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HomeMy WebLinkAboutSafe City - 1996-11-05-1- SAFECI'I'Y~1996-11-05 SAFE CITY COMMITTEE MINUTES NOVEMBER 5, 1996 The Safe City Committee held its meeting under the Chairmanship of Trudy Beaulne with the following members present: Councillor Mark Yantzi, Nancy Brawley, Philip Fernandez, Susan Dubb, Alan Richardson, Bryan Stortz, Karen Taylor-Harrison and Rita Westbrook. Others Present: Brock Stanley, Julie Dean, Bob Arnot and Avril Tanner (minutes). Absent: Councillor Karen Redman, Manuela Almeida and Gregory Jahn. Trudy Beaulne Brock Stanley, Julie Dean and Avril Tanner By the next meeting. Soon. By the next meeting. Trudy Beaulne Send letter to Mayor's Youth Council Offering support from Safe City Committee. Develop the framework for a Web Page for the Safe City Committee. To get 20 copies of the Short version and 1 copy of the Long version of the Report from the Regional Crime Prevention Council for Committee Members and our Resource Library. Trudy Beaulne welcomed Susan Dubb and introduced her as a new member. -2- 1. APPROVAL OF AGENDA DATED NOVEMBER 5, 1996 The following items were mentioned as additions to the Agenda: Administrative 1. Update on Membership Renewal. Other Business 1. Youth Council Meetings - Nancy Brawley. 2. Downtown Idea Exchange - Nancy Brawley. 3. Information Item - Trudy Beaulne. It was moved to approve the Agenda dated November 5, 1996 with the addition of the above noted items. Moved By: Seconded By: Brian Stortz Nancy Brawley CARRIED. 2. APPROVAL OF MINUTES FOR THE OCTOBER 1, 1996 MEETING It was agreed upon that the minutes of October 1, 1996 were an accurate reflection of what took place at the meeting. Moved By: Seconded By: Alan Richardson Rita Westbrook CARRIED. 3. SETTING UP A WEB PAGE ON THE INTERNET Brock Stanley explained that the City has had a Web Page set up and running for approximately one year. Brock made reference to the print outs of the Web Pages for the Environmental Committee and explained that we could add Safe City Committee to the List of Special Committees of Council and a Web Page could be created. It was indicated that anything underlined in the above mentioned Web Pages would lead to a screen containing information on that specific item. The following is a list of items that may be included in a -3- Web Page. Contact People Meeting Times o. New Committee Members that have been Appointed Lighting Studies or other Projects going on It was mentioned however, that once the Web Page has been created it must be maintained and kept up-to-date. Other benefits that were mentioned were that you can have links between our Web Page and Someone else's Web Page and that you can have a section entitled "Hot Topics" if you were going to have a Safety Audit in a specific Neighbourhood etc. It was also mentioned that we could have an interactive Web Page where people could ask questions or make comments. It was indicated that we could keep track of the number of people who go to the Web Page as well. It was moved that Brock Stanley, Julie Dean and Avril Tanner will prepare a framework for a Web Page for the Safe City Committee and the framework should be reviewed by the Committee, that we include under Administrative Items on the Agenda an item every month to deal with changes that will have to be made to the Web Page. A Form should be created that could be filled out at the meeting and forwarded to Dianne Gilchrist for changes to be made. Moved By: Seconded By: Nancy Brawley Brian Stortz CARRIED. It was also decided to have a live demonstration at the next meeting to see how the City Web Page would work. It was also mentioned that discussion on whether to have the Web Page interactive will take place at the next meeting. 4. MEMBERSHIP RENEWAL It was indicated that all but 2 members wished to renew their membership to the Committee and that on November 12, 1996 Council will decide who should be appointed to the Committee. -4- , OTHER BUSINESS , 1. DOWNTOWN IDEA EXCHANGE Nancy Brawley mentioned that the article "Downtown Idea Exchange" was interesting and indicated it should be attached to the minutes as an information item. 2. MAYOR'S YOUTH COUNCIL Nancy Brawley indicated that the Mayor's Youth Council has held 2 meetings to date and that participation was great at the first meeting however, had dropped at the second meeting. Nancy met with the Chair of the Committee in hopes to come up with some ideas to increase participation. It was suggested by Nancy that the Safe City Committee should help the Youth Council. Susan Dubb offered to act as a Safe City Committee Representative to help and bring any items forward for discussion. After some discussion it was decided that Trudy Beaulne would write a letter offering support including having a representative from Safe City Committee liase between the two Committees. Moved By: Seconded By: Nancy Brawley Susan Dubb CARRIED. 3. INFORMATION ITEM - TRUDY BEAULNE See attached advertisement from the Waterloo Regional Crime Prevention Council. Trudy inquired if all Committee Members were interested in receiving a copy of the report entitled "Make A Difference" and indicated there was a short and a long version available. It was decided that every Committee Member would receive a short version and that one long version should be put in the Safe City Committee Resource Library. -5- , WORKING GROUP REPORTS ', 1. PRIORITY WORKING GROUP REPORT Julie Dean explained that the Priority Working Group had not met since the last meeting and had nothing to report. 2. LIGHTING WORKING GROUP REPORT Julie Dean referred to Report #SCC 96/2 indicating that this report was a recommendation from the Lighting Working Group. There was some discussion on what an upset limit was and it was explained that it was a contract amount and that if expenses exceeded the contract amount the cost would be the responsibility of the consultant. Brock Stanley asked if the scope of work needed to be reduced if there was anything the Committee would suggested be removed. He indicated the consultant suggested taking the detailed Blocks and doing only conceptual drawings for now and then doing the detailed plans at a later date. After some discussion it was decided that the consultant chosen was giving us good value for our money and that nothing was preventing the Committee from completing the project in 2 Phases. Brock continued by explaining that the full package included 14-24 fully developed designs and the reduced scope would include 3-6 fully developed designs and 14-24 conceptual designs. It was also pointed out that the Downtown Development Team was asked to consider including Eby Street to Duke Street and the Development Team would share the cost. It was indicated the reason Manulife asked the Downtown Development Team was because their employees walk in this area at night. Brian Stortz mentioned that Market Lane should also be considered. At this point there was some concern about keeping the Surveys more broader as opposed to specific. It was also indicated that the consultant being recommended was the only consultant recommending a proposal from a Safe City Approach. -6- It was moved and noted that we are getting terrific value for our money as John MacDonald has a good understanding of the Downtown Core. Moved By: Seconded By: Brian Stortz Alan Richardson CARRIED. 3. SAFETY AUDIT WORKING GROUP REPORT It was explained that the Working Group had met and decided on a process for hiring someone to complete the Safety Audit. Two people were suggested by Christiane Sadeler and those two people were asked to submit resumes. It was decided that Julie Dean and Karen Taylor-Harrison would complete the interviewing. Meeting adjourned 4:40 p.m. A. Tanner LIST OF ATTACHMENTS Environmental Committee Internet Pages. Downtown Idea Exchange. Waterloo Regional Crime Prevention Advertisement. Safe City Committee Recommendation # SCC 96/2. A Kitchener Community Fights Together... - Information Item.