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HomeMy WebLinkAboutSafe City - 1997-03-04 1 -- SAFECITY\1997-03-04 SAFE CITY COMMITTEE MINUTES MARCH 4, 1997 The Safe City Committee held its meeting under the Chairmanship of Councillor Karen Redman with the following members present: Trudy Beaulne, Alan Richardson, Rahim Atabakhsh and Nancy Brawley. Others Present:Brock Stanley, Julie Dean, Bob Arnot, Lirondel Hazlneh and Avril Tanner (minutes). Absent:Councillor Mark Yantzi, Philip Fernandez, Bryan Stortz, Karen Taylor-Harrison and Rita Westbrook. ACTIVITY REPORT FOR FUTURE MEETINGS From: March 4, 1997 NAMECOMPLETION DATETO BE DONE Avril TannerAs soon as possible.Investigate procedure to have Lirondel appointed to the Committee and follow through with the procedure. Julie DeanAs soon as possibleForward the Committee’s comments on the Community Safety and Crime Prevention Report ADMINISTRATIVE 1. APPROVAL OF FEBRUARY 4, 1997 AGENDA. It was moved to approve the Agenda dated March 4, 1997. Moved By: Alan Richardson Seconded By: Nancy Brawley 55 -- CARRIED. 2.APPROVAL OF FEBRUARY 4, 1997 MINUTES It was moved to approve the Minutes of February 4, 1997. Moved By: Alan Richardson Seconded By: Nancy Brawley CARRIED. 3.REPLACEMENT FOR SUSAN DUBE Lirondel introduced herself and indicated that she would like to replace Susan Dube on the Committee. Each member of the Committee introduced themselves and indicated their relationship to the Committee. Councillor Karen Redman indicated that it is a year long commitment and that when you are a member of the Committee you do not necessarily represent the agency you work for, you are appointed to the Committee because of previous experience that would assist the Committee in making the right decisions. Lirondel mentioned that she would like to be a part of the Committee until November. It was decided that Avril Tanner would investigate the procedure to be followed to appoint Lirondel to the Committee and make the necessary arrangements. OTHER BUSINESS 1.REVIEW DRAFT “ANNUAL REPORT” Brock referred to the report attached to the Agenda and indicated that it would be attached to Planning & Developments Annual Report. He also mentioned that he would like to the Committee to forward any suggestions or changes that they would like. Nancy Brawley mentioned that the Lighting Working Group section should be changed to include the fact that the implementation will occur in 1998. It should read as follows: The study began in 1996 and will conclude in 1997 and construction and implementation of the study would be completed in 1998. It was suggested that that the second sentence in the General section read as follows: “The Committee is composed of people with different backgrounds, knowledge and skills.” 56 -- Brock pointed out that if there are any other suggestions that they should be forwarded to him by Thursday. Lirondel inquired about the Lighting Pilot Project and Julie Dean mentioned that she would discuss this project with her later and fill her in on any other projects that are being worked on. 2.LIGHTING WORKING GROUP RECOMMENDATION REPORT Brock referred to the Recommendation Report SCC#97/1 that was attached to the Agenda. He indicated that Public Works Department has changed their work schedule and gave an overview of the changes being proposed to the Lighting Design Pilot Project as a result of these scheduling changes. The consultant has informed us that the cost of the changes would be $9,800.00. Brock indicated that he thought this was an accurate cost figure and noted that the whole project would then cost $75,200.00. Brock circulated the detail costing for the Committee to review. It was mentioned that he would have liked to have had a quorum for the Committee to give a recommendation to Council on this item, however, indicated that he would check to see if it has to go to Council for approval, if it does then we would require a recommendation from this Committee. It was also pointed out that Council should be brought up to date to the changes that have occurred to the pilot project, and it was suggested that it would be a good idea to bring this as an information item to Council. Brock inquired if anyone had any comments on the recommendation, no comments were received. 3.COMMUNITY SAFETY AND CRIME PREVENTION REPORT Trudy introduced this item and indicated that she would like to receive any overall comments and suggestions. She mentioned that some comments have already been received and that the next step is to draft an adendum report including any comments and suggestions. Then Action Team Members and Council will be coming together in an all day workshop to lay out an action plan. She pointed out that two Action Teams will be continuing for sure. It was explained that there is a real uncertainty of who will work with what at this point and that the idea is to raise awareness and drawing of people together who do not necessarily come together on a regular basis. It was suggested that this Committee should make a response to the report for the benefit of the networking and allowing of the Committees to come together and share ideas. A discussion occurred about the perception of people concerning crime in the downtown 57 -- and the fact that we need to dispel the myth that crime is higher in the downtown. It was mentioned that Kitchener is far ahead of other Cities in the development of their downtown’s and also by having a Safe City Committee. It was decided that Local Level Projects, funding for initiatives, coordination of resources and becoming partners and integration between the Region and Lower Levels shall all be suggestions made. Julie Dean will forward these suggestions to the Region as a response from the Safe City Committee. WORKING GROUP REPORTS 1.PRIORITY WORKING GROUP REPORT It was noted that there has not been a meeting since the last one held, Julie mentioned that Tara came in and started looking at the information we have. It was added that because there was not a quorum we would have to wait until the next meeting to approve the initiatives for 1997. It was pointed out that under Lighting Initiative it should read $65,400.00 and not $64,500.00 for the Financial Resource under the Lighting Design Study. It was added that the new amount should be added to reflect the additional cost figures. A discussion took place concerning Youth Service Canada and if the Committee wanted to pursue this initiative this year. Lirondel mentioned that the feedback received was that due to the timeframe given it is not a realistic initiative to follow through with. The project should have a specific ending time. It was mentioned that a Safety Audit may be a good project to choose. It was mentioned that the Provincial funding would be a better choice to pursue with the Committee. It was mentioned that the Youth Service Canada has a lot of administration work that has to be completed. It was indicated that if the project was very task oriented then it would probably work. 2.SAFETY AUDIT WORKING GROUP REPORT Julie mentioned that she talked to Tara and she is still working on the Audit, a map is made showing all the Audit areas and that we have digital pictures that are all on disk and will be placed into the report. It was indicated that there will be a Public Meeting on Tuesday, April 15th at St. Joseph’s School from 7:00 pm - 9:00 pm and the report will be ready for distribution by then, a summary sheet will also be available for people who do not wish to have the full report. 58 -- Julie mentioned that she was looking at having a map which illustrates the initiatives as they are completed (maybe inform of a report card) that will be posted in a public area. It was strongly suggested that we should be cautious of how it reads and where it is placed as it may instil fear in children at the school, or indicate sections for children to go if they wish to cause problems. It was suggested that there is a presentation made at each neighbourhood meeting, or having a report card that shows progress completed etc. instead of posting a map. After some discussion it was decided that this item would be discussed at the next Safety Audit Working Group meeting as well as at the Public Meeting in April and a decision would be made at that time. 3.LIGHTING WORKING GROUP REPORT No report was given. It was mentioned that there was a feeling of overload with the information received by the Lighting Working Group, and a suggestion was made that there be a more summarized version of the information be handed out instead of all the information from the Consultants. Julie mentioned that it would probably not come together until we received the conceptual designs and that a summarized version would not work because you can not make decisions without knowing the whole picture. It was suggested that if it was summarized and in a simpler form it would be easier for people to understand and make those decisions. It was decided that the Lighting Working Group should meet the week after the March Break so they don’t get backlogged with more information. At this meeting discussions will take place concerning the process in hopes that everyone will understand what is occurring. 4.PROPOSAL WRITING GROUP Nothing to Report. 5.RESEARCH AND EDUCATION WORKING GROUP It was pointed out that Rahim now has a full-time job and that Julie would contact him to find out if he can still do some of the initiatives. Concerning Crime Statistics a letter was sent requesting crime statistics, however, the Police did not receive the request very well as they are afraid of what will be done with statistics. It was mentioned that we do have some statistics but they are 5 years old, Trudy added that she also has some. Karen indicated that she would like to talk with Brian and see what can be worked out, Trudy suggested inviting Joe as well as he was the person 59 -- who helped her with the statistics. It was pointed out that this was a delicate matter and should be dealt with appropriately. Meeting adjourned: 6:10 pm A. Tanner LIST OF ATTACHMENTS Annual Report. Safe City Recommendation Report.