the City of Kitchener acknowledge that Fusion Homes intends to
name a private street: "Jet Avenue", "Graphite Drive", and "Shale Avenue"
within a multiple residential development located at 628 New Dundee
Road; and further,
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That the City's Legal Services division be directed to proceed with the
required advertising, preparation, and registration of the necessary By-law
for the naming of "Jet Avenue", "Graphite Drive", and "Shale Avenue" as
outlined in Development Services Department report DSD -2024-059."
Carried
3.3 Uncollectable Miscellaneous Receivable Accounts Write -Off, FIN -2024-043
The Committee considered Financial Services Department report FIN -2024-043,
dated January 5, 2024 recommending that uncollectable Miscellaneous
Receivable Accounts be written off against the Allowance for Doubtful
Receivables.
On motion by Councillor M. Johnston
it was resolved:
"That uncollectible Miscellaneous Receivable Accounts amounting to
$6,946 be written off against the Allowance for Doubtful Receivables as
outlined in Financial Services Department report FIN -2024-043."
Carried
3.4 Uncollectable Utility Receivable Account Write -Off, FIN -2024-042
The Committee considered Financial Services Department report FIN -2024-042,
dated February 26, 2024 recommending that uncollectible utility accounts be
written off against the allowance for doubtful utility receivables.
On motion by Councillor M. Johnston
it was resolved:
"That uncollectable utility accounts amounting to $82,552 be written off
against the allowance for doubtful utility receivables as outlined in
Financial Services Department report FIN -2024-042."
Carried
3.5 Provincial Funding Extension for Waterloo Region, Small Business Centre,
DSD -2024-062
The Committee considered Development Services Department report DSD -2024-
062, dated February 16, 2024 recommending the Mayor and Clerk be authorized
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to sign a one-year extension to the funding agreement with the Province of
Ontario for the Waterloo Region Small Business Centre; that the General
Manager, Development Services be authorized to execute on behalf of the City of
Kitchener any amendments to the funding agreement; and, that the Manager,
Waterloo Region Small Business Centre, and the Executive Director, Economic
Development, be delegated authority to execute recipient grant agreements for
the Starter Company Plus and Summer Company programs.
On motion by Councillor M. Johnston
it was resolved:
"That the Mayor and Clerk be authorized to sign a one-year extension to
the funding agreement with the Province of Ontario for the Waterloo
Region Small Business Centre to deliver the core business information
services, Summer Company and Starter Company Plus programs, said
agreement to be to the satisfaction of the City Solicitor; and,
That the General Manager, Development Services be authorized to
execute on behalf of the City of Kitchener any amendments to the funding
agreement provided such amendments are to the satisfaction of the City
Solicitor; and further,
That the Manager, Waterloo Region Small Business Centre, and the
Executive Director, Economic Development, be delegated authority to
execute recipient grant agreements to the satisfaction of the City Solicitor
for the Starter Company Plus and Summer Company programs as
outlined in Development Services Department report DSD -2024-062."
Carried
3.6 Public Art Policy Review and Revisions, DSD -2024-026
The Committee considered Development Services Department report DSD -2024-
026, dated January 25, 2024 recommending adoption of the proposed revisions
to public art policy GOV-COR-816; and, that five artworks displayed at two City -
run cultural facilities be incorporated into the public art collection.
On motion by Councillor M. Johnston
it was resolved:
"That the proposed revisions to public art policy GOV-COR-816 be
accepted; and further,
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That five artworks displayed at two City -run cultural facilities be
incorporated into the public art collection as outlined in Development
Services Department report DSD -2024-026."
Carried
4. Discussion Items
CWiMLlGTn
5. Public Hearing Matters under the Planning Act (advertised)
This is a formal public meeting to consider applications under the Planning Act. If
a person or public body does not make oral or written submissions to the City of
Kitchener before the proposed applications are considered, the person or public
body may not be entitled to appeal the decision to the Ontario Land Tribunal and
may not be added as a party to a hearing of an appeal before the Ontario Land
Tribunal.
5.1 Zoning By-law Amendment Application ZBA23/038/G/ES, 186 Gehl Place,
Kitchener Green Developments Inc., DSD -2024-076
Councillor D. Chapman entered the meeting at this time.
The Committee considered Development Services Department report DSD -2024-
076, dated February 12, 2024 recommending adoption of Zoning By-law
Amendment Application ZBA23/038/G/ES, for the property municipally addressed
as 186 Gehl Place.
E. Schneider provided an overview of the report and staff recommendation noting
the proposed By-law attached to Development Services Department report DSD -
2024 -076 requires an amendment as minor linework changes to the zone
boundaries have been made to Map No. 1 to align linework with the draft plan of
subdivision and the lot boundaries. E. Schneider noted, further notice regarding
this amendment to the By-law is not required.
G. Stevenson was also in attendance to respond to questions from the
Committee.
