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HomeMy WebLinkAboutSafe City - 1996-06-04SAFECITY~1996-06-04 SAFE CITY COMMITTEE MINUTES JUNE 4, 1996 The Safe City Committee held its meeting under the Chairmanship of Trudy Beaulne with the following members present: Councillor Mark Yantzi, Nancy Brawley, Philip Fernandez, Gregory Jahn, Alan Richardson, Bryan Stortz and Rita Westbrook. Others Present: Brock Stanley, Julie Dean, Bob Arnot. Members Absent: Councillor Karen Redman, Manuela Almeida, Karen Taylor-Harrison. 1 Julie Dean Before October Meeting. Contact Carolyn Whitzman, Toronto Safe City Coordinator to see if she would like to come to our October Meeting. All Committee Members As soon as possible. Look at documents handed out at the meeting from the Priority Setting Working Group and forward any comments & suggestions Before the meeting began a form was circulated among the members present to determine if we would have to reschedule any of the summer meeting dates due to Iow attendance. 1. APPROVAL OF AGENDA DATED JUNE 4/96 Alan Richardson noted he would like to add one item under the Administration section and continued by explaining that he would be resigning from this committee, Julie Dean requested adding an item to the Working Group Report noting she had a request for funds, Trudy Beaulne added she had an information item about a Conference that was going to be in the near future, 2. APPROVAL OF MINUTES FOR THE MAY 7, 1996 MEETING -127- It was requested to change Page 111,2nd paragraph, 5th sentence to read as follows: "Nancy added that she sees this as being worse than it ever has in the past _4 yea rs." A motion was made that the minutes of the May 7, 1996 meeting be approved with the above noted change. Moved By: Bryan Stortz Seconded By: Alan Richardson 3. THANK YOU LETTERS TO WILF PARK & CHRISTIANE SADELER Trudy Beaulne confirmed that the thank you letter to Christiane Sadeler had been sent out and added that she was not sure about the letter to Wilf Park. Avril Tanner informed the committee that Linda Cressman from the Mayor's Office had called and asked for Wilf's address. 4. REVIEW OF SUMMER MEETING DATES The committee was made aware of the importance of the next few meeting dates due to the fact that the Working Groups were just starting and would require direction from the committee in certain matters. It was noted that the August 6th meeting was a Planning & Economic Development Committee date and after some discussion it was decided to move this meeting date to July 30, 1996. 5. ALAN RICHARDSON'S LETTER OF RESIGNATION Alan explained that he had accepted a position as Director of a Police Academy in another province. The committee congratulated Alan, thanked him for being a part of the committee and expressed how much he would be missed. Alan gave his new address and phone number to Avril Tanner and added if the committee required any information he would be glad to help out. 6. WORKING GROUP REPORTS -128- Julie Dean explained that since our last meeting the Priority Working Group had met once, the Safety Audit Working Group had met twice and that the Lighting Working Group had not yet met, however, the members had received information and that a meeting date should be set by the end of today's meeting. Safety Audit Workinq Group It was noted that this working group had made great leaps and bounds. They revisited the existing Safety Audit information and have established a Safety Audit Program to look at areas that have not yet been audited. The student from Planning & Development who is revisiting the existing Safety Audits was also given a list of properties of concern on King Street that were identified by the Police Department. The concerns relate to Property Standards and By-law Enforcement Violations. A reference was made to a poster advertising a Community Safety Audit planning meeting entitled "Help Us Make Our Neighbourhood Safer" (see attached) noting that this meeting had been postponed to Tuesday, June 11,1996. It was mentioned the actual Safety Audit is scheduled for June 18th, that everyone was invited to participate in the Safety Audit and to contact Julie Dean or Avril Tanner if you would like to be involved. Julie Dean indicated the group was trying to develop a process to conduct the Safety Audits, involve the Community and ensure adequate follow-up and implementation. It was noted that Manuela Almeida has not been able to attend the last few meetings as critical items arose at work, however, she would like to be included in the Safety Audit Working Group. Julie continued to explain that at the first Working Group meeting the members discussed what the goals of the program were, what information already existed, what information was needed and to set criteria to evaluate and rank priorities. It was mentioned that in choosing which area to audit first we decided on Cedar Hill because there was an express need by the Community, there is an active Neighbourhood Association and established partnerships between the community, agencies, businesses and the City. Priority Settinq Workinq Group -129- Julie Dean explained there has been one meeting to date noting the members tried to organize priorities year by year and classified them under 4 different categories. The categories are as follows: Safety Audit Program, Urban Design Guidelines, Community Development and Research & Education. (The Urban Design Guidelines will likely become a sub-heading of a category entitled Policy and Guideline Review). She added that the Working Group hopes to remove the point value, the origin and any overlaps of priorities. It was suggested that all Working Groups should have their next meeting time scheduled before the end of the meeting. After some discussion it was decided that each committee member would review information given out and forward any comments or suggestions to the priority Working Group. Some concern was noted with working groups continuing with items without the committee being aware of these and it was decided that the working groups should make the committee aware of any restructuring or realigning of items. It was noted that Tony Frensch from K-W Hydro will be joining the Lighting Working Group. 7. WORKING GROUP RECOMMENDATIONS Julie Dean put forth a request for funds to purchase pop etc. for the night of the Safety Audit (June 18th). After some discussion, Brock Stanley noted the maximum amount you can take from petty cash is $75.00, it was therefore decided she could spend up to $75.00 to purchase the items required. It was indicated that each working group should nominate a contact person. This contact person would also be responsible to make the working group report to the committee. It was added that the person nominated will be giving the report at the next meeting. 8. PROPOSAL TO PROVINCIAL GOVERNMENT It was indicated that Christiane Sadeler was invited to Ottawa by the Crime Prevention Council. A reference was made to the letter attached to the Agenda indicating that funds were available to committee's like ourselves to help fund Crime Prevention initiatives. Julie Dean suggested that we may want to make 2 submissions to the Provincial Government, one for a Safety Audit Program and another to support a Youth Pilot Project. An inquiry was made about where this fits in our priorities and if we had enough information -130- to put together a proposal. How do the funds have to be used, are there regulations, whether they would monitor how the funds would be spent and if there was a cut off date. It was suggested that a follow up call be made to find out if there is someone who can answer some questions. Some discussion took place as to whether there should be 2 proposals or 1 proposal. It was decided to review the option of submitting a second proposal after the priorities were clarified. It was mentioned that Christiane Sadeler had not yet received more information on the Crime Prevention funding and the people she contacted in Toronto would welcome any suggestions to incorporate into the criteria. It was suggested that the Committee send a letter to let them know where we are coming from. There was a concern expressed that youth crime/gangs was their priority for the funds to be spent. It was mentioned that these were just examples. Trudy Beaulne asked who would like to be a part of the Proposal Writing Group noting that it would be an expansion of the Safety Audit Working Group. The following people noted they would like to involved: Brock Stanley, Manuela Almeida, Philip Fernandez, and Trudy Beaulne. REPLACEMENT FOR WILF PARK & ALAN RICHARDSON (Future Aqenda Item #2) Due to the fact that the Committee has 2 vacancies now Trudy Beaulne inquired as to whether we should go to council and request replacements. An inquiry was made as to what the procedure would be and if we would have to advertise. Julie Dean noted that there was only one person on the original list of applicants who was not appointed to the committee and added that this person lived in Guelph. Councillor Mark Yantzi pointed out that there were two options available. The first option would be to request an exemption for the person who lives in Guelph. The second option is to advertise, however, he noted this may be a lengthy option. Brock Stanley indicated the Clerk would probably want us to advertise and if the Committee puts together a request a motion would be required. A motion was therefore made to advertise for 2 vacant positions on the Safe City committee. Moved by: Councillor MarkYantzi -131- Seconded by: Philip Fernandez Motion Approved It was suggested that each committee member seek out appropriate candidates and encourage them to apply when the vacant positions are advertised. It was also mentioned that Bob Arnot should look into encouraging a member from the Youth Task Force to submit an application. Councillor Mark Yantzi inquired if we could make recommendations to Council on who we would like appointed. Trudy Beaulne replied that the committee was told they could not recommend applicants. Councillor Mark Yantzi suggested he could note that a certain person has a background that would be valuable to the committee. 10. TORONTO SAFE CITY FACILITATOR - CAROLYN WHITZMAN (Future Aqenda Item #1) It was explained that it was suggested to invite Carolyn Whitzman as a one time resource person to share some information with us. It was inquired if the committee still wished to have her come and talk to the committee. It was decided to invite her to our October 1996 meeting. 11. SUMMER DATES After reviewing the Summer Dates form passed around at the beginning of the meeting. It was decided to move our meeting scheduled for July 2, 1996 to June 25, 1996 noting that Councillor Mark Yantzi, Councillor Karen Redman and Brock Stanley would only be at the first hour of the meeting due to a previous commitment. Trudy Beaulne handed out a pamphlet concerning a Conference in July on Alternatives to Violence (See Attached). Meeting adjourned 4:40 p.m. A. Tanner LIST OF ATTACHMENTS 1. Help Us Make Our Neighbourhood Safer 2. Alternatives Violence Conference