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HomeMy WebLinkAboutSafe City - 1997-07-08 1 -- SAFECITY\1997-07-08 SAFE CITY COMMITTEE MINUTES JULY 8, 1997 The Safe City Committee held its meeting under the Chairmanship of Trudy Beaulne with the following members present: Councillor Karen Taylor-Harrison, Councillor Mark Yantzi Lirondel Hazineh, Alan Richardson, Rita Westbrook and Philip Fernandez. Others Present:Brock Stanley, Julie Dean, and Avril Tanner (Minutes). Absent:Nancy Brawley, Bryan Stortz and Jackie Marsh.. ACTIVITY REPORT FOR FUTURE MEETINGS From:JULY 8, 1997 NAMECOMPLETION DATETO BE DONE ADMINISTRATIVE 1. APPROVAL OF JULY 8, 1997 AGENDA. It was decided to approve the Agenda dated July 8, 1997 with the following two changes: Item #1 under Working Group Reports, it was pointed out that the Design Details were not available for review at this time. Karen Taylor-Harrison added a Discussion of the John’s School under Other Agenda Items. Trudy Bealune also made an announcement that Karen Taylor-Harrison was sworn in as a Councillor at last nights Council Meeting and mentioned that Karen would be replacing Councillor Karen Redman on Council. The Committee Congratulated Karen on her new appointment. Moved By: Alan Richardson Seconded By: Councillor Karen Taylor-Harrison CARRIED. 78 -- 2.APPROVAL OFJUNE 3, 1996 MINUTES The minutes of the June 3, 1997 meeting were approved with the following changes being noted: Page 72, 2nd Last Paragraph is to be removed. Page 74, 2nd Paragraph under 1. Lighting Working Group Report, The second sentence should be changed to read as follows: “Julie mentioned that this same concept was given to John Baley of our Public Works Department.” Page 74, 3rd Paragraph under 1. Lighting Working Group Report, 1st sentence should read as follows: “The Second concept was to deal with this area as a pedestrian link and to include a traffic signal pole & lighting combined at the intersection. Moved By: Councillor Karen Taylor-Harrison Seconded By: Alan Richardson CARRIED. 3,SURVEY RESULTS A discussion occurred on whether the committee wished to appoint another Co-Chair to fill the vacancy that Councillor Karen Redman left and whether this position should be filled with a member of Council. It was then decided to appoint Councillor Karen Taylor-Harrison as Co-Chair to the Safe City Committee to fill the vacancy that Councillor Karen Redman left. Moved By: Alan Richardson Seconded By: Rita Westbrook CARRIED. 79 -- WORKING GROUP REPORTS 1.LIGHTING WORKING GROUP REPORT Julie Dean circulated a copy of the report that was handed out and approved at Planning Committee. Brock mentioned that this report was presented to the Lighting Design Study Group, went to Planning Committee and was approved at Council last night. The purpose of the report was to choose a family of lighting fixtures to be used within the 7 concepts and to build on lighting fixtures already in the downtown. Brock reviewed the report with the Committee (a copy of the report is attached) and he explained the difference between the fixture types. Julie added that the base detail has almost been decided on and will be included in the contract that will be going out to tender this year. It was pointed out that currently our lighting fixtures have a metal base and they get damaged quite easily by the snow plows in the winter, the intent would be to have a pre-cast base on all light fixtures. Julie Dean reviewed the lighting concept for Ontario Street (including the intersection of King and Ontario Streets). Brock reviewed the Budget for the next couple of years and indicated that there was a total amount of $350,000 available funds for the Safe City Committee, he also reviewed the breakdown of funds and how they would be spent in the coming years. It was explained that after the discussion the Committee had at their last meeting pertaining to Scott Street (Cedar to Madison) Public Works approached Council about the lighting design for this area and Council approved to have more Capital Funds allotted to the Safe City Committee to cover the expenses of implementing these design concepts. 2.PRIORITY WORKING GROUP REPORT A copy of the Priority Charts was circulated (see attached). It was suggested that the people on the Specific Working Group review the initiatives and make sure that they are an accurate reflection of what will take place over the next few years. Brock indicated that these projects would be placed on a project management chart which shows the start and end times for each project and you would then see a visual idea of the major efforts to be done in the next few years. Julie indicated that we should look at the initiatives for 1997 and approve them. 80 -- A motion was made to approve the Priorities listed for 1997. Moved By: Rita Westbrook Seconded By: Councillor Karen Taylor-Harrison CARRIED. A motion was made to approve the Priorities listed for 1998. Moved By: Councillor Karen Taylor-Harrison Seconded By: Alan Richardson CARRIED. A motion was made to approve the Priorities listed for 1999. Moved By: Alan Richardson Seconded By: Councillor Karen Taylor-Harrison CARRIED. A motion was made to approve the Priorities listed for 2000. Moved By: Philip Fernandez Seconded By: Alan Richardson CARRIED. A motion was made to approve the Priorities listed for 2001. Moved By: Rita Westbrook Seconded By: Councillor Karen Taylor-Harrison CARRIED. SAFETY AUDIT WORKING GROUP REPORT 81 -- Julie Dean handed out a copy of the appendices of the Cedar Hill Safety Audit Report and indicated that if anyone would like a copy of the full report they could contact her. She reviewed the report with the Committee. She indicated that the next step would be to take this report to the Interdepartmental Resource Group which is being held tomorrow and she would report back any suggestions that were made at the next meeting. Julie indicated that a request has been brought forth to complete a safety audit in the Centre Ward or more specifically Shepard School. It was pointed out that Councillor Karen Taylor-Harrison would be contacting the parents of children that attend this school to find out if they still wish to have this completed. Julie mentioned that they would like to show them the lighting concepts that are being developed as well. When Karen contacts the parents she will also explain that they would need to participate and complete the Audit and that the Safe City Committee would review with the community how to do this. It was suggested that we may want to hire someone like Tara Lynn Franco a littler sooner than we did on the Cedar Hills Safety Audit. PROPOSAL WRITING WORKING GROUP REPORT Julie requested that the Proposal Writing Working Group set up a meeting as soon as possible as we must have a proposal written up and submitted by August 6, 1997. She also indicated that we may want to look at writing proposals for the following two programs: Safety Audit Program: Someone to go out into the businesses to give them ideas, and things to implement from the safety audit. Research & Education: Campaigns about positive perception, Community and Safety Crime Prevention Council Proposal and getting youth involved to pull them into audits and other initiatives. OTHER BUSINESS DISCUSSION ON CRIME STATISTICS Rita explained that she did not speak directly to the Police Chief, however, did speak with the Deputy Chief and indicated that they are sceptical about handing out Map Info information, they can however give the specific area and give a map that includes crimes and locations to show where crimes were reported (this can only be done from 1997 on as 82 -- to do this for 1996 would take too much time). This map can be developed on a monthly basis (Rita circulated sample copies of this type of map for the committee’s review). Rita pointed out that the address will not be given, however, a dot on a map will be indicated on the specific block that the crime was reported on. It was requested that we receive these maps in digital form. It was decided to add this as a future agenda item. YOUTH SERVICE CANADA UPDATE – Lirondel Hazlneh Lirondel indicated that she had talked to someone involved with the program and was more optimistic than she was before. It seemed that once they hired the youth it was self sufficient and she indicated that she would recommend this program at some point down the road to look into doing with a small project. Julie asked if Lirondel would like to be involved with the Proposal Writing Working Group and she replied yes. JOHN’S SCHOOL Councillor Karen Taylor-Harrison mentioned that there was a meeting scheduled about doing a pilot project for the John School and asked if anyone can think of a group that should be involved or represented to contact her as soon as possible. Meeting adjourned: 6:10 pm. A. Tanner LIST OF ATTACHMENTS 1. PD Report #97/64 – Downtown Lighting Design Study – Lighting Fixture and Hardware Selection. 2. Approved Priority Charts.