D. Riley, MHBC Planning provided a presentation in support of the staff
recommendation and responded to questions from the Committee.
Councillor A. Owodunni brought forward a motion to approve the
recommendation as outlined in DSD -2024-076, including the amendment
proposed by Planning staff related to the updated Map 1, and the inclusion of an
additional clause stating "That pursuant to Section 34(17) of the Planning Act,
R.S.O. 1990, c. P. 13, as amended, further notice is not required to be given in
respect to Zoning By-law Amendment ZBA23/038/G/ES".
It was noted any recommendation arising from this matter would be considered
at a Special Council meeting later this date.
On motion by Councillor A. Owodunni
it was resolved:
"That Zoning By-law Amendment Application ZBA23/038/G/ES for the
property municipally addressed as 186 Gehl Place for Kitchener Green
Developments Inc. be approved in the form shown in the `Proposed By-
law', and `Map No. 1' attached to Development Services Department
report DSD -2024-076 as Attachment `A', and as amended at the February
26, 2024 Planning and Strategic Initiatives Committee; and further,
That pursuant to Section 34(17) of the Planning Act, R.S.O. 1990, c. P. 13,
as amended, further notice is not required to be given in respect to Zoning
By-law Amendment ZBA23/038/G/ES."
Carried
5.2 Official Plan Amendment Application OPA23/021/W/ES, Zoning By-law
Amendment Application ZBA231037/W/ES, 32-42 Windom Road, Jackman
Property Holdings c/o Vive Development Corp., DSD 2024-071
The Committee considered Development Services Department report DSD -2024-
071, dated January 29, 2024, 2024 recommending adoption of Official Plan
Amendment Application OPA23/021/W/ES and Zoning By-law Amendment
Application ZBA23/037/W/ES for the property municipally addressed as 32-42
Windom Road.
E. Schneider provided an overview of the report and staff recommendation. G.
Stevenson was also in attendance to respond to questions from the Committee.
D. Galbraith, Up Consulting provided a presentation in support of the staff
recommendation and responded to questions from the Committee.
It was noted any recommendation arising from this matter would be considered
at a Special Council meeting later this date.
On motion by Councillor D. Schnider
it was resolved:
n.
"That Official Plan Amendment Application OPA23/021/W/ES for the
property municipally addressed as 32-42 Windom Road for Jackman
Property Holdings c/o Vive Development Corp. requesting a Site -Specific
Policy Area to permit a multiple residential dwelling development with a
Floor Space Ratio of 1.4 and a Building Height of 15.1 metres on the
lands specified and illustrated on Schedule 'A', be adopted in the form
shown in the Official Plan Amendment attached to Development Services
Department report DSD -2024-071 as Attachment `A', and accordingly
forwarded to the Region of Waterloo for approval; and further,
That Zoning By-law Amendment Application ZBA23/037/W/ES for
Jackman Property Holdings c/o Vive Development Corp. be approved in
the form shown in the `Proposed By-law', and 'Map No. 1', attached to
Development Services Department report DSD -2024-071 as Attachment
'B,
Carried
5.3 Official Plan Amendment Application OPA22/012/H/CD, Zoning By-law
Amendment Application ZBA22/019/H/CD, 490 Huron Road, 2517293
Ontario Inc., DSD -2024-060
The Committee considered Development Services Department report DSD -2024-
060, dated January 29, 2024 recommending adoption of Official Plan
Amendment Application OPA/22/012/H/CD; and, adoption of Zoning By-law
Amendment Application ZBA22/019/H/CD, for the property municipally
addressed as 490 Huron Road.
C. Dumart provided an overview of the report and staff recommendation. G.
Stevenson was also in attendance to respond to questions from the Committee.
A. Sinclair, MHBC Planning provided a presentation in support of the Staff
recommendation. In response to questions from the Committee, A. Sinclair noted
amenity space in the proposed development will include playground spaces for
children. Further, A. Sinclair noted the suggested inclusion of three bedroom
units in the proposed development will be considered by the applicant.
R. Tomic provided comments in opposition of the application noting concerns for
trespassing on a church property located adjacent to the proposed development.
In response to questions from the Committee regarding a barrier between the
church property and the proposed development, C. Dumart noted the Zoning By-
law does not require a fence or additional barrier between the two properties as
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the development is proposed to be set back 40 metres from the shared property
line.
Councillor J. Deneault left the meeting at this time and re-entered.
On motion by Councillor S. Stretch
it was resolved:
"That Official Plan Amendment Application OPA/22/012/H/CD for the
property municipally addressed as 490 Huron Road for 2517293 Ontario
Inc. requesting to amend the text of Site -Specific Policy 15.D.12.40 to
increase the maximum permitted height to 24 storeys on the lands
specified and illustrated on Schedule `A', be adopted, in the form shown in
the Official Plan Amendment attached to Development Services
Department report DSD -2024-060 as Attachment `A', and accordingly
forwarded to the Region of Waterloo for approval; and further,
That Zoning By-law Amendment Application ZBA22/019/H/CD for
2517293 Ontario Inc. be approved in the form shown in the `Proposed By-
law', and `Map No. 1', attached to Development Services Department
report DSD -2023-299 as Attachment `B'."
Carried
5.4 Official Plan Amendment Application OPA23/010/H/BB, Zoning By-law
Amendment Application ZBA23/006/H/BB, Draft Plan of Condominium
Application 30CDM-23204, 980 and 1018 Hidden Valley Road, DSD -2024-011
The Committee considered Development Services Department report DSD -2024-
011, dated January 26, 2024 recommending adoption of Official Plan Amendment
Application OPA23/010/H/BB; adoption of Zoning By-law Amendment Application
ZBA23/006/H/BB; and, approval of Draft Plan of Condominium Application
30CDM-23204 for the properties municipally addressed as 980 and 1018 Hidden
Valley Road.
B. Bateman provided an overview of the report and staff recommendation noting
the proposed By-law attached to Development Services Department report DSD -
2024 -011 requires an amendment in condition 13, for the word "eastern" to be
replaced with "western". B. Bateman also noted the Pearl Valley Development
Corporation, owner of lands adjacent to the subject subdivision has requested an
additional condition be included in the by-law stating "That prior to final approval,
any agreement for an easement to facilitate sanitary infrastructure adjacent lands
to the north be confirmed, to the satisfaction of the City." B. Bateman however
n.
noted Staff recommend this matter be dealt with through the site plan process
rather than being included as a condition of approval in the by-law as there is an
alternative servicing option that could be considered and discussed with the
Corporation.
G. Stevenson was also in attendance and in response to questions from the
Committee noted, it is premature to commit to a servicing agreement as the
development potential of the lands to the North has not fully been determined.
Further, there could be a potential for cost sharing for servicing, as the lands to
the North could be serviced through a public street.
A. Sinclair, MHBC Planning provided a presentation in support of the Staff
recommendation and responded to questions from the Committee. A. Sinclair
also noted support for Staff's position not to include the proposed condition
relating to a servicing agreement in the by-law.
L. Ingram, MTE Consultants was also in attendance and responded to questions
from the Committee.
Councilor D. Schnider left the meeting at this time and re-entered.
Councillor J. Deneault brought forward a motion to approve the recommendation
as outlined in DSD -2024-011, including the amendment proposed by Planning
staff related to the revision of Condition 13 of the proposed By-law.
It was noted any recommendation arising from this matter would be considered
at a Special Council meeting later this date.
On motion by Councillor J. Deneault
it was resolved:
"That Official Plan Amendment 0PA23/010/H/BB for the property
municipally addressed as 980 and 1018 Hidden Valley Road for Evaya
Developments Inc. requesting a site specific amendment be added to
Hidden Valley Policy 15D.12.2 and be adopted in the form shown in the
attached Official Plan Amendment attached to Development Services
Department report DSD -2024-011 as Attachment 'A', and accordingly be
forwarded to the Region of Waterloo for approval; and,
That Zoning By-law Amendment Application ZBA23/006/H/BB for Evaya
Developments Inc. be approved as amended in the form shown in the
`Proposed By-law' and `Map No. 1', attached to Development Services
Department report DSD -2024-011 as Attachment 'B'; and further,
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That the City of Kitchener, pursuant to Section 51(31) of the Planning Act
R.S.O. 1990, c.P.13, as amended, and By-law 2005-170 as amended by
By-law 2007-042, hereby grants draft approval to Draft Plan of
Condominium Application 30CDM-23204, in the City of Kitchener, subject
to the conditions shown in Attachment `C'."
Carried
6. Recess and Reconvene
The Committee recessed at 7:06 p.m. and reconvened at 7:13 p.m, chaired by
Councillor P. Singh with all members present except Mayor B. Vrbanovic.
7. Special Meeting- Subsection 26 (3), Planning Act
7.1 Building a Connected City Together: Official Plan Comprehensive Update
Launch, DSD -2024-077
The Committee considered Development Services Department report DSD -2024-
077, dated February 7, 2024 recommending that Staff begin work on a new
Official Plan for Kitchener, as per Report DSD -2024-077.
T. Donegani provided an overview of the report and staff recommendation. D.
Chapman, J. Readman, R. Bustamante, N. Goss and J. Zunic were also in
attendance and responded to questions from the Committee.
It was noted any recommendation arising from this matter would be considered
at a Special Council meeting later this date.
On motion by Councillor S. Davey
it was resolved:
"That Staff be directed to initiate work on a new Official Plan for Kitchener
in accordance with Development Services Department report DSD -2024-
077."
Carried
8. Information Items
8.1 Kitchener's Great Places Awards 2023 Program Recap - DSD -2024-080
9. Adjournment
On motion, this meeting adjourned at 7:52 p.m.
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Marilyn Mills
Committee Coordinator
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