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HomeMy WebLinkAboutSafe City - 1996-12-03-1- SAFECI'I'Y~1996-12-03 SAFE CITY COMMITTEE MINUTES DECEMBER 3, 1996 The Safe City Committee held its meeting under the Chairmanship of Brock Stanley with the following members present:: Councillor Karen Redman, Councillor Mark Yantzi, Rahim Atabakhsh, Trudy Beaulne, Philip Fernandez, Alan Richardson and Rita Westbrook. Others Present: Julie Dean, Bob Arnot and Avril Tanner (Minutes). Absent: Nancy Brawley, Susan DubS, Bryan Stortz and Karen Taylor- Harrison. All Committee Members Next Meeting Brock Stanley Read the Report handed out at the meeting from Waterloo Region Community Safety & Crime Prevention Council. Write a Report to Council about Appointment of Co- Chairs. 1. APPROVAL OF AGENDA DATED DECEMBER 3, 1996 Brock decided to move the Nomination and Election of Co-Chairs until later during the meeting to ensure the majority of members were present. The following 2 items were added under Other Business: Waterloo Region Community Safety & Crime Prevention Council - Trudy Beaulne. Downtown Recycling Pilot Project as a potential Community Builder - Trudy Beaulne. -2- It was moved to approve the Agenda dated December 3, 1996 with the above noted changes. Moved By: Seconded By: Alan Richardson Rita Westbrook CARRIED. 2. APPROVAL OF MINUTES FOR THE NOVEMBER 5, 1996 MEETING It was agreed upon that the minutes of November 5, 1996 were an accurate reflection of what took place at the meeting. Moved By: Seconded By: Rita Westbrook Alan Richardson CARRIED. 3. INTRODUCE NEW MEMBER Everyone introduced themselves and explained their relationship to the Committee. Brock explained that we are still one Committee member short and indicted that the Terms of Reference allow Council to appoint someone at any time throughout the year. As Previously discussed we skipped items #4 and #5 under Administration and continued with item # 3 under Other Business. , OTHER BUSINESS , 1. UPDATE ON INTER-DEPARTMENTAL RESOURCE GROUP Brock explained that the Committee has been formed and the focus of the Committee is currently the Downtown Area. The Committee is chaired by Sybil Frenette and represents the primary operating departments. The Committee has met 2 times so far and the regular meeting date is the 2nd Wednesday of every month in the afternoon. The purpose of the Committee is to allow all departments to integrate and co-ordinate the projects in the -3- Downtown Area and areas outside the Downtown. It was mentioned that both Brock and Julie are members of the Committee and they will forward any pertinent information. It was suggested that this become a regular Agenda item and that Brock and Julie could give an update every month. It was pointed out that this Resource Group was a Corporate Working Group and therefore plays the same role as the Resource Group that was defined in the Safe City's Terms of Reference. Brock indicated that this Committee was put together to help co-ordinate the functions of the different Committees. A suggestion was made that a summary of all Capital Programs that will be started over the next 3 years be made available. Trudy Beaulne inquired if it was necessary to change the Terms of Reference to reflect the change to the Resource Group. Brock indicated he did not feel the Terms of Reference needed to be changed at this time. ,' WORKING GROUP REPORTS ', 1. PRIORITY WORKING GROUP It was emphasized that the Priority Working Group should meet to discuss what items have been completed and what items should be rolled over to the next year. It was indicated that a meeting time should be set at the end of today's meeting. 2. SAFETY AUDIT WORKING GROUP The interviews have been completed and Tara Lynn Franko was hired, Julie indicted she has met with Tara-Lynn to discuss what needs to be done. Tara-Lynn has already faxed 2 pages of information on her re-visit to the Audit Area. Julie also mentioned they interviewed a gentleman who had an interesting background and who may be a helpful resource at a later date. 3. LIGHTING WORKING GROUP Council has received and endorsed the report that suggested using John MacDonald, Phil Gabriel and Ken Buck. The Terms of Reference are currently being worked on. It was explained that if everything requested was completed the cost would be well over the amount available to be spent. A list of items that can be removed has been provided to the Consultant and they will determine a new cost for their services. -4- Julie explained that the Areas being looked at are as follow: Existing Lighting Systems/Retrofit using existing poles if possible King St. W. (Ontario St. -Young St). Hall's Lane (Gaukle St. - Queen St.) Assessment of the light system on Queen St (Duke St. - King St.). New Designs - Existing Lighting Systems to be Replaced King St. E. (Scott St. - Cedar St.) To include a recessed doorway and alleyway. Cedar St. (Duke St. - Church St.) To include a "homeowner's toolkit" - an example of lighting that a resident could use to light their home and driveway. Duke St. (Victoria St. n. - Breithaupt St.) Ontario St. (Duke St. - King St.) Julie explained that a recommendation was made that when Public Works are redoing sidewalks they would share the cost to have the lighting done in that area as well. The Downtown Development Team has expressed interest in doing the same. There have also been some requests from Hydro that some poles are rotting and we may be able to look at sharing costs there as well. It was suggested that we have a map available that shows were the lighting will be changed. A meeting will be held with the Lighting Design Consultant, Safe City Committee and Kitchener Downtown Advisory Committee to review the plans and decide on options available. Julie indicated that the Committee will be kept informed and up-to-date with the projects. 4. PROPOSAL WRITING WORKING GROUP Julie informed everyone that we have not yet received a copy of the Criteria for submitting a proposal. It was mentioned that Neighbourhood Watch has submitted a proposal already and a suggestion was made that the Safe City Committee do the same. -5- , OTHER BUSINESS , 2. REGIONAL CRIME PREVENTION HANDOUT A copy of the Waterloo Region Community Safety and Crime Prevention Council Report was handed out to everyone present at today's meeting. Avril Tanner will forward a copy of the report to all those members who were absent. It was decided that the Committee Members would read the material handed out and that this be added as an Agenda item for the next meeting. 3. RECYCLING The Environmental Committee launched a pilot project of having recycling containers in the Downtown. Unfortunately this has become a costly venture as people have been placing garbage in them. It was urged that instead of removing them we should look at this as an opportunity to build a sense of Community, and an opportunity to educate people. It was suggested that an "Adopt your Environment" program may help to educate people. It was indicated that this is a Regional Program and not a program about cleaning up waste in the downtown, it only deals with recycling. Brock mentioned that the Environmental Committee would be discussing this item at tomorrow morning's meeting. Trudy Beaulne indicted that she sees this Recycling Program as a vehicle to creating a sense of community. ADMINISTRATIVE ; ...................... 4. NOMINATION & ELECTION OF CO-CHAIRS Brock Stanley explained that every year when the Committee re-constructs our Co-Chairs are terminated. He indicated that the Safe City Committee structure is a little different than most Committees of Council as they have Co-Chairs that share the responsibility and time commitment. -6- Alan Richardson moved to nominate Trudy Beaulne and Councillor Mark Yantzi. Councillor Mark Yantzi declined nomination and Alan then nominated Councillor Karen Redman. Karen and Trudy accepted nomination. Moved By: Seconded By: Alan Richardson Rita Westbrook CARRIED. Brock indicated he would write a report to Council requesting that Trudy Beaulne and Councillor Karen Redman be delegated as Co-Chairs for the Safe City Committee. 5. MEETING DATES & TIMES After some discussion it was decided to change the January meeting date from January 7th to January 14th. It was also decided to schedule the July meeting date for July 8th due to the holiday. The meeting time was also changed to 4 - 6 pm. Avril will put together a list of the Meeting times and forward them to the Committee Members. It was mentioned that it has been very difficult to set meeting times for the Working Groups it was therefore decided to assign a contact person for each Working Group and to set a regular meeting date that each Working Group would meet at. It was decided that the Working Groups would meet at the following times: Safety Audit Working Group: 2nd Tuesday of the Month 8:00 AM 5th Floor Meeting Room. Priority Working Group: Does not need to meet regularly, meeting times will be scheduled when required. Lighting Working Group: 4th Tuesday of the Month 8:00 AM 5th Floor Meeting Room. Proposal Writing Group: Does not need to meet regularly, meeting times will be scheduled when required. -7- , OTHER BUSINESS , It was decided to defer item #1 on the Agenda under Other Business and this item will be discussed at the next meeting. 4. LETTER TO THE MAYOR'S YOUTH COUNCIL Alan read the draft letter aloud that Trudy had written to the Mayor's Youth Council. It was decided that only the 1st paragraph was required and that Avril would type and send the letter. Meeting adjourned 4:45 p.m. A. Tanner LIST OF ATTACHEMENTS Schedule of Meeting Dates.