HomeMy WebLinkAboutDSD-2024-254 - Increase yo Purchase Order 213285 - Dundee North Secondary Plan
Development Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: June 17, 2024
SUBMITTED BY: Rosa Bustamante, Director, Planning and Housing Policy &
City Planner, 519-741-2200 ext. 7319
PREPARED BY: Carrie Musselman, Senior Environmental Planner, 519-741-2200 ext. 7068
Matt Rodrigues, Senior Planner, 519-741-2200 ext. 7433
WARD(S) INVOLVED: Wards 4 and 5
DATE OF REPORT: May 22, 2024
REPORT NO.: DSD-2024-254
SUBJECT: Increase to Purchase Order 213285 Dundee North Secondary Plan
RECOMMENDATION
That Purchase Order 213285 Dundee North Secondary Plan, be increased in the
amount $150,000, plus HST of $19,500, for a total of $169,500.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to increase Purchase Order 213285 to
reflect the added project scope and extended project timelines.
The Study Area for the Dundee North Secondary Plan has been expanded by 85%
and the project timeline extended by over 3 years to accommodate Regional Official
Plan Amendment No. 6 (ROPA 6) which added lands in southwest Kitchener to the
Study Area.
There is sufficient budget in the Capital Budget Planning Growth Studies to support
this request and additional scope of work.
This report supports Building a Connected City Together: Focuses on
neighbourhoods; housing and ensuring secure, affordable homes; getting
around easily, sustainably, and safely to the places and spaces that matter.
BACKGROUND:
On October 23, 2020, proposal P20-140 Professional Services Technical Work for New
Secondary Plan Dundee North was awarded to CH2M HILL (now Jacobs) at their
proposed price of $378,856.50, including contingencies of $34,441.50, plus HST, for a total
of $428,107.85 to prepare a new Secondary Plan for the Dundee North lands in southwest
Kitchener.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
detailed workplan included 19 months of project
management time, spanning October 2020 to the end of June 2022. The project schedule
wassubsequently updated in September 2021 with a revised completion date of July 2023.
In April 2023, the project schedule was further extended to June 2024. The project was
subsequently put on hold in June 2023 pending a Provincial decision on Regional Official
Plan Amendment No. 6 (ROPA 6).
To date, Jacobs has completed Phase 1 Project Planning and Phase 2 Technical Work.
Phase 3, which involves developing land use scenarios alongside City staff, is ongoing.
In the time since initiation of the Secondary Plan process, the Region of Waterloo completed
work on ROPA 6
amendment to plan for growth to 2051. In May 2024, through Bill 162, Provincial approval
was granted to ROPA 6 which included additional lands for urban development in southwest
Kitchener the Southwest Kitchener Policy Area (SKPA) lands.
The SKPA lands are contiguous with the original Dundee North Study Area and warrant
inclusion in this planning exercise to comprehensively plan for growth and development in
the area. The original Dundee North Study Area (as approved through the settlement of the
2015 ROP) was approximately 242 hectares. The area added to
(i.e., the SKPA lands) through Bill 162 equates to an additional 206 hectares an 85%
increase in Study Area size (Figure 1). The approach to including the SKPA lands within
this Secondary Plan process has been shared with and supported by the expanded
group through an updated Project Charter.
Figure 1 Updated Study Area shown in red outline (Dundee North lands blue area, SKPA lands brown area)
In response to this updated scope and timeline, Jacobs prepared a scope change request
to expand the Study Area to include the SKPA lands and the effort required to resume and
extend the project with meaningful community and First Nations engagement.
REPORT:
In accordance with the Procurement By-law 2022-109 (Chapter 170 Municipal Code),
delegated authority of the Chief Procurement Officer.
An increase of $150,000 is required to expand the scope and timeline of the work currently
being undertaken by Jacobs to deliver the remainder of the Dundee North Secondary Plan
project and include the SKPA lands. City staff and Jacobs are working to complete the
Secondary Plan process by Summer 2025.
STRATEGIC PLAN ALIGNMENT:
This report supports Building a Connected City Together: Focuses on
neighbourhoods; housing and ensuring secure, affordable homes; getting around
easily, sustainably, and safely to the places and spaces that matter.
FINANCIAL IMPLICATIONS:
There is sufficient budget in the Capital Budget Planning Growth Studies (#59500166) to
support this request.
COMMUNITY ENGAGEMENT:
INFORM
of the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
N/A
REVIEWED BY: Natalie Goss, Manager, Policy & Research
APPROVED BY: Justin Readman, General Manager, Development Services
ATTACHMENTS: None